Board of Directors Meeting Minutes July 26, 2014 Ullsvik Hall, Classroom 112

Transcription

1 Call to Order/Introductions: Board of Directors Meeting Minutes July 26, 2014 Ullsvik Hall, Classroom Melissa Gavin called the meeting to order at 9:05 am and started by having everybody present introduce themselves. Minutes of April 12, Cris Proctor presented the minutes from the April 12, 2014 board meeting. - There were minor grammatical changes identified and noted - Motion by Andy with Second by Kate to approve the minutes with changes noted - Motion passed Treasurer s Report - JoAnne Gibson presented the treasurer s report and budget as provided in the meeting handouts - Motion by Dan with Second by Anne to approve the treasurer s report as presented - Motion passed - Motion by Dan with Second by Anne to approve the budget as presented - Motion passed University Update Chancellor Shields presented his University Update - Tornado repair is ongoing o Will be ready for students in the fall Not all repairs will be complete but they will be progressing o Stadium will be ready for football o The University is well prepared to respond to the damage - Fall Enrollment o 3% increase in applications o Strong response o Tri-State Initiative o Only UWP and Madison are up this year o Stronger international presence o Brazilian students on campus this fall - College age demographic in Wisconsin is shrinking - More Wisconsin residents attending UWP than ever before - Resources challenge compensation and capital projects - $1 million of UWP s own resources going towards compensation - Capital projects have come to a halt at this time - Real Estate Foundation added 1000 beds to residence halls - Regents are submitting annual budget to legislature

2 - Tuition freeze is on - Tri-State Initiative is an important revenue stream Less expensive in Illinois and competitive in Iowa (with their in state tuition) Chapter Reports - BILSA Chapter Chapter Activities: 1. New board members elected a. Bradley Brusveen & Ann McDonald 2. Election of Officers 1 year term a. President: Rob Gruber (new) b. Vice-President: Rick Lenz (new) c. Treasurer: Brian Vaassen (re-elected) d. Secretary: Robin White (re-elected) e. Liason to Alumni Association Lori Laufenberg 3. BILSA Scholarship a. 5 ($500) awards were given one for each BILSA school/department. Had approximately 300 applicants. Thank you s received from all applicants b. Discussion on future awards and possibly increasing to 5, $1000 scholarships, or increasing to $750, then $1000 as funds allow. c. Discussion on process of selection and possibly creating a matrix for the future to streamline. d. Motion made to add this to agenda for next meeting (Sept.) for further discussion 4. Golf Outing a. BILSA golf outing was held on Friday, May 30 th b. Update will be given at next meeting (money earned, # attended, etc) 5. Alumni Networking a. LinkedIn has kicked off and is doing well. Volunteers from the chapter board are posting a blog once a month. There are close to 300 members on LinkedIn b. Bi-annual Etiquette Event held twice a year, students attend to learn proper etiquette, how to dress, use tableware, converse. Opportunity to talk and network with professionals. Next event was April 15 th. Next events will push the time back to early evening so more professionals can attend. 6. Chapter Goals a. 100 year celebration coming up for School of Ag. The theme will be Pioneering for the future of Agriculture. b. 50 years of WSUP c. Revamp scholarship program as discussed d. Continue to recruit more members e. Golf Outing get more help with the outing from alumni and BILSA staffers

3 - LAE Chapter The Pioneer Marching Band will be performing at the Packer/Viking game on Thursday, October 2 nd. If you are at the game, cheer loudly. We do have a breakdown of band members by college: 49% EMS, 36 % LAE, 12% BILSA, 3% undecided. Only 26 music majors are in the band. So, EMS and BILSA where is your contribution to the uniforms? The Foundation is currently contacting former band members for help with the uniform debt. LAE chose their Homecoming Award recipients: Dani Crase and Kathleen Blum will receive the Distinguished Educator Award, Ellen Schwartz, a CJ alum, will receive the Professional Achievement Award, and Dr Dan Fairchild will be inducted into the Arts and Letters Hall of Fame. LAE s Mark Sethne put together a Paddle in the Park for Monte Carlo. Katie Friar s parents won the event and had a great afternoon paddling at Governor Dodge State Park. A new piece of art, created by Bruce Howdle of the Art Department and two art students now graces the Center for the Arts. Donors to the Steinway fund will have their names added to the tiles. LAE s next meeting is on 17 Sept. - EMS Chapter Last meeting held on July 23 rd Homecoming event honors Joe Bunker, John Krogman (sp?), Max Anderson GEODE is due out in September ~100 paper copies are sent out, the rest are electronic - Distance Education Chapter DID NOT GET THE NOTES FROM KATE Student Ambassador Report DID NOT GET THE NOTES FROM ELIZABETH Alumni Services Report Year in Review: Fundraisers: - Homecoming Hustle: In 2013 we had 140 runners and a gross profit of $5045 an increase of $1500 from the year prior. - An Evening in Monte Carlo: In 2014 we 120 in attendance and raised $23,000 an increase of $3000 from the previous year. Membership: - This year we ran a special discount on our lifetime membership and increased our membership dues to $60,839. This is the highest year we ve had since 2009.

4 Event attendance: - In the fiscal year the Alumni Association and Foundation hosted 51 events with approximately 3669 alumni in attendance. These numbers do not include Alumni Association Board of Directors meetings or Foundation board of director meetings or 1866 Cornerstone Society events. Social Media: liked on Facebook new page likes since last July in Facebook on LinkedIn - Total reach of 4688 on social media Awards: - Honored 23 alumni with awards Travel: - Holland and Belgium - April 24-May 2 - Swiss Alps July 3 - Canada Maritime Provinces September 4 - Tuscany October 14 UW-Platteville Sesquicentennial - A planning committee has been established and have been working for over a year on plans for our Sesquicentennial Celebration that will kick off in August of 2015 and will go through Homecoming of You may be asked to serve on a committee for the celebration. If you have photos that you would like included in our Sesquicentennial Book, please send them to the Alumni Office with Sesquicentennial on them. Alumni Directory Project - In the fall of 2014 we will begin working on a print directory project through Harris Connect. You will start to receive information on the directory and a request for your information in March Please respond in a timely manner to ensure your information is accurate in the book and it will also ensure you won t receive follow-up calls or requests. Old Business Five Year Plan sub-committee - Committee met on May 19, 2014 o A Business Plan (copy provided in meeting handouts) was presented to the Foundation but there has been no response yet. Plan is currently under review by the Foundation. o Investment Policy Alumni board is looking for interest on all alumni money held with the Foundation An Evening in Monte Carlo - Financial report Expenses: $13, Income: $36, Profit: $23,744.70

5 o Account in the Foundation so donors will get a receipt for donations to Alumni events (Monte Carlo Night, Homecoming, etc ) - Event will be at the Madison Club in Results of survey for Monte Carlo Night Event o Group Rate eliminate or keep? 50/50 split on answers o Should the group rate be reduced to $360/$350? yes - There was not a big difference in costs between the Madison Club and the Concourse because of the additional fees charged by the Concourse - The Hilton Hotel is located next door to the Madison Club - Is there any incentive for the Alumni Association to be a member of the Madison Club? - Sponsorships Challenge to Alumni office, Alumni Board and Foundation Board to get six (6) sponsors each for a total of 18?? - Monte Carlo challenge cup?? o Alumni staff/board vs. Foundation for raising funds for Monte Carlo Night event (sponsors) Deadline 4/1/2015 Need to make sure we don t contact the same donor twice (Foundation and Alumni) - Group Rate discussion o Motion by Andy and Second by Chris to eliminate the group rate but provide extra chips (1000 chips per person with registration of 4 or more people) o Motion passed Homecoming Hustle - donations needed and registration is open for the event Alumni Engagement Strategy: On July 1 we will start to track the engagement of our alumni using our database, Raisers Edge The UW-Platteville Alumni Association will define alumni as being engaged when they accumulate a minimum of four points for the alumni engagement model. Points will be assigned: Event Attendance (up to 3) each event + 1 if they go over 5 events Board involvement each board membership Volunteer (up to 2 points) each volunteer opportunity Electronic newsletters Affinity Programs Current Donor 1866 Cornerstone Society Attended or sponsored An Evening in Monte Carlo Visited the office Athletics Season Ticket holder New Business

6 Goals for Collaborate/partner with the Foundation on fund raising/sponsorship/marketing for events (Monte Carlo Night, Homecoming, etc ) - Create contingency plan for outcome of current Foundation Board requests o $75,000 request to Foundation Board o Full return on investments with the Foundation - Possible joint venture with Foundation (events, etc ) - Monte Carlo Night as premier event for both the Alumni Association and the Foundation - Association membership campaign to increase numbers o $10 coupon given out at events for dues payment - Social media campaign ongoing for membership - Social media outlets LinkedIn, Pintrest, Facebook - Come up with Talking Points about the benefits of Alumni Association membership Affinity program review and new opportunities - Bid is out to 2 other companies Board of Director Insurance - $800/year not necessary for the Alumni Board - Looking into event coverage insurance Sesquicentennial funding - Need a list of events (funding opportunities) to all board members for review - Estimated budget for the whole celebration is $60,000 to $100,000 - Different committees are handling different types of events - University has not made a decision on whether or not they will be funding the celebration - Seed money to get thing started for the celebration? - Motion by Phil with Second by Christine to table the decision on Total funding of the sesquicentennial until the January 2015 Alumni Association Board meeting Motion passed Each committee met and discussed ideas they wanted to work on. Meeting was adjourned at 1:45pm by Allen Poppe Respectfully submitted Cristopher Proctor Alumni Association Board Secretary BS Mechanical Engineering 1990