Key Performance Indicators FY14. Project Development & Engineering

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1 Key Performance Indicators FY14 Project Development & Engineering

2 TOTAL NUMBER OF PROJECTS CLOSED IN FY 14 ALAMOGORDO PROJECTS 4 $1,272, Total Projects Closed CARLSBAD PROJECTS 3 $399, DACC PROJECTS 3 $5,089, ALAMOGORDO PROJECTS CARLSBAD PROJECTS GRANTS PROJECTS 4 $286, HOUSING PROJECTS 2 $278, DACC PROJECTS GRANTS PROJECTS JOC PROJECTS 25 $1,710, LAS CRUCES PROJECTS 9 $15,922, HOUSING PROJECTS JOC PROJECTS MINOR PROJECTS 23 $1,067, Grand Total 73 $26,025, LAS CRUCES PROJECTS MINOR PROJECTS In FY 14, 73 projects were closed in various NMSU campuses Total funding of these projects is $26,025, The pie chart groups the closed projects by campus and category. Data Source: Major Projects Summary Report

3 NUMBER OF BRR FUNDED PROJECTS CLOSED IN FY 14 ALAMOGORDO PROJECTS 1 $76, CARLSBAD PROJECTS 2 $324, GRANTS PROJECTS 1 $74, BRR Projects Closed FY ALAMOGORDO PROJECTS CARLSBAD PROJECTS JOC PROJECTS 22 $1,458, LAS CRUCES PROJECTS 4 $64, MINOR PROJECTS 18 $900, GRANTS PROJECTS JOC PROJECTS LAS CRUCES PROJECTS MINOR PROJECTS Grand Total 48 $2,898, Of the projects closed in FY 14, 48 projects were BRR funded from FY12 FY14 allocations. The total dollar amount of the BRR funded projects closed is $2,898, The pie chart groups the closed projects by campus and category. Data source: Major Projects Summary Report

4 TOTAL NUMBER OF PROJECTS OPENED IN FY 14 Projects Opened Carlsbad 5 $769, DACC 2 $237, Main Campus 61 $10,613, Grants 3 $640, Carlsbad DACC Main Campus Grants Grand Total 71 $12,260, In FY 14, a total of 71 projects were opened in six campuses The total funding of these projects totals $12,260, The pie chart groups the projects by campus. Data source: Projects Status Report

5 NUMBER OF BRR FUNDED PROJECTS OPENED IN FY 14 CARLSBAD PROJECTS 4 $539, BRR Projects Opened DACC PROJECTS 1 $74, GRANTS PROJECTS 1 $35, CARLSBAD PROJECTS DACC PROJECTS GRANTS PROJECTS JOC PROJECTS 14 $2,002, LAS CRUCES PROJECTS 6 $831, JOC PROJECTS LAS CRUCES PROJECTS MINOR PROJECTS MINOR PROJECTS 14 $1,138, Grand Total 40 $4,620, Of the project opened in FY 14, 40 in were BRR funded from FY 12 FY 14 allocations. The total dollar amount of BRR funded projects comes to $4,533, The pie chart groups the opened projects by campus and category. Data source: Major Projects Summary Report

6 TOTAL ACTIVE PROJECTS TO FY Total Projects On going 66 Opened FY 14 Opened FY On going, 66 Opened FY 14, 71 Grand Total 137 On going Project Development & Engineering currently has 137 total projects in various phases. Out of the active 137 projects, 71 projects were started in FY 14 and 66 projects are carried over from previous years. The pie chart illustrates the percentage, timeframe, and count of projects by category. Data source: Projects Status Report

7 NUMBER OF ACTIVE PROJECTS BY CAMPUS Projects Per Campus Alamogordo 2 Alamogordo, 2 Alamogordo Carlsbad 10 DACC Main 3 Carlsbad, 10 DACC Main, 3 Grants, 11 Carlsbad Grants 11 DACC Main Main Campus 111 Main Campus, 111 Grants Grand Total 137 Main Campus The 137 active projects are distributed among 5 university campuses. The pie chart illustrates the percentage and count of projects by campus Data source: Projects Status Report

8 TOTAL DOLLAR VOLUME OF ACTIVE PROJECTS Alejandro Flores $ 898, Alton Looney $ 2,818, Boyd Poirier $ 1,528, Daniel Fernandez $ 264, Heidi Frohnapfel $ 19,909, Heidi Hubble $ 859, Henry Espalin $ 3,703, James Nunez $ 1,884, Jon Padilla $ 27,112, Jose Loera $ 7,580, Leo Lucero $ 175, Lucio Garcia $ 5,600, Matt Ochoa $ 0 Michael Paul $ 9,200, Nivia Franco $ 266, Orasa Vaught $ 1,816, Robert Herrera $ 0 Robert Segreto $ 330, Ron Tarazoff $ 1,519, Grand Total $ 85,468, Total Project Volume 0.00% 0.39% 2.13% 1.05% 1.79% 0.31% 1.78% 3.30% 0.31% 0.21% 0.00% 10.76% 6.55% 8.87% 31.72% 23.29% 1.01% 4.33% 2.20% Alejandro Flores Alton Looney Boyd Poirier Daniel Fernandez Heidi Frohnapfel Heidi Hubble Henry Espalin James Nunez Jon Padilla Jose Loera Leo Lucero Lucio Garcia Matt Ochoa Michael Paul Nivia Franco Orasa Vaught Robert Herrera Robert Segreto Ron Tarazoff Total dollar volume of the 137 active projects comes to $85,465, The pie chart illustrates the percentage of dollar volume assigned by staff member. Data source: Projects Status Report

9 NUMBER OF PROJECTS ASSIGNED BY STAFF MEMBER Alejandro Flores 6 Alton Looney 2 Boyd Poirier 9 Daniel Fernandez 4 Heidi Frohnapfel 8 Heidi Hubble 7 Henry Espalin 5 James Nunez 12 Jon Padilla 6 Jose Loera 16 Leo Lucero 3 Lucio Garcia 12 Matt Ochoa 0 Michael Paul 16 Nivia Franco 3 Orasa Vaught 9 Robert Herrera 0 Robert Segreto 7 Ron Tarazoff 12 Grand Total Projects Per Staff Member Alejandro Flores Alton Looney Boyd Poirier Daniel Fernandez Heidi Frohnapfel Heidi Hubble Henry Espalin James Nunez Jon Padilla Jose Loera Leo Lucero Lucio Garcia Matt Ochoa Michael Paul Nivia Franco Orasa Vaught Robert Herrera Robert Segreto Ron Tarazoff The 137 active projects are assigned to 19 staff with varying roles in the department. The pie chart illustrates the count of projects assigned by staff member. Data source: Projects Status Report

10 PROJECTS ASSIGNED BY STAFF GROUP Projects By Staff Group Assistant Director 30 Assistant Project Manager 26 2, 1% 30, 22% Assistant Director Assistant Project Manager Project Manager 79 79, 58% 26, 19% Project Manager Sr. Assistant Director Sr. Assistant Director 2 Grand Total 137 The pie chart illustrates the count and percentage of projects assigned by staff group. Data source: Projects Status Report

11 TOTAL BUDGETARY ESTIMATES IN FY 14 Budgetary Estimate Proposed Estimates , 17% Estimated Projects 29 Estimates Estimated Projects Total Estimates , 83% 170 Budgetary Estimates were drafted for various potential projects in FY 14 A total of 29 estimates became active projects The Pie chart illustrates the percentage and count of the Budgetary Estimates by category Data source: AiM

12 FY-14 VS FY-13

13 Total Number of Projects Closed in FY 13 & FY 14 Campus FY 13 FY 14 ALAMOGORDO PROJECTS 5 4 CARLSBAD PROJECTS 8 3 DACC PROJECTS 2 3 GRANTS PROJECTS 4 4 HOUSING PROJECTS 0 2 IN HOUSE PROJECTS JOC PROJECTS LAS CRUCES PROJECTS 18 9 Grand Total Sum of Total Project FY 14 Sum of Total Project FY 13 The Major Projects Summary Report reveled that 72 projects were closed in FY 14 The Major Projects Summary Report reveled that 103 projects were closed in FY 13 The Bar graph groups the closed projects by FY and campus

14 Total Funding of Projects Closed in FY 13 & FY 14 Campus FY 13 FY 14 ALAMOGORDO PROJECTS $1,609, $1,272, CARLSBAD PROJECTS $8,192, $399, DACC PROJECTS $16,561, $5,089, GRANTS PROJECTS 1,733, $286, HOUSING PROJECTS 0.00 $278, IN HOUSE PROJECTS $1,279, $1,067, JOC PROJECTS $2,844, $1,710, LAS CRUCES PROJECTS $20,722, $15,922, Grand Total $52,943, $26,025, ,000, ,000, ,000, ,000, ,000, Sum of Total Funds FY 14 Sum of Total Funds FY 13 The Funding for the 72 projects closed in FY 14 is $26,025, The Funding for the 103 projects closed in FY 13 is $52,943, The Bar graph groups the closed projects by FY and campus Data Source: Major Projects Summary Report

15 Total Number BRR of Projects Closed in FY 13 & FY 14 Campus FY 13 FY 14 ALAMOGORDO PROJECTS 4 1 CARLSBAD PROJECTS 4 2 GRANTS PROJECTS 4 1 IN HOUSE PROJECTS JOC PROJECTS LAS CRUCES PROJECTS 13 4 Grand Total Sum of Total Project Fy 14 Sum of Total Project FY 13 In FY 14, 48 BRR projects were closed and in FY 13, 70 BRR projects were closed The Bar graph groups the closed projects by FY and campus Data Source: Major Projects Summary Report

16 Total Funding of BRR of Projects Closed in FY 13 & FY 14 Campus FY 13 FY 14 ALAMOGORDO PROJECTS $217, $76, CARLSBAD PROJECTS $114, $324, GRANTS PROJECTS $456, $74, IN HOUSE PROJECTS $714, $900, JOC PROJECTS $1,913, $1,458, LAS CRUCES PROJECTS $2,625, $64, $3,000, $2,500, $2,000, $1,500, $1,000, $500, $0.00 Sum of Total Funds FY 14 Sum of Total Funds FY 13 Grand Total $6,042, $2,898, The Funding for the 48 projects closed in FY 14 totals $2,898, The Funding for the 70 projects closed in FY 13 totals $6,042, The Bar graph groups the closed projects by FY and campus Data Source: Major Projects Summary Report

17 Project Duration FY 13 & FY 14 Category FY 13 FY 14 Projects Tallied Total Days 41,203 19,479 Average Days Per Project Total Funds $9,114, $ 5,994, Average Funds Per Project $ 109, $ 136, Total and Average Days are equal to calendar days in the respective year Total and Average Funds are equal to the total funding allocated in the respective year The project Start Date is equal to the date it was requested to be opened in AiM The project End Date is equal to the date it was closed or requested to be closed in AiM Data Source: Major Projects Summary Report & AiM

18 Staff Achievements FY 13 & FY 14 Internal promotions: Project Manager to Assistant Director. One in FY 13 & One in FY 14. PD&E staff attended 17 bi weekly trainings Management administered a series of bi weekly Round Table meeting to discuss current processes, procedures, and ad hoc topics, to facilitate efficiency and continuity within the department

19 Thank You Questions?