THIRD BATCH COMPLETION REPORT AHA CENTRE EXECUTIVE PROGRAMME

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2 THIRD BATCH COMPLETION REPORT AHA CENTRE EXECUTIVE PROGRAMME ASEAN Coordinating Centre for Humanitarian Assistance on disaster management THE AHA CENTRE Badan Pengkajian dan Penerapan Teknologi BPPT, 1 st Building, 17 th Floor Jl. MH. Thamrin No. 8 Jakarta Indonesia Tel: ACE Programme Third Batch Completion Report AHA Centre, 2016 All contents copyright by the AHA Centre. All right reserved. Not part of this document or the related files may be reproduced or transmitted in any room, by any means (electronic, photocopying, recording, or otherwise) without the prior written permission of the publisher. PREPARING THE FUTURE LEADERS OF DISASTER MANAGEMENT IN ASEAN

3 Forewords H.E. Kazuo Sunaga Ambassador of Japan to ASEAN Disaster Management is one of the priority areas of ASEAN-Japan cooperation. Japan has supported the AHA Centre since its establishment in 2011, and we reiterated our determination to continue supporting the Centre in the Sendai Cooperation Initiative for Disaster Risk Reduction announced by Prime Minister Shinzo Abe during the Third UN Conference on Disaster Risk Reduction held in Sendai in March last year. In line with the Sendai Initiative, Japan continues to collaborate with the AHA Centre, especially in the area of strengthening regional capacities in preparing for and responding to disasters. For example, Japan has supported the establishment of an integrated ICT system connecting the AHA Centre and ASEAN Member States. In February this year, the project just entered its 3 rd phase, where the ICT infrastructure will be further consolidated for better monitoring, preparedness and response. Japan has also supported the DELSA (Disaster Emergency Logistic System for ASEAN) project. The AHA Centre responded to thirteen large-scale disasters in the past four years. In every one of these thirteen cases, the DELSA was utilized to deliver relief items to affected areas from the regional warehouse in Subang, Malaysia. ASEAN Member States and Japan are currently discussing the DELSA Phase II project, which includes the establishment of satellite warehouses. Among those cooperation projects between the AHA Centre and Japan, the ACE Programme is particularly focused on capacity building for professionals from National Disaster Management Offices (NDMOs) of ASEAN Member States. Following the footsteps of the graduates, we hope that the sixteen officers of the third batches will also make good use of the knowledge and experiences acquired through the programme to play a leading role in their own NDMOs and to act as a foundation for building a regional network for disaster management. Forewords 1

4 Forewords Forewords Mr. Dody Ruswandi Chair of ACDM 2016 Mr. Said Faisal Executive Director of the AHA Centre On behalf of ASEAN Committee on Disaster Management (ACDM) and the Government of Indonesia as the Chair of ACDM 2016, we would like to congratulate the sixteen future leaders of disaster management in ASEAN. The ACDM believes the successful completion of the third batch of the AHA Centre Executive Programme (ACE Programme) yielded from the commitment given by the AHA Centre to provide intensive training and rigorous field exercises dedicated to these young officers from the ASEAN National Disaster Management Offices (NDMOs), enabling them to pursue knowledge excellence, strengthen leadership skill and to develop expertise in advancing their career in disaster management and humanitarian assistance. Understanding the gravity of our region s nature, this year the ACDM generated the ASEAN Vision 2025 on Disaster Management, endorsed during the 3 rd ASEAN Ministerial Meeting on Disaster Management (AMMDM) and the 4 th Conference of the Parties (COP) to AADMER in December 2015 in Phnom Penh, Cambodia. The vision provides the strategic direction that ASEAN needs to embark on in the next 10 years, and determine key strategies to implement a more people-centred, people-oriented, financially sustainable and networked approach by While ASEAN may be a vulnerable region from disasters, we believe that we can overcome challenges in disaster risk management and preparedness through multidisciplinary cooperation and multi-stakeholder partnerships as has been exemplified. Therefore, please allow us to extend our deepest appreciation to our partners whom without them the implementation of the ACE Programme and the ACDM s withstand commitment to realise a disaster-resilient region might not be achieved. Our heartfelt gratitude goes to the Government of Japan in particularly the Japan-ASEAN Integration Fund, for their continuous support on building the capacity of ASEAN s bright and talented disaster management professional since its inception in We also wish to commend ASEAN Secretariat, Dialogue Partners and Partners for contributing in the training programme. May the spirit of these young and talented future leaders of disaster management in ASEAN inspire us to work closer on realising a resilient region through the vision of One ASEAN One Response. It is with great pleasure we present you the third batch Completion Report of our signature programme the AHA Centre Executive (ACE) Programme. This year we are delighted to work with sixteen officers from eight National Disaster Management Offices of ASEAN namely Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Thailand and Viet Nam. Each year, every participant underwent an intensive training up to 1000 hours encompassing not only soft-skills but also technical skills. All officers were actively involved in training courses, workshops and field visits to disaster-affected areas in Indonesia such as Yogyakarta, Semarang, and Aceh. Furthermore, the officers also had the opportunity to travel to the Philippines and visited Office of Civil Defence, as well as partner agencies. In addition, the officers also travelled beyond ASEAN and learn how Japan coped with catastrophic disasters such as the Great Tohoku Earthquake and New Zealand with the devastating Canterbury Earthquake. Within this six month course, the officers also engaged in a hands-on field simulation exercise in track to be a fully certified ASEAN Emergency Response and Assessment Team (ASEAN-ERAT). The completion of the third batch of ACE Programme is made possible from our collaboration with different stakeholders. Therefore, please allow us to extend our sincere gratitude to all parties especially the ASEAN Committee on Disaster Management (ACDM) for their guidance and continuous support, Co-chairs and members of the ACDM Working Group on Preparedness & Response, Co-chairs and members of Disaster Emergency Logistics System for ASEAN (DELSA) Project Steering Committee, ASEAN Secretariat, Dialogue Partners and Partners who have made the third batch of ACE Programme a reality. Moreover, allow us to express our highest appreciation to the Government of Japan, with the strong support from the Japan ASEAN Integration Fund (JAIF) which enabled the continuation of ACE Programme. The ACE Programme implementation was also supported by the Government of New Zealand, Government of the United States of America, United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), United Nations World Food Programme (WFP), United Nations Humanitarian Response Depot (UNHRD) Subang, Malaysia hub, United Nations Development Programme (UNDP), the International Federation of Red Cross and Red Crescent Societies (IFRC) including Indonesian and Philippines Red Cross, International Organization for Migration (IOM), RedR Australia, IPPF-SPRINT, Save the Children, University of Canterbury of New Zealand, Syiah Kuala University Indonesia, United States Forest Service (USFS), Partner Support Cohn and Wolfe PR, Japan International Cooperation Agency (JICA), Asia Pacific Alliance for Disaster Management (APADM) and Civic Force Japan. We believe the forty-five graduates altogether from batch one, two and three will bring their knowledge and experience from the programme and contribute to their respective home countries. We are also confident in the near future, the graduates of the ACE Programme will become the leaders of ASEAN in the field of disaster management. And we are looking forward to the next batch of the ACE Programme in Forewords Forewords 3

5 LIST OF ACRONYMS & ABBREVIATIONS TABLE OF CONTENTS AADMER ACDM AHA Centre ADInet APG ARDEX ASEAN BMKG BNPB CCCM CPR DELSA DMRS ERAT EOC ICS ICT IDPs IFRC IOM JAIF JICA MACS NDMO NFP NOC NUS OCHA / UNOCHA ROAP TDMRC UCR3 USFS UN UN-CMCoord UNHRD USPACOM WebEOC WBS WFP ASEAN Agreement on Disaster Management and Emergency Response ASEAN Committee on Disaster Management ASEAN Coordinating Centre for Humanitarian Assistance on disaster management ASEAN Disaster Information Network ASEAN Partnership Group (made up to six international NGOs, namely Child Fund International, Save the Children, Help Age International, World Vision, Mercy Malaysia, Plan International and Oxfam Great Britain) ASEAN Regional Disaster Emergency Response Simulation Exercise Association of Southeast Asian Nations Badan Meteorologi, Klimatologi dan Geofisika (Indonesia s Agency for Meteorology, Climate and Geophysics) Badan Nasional Penanggulangan Bencana (Indonesia s National Disaster Management Agency Camp Coordination and Camp Management Cardiopulmonary Resuscitation Disaster Emergency Logistic System for ASEAN Disaster Monitoring and Response System Emergency Response and Assessment Team Emergency Operation Centre Incident Command System Information and Communication Technology Internally Displaced Persons International Federation of Red Cross and Red Crescent Societies International Organization for Migration Japan - ASEAN Integration Fund Japan International Cooperation Agency Multi Agency Coordination System National Disaster Management Office National Focal Point National Operation Centre National University of Singapore United Nations Office for the Coordination of Humanitarian Affairs UNOCHA Regional Office for Asia Pacific Tsunami and Disaster Mitigation Research Centre of Syiah Kuala University University of Canterbury Centre for Risk Resilience and Renewal United States Forest Service United Nations United Nations Humanitarian Civil Military Coordination United Nations Humanitarian Response Depot The United States Pacific Command Web-based Emergency Operation Centre Work Breakdown Structure World Food Programme FOREWORDS 1 LIST OF ACRONYMS & ABBREVIATIONS 4 THE ROAD TO ACE PROGRAMME Background 6 ACDM Role 7 DELSA Project Steering Committee 8 The Selection Process 9 ACE Programme Curriculum Hands on Experience 14 Sharpening Technical Competencies 16 Orientation 16 ASEAN Socio Culture and Disaster Management Workshop 16 Hazard Workshop 16 Personality Development Workshop 16 Incident Command System + EOC Training 18 Leadership in Crisis Training 20 Camp Coordination and Camp Management Training 22 Red Cross Induction Course 24 Coordination Need Assessment Training 26 Post Disaster Need Analysis Training 26 Project Management Training 28 Humanitarian Civil Military Coordination Training 28 Humanitarian Logistic and Supply Chain Training 30 Learning From the Top 32 Leaders Talk Session 32 Real Life Experience on the Ground 33 6 th ERAT Induction Course 33 Expanding Horizon 34 Study Visit 34 Team Building 40 Managing Project 41 Special Project Assignment 41 Attaining Global Perspective 42 Understanding How the Humanitarian System Works 42 Communication and Public Speaking 44 Presenting and Exchanging Ideas 44 Shaping the Future of ASEAN 45 Writing Concept Notes on Disaster Management for the Region 45 ACCOMPLISHED COURSE SUBJECTS 46 6 PROFILE OF OFFICERS 48 Trainers & Facilitators Testimonials 52 Special Tribute Statement 54 Moving Forward

6 The Road To ACE Programme BACKGROUND The Road To ACE Programme ACDM ROLE The countries of the Association of Southeast Asian Nations (ASEAN), made up of Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam, have experienced devastating disasters in the past that have resulted in immense economic as well as human losses. Sitting in between several tectonic plates, the ASEAN region is undoubtedly one of the most disaster prone regions in the world. According to data collected by the ASEAN Coordinating Centre for Humanitarian Assistance on disaster management (AHA Centre), in 2015 alone, 6,742,050 people were affected by natural disasters that occurred in the region. Some of its most destructive disasters in the past include the 2004 Indian Ocean Tsunami and 2008 Cyclone Nargis. Various types of natural hazards are present in ASEAN, including earthquakes, floods, tsunamis, typhoons, volcanic eruptions and landslides. These disasters often require the capacities of more than one country to manage them. In response to the imposing natural disaster threats, ASEAN established the AHA Centre to facilitate cooperation and coordination among ASEAN Member States (AMS) and with the United Nations (UN) and other international organisations for disaster management and emergency response in the Southeast Asia region. The AHA Centre serves as an operational coordinating body and engine of the ASEAN Agreement on Disaster Management and Emergency Response (AADMER). It is an agreement signed by ASEAN Foreign Ministers on 26 July 2005 in Vientiane, Lao PDR and entered into force on 29 December 2009, which acts as a regional framework for various aspects of disaster management. As part of AHA Centre s ambition to build a disaster-resilient region through the vision of the One ASEAN One Response, the regional inter-governmental organisation launched the first ever AHA Centre Executive Programme (ACE Programme) at the beginning of aims to develop and shape the future leaders of disaster management in ASEAN, with the primary purpose being to provide exposure and capacity building in disaster management for participating Officers from NDMOs of the AMS, with a particular focus on the regional emergency response logistics system. Immediate objectives of the Programme include: To address and provide the need for the Officers to master various aspects relating to ASEAN s disaster management preparedness and response through the AHA Centre-led intra-regional coordination mechanism; To introduce the Officers to the logistic activities and scope of work of the AHA Centre and involve them in a series of technical training, on-the-job training, and special projects with the ASEAN s logistics system framework; To build and strengthen network and connectivity among ASEAN Member States through the Officers during the Programme, as well as post-programme; To provide technical support for the AHA Centre for its dayto-day, as well as activities and projects conducted by AHA Centre; To provide a regional and international environment where Officers can develop their knowledge and understanding, enhance their experience and skills, and create a sense of regionalism and cooperation amongst each other in order to build a strong foundation for the Officers to become the future leaders of ASEAN on disaster management. Already in its third year, 16 Officers of the Third Batch of the ACE Programme have completed their 6-month long training, which began in March of During disaster events, ASEAN Member States are often challenged with the need to ensure that their logistics system can be relied upon and that its emergency relief items are available and can be quickly accessed by Member States. To prepare for disaster situations, and as part of the region s preparedness strategy, emergency relief goods must always be well prepared and stocked so that they can be readily distributed when disaster strikes. In light of this challenge, during the 18 th Meeting of the ASEAN Committee on Disaster Management (ACDM) in September of 2011 and the regional workshop in December of the same year, it was agreed that having a regional stockpile at the United Nations Humanitarian Response Depot (UNHRD) in Subang, Malaysia would be the most feasible and cost-effective solution. It was also agreed that having a regional stockpile was one of the first major stages of establishing the ASEAN disaster emergency logistic system. Supported by the Government of Japan, the implementation of the Project was deemed vital to strengthen the institutional capacity of the AMS in managing disasters. On 18 July 2012, the Government of Japan approved the project document for the establishment of the Disaster Emergency Logistics System for ASEAN (DELSA). Other than forming a regional disaster emergency stockpile, the Project also aims to strengthen the institutional capacity of each of the AMS and the AHA Centre itself. Since its establishment in November 2011, AHA Centre has established cooperation and coordination with the Member States. To ensure collective and coordinated response to disasters, there needs to be coordination and cooperation between National Disaster Management Offices (NDMOs) with the AHA Centre, familiarity with each other s operating requirements, as well as NDMOs clear understanding of AHA Centre s roles and responsibilities. To address issues of capacity and connectivity, the Project suggested an Institutional Capacity Development component where the potential NDMO leaders are attached to AHA Centre. In addressing the need to further develop capacity development and connectivity between the AHA Centre and the AMS, ACDM initiated the ACE Programme. is one of the most fitting platforms to exposing selected Officers from the Member States to learn ASEAN s emergency response mechanism and Member States operating requirements in disaster management. Through the Programme, Officers will strengthen the relationship between NDMOs and magnify the disaster management network across the region to endure through the impacts of natural disaster by way of serving as coordinators between NDMOs and the AHA Centre. The ACDM, especially through the Preparedness and Response Working Group, plays an important role in providing the overall strategic guidance to the AHA Centre through strategic endorsements for its programmes and activities, including the endorsement of the ACE Programme that would only strengthen the region s disaster management efforts and its ambition to achieve the One ASEAN, One Response vision. 6 THE ROAD TO ACE PROGRAMME THE ROAD TO ACE PROGRAMME 7

7 The Road To ACE Programme DELSA PROJECT STEERING COMMITTEE The Road To ACE Programme THE SELECTION PROCESS The overall implementation of the DELSA Project is overseen by the ACDM. The Project Steering Committee (PSC) in DELSA, co-chaired by Malaysian and Singapore, and made up of representatives from the AHA Centre, Disaster Management and Humanitarian Assistance (DMHA) Division of ASEAN Secretariat, Mission of Japan to ASEAN, and Japan-ASEAN Integration Fund (JAIF), provides guidance as well as counselling on AHA Centre s activities. The Eighth Project Steering Committee for the Establishment of DELSA was held on 22 March 2016 in. AHA Centre reported on the commencement of the third batch of the ACE Programme, which was launched earlier in March Due to the success of the Programme in the post, the PSC has acknowledged ACE Programme s role in developing the future leaders of disaster management in ASEAN. In the Third Batch of the ACE Programme, a total of 16 Officers from the following ASEAN Member States were selected from the following ASEAN Member States: Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Thailand, and Viet Nam. The prestigious and innovative Programme relies on a rigorous selection process to find the most promising future leaders of disaster management in the ASEAN region. Step 4 Step 1 Confirmation and Acceptance Preparation The ACE Programme is open to ASEAN nationalities through each NDMOs of the AMS. To attract suitable and highly capable candidates for the Programme, AHA Centre sends out invitation letters to NDMOs of the AMS with specific Terms of Reference, list of requirements and a description of the Programme that need to be fulfilled. The final decision on the selection process of the ACE Programme candidates will be made cooperatively between the National Focal Points of the ACDM and the AHA Centre. Once the decisions are made, AHA Centre will follow up the candidate nominations sent by the NDMOs by sending out the Confirmation and Acceptance Letter. Step 5 Step 2 Selection Process Commencement of the ACE Programme After receiving the letter of invitation from the AHA Centre, each respective NDMOs organise its own selection process to select the most suitable candidates. The maximum number of Officers who can take part in the Programme are two (2) Officers per country per batch. Having selected skilled candidates through a careful selection process, the chosen candidates fly out to to commence the Programme. With a total of 1,000 hours worth of training, the ACE Programme Curriculum was designed to increase the theoretical as well as technical understanding of the Officers in hopes of shaping the most competent future leaders of disaster management in the ASEAN region. The 8th DELSA PSC Meeting with the guidance from Malaysia and Singapore as the Co-Chairs and attended by representatives from Japan Mission to ASEAN, Japan-ASEAN Integration Fund, ASEAN Secretariat and the AHA Centre. Step 3 NDMOs Nominations Upon finalising the selection process, each NDMOs of the AMS will submit their two nominations to AHA Centre in response to the invitation letter sent earlier. 8 THE ROAD TO ACE PROGRAMME THE ROAD TO ACE PROGRAMME 9

8 The Road To ACE Programme ACE PROGRAMME CURRICULUM The Road To ACE Programme ACE PROGRAMME CURRICULUM PREPARING THE FUTURE LEADERS OF DISASTER MANAGEMENT IN ASEAN EVIDENCE / OUTPUT OF ACE PROGRAMME CURRICULUM 500 hours 350 hours 150 hours Core Programme WORKING AT AHA CENTRE Programme : ASEAN Regional Mechanism Core Programme TRAINING Programme : Technical Skills Core Programme STUDY VISIT AND DEVELOPMENT Japan A 5 to 7-pages of strategic concept paper on the existing and the future of disaster management in ASEAN on preparedness and response, as well as cooperation and coordination among ASEAN Member States, Dialogue Partners, International Organizations and United Nations Agencies. A post-training evaluation from which exposing the knowledge in each key learning which also includes recommendations for improvement. An active mailing list and social media groups which are decided, designed and managed by the ACE Programme Officers during and after the training as a media of extending coordination communication and networking among ACE Programme Officers. Key Learning ASEAN Key Learning Logistic Tokyo Sendai 4 A Learning Management Portal which stores complete ACE Programme training material is available for both participants and alumni. ADDMER SASOP Incident Command System (ICS) Emergency Operations Centre (EOC) Philippines 5 Emergency Response and Assessment Team (ERAT) certificate as the basis of evaluation regarding the contribution towards AHA Centre operations. ADINet DMRS WebEOC DELSA Standy Arrangement AHA Centre Emergency Response Security Briefing ERAT Information Connectivity Exercise Management Camp Coordination and Camp Management International Humanitarian System Supply Chain Civil Military Coordination Disaster Management Hazard Rapid Assessment Post Disaster Need Analysis Manila Cebu Tacloban Christchurch Wellington Auckland New Zealand A 10 minutes individual presentation on how the ACE Programme Officers as the future leaders would enhance the ASEAN regional mechanism among ASEAN community as well as with international community for a better cooperation in disaster management. Pilot Project Report on ASEAN Disaster Management Cooperation which captures ACE Programme Officers increased knowledge gained through the previous training sessions, creativity in designing projects and the teamwork among team members. 1,000-1,500 words academic essay covering the Leadership on Crisis and Exercise Management Topics. All ACE Programme Officers may be eligible for academic credit towards The University of Canterbury Graduate Certificate in Professional Studies by completing 3,500-4,000 words Academic Essay at the end of the programme with B grade. Programme : Day to Day Work with AHA Centre Programme Non-Technical Soft Skills Jakarta Indonesia Key Learning Key Learning Semarang Jawa Barat Monitoring and Analysis Leadership in Crisis Aceh ICT Communications Data Collection Communication for Disaster management Professional Leader Talk Sessions Table Top Exercises During Disaster Debates Sessions Personality Development During Exercise 10 THE ROAD TO ACE PROGRAMME THE ROAD TO ACE PROGRAMME 11

9 The third batch of the ACE Programme, which commenced on March 2016 officially ended their rigorous training Programme to become the future leaders of disaster management on 31 August All 16 ACE Programme Officers fulfilled a total of 1000 hours of the combined learning sessions under the Programme and obtained an official certificate in recognition of their participation. Officers are expected to share not only the knowledge, skills and experience they have gained through the Programme, but also the bond they have bond among other participants in order to further develop the cooperation between NDMOs across AMS. As part of AHA Centre s efforts to improve upon the previous Programmes through their Knowledge Management system, the Programme s curriculum has been adjusted to fit the ever-changing needs of the region. Throughout the 6 months, all Officers actively engaged in the training courses, workshops, and field visits to disaster-affected areas including Tokyo and Sendai in Japan, Christchurch, Wellington and Auckland in New Zealand, Jakarta and Aceh in Indonesia, Manila and Tacloban in the Philippines. Also an important part of their ACE Programme is the prestigious ASEAN Emergency Response and Assessment Team (ASEAN-ERAT) Induction Course training to certify Officers as part of the ASEAN-ERAT Member. Last but not least, Officers also took part in logistics training, with the support of the United Nations Humanitarian Response Depots in Subang, Malaysia and the World Food Programme, to understand how the humanitarian logistics system works. Other than the various capacity building trainings that the Officers received, they also used half of their time in the Programme to work at the AHA Centre to learn and obtain hands-on experience about the organisation s function as the coordinating body for disaster management in the region, as well as to learn about the overall ASEAN regional mechanism. The third batch of the ACE Programme was made possible through the partnership and support of all ASEAN Member States, which are represented by the National Focal Points of the NDMOs and all the relevant agencies, Government of Japan, Government of New Zealand, Government of the United States of America, University of Canterbury, New Zealand, the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), United Nations Humanitarian Response Depot (UNHRD), World Food Programme (WFP), International Organization for Migration (IOM), US Forest Service of the US Department of Agriculture, Save the Children, Civic Force Japan, the International Federation of Red Cross and Red Crescent National Societies (Indonesian Red Cross), RedR Australia and RedR UK, London School Academy Indonesia, Cohn and Wolfe PR, and British Council. ACE Programme Officers' the Third Batch Actively Involved in Numerous Activities Prepared by Trainers 12 13

10 HANDS ON EXPERIENCE HANDS ON EXPERIENCE ACE Programme Officers have been scheduled to follow various assignments and tasks related to the AHA Centre s operations, which they need to complete it under the direction and supervision of the Executive Director of the AHA Centre. The courseworks includes hands-on experience from the module of emergency operations in both emergency and non-emergency situations. To support the Officers work in the future, each ACE Programme Officers were introduced to the required tools in managing disaster, such as the Information and Communications Technology (ICT), AHA Centre s Disaster Monitoring Response System (DMRS) and WebEOC. Each training element was essential to support the performance of the ACE Programme graduates in their day-to-day work to maintain connectivity between NDMOs and the AHA Centre. DATA COLLECTION One of the key activities of the ACE Programme was the data collection to home countries of each Officer. During Data Collection, Officers were sent back to their home countries to collect data on the National Disaster Risk Reduction and Management Plan and National Response Plan, interview respective actor in humanitarian affairs in their countries, and gather information on media database. ON THE JOB TRAINING One of the foremost functions of the Officers after graduated from the ACE programme is to facilitate cooperation and coordination amongst ASEAN Member States, as well as promoting regional collaboration. Hence, Officers are required to have relevant skills in collecting, analysing and disseminating information towards ASEAN Member States. AHA Centre foresees the importance of these relevant skills, thus facilitate the Officers with training and practices through on-the-job training. On-the-job training aims to enhance their understanding on disaster monitoring and analysis, preparedness and response unit, and ICT operation. The Officers were divided into four groups of four ACE Programme participants, each from different Member States. In attaining a comprehensive understanding of the training, Officers were given case study assignments as coached by members of the AHA Centre. During On-the-Job Training, Officers Were Required to Follow a Series of Group Activities to Enhance Their Knowledge on Disaster Monitoring & Analysis, Preparedness, and Response Unit, as well as ICT Operations

11 The ACE Programme consisted of various training courses which aim to enhance the Officers technical and nontechnical skills capacity. Training courses are designed for each Officer in being able to master the aspects relating to disaster preparedness, coordination and response: ORIENTATION WEEK Hazard Workshop The journey of ACE Programme Officers began from Orientation, which conducted from 8 10 March The objective of orientation week was to familiarize Officers with the city of Jakarta, including its dynamic transportation system. The orientation week was also a phase for Officers to introduce themselves and build connection amongst ACE Programme Officers as well as AHA Centre Staff. Another event that included within an orientation week was the team-building activity that was held in Sukabumi, West Java Indonesia. During the team-building event, Officers had the experience of water rafting and other adventurous activities while building on their teamwork skills. ASEAN Socio Culture and Disaster Management Workshop As disaster managers, Officers are expected to have a deep understanding of natural hazards precursors and warnings in order to divine potential impacts of the hazards on people and the environment. During Hazard Workshop, Officers were given case studies of real catastrophic disaster that already happened and potentially repeated in ASEAN, such as earthquakes, tsunamis, volcanoes, landslides, floods, drought, tropical cyclones, and climate change. Thorough explanations of each potential hazard in ASEAN land were delivered by JCDR New Zealand started from its location, types, how to measure the scale of the disaster, and the possible effect it may contribute to the impacted lives. Personality Development Workshop Full day in Taman Mini Indonesia Indah Provided Clearer Understanding for ACE Programme Officers Regarding the Current Conditions of Indonesia. ACE Programme Officers Increased Their Understanding Regarding Types of Hazards in ASEAN Region Originated by the realities that each ASEAN Member States are prone to its own disasters, differing by its position and terrain, each region does not only experience different types of natural hazards, but also adapting different strategy to handling it. Therefore, it is essential for disaster managers to master the optimal coordination and disaster management adaptively to diverse situations. ASEAN Socio Culture and Disaster Management Workshop were conducted during the familiarization week. Each ACE Programme Officers were introduced to socio-cultural information and disaster management mechanisms that are designed to match the condition of their respective countries. The workshop was apprehended in a sharing session, which aimed to establish cultural awareness and understanding of existing disaster management components and agencies in each Member State. ACE Programme Officers were taken to Taman Mini Indonesia Indah to capture a clearer understanding on the current conditions of Indonesia, where cultural and scientific studies presented nicely in The Beautiful Indonesia Miniature Park. As leaders, Officers will face situations where they are being seen in many circumstances and events, whether they like it or not. Most people do not have the ability to look the personality of a person from the first glimpse of their eyes; however, appearance is the first thing a person will see. Through the Personality Development Workshop, Virtue International Personality Development Center explained the importance of appearance. Officers need to have a clear understanding to having a positive appearance because trust is built on first impressions. The people s appearance will reflect on their day-to-day behaviour, feelings, and mood those who maintain their appearance usually behave and feel more positive compare to others. A person s personality also being valued through their table manners; started from the way a person sits, seating arrangement, cutlery usage, and body language during at the eating table. As simple as it may seem, Personality is a very crucial aspect for leaders to win the hearts of his or her people. Two-days Full Training of Personality Development Workshop 16 17

12 Incident Command System + EOC Training Incident Command System (ICS) course provided Officers with new insights on the incident management process, the size of the ICS organisation to match with the complexity of an incident or event, the implementation of a simulated incident, and the development of an Incident Action Plan. This is a series of training that followed by the Emergency Operations Centre (EOC) which is a central command and control facility responsible for carrying out the principles of emergency preparedness and emergency management, or disaster management functions at a strategic level in an emergency situation, as well as ensuring the continuity of operation of a company, political subdivision, or other relevant organisation. Both ICS and EOC training were conducted from April 2016 and facilitated by the United States Agency for International Development (USAID) and Forest Service of Department of Agriculture of the United States. Incident Command System + EOC Training Enhanced ACE Programme Officers' Knowledge on Disaster Management Functions 18 19

13 Leadership in Crisis Training Leadership in Crisis Training is a 12-day training programme, which took place in four different cities in New Zealand. The training was not limited to the exchange of knowledge regarding leadership during crisis, but it also serves as comparative studies between ASEAN and New Zealand s disaster management system. Mr. Chris Hawker, renowned Regional Manager and Group Controller Emergency Management Otago and Ms. Dolapo Fakuade, Programme Development Officer managed the whole series of Leadership in Crisis Training. The objective of Leadership in Crisis training is to prepare Officers with knowledge and skills when handling difficult situations by performing as a trusted and dependable leader for his or her team. The Leadership in Crisis Training was held in University of Canterbury, New Zealand

14 Camp Coordination and Camp Management Training Camp Coordination and Camp Management (CCCM) provides training to deepen Officer s knowledge on how to assist and protect displaced populations in camps that abide to legal protection frameworks and minimum humanitarian mechanisms. Through a series of CCCM training, Officers were given the knowledge and skills to identify the motives that lead people to evacuate during emergencies within the ASEAN context, different methods of evacuation, classify the proper displacement site or camp that is familiar to the people, types of settlement to displaced communities, and discover the guidance tools and references used in CCCM. The CCCM training was facilitated by the International Organisation for Migration (IOM) from 3 6 May Facilitators enlightened several key aspects that need to be addressed during Camp Coordination, including the activation of evacuation camps where coordination with property owners and authorities in charge must be conducted; operations centres must be located in an accessible location and visible for Internally Displaced People (IDP), as well as signage to inform the evacuation centre location. The ACE Programme participants were given the orientation on the Minimum Initial Service Package (MISP) for reproductive health, which focused on the logistics to support MISP implementation, prevention and response to support sexual violence in the acute phase, and maternal & neonatal health in the acute phase. The whole training was facilitated by International Planned Parenthood Federation (IPPF) SPRINT. All Officers Actively Participated in the Serial Training of Camp Coordination and Camp Management Training 22 23

15 Red Cross Induction Course As part of the ACE Programme training and induction course, the ACE Programme batch 3 Officers participated in a study visit to Bogor and Semarang from May 2016 to attain real working experience and participate in several training co-facilitated by the IFRC and Indonesian Red Cross (PMI), with support from the ICRC and Thai Red Cross Society. Their activities began in Bogor during their first day of the induction course for a visit to local communities with Palang Merah Indonesia (PMI). The second day of the induction course started early in Semarang, where the Officers were given an understanding of the RCRC facilitated by PMI and Thai Red Cross Society followed by a group exercise regarding their understanding of the movement. Officers learned through discussion and Q&A session, as well as presentation delivered by respective and competent key note speakers. The study visit aimed for Officers to increase their understanding about disaster management strategy through using previous disaster experiences in the area. Officers were given insights regarding the organisation s movement, mechanism, and initiatives when corresponding to natural disasters. After participating in several days of training sessions, the ACE Programme Officers were obligated to involve in a field exercise where they should put the knowledge into practice for the whole day. The field practice was facilitated by the IFRC and PMI who were the hosts during their last night s dinner in Semarang, altogether with the handover of certificates to participants. Red Cross Induction Course Conducted in Bogor and Semarang, Indonesia, and Facilitated by IFRC and Indonesian Red Cross, and ICRC and Thai Red Cross Society

16 Coordinated Need Assessment Training Post Disaster Need Analysis Training The purpose of the Coordinated Needs Assessment Training was for ACE Participants to gain deeper understanding of the importance of coordinated assessments and the proper approaches to constructing an effective decision, forward planning, and resource mobilisation. Facilitated by John Marinos, Information Management Officer at United Nations Office for the Coordination of Humanitarian Affairs, The workshop was organised into a three-day training consisting of six sessions that covers various important aspects of assessment coordination. Through one of its sessions, ACE Participants learned about the Rationale and Purpose of Assessments: 1 Coordinated assessments make a humanitarian response more efficient and effective, because it helps to ensure an effective analysis, better decision-making, and strategic planning. Post-disaster period is a demanding and challenging period. It is when the various tasks of humanitarian response actions are executed and life-saving relief items are distributed to the affected community. The training consisted of eight sessions that covers data collection, damage and loss estimation, macro-economic and human development analysis, PDNA report writing, and an overview of the ASEAN Disaster Recovery Reference Guide. Through Post-Disaster Need Analysis (PDNA) Training, Officers were being educated regarding pre-disaster context and how to identify sources, general principles of estimating damages and losses, differences between the effect and impact on both economic and human development, analyse and prioritise recovery needs, and how to develop recovery strategy. The training was packaged in a series of group discussion and role-play to provide a clearer depiction of the most preferable performance by disaster managers during post-disaster period. 2 3 Assessments can be coordinated through joint or harmonised methods. Harmonised assessments occur when agencies gather and process, as well as analyse data separately, while joint assessments occur when the whole process is formed through one single process between different agencies. Actors within the process are humanitarian actors, humanitarian coordinator, cluster lead agencies, and individual organisations. Each of them play important roles and in conducting assessments. Various activities were prepared for ACE Participants in each session of the Coordinated Needs Assessment Training including discussions, role play, group presentation, and other exercises. Both Coordinated Need Assessment Training and Post Disaster Need Analysis Training Provided Officers with Essential Information in Becoming the Future Leader of ASEAN 26 27

17 Project Management Training Humanitarian Civil Military Coordination Training To becoming leaders of disaster management in ASEAN, Officers need to have a comprehensive understanding of Project Management as it is essential in managing disaster relief. During hazardous phase caused by natural disaster, disaster managers need to possess a focused and organized perspective in executing the relief distribution. To equip Officers with the required skills in project management, the AHA Centre collaborated with RedR Australia to conduct Project Management Training. Throughout the Project Management, ACE Programme Officers were given provisioning knowledge of Project Management, including the responsibilities and functions of Project Managers, basic concepts and frameworks of Project Management that can support the project to be implemented successfully. In the future, ACE Programme Officers would need to build a supportive relationship with the military force in order to obtain an effective international relief operation and promote better humanitarian-military relationships through mutual understanding and awareness of each other s roles. Through the Humanitarian Civil Military Coordination Training facilitated by the United Nations Office for Coordination of Humanitarian Affairs (UNOCHA), ACE Programme Officers gained understanding of the essential conducts to protect and promote humanitarian principles, avoid competition, minimize inconsistency, and pursue common goals with military actors in certain circumstances. Facilitators explained basic principles, guidelines, and practical actions of the United Nations Humanitarian Civil-Military Coordination (UN-CMCoord). It is important for Officers understand the framework of civil-military coordination in providing support within ASEAN disaster-prone locations. In the Future, Officers also Need to Perform as Project Managers in Doing Their Responsibilities as Disaster Managers Humanitarian Civil Military Coordination Training was Facilitated by the United nations Office for Coordination of Humanitarian Affairs (UNOCHA) 28 29

18 Humanitarian Logistics and Supply Chain Training Logistics is one of the most crucial global functions that guarantee the implementation of a well-managed emergency response system as well as preparedness that can save human suffering and prevent loss of lives. As part of the ACE Programme, Officers were required to follow a 3-week training series regarding Humanitarian Logistics and Supply Chain conducted in, and will be continued in Subang, Malaysia. The training was divided into three major segments which consist of important aspects in Humanitarian Logistics; General Supply Chain Management, Operational Emergency Logistics, and Practical Emergency Logistics. According to the World Food Programme (WFP), Humanitarian logistics involves the planning, implementing and controlling the efficient, cost-effective flow of and storage of goods and materials as well as related information, from the point of origin to the point of consumption, for the purpose of alleviating the suffering of vulnerable people. This is closely related to supply chain management that mainly focuses on relationships among the actors that make such movement possible. Through this training, ACE Programme Participants were expected to have an understanding of humanitarian logistics, from management level concepts to practical ground level constraints. Officers were Required to Put Their Knowledge on Humanitarian Logistics and Supply Chain in Practice 30 31

19 Learning from the top Real Life Experience on the Ground Leaders Talk Session Throughout the whole ACE Programme 2016, AHA Centre was privileged to invite leaders from various sectors to share their experiences and expertise in dealing with disaster and crisis management. Leaders Talk session is a special segment in the Programme where Officers achieve motivation and enrich the learning process through sharing of experts experience within the field. ACE Programme 2016 managed to bring eight most prominent experts from industries to contribute in an intensive sharing session with the Officers. The first Leaders Talk Session was carried out by Mr. Sunu Widyatmoko, CEO of AirAsia Indonesia, who has prominent skills and reputation as a respective leader. Mr. Sunu Widyatmoko s experiences, knowledge, and professional outlook as a leader have embedded us through the Leaders Talk. ACE Programme was honored and grateful for a remarkable experience and knowledge shared by Kang Kyung-Wha, South Korean Diplomat who was appointed by the UN Secretary General, Ban Ki-Moon as Assistant Secretary-General for Humanitarian Affairs and Deputy Emergency Relief Coordinator in UN-OCHA. Her passion and perspective of humanitarian affairs that were shared during one of ACE Programme Leaders Talk's session was a great example for other humanitarian officers. Other leader who also shared his leadership skills and experience during the Leaders Talk session was H.E. Willem Rampangilei, the Head of National Disaster Management Agency. He inspired the future leaders of ASEAN in Disaster management through his sharing of Leadership in Management. Also, there was Director Liza Fidelis F Canada, Civil Defence Executive Officer the Philippines who shared her experience being in the humanitarian field in a country that is famous for its typhoon disaster. Officers had the opportunity to learn with Director Liza Fidelis F Canada during their Philippines visit. There were several numbers of Leaders Talk sessions throughout the third batch of ACE Programme. Four of them were conducted during the Japan visit with speaker Mr. Kozo Hirano, Mayor of Otsuchi Town; Mr. Takenori Noda, Mayor of Kamaishi; Mr. Masahito Seno, from Yahoo Japan, Public-Private Partnership on Disaster Management; and Mr. Taro Otsuka, Chairman of Otsuka Warehouse Co., Ltd, Otsuka Group. 6 th ERAT induction course The ASEAN Committee on Disaster Management (ACDM) adopted the AADMER Work Programme specifically on the establishment of a fully-functional ASEAN Emergency Response & Assessment Team (ASEAN-ERAT). Through ASEAN-ERAT, ASEAN is foreseen to be better in the preparedness and capacity to respond to disaster, as well as ensuring the rapid and collective deployment of ASEAN s resources for Member States within the ASEAN region. As discussed in the 23 rd ASEAN Committee on Disaster Management meeting in Vietnam, ASEAN-ERAT s roles were expanded including to support the emergency response operations comprising of logistics, emergency communications, and coordination among all parties involved, and others. Following the operationalisation of the AHA Centre, ACDM has given the responsibility for AHA Centre to organise the 4 th and 5 th of ASEAN-ERAT Induction Course which have been respectively conducted on May 2014 and June This year, AHA Centre with the support from Member States and the AADMER Partnership Consortium Group (APG), the 6 th ASEAN- ERAT Induction Course was conducted from August 2016 in the Philippines. The 6 th ASEAN-ERAT Induction Course aimed to prepare regional responders who have experience in emergency management and coordination to respond to major disaster in the ASEAN region. The Induction Course also prepared the participants to be able to assist national governments and the AHA Centre in meeting regional or international requirements. The whole Induction Course would not be realized without the support from JAIF. The 6 th ASEAN-ERAT Induction Course was conducted as part of the ACE Programme in which all Officers of the programme will automatically join the course. Other participants in the course including representatives from AMS, APG, partners organisation or entity, ASEAN Secretariat and AHA Centre. The ACE Programme Officers were participated in various activities during the course, including on-field simulation, implementation of ICT kit, practice to set up standard relief-items, and many more. The Induction Course was part of the essential part of the overall training at the ACE Programme as it depicted the entire purpose and objectives as a future leader in disaster management. Mr. Sunu Widyatmoko CEO of AirAsia Indonesia Kang Kyung-Wha Assistant Secretary-General for Humanitarian Affairs and Deputy Emergency Relief Coordinator, UN-OCHA H.E. Willem Rampangilei Indonesia National Disaster Management Authority (BNPB) Director Liza Fidelis F Canada Civil Defense Executive Officer and Officer-In-Charge, Plans and Programs Division Mr. Kozo Hirano Mayor of Otsuchi Town Mr. Takenori Noda Mayor of Kamaishi Mr. Masahito Seno Yahoo Japan, Public-Private Partnership on Disaster Management Mr. Taro Otsuka Chairman of Otsuka Warehouse Co., Ltd, Otsuka Group 32 33

20 Expanding Horizon Expanding Horizon Study Visit New Zealand New Zealand is one of the dialogue partners of ASEAN significant patron of AHA Centre. Also, New Zealand is Indonesia s neighbour country, which has similarities in terms of experiencing and dealing with natural disasters. Derived from these motives and with the support from Government of New Zealand, the ACE Programme Officers were participating in a study trip to Dunedin, Canterbury, Wellington, and Auckland, New Zealand from 9 21 May 2016 to learn about Leadership in Crisis. The trainings and activities were managed by Chris Hawker, renowned Regional Manager and Group Controller Emergency Management Otago and Dolapo Fakuade, Programme Development Officer Centre for Risk, Resilience and Renewal (UCR3). Humanitarian officers from Red Cross ASEAN and other appointed officers of the AHA Centre also participated in 12-day training programme. participated in the city hazards tour led by the Otago Regional Council Hazards Team, paid a visit to Otago Regional Emergency Coordination Centre, contributed to the Wellington Hazardscape Field Trip, and visited the Ministry of Civil Defence and Emergency Management. Participants took part in a number of trainings including Leadership on Crisis Training, Dynamics of Collaborative Emergency Training, Community & Public Health Issues Post-Earthquake and Emergency Reduction & Readiness in New Zealand, and other skill-based training such as an academic essay writing training and Exercise Science & Plan validation. The trainings were delivered by facilitators from the University of Canterbury, Resilient Organisations in New Zealand, Civil Defence Emergency Management of Otago and Canterbury, Wellington Regional Emergency Management, and other contributors. During the trip, participants also visited the Red Cross Warehouse in Christchurch and learned the role of the Red Cross in supporting the Government of New Zealand s disaster management efforts, Study Visit to Other Disaster-Prone Region Provides Wider Perspective for ACE Programme Officers in Handling Disaster 34 35

21 Expanding Horizon Expanding Horizon Semarang and Aceh JAPAN By the end of 2004, Indonesia was devastated by the 9.1 magnitude Tsunami that hit Aceh. It recorded as the most destructive disaster ever hit Indonesia that caused the death of hundred-thousand lives and many more number of people being displaced. Although the tragedy happened more than a decade ago, the impact of it remains dwelt in the heart and mind of the people who lost their families and relatives during the catastrophe. Therefore, Aceh is considered as one of the most appropriate place for disaster managers to learn about the past experience, as well as to witness the most affected areas. The ACE Programme participants visited Aceh in July 2016 for four days and had the opportunity to learn about the mechanism when the Tsunami strikes. The participants learned the evacuation routes, community projects, and visited the local tsunami museum. The Rector of Syiah Kuala University in Banda Aceh, Prof. Dr. Ir. Samsul Rizal, M.Eng, explained the damages caused by the Tsunami and steps taken to help the community and government in managing the catastrophe by the Tsunami and Disaster Mitigation Research Centre (TDMRC). TDMRC is an organisation established by Syiah Kuala University to perform as the Center of Excellence for Tsunami and disaster mitigation studies in the Indian Ocean region in Due to the coordinates and position of Japan on the Globe, it sits on the location that is vulnerable to earthquakes. Throughout its history of experiencing massive earthquakes, Japan has been acknowledged as one of the well-equipped nations in handling earthquakes. In strengthening the ACE Programme Officer s knowledge regarding earthquake handling in particular, they travelled to Japan from 23 June 2 July The Officers learned the disaster management system operationalised in Japan and how Japan s disaster officers mitigate the calamity in timely manner. The Officers visited Ministry of Foreign Affairs of Japan, Tokyo Metropolitan Government Disaster Prevention, Tokyo Rinkai Disaster Prevention Park, Tono Disaster Prevention Centre, Ministry of Defense of Japan, and many more. There were several Leaders Talk session conducted during the Japan visit one of it was delivered by Mr. Takenori Noda, Mayor of Kamaisihi. The participants also learned about Disaster Risk Reduction (DRR), which facilitated by Palang Merah Indonesia (PMI). Aceh is a vulnerable location towards disaster, therefore, PMI believes that the community needs to be highly-aware and always prepare to face disaster. Shared Experience from Fellow Disaster Management Officers from Semarang and Japan 36 37

22 Expanding Horizon Expanding Horizon Philippines Looking back to 2013, Philippines was devastated by the strongest typhoon ever recorded, Typhoon Haiyan that also famous by the name of Super Typhoon Yolanda. As powerful as the Typhoon Haiyan destroyed large portions of Southeast Asia, particularly Philippines, it caught attention from many parties around the world. As of now, the thrills and post-traumatic stress disaster are still noticed by the survivor, although the area has slowly recovered. The catastrophe left a remarkable pedagogy for ASEAN s disaster management officers and led the ACE Programme to learn from their experience through a field visit to the Philippines. On August 2016, the ACE Programme Officers followed a list of activities including a visit to Red Cross and Government Agencies, Partner Agencies (such as WFP Philippines Country Office, IOM Philippines Country Office, and UNOCHA Philippines Country Office), OCD Region 8 Office and Site visit, Disaster Response Centre (DRC) in Visayas and Cebu area, and several other places to gain their knowledge regarding Philippines strategic implementation in handling disaster. As the Last Study Visit for the ACE Programme the Third Batch, Philippines Visit Left a Remarkable Experience for All Participants 38 39

23 Team Building Managing Project It is the desired output of the ACE Programme to have a team spirit, lasting bonds, and networking amongst disaster management officers throughout ASEAN Region. Starting from the beginning of this programme, the Officers were involved in a team-building activity, which took place in Bogor, West Java, Indonesia. The outbound activities comprised with various team-building activities that promoted similar traits of all training course that were being offered. The activities included group assignments, role playing exercises, simulation, and games. Special project Assignment At the end of the programme, Officers were assigned to create one thematic task that reflected their strengths and interests throughout the programme. The Third Batch of ACE Programme was required to design a logical framework in a presentation format that summed up their improved knowledge and skills of disaster management. PILOT PROJECT Pilot Project is the final task assigned to the Officers of ACE Programme batch-3 to utilise their skills and knowledge that they have learned from the Project Management Training and turn it into results. The Officers worked on this project in a group of four and given the freedom to choose their own project based on the observation from the past disaster occurred in the ASEAN Region. The expected output of the Pilot Project is to indicate that the ACE Programme Officers have increased their knowledge through the previous training sessions, creativity in designing projects, and the teamwork among team members. The project allowed Officers to put their analytical skills to the test by reviewing all of their trainings and courses, and also teamwork to finalise the task and meet the deadline. The Bond Amongst AMS in the ACE Programme Started Here 40 41

24 Attaining Global Perspective Attaining Global Perspective Understanding How the Humanitarian System Works INTERNATIONAL HUMANITARIAN SYSTEM During Disaster period, it is likely for humanitarian actors are required to make numbers of decisions which should be carefully considered in a timely manner to provide a fast response to the affected people or area. To be able to work effectively under such pressures, ACE Programme officers learned the methods and strategies of the international humanitarian system implemented by the UN agencies. The International Humanitarian System (IHS) Training was fully supported and facilitated by UN-OCHA Regional office for Asia and Pacific. The ACE Programme officers were fully engaged in a five-days training as a preparation for them to be able to cooperate with international humanitarian systems better in the future. The training stressed on 14 aspects for all Officers to understand regarding the International Humanitarian System, including the roles and responsibilities of humanitarian actors, the humanitarian principles, the legal framework of IHS, the tools and services required in assessing HIS, Communications with communities, and assessment and information management, and others. The Officers also involved in a series of activities throughout the course, which does not limited to informative and interactive presentations only, by also involved in a hands-on training such as simulations exercise. International Humanitarian System Training Gave All Basic Knowledge Being a Humanitarian Officer 42 43

25 Communications and Public Speaking Shaping the Future of ASEAN Presenting and Exchanging Ideas The Communications and Public Speaking session for ACE Programme the 3 rd batch was packaged in an Emergency Communications Training and Communications for Disaster which was held from 30 May 3 June The training was facilitated by Cohn & Wolfe, a global communications and public relations firm. Through the training, ACE Participants learned how to establish communication plans, how to develop key messages, and how to communicate these messages to relevant stakeholders and the affected communities through social media as disaster management tool. The training also helped participants gain perspective on how the media works, and provided participants the opportunity to practice how to behave appropriately during interviews. As part of the curriculum, participants visited CNN Studio to see the behind-thescenes work of the media. Participants expressed their excitement as they practiced how to be a news anchor in the studio. Writing Concept Notes on Disaster management for the Region At the end of the programme, ACE Programme Officers are required to write a 5-7 pages of Strategic Concept Paper on preparedness, response, coordination, and cooperation amongst ASEAN Member States, Dialogue Partners, International Organisations, and the UN Agencies. Officers are expected to be able to formulate disaster management strategy by utilising tools and knowledge learned from the workshops, on-job trainings, and study visits throughout the programme. A Fun Media Visit to CNN Indonesia During Emergency Communications Training and Communications for Disaster 44 45

26 AHA Centre Executive (ACE) Programme Accomplished Course Subjects AHA Centre Executive (ACE) Programme Accomplished Course Subjects 0 Orientation 2 ND ACE Programme Second Batch Arrival date Orientation : Getting Know Jakarta (Public Transport : Transjakarta, Angkot, Train) Outbound Activity Ciawi, Indonesia 3 RD 1 ST Familiarization ACE Programme Briefing AHA Centre ASEAN Socio Culture and Disaster Management Workshop AHA Centre AHA Centre Induction Course AHA Centre BMKG and BNPB Visit Taman Mini Indonesia Indah Visit 4 TH Hazard Workshop Leader Talks Personality Development Workshop Personality Development Workshop WeeK AHA Centre On Job Training AHA Centre Opening Ceremony ACE Programme Third Batch ASEAN Secretariat WeeK ASEAN Secretariat + JAIF Visit ASEAN Secretariat AHA Centre On Job Training AHA Centre 5 TH 6 TH 7 TH 8 TH 9 TH 10 TH WeeK ASEAN Secretariat + JAIF Visit ASEAN Secretariat International Humanitarian System Training Incident Command System + EOC Training Camp Coordination and Camp Management Training Leadership in Crisis Training + Leader Talks Christchurch, New Zealand WeeK Leadership in Crisis Training + Leader Talks Wellington and Auckland, New Zealand WeeK 11 TH 17 TH 23 RD 12 TH 13 TH 14 TH 15 TH 16 TH Red Cross Induction Course + Field Visit Urban Area Semarang & Jakarta, Indonesia Data Collection ASEAN Member States Communication for Disaster Professionals Training Coordinated Need Assessment Training Post Disaster Need Analysis Training Japan Visit + Leader Talks Tokyo & Sendai, Japan Japan Visit + Leader Talks Tokyo & Sendai, Japan 18 TH 19 TH 20 TH 21 ST 22 ND Ied Holiday - Pilot Project Field Visit Aceh Banda Aceh, Indonesia Humanitarian Civil Military Coordination Training Introduction to Logistics and Supply Chain Training Humanitarian Logistics Training Subang, Malaysia Humanitarian Logistics Training Subang, Malaysia 24 TH 25 TH 26 TH 27 TH Field Visit Philippines + Leader Talks Manila & Cebu, Philippines 6 th ERAT Induction Course Bicol, Philippines ACE Programme Third Batch Graduation Day Manila, Philippines ACE Programme Third Batch Evaluation Workshop Bandung, Indonesia Departure of ACE Programme Participants Project Management Training 46 ACE PROGRAMME ACCOMPLISHED COURSE SUBJECTS ACE PROGRAMME ACCOMPLISHED COURSE SUBJECTS 47

27 Profile of Officers Profile of Officers Beyond my expectation! ACE Programme is the supermarket of knowledge on disaster management, which provides me the opportunity to learn, improves my knowledge and skills in coordination, communication, and leadership. I am more confident to talk in public and share knowledge to my colleagues and friends. Chun Buntha Cambodia The ACE Programme is designed to create ASEAN future leaders in disaster management field. I am happy I can be part of this, as I had the opportunity to involve in numbers of training and able to learn and share experience and knowledge to bet he future leader of ASEAN. Sacksy Vilayhak Lao PDR In ACE Programme, I receive a lot of trainings, study visits, and field visits which completed by practical exercise to help me understand more about disaster management. Lorn Trob Cambodia During the ACE Programme, I have improved my knowledge on disaster management. Before I join the programme, I already have some knowledge on disaster management, but not everything about it. Therefore, for the past 6 months I have enriched myself with more knowledge and understanding, as well as practice about the things I have learned. It is very useful for me, and I will implement the knowledge and skills that I received from the programme to my work. Vimala Khountalangsy Lao PDR Through the programme, we understand how AHA Centre operates as its mandate from ASEAN in responding disaster in the region and how international humanitarians work with national disaster response in every major disaster. We learned how other countries experience massive disasters and how they respond to the situation, conduct recovery and significantly improve their capacity in disaster management. Also, we get to know each other participants of the programme and build connection, trust, and network in disaster management as ASEAN family. Wahyu Indriyadi Indonesia It is a comprehensive programme that full of excitement and fruitful experience in preparing the future leader of ASEAN Member States in disaster management. It consists of theories, practical, workshop, hands-on experience, leaders talk, field visit, and many more which were blend together in order to expose the participants the real world of the system. Fazlisyah Bin Muslim Malaysia ACE Programme is a great platform for capacity building, through this programme, I could learn disaster management in a comprehensive way that can be implemented in my working environment. It is not only about learning, it is also about strong network among all Member States within the region. Luqmanul Hakim Indonesia The ACE Programme enhances my ability to understand the requirement related to disaster management in various perspectives of humanitarian actors and improve the way of communicating to be a better disaster manager. Rohaizat Bin Hadli Malaysia 48 Profile of officers Profile of officers 49

28 Profile of Officers Profile of Officers During the ACE Programme, we have learned regarding the disaster management and relationship between the NDMOs and other civil society organisations. After I come back to my country, I will share and apply the knowledge, skills, and experiences to my working environment. Thein Zaw Htike Myanmar It is a great opportunity for me to broaden my knowledge and acquire professional experience on disaster management. We develop stronger relationship amongst the participants because we share ideas and learn from each other. Phatsita Rerngnirunsathit Thailand I really appreciate and grateful for this opportunity because now I have more knowledge about disaster management in ASEAN. All trainings were important for me because I know it will support my career and my country. Zaw Myo Khine Myanmar ACE Programme is a wonderful opportunity for me to gain more understanding and experience in working at international surrounding to build up my career in Disaster Management and enhance my advancement in my organisation to be able to work effectively in managing disaster in our ASEAN community in the future approach. Suttapak Suksabai Thailand ACE Programme is the epitome of a comprehensive training ground for a true DRR Professional, where we do not only learn about disaster management regionally but also receive knowledge in a global perspective. I have learned that in realising a resilient ASEAN, we need trust, partnership, and solidarity of all Member States. Mark July Yap Philippines After accomplishing the programme, I have more understanding on various fields of disaster management response as well as improve several soft skills especially in emergency communication. I have closer relationship with other participants from ACE Programme and I am confident that it would be helpful for my future professional work. Nguyễn Ðúc Thắng Viet Nam The ACE Programme is more than the number of trainings, it is served as a reminder that we play a significant role in this field that requires utmost dedication and persistence, that the networking and relationship we establish are just few of the vital ingredients towards resilience. Mary Grace Somido Philippines If there is one thing that I realized throughout the ACE Programme, it would be no question is stupid, no right or wrong answer. It is a programme where we could share understanding and experience, and enrich our personal knowledge through the sharing. Nguyễn Vinh Long Viet Nam 50 Profile of officers Profile of officers 51

29 Trainers & Facilitators Testimonials Trainers & Facilitators Testimonials Chris Hawker Regional Manager / Group Controller EMERGENCY MANAGEMENT OTAGO My greatest hope for the participants of not just the last batch but also the two before is that when they return to their home countries, the skills and experiences they have acquired are made good use of by placing each graduate in the position which allows them to use those skills. I am also both expectant and hopeful that the AHA Centre will continue to engage regularly with each graduate, to assist them in their future endeavours, and to make sure each one remains a strong advocate and supporter of Team ASEAN. IMPORTANT, REGION-CHANGING, RESPECTED Hannes Goegele Humanitarian Affairs Officer, UN OCHA It is a pleasure and an honour to be a facilitator in the ACE Programme. When I was deployed to Myanmar in August 2015, I worked alongside several ACE alumni as well as the ERAT team in the National Operations Centre. There is no better preparedness than a good understanding and an existing network across governments and the international system. Together, we are One humanitarian community John Marinos Information Management Officer, UN-OCHA I think the programme is well managed and is a good idea. I think it is a really good opportunity for NDMO staff to get exposure to the outside world of disaster management. This includes not only the ASEAN systems and mechanisms but also the international systems. This is a benefit to ASEAN. It is a sad fact that there will inevitably be a big disaster in this region again. Almost all the ASEAN countries are at risk. This means that the international community will be involved. If ASEAN countries want to get the most from us, they need to understand us and what we offer. This is a great chance for the international community to have a friendly face in these NDMOs who can help ensure good collaboration between national and international structures. Building trust... Hurray! Margaret Olson Emergency Management Specialist Forest Service, International Programs Office of the Chief Disaster Management Program With the leadership of the ASEAN Committee for Disaster Management, the ASEAN Region has made great strides towards a unified, cooperative approach to disaster management. Having a groups of early to mid-career disaster managers from around the region spend six months living and training together will ensure that the cooperation continues far in to the future. I hope that they will take their newly gained or strengthened skills back to their homes and share them with colleagues with the end result being less loss of life during disaster responses. Integrated, Unified, Response Viviana De Annuntiis Civil Military Coordination Officer, UN-OCHA There is no doubt that the third batch of ACE Programme students were an impressive group of participants and well reflected the programme objective of training the ASEAN s future leaders in disaster management. During the UN-CMCoord training, the participants have shown a very proactive attitude to exchange knowledge, share innovative ideas and acquire new skills that will help them build disaster-resilient nations and safer communities in the ASEAN region. Advanced, Comprehensive, Empowering Rusty Witwer CS Technical Specialist, United States Forest Service and the United States Embassy in is excellent and it targets not the current but the future leaders from their respective countries. As far as the ICS training the real benefit to the ASEAN region will be if all countries adopt a single on scene incident management system, then standardization will only produce a single Incident Action Plan that all responding agencies will follow. Unified ASEAN Response Tristan Arao Program Assistant, UN OCHA With the premium placed on providing quality education, the ACE Programme is on track in ensuring that ASEAN disaster management officials are equipped with the necessary leadership, management and technical skills to take on greater responsibilities in disaster risk reduction. With this in mind, it is my fervent hope that this batch of ACE Programme graduates will put to good use all their learning and ensure that the vocation they have heeded will contribute to strengthening ASEAN into a more resilient, developed region. Furthermore, may their experience with the ACE Programme further incite in them a greater sense of civic pride and duty, a strong desire to participate in the development of society and to advance the common good - these are qualities which are quintessential for humanitarian and development managers. A Culture of Excellence. 52 Trainers & Facilitators Testimonials Trainers & Facilitators Testimonials 53

30 Special Tribute Statement Moving Forward In its third year, with 48 Officers of the NDMOs posed to become the future leaders of disaster management in ASEAN, the ACE Programme would not have been possible without the generous partnership and support of all ASEAN Member States, which are represented by the National Focal Points of the NDMOs and all the relevant agencies, Government of Japan, Government of New Zealand, Government of the United States of America, Japan International Cooperation Agency (JICA), United States Agency for International Development (USAID), Australian Government Agency for International Development (Aus AID), New Zealand Government Agency for International Development (NZ AID), University of Canterbury, New Zealand, the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), United Nations Humanitarian Response Depot (UNHRD), United Nations Development Programme (UNDP) World Food Programme (WFP), International Organization for Migration (IOM), US Forest Service of the US Department of Agriculture, Save the Children, Civic Force Japan, the International Federation of Red Cross and Red Crescent National Societies (Indonesian Red Cross), RedR Australia and RedR UK, London School Academy Indonesia, Cohn and Wolfe PR, British Council, Syiah Kuala University, Joint Centre for Disaster Research, Sprint, Humanitarian Logistics Asia Pacific Education Centre, Civic Force, Channel News Asia, and DHL. As one of the most disaster-prone regions in the world, the AHA Centre aims to fulfill the expectations stakeholders and partners place upon the organisation. Given the success of the Programme in the past three years since it was first launched, and the promises it brings for the years to come as ASEAN seeks to become disaster management leaders, the AHA Centre continues to improve upon the quality and curriculum of its prestigious ACE Programme based on past experiences and key learnings of the previous batches. With the unpredictable nature of disasters, we realise that the only way forward is to come together as a region, to collaborate, cooperate, and coordinate mechanisms to responds to the challenges ahead. As such, AHA Centre will continue to strengthen and solidify its partnership with its Dialogue Partners and AHA Centre Partners who have supported the Programme since the beginning, and seek to further expand their partnership with other stakeholders who equally believe in the promises that the Programme carries for ASEAN. The AHA Centre hopes that it will continue to attract promising future leaders of disaster management in the ASEAN region with the help of each respective NDMOs of the AMS. These leaders will pave way for the region in realising its ambitious vision of One ASEAN, One Response. TOP (left to right) : Mr. Luqmanul Hakim (Indonesia), Mr. Lorn Trob (Cambodia), Mr. Nguyễn Ðúc Thắng (Viet Nam), Ms. Phatsita Rerngnirunsathit (Thailand), Ms. Vimala Khountalangsy (Lao PDR), Ms. Suttapak Suksabai (Thailand), Mr. Chun Buntha (Cambodia), Mr. Thein Zaw Htike (Myanmar), Mr. Wahyu Indriyadi (Indonesia) BOTTOM (left to right) : Mr. Sacksy Vilayhak (Lao PDR), Mr. Rohaizat Bin Hadli (Malaysia), Mr. Mark July Yap (Philippines), Ms. Mary Grace Somido (Philippines), Mr. Zaw Myo Khine (Myanmar), Mr. Nguyễn Vinh Long (Viet Nam), Mr. Fazlisyah Bin Muslim (Malaysia) 54 Special Tribute Statement