NUI Galway Conference & Event Centre Conference Organiser s Manual

Size: px
Start display at page:

Download "NUI Galway Conference & Event Centre Conference Organiser s Manual"

Transcription

1 NUI Galway Conference & Event Centre Conference Organiser s Manual Organising a conference can seem like a daunting task but the team at the NUI Galway Conference & Event Centre are here to offer support and assistance with all conferences held at NUI Galway. The following information is intended to provide conference organisers with a checklist on issues to consider when preparing to organise a conference at NUI Galway. There are a number of stages in organising a conference and they are as follows: Stage 1: Bidding process Stage 2: Secured the conference what s next? Stage 3: Other issues to consider when organising a conference

2 Stage 1: Bidding Process All bidding processes for conferences are different but generally the process is as follows. Plan the Strategy Before launching into the bid process, it s important to assess the criteria for the conference. There is usually a submission guideline document that can be followed and it is important to ensure that you can meet all criteria before bidding for the conference. Prepare the Bid Document The bid document provides host organisation and destination information on which the final decision is made. It must: clearly assess the conference s required criteria emphasise the advantages of hosting the event at NUI Galway and detail the support available to the organisers if they bring their conference to the University. The Conference & Event Centre team will assist you in preparing this document. This document can include letters from the University President, Mayor or local tourism bodies inviting the organisers to hold the conference in Galway. Meeting rooms should be provisionally held at the University at this stage. Conduct a Site Inspection For some of the larger international conferences, during the bid process, the organising committee can be invited to NUI Galway for a site inspection. Fáilte Ireland Business Tourism Sector may contribute to this site inspection. Make the Final Presentation A final presentation is usually given to the international board or to delegates from each country. The Conference & Event Centre team will assist with this presentation if required and also have a promotional DVD and conference brochure which can be included.

3 Stage 2: Secured the Conference What s Next? Congratulations, you have secured the conference for NUI Galway. The following are the next steps to take in organisation for your conference. Select Venue At this stage, you can talk to the Conference & Event Centre team regarding the most suitable venue on campus to host your conference and make a provisional booking. Set Up Small (but active) Executive Committee e.g. Chairperson, Vice-Chairman, Treasurer, Secretary ensure to have some local people on the committee for ease of meetings and to share responsibility. Prepare Draft Budget See attached template for income and expenditure account and the Conference & Event Centre team will assist, where possible, preparing your budgets. Agree Conference Logo, Theme and Outline Programme Form Main Conference Committee and Delegate Responsibilities Members of the Conference Committee may form sub-committees to spread work and involve others. The main areas of responsibility are: Finance The finance committee will need to prepare a draft budget taking account of all income and expenditure for the conference (see attached template). Please note that all items on the attached may not be relevant to your conference and there may be some additional items that need to be included. Registration fees should be set to ensure all costs are covered for the conference and that the conference is not loss-making. It may be necessary to set up a bank account for the conference (please refer to the University policy on this) to manage all funds relating to the conference. Sponsorship is included as income and letters need to be sent to industry as early as possible to secure sponsorship. Scientific Content The Scientific Committee need to decide on a theme for the conference including tracks, types of presentation, keynote speakers that will attract an audience. Dates need to be confirmed for opening/closing call for papers/abstracts. Number of reviewers/allocation of themes need to be decided. Guidelines for submissions need to be prepared to ensure consistency.

4 Facilities Number of meeting rooms required plenary/parallel sessions Intended use for each room Size of rooms needed, i.e. capacity for delegates attending Audio visual equipment in each room and any additional requirements needed Any additional equipment required Audio visual technician, check on all equipment in advance Registration area Exhibit space, exhibit requirements Poster exhibit space requirements Computer suites Accommodation Approximate rooms needed, single/double Room rates Reservation confirmation (ensure in writing) Arrival/departure dates clearly defined with a release date of rooms if not booked Deposit requirements Social Social including Accompanying Persons Programme. Ensure costings cover all of the programme Programmes for good weather/bad weather Coach tours booked in advance to include guides Ensure lunches are booked if numbers are large so that delays are not incurred Programme Timelines need to be decided and a theme for the conference Programme, content and abstracts, etc. Transport Provide information on how to get to Galway and local transportation options Confirm if you need to shuttle to/from airport and conference centre and book transportation in advance Catering Catering requirements need to be decided taking account of the most appropriate venue and menu to suit the group Type of function needs to be confirmed, e.g. luncheon, dinner, coffee breaks, buffet/full serve, etc. Special requirements need to be considered Menus need to be chosen in advance and final numbers confirmed to caterers in appropriate time All venues need to be booked and confirmed (in writing)

5 Top tables need to be confirmed if required as well as any audio visual requirements for speakers Bar licences need to be booked in advance if required Entertainment Types of entertainment required agreed and booked in advance, e.g. speaker, comic, full show, awarding of prizes, band, etc. Time schedule agreed for entertainment Exhibit and Freight Arrangements Number of exhibits confirmed to determine space required Fees agreed for exhibitor Plan of exhibit area to include power available, dimensions, etc. to be sent to exhibitor prior to conference Any special exhibitor requirements, including set up, confirmed in advance Address confirmed to exhibitors for sending materials prior to the conference with a contact person agreed General Information Passport, visa information provided, where required Interpreters booked (if required)

6 Stage 3: Other Issues to Consider Section 1 Fundamentals Name and overall description of event including the theme for the conference. Co-ordination and time schedules. A realistic time schedule must be developed for behind the scene workers in respect of each individual segment of your overall event noting assembly, start, finish, etc. From this, timelines can be developed. Section 2 Timing When deciding on final days/dates for a conference, you should: Choose days/dates with a second and third choice in case there is a difficulty with the first choice Commencement date AM/PM. Departure date AM/PM. Timing free of conflict, e.g. other related conferences, long weekend, religious holidays, important events elsewhere, sporting fixtures, heavy vacation times, college events, etc. Timing convenient to attendees, i.e. do not cause attendees to hang around unnecessarily, fits well with transportation schedules, ties in with last connections on public transport, etc. Section 3 Personnel/Committees and Volunteers Co-ordination with committees and volunteers Specify committees and what each has undertaken to do Specify volunteers and their roles

Paronella Park. Planning an event

Paronella Park. Planning an event Paronella Park 02 Planning an event Events in Queensland: Best practice guidelines for event delivery in Queensland As an event organiser, you have ultimate responsibility to implement appropriate governance

More information

IWA Leading Edge Conference on Water and Wastewater Technologies

IWA Leading Edge Conference on Water and Wastewater Technologies Alliance House 12 Caxton Street London SW1H 0QS Tel: +44 (0)20 7654 5500 Fax:+44 (0)20 7654 5555 E-mail:water@iwahq.org www.iwa-network.org IWA Leading Edge Conference on Water and Wastewater Technologies

More information

Criteria / Observations

Criteria / Observations Observations Index It is the company s individual decision to sponsor / participate in the event. Companies belonging to the EFPIA membership should be mindful of the rules and provisions that apply when

More information

State NRM and Coastal Conference 2017

State NRM and Coastal Conference 2017 29 31 August 2017 Curtin University Bentley, Perth State NRM and Coastal Conference 2017 Adapting in a changing world Sponsorship Prospectus Adapting in a changing world Welcome to the You are invited

More information

Economic Development Partnership of North Carolina on behalf of VISIT NORTH CAROLINA REQUEST FOR PROPOSALS Meeting Planner September

Economic Development Partnership of North Carolina on behalf of VISIT NORTH CAROLINA REQUEST FOR PROPOSALS Meeting Planner September Economic Development Partnership of North Carolina on behalf of VISIT NORTH CAROLINA REQUEST FOR PROPOSALS Meeting Planner September 2017-2020 INTRODUCTION Visit North Carolina, a division of the Economic

More information

Charity Partnership Opportunities

Charity Partnership Opportunities Charity Partnership Opportunities GSA Annual Conference 2017 The Principal Hotel, Manchester Monday 20 Tuesday 21 November 2017 The Annual Conference of the Girls Schools Association, one of the pre-eminent

More information

Hosting a WorldCALL Conference

Hosting a WorldCALL Conference Hosting a WorldCALL Conference 1. Introduction 2. Academic Program 3. Scholarship Program 4. Financial Arrangements 3.1 General Arrangements 3.2 Advice on Budget 5. Timetable of Activities 6. Communication

More information

2015 ANEC Annual Nursing Education Conference

2015 ANEC Annual Nursing Education Conference 2015 ANEC Annual Nursing Education Conference Expanding Avenues in Nursing: Collaboration, FUNDING PARTNER PROPOSALS Hosted by NEA & FUNDISA Leaders in nursing education, training & practice Conference

More information

Guidance Notes for

Guidance Notes for Guidance Notes for 2017 2018 Introduction These Guidance Notes are written for Rotarians use only and should be read in conjunction with the Young Chef Information Pack. The Guidance Notes are a supplement

More information

Annual Conference 2015 Te Papa, Wellington, New Zealand September 21-22, 2015.

Annual Conference 2015 Te Papa, Wellington, New Zealand September 21-22, 2015. Annual Conference 2015 Te Papa, Wellington, New Zealand September 21-22, 2015. First Announcement Welcome to the BioProcessing Network Conference 2015 On behalf of the Organizing Committee I invite you

More information

Request for Proposals to Host the 24 th Annual Conference of the National Association for Civilian Oversight of Law Enforcement FALL 2018

Request for Proposals to Host the 24 th Annual Conference of the National Association for Civilian Oversight of Law Enforcement FALL 2018 Thank you for your interest in hosting the 2018 NACOLE Annual Conference, to be held in September or October of 2018. We are delighted that you and your city wish to submit a proposal to bring the premier

More information

SILOAM MISSION FUNDRAISING KIT HOW TO RAISE MONEY FOR A CAUSE YOU CARE ABOUT AND HAVE FUN DOING IT!

SILOAM MISSION FUNDRAISING KIT HOW TO RAISE MONEY FOR A CAUSE YOU CARE ABOUT AND HAVE FUN DOING IT! SILOAM MISSION FUNDRAISING KIT HOW TO RAISE MONEY FOR A CAUSE YOU CARE ABOUT AND HAVE FUN DOING IT! ABOUT THE TOOLKIT Siloam Mission s fundraising toolkit provides a step-by-step guide on how to organize

More information

Dear corporate partner. Timelines and Checklist. Lo n sd ale an d IOOF Allian ces Co n f eren ce Jenny McLean. Alex Manley

Dear corporate partner. Timelines and Checklist. Lo n sd ale an d IOOF Allian ces Co n f eren ce Jenny McLean. Alex Manley 1 Dear corporate partner We are delighted that you will be joining us for the 2014 Lonsdale & IOOF Alliances annual conference in Ho Chi Minh City, Vietnam. The following document details the information

More information

The School of the Arts, English and Media (TAEM): exhibition guidelines

The School of the Arts, English and Media (TAEM): exhibition guidelines The School of the Arts, English and Media (TAEM): exhibition guidelines Thank you for your interest in exhibiting as part of the TAEM (School of the Arts English and Media) exhibition program, University

More information

POLYMER PROCESSING SOCIETY (PPS) International and Regional Conferences. Instructions to the Organizers January 2017

POLYMER PROCESSING SOCIETY (PPS) International and Regional Conferences. Instructions to the Organizers January 2017 POLYMER PROCESSING SOCIETY (PPS) International and Regional Conferences Instructions to the Organizers January 2017 1. International and Regional Conferences (in the past named Meetings ) International

More information

IACR Guidelines for the Real World Cryptography Symposium

IACR Guidelines for the Real World Cryptography Symposium IACR Guidelines for the Real World Cryptography Symposium July 2017 The purpose of this document is to help the Steering Committee of the Real World Cryptography (RWC) Symposium and the RWC General Chair

More information

FAQ (Frequently Asked Questions)

FAQ (Frequently Asked Questions) FAQ (Frequently Asked Questions) Contents 1. I am a Ph.D. student... 2 2. I am submitting a paper... 2 3. I have submitted a paper... 3 4. I am reviewing a paper... 3 5. My paper has been accepted... 3

More information

Sponsorship & Exhibition Prospectus 2018

Sponsorship & Exhibition Prospectus 2018 Sponsorship & Exhibition Prospectus 2018 Birmingham, Holiday Inn Wednesday 24 th October 2018 www.asbestosthetruth.com Organised by: Page 1 SPONSORSHIP & EXHIBITION AT A GLANCE Sponsorship Packages (Including

More information

SIEL BIENNIAL CONFERENCE

SIEL BIENNIAL CONFERENCE Society of International Economic Law SIEL BIENNIAL CONFERENCE Washington, D.C., United States of America July 12-14, 2018 SPONSORSHIP & EXHIBITOR OPPORTUNITIES Hosted by American University Washington

More information

SPORTS EVENTS & SPONSORSHIP POLICIES AND PROCEDURES

SPORTS EVENTS & SPONSORSHIP POLICIES AND PROCEDURES TOURIST DEVELOPMENT COUNCIL OPERATIONS AND PROCEDURES MANUAL & SPECIAL EVENTS GRANT POLICIES AND PROCEDURES SPORTS EVENTS & SPONSORSHIP POLICIES AND PROCEDURES May 2015 Table of Contents SECTION ONE: OPERATIONAL

More information

Conference Development & Planning

Conference Development & Planning Conference Development & Planning 25 April 2015 3 rd Conference Organizers Workshop (COW) Hyderabad, India Kevin W. Hanft Senior Manager, Conference Organizer Education & Engagement IEEE Meetings, Conferences

More information

MAULANA AZAD NATIONAL INSTITUTE OF TECHNOLOGY BHOPAL, M.P., INDIA. (An Institute of National Importance)

MAULANA AZAD NATIONAL INSTITUTE OF TECHNOLOGY BHOPAL, M.P., INDIA. (An Institute of National Importance) MAULANA AZAD NATIONAL INSTITUTE OF TECHNOLOGY BHOPAL, M.P., INDIA (An Institute of National Importance) Rules and related information for organizing STTP, Workshop, National & International Seminars/Conferences

More information

Regional Events Fund Guidelines

Regional Events Fund Guidelines Regional Events Fund Guidelines Message from the Minister for Tourism and Major Events, the Hon John Eren Regional Victoria has something for everyone and the best of everything. That s why Victorians,

More information

Guidance for Authorities. Submitting a Proposal to host the. International Conference of Data Protection and Privacy Commissioners

Guidance for Authorities. Submitting a Proposal to host the. International Conference of Data Protection and Privacy Commissioners Guidance for Authorities Submitting a Proposal to host the International Conference of Data Protection and Privacy Commissioners Any accredited authority that wishes to be considered as a possible host

More information

Pharmacy: Transforming outcomes

Pharmacy: Transforming outcomes World Congress of Pharmacy and Pharmaceutical Sciences 2018 Scottish Event Campus (SEC), Glasgow, Scotland, UK 2-6 September 2018 Pharmacy: Transforming outcomes Meet 4,000 pharmacy and pharmaceutical

More information

Sponsorship & Exhibition

Sponsorship & Exhibition Sponsorship & Exhibition Contact Industry Liaison & Sales Victoria Eskenazi, Industry Liaison and Sales Associate Tel: +41 22 9080488 Ext. 986 Email: veskenazi@kenes.com Congress Statistics Support

More information

2018 The 46 th European Transport Conference

2018 The 46 th European Transport Conference 2018 The 46 th European Transport Conference EUROPEAN TRANSPORT CONFERENCE Advance Notice and Call for Contributions Annual Conference of the Association for European Transport 10-12 October 2018: Dublin

More information

INTRODUCTION CONFERENCE-MANAGEMENT SELF-SERVICE INTERNATIONAL CONFERENCES AND

INTRODUCTION CONFERENCE-MANAGEMENT SELF-SERVICE INTERNATIONAL CONFERENCES AND CONFERENCES The conferences department provides a professional events-management service to the IOP groups and supports bids to bring international physics events to the UK INTRODUCTION CONFERENCE-MANAGEMENT

More information

Guidelines and Procedures for Hosting the Community Development Society Annual Conference

Guidelines and Procedures for Hosting the Community Development Society Annual Conference Guidelines and Procedures for Hosting the Community Development Society Annual Conference Community Development Society 17 South High Street #200 Columbus, Ohio 43215 Tel: (614) 221-1900 x 217 Fax: (614)

More information

Proposal for hosting ACM-WE womencourage Celebration

Proposal for hosting ACM-WE womencourage Celebration Proposal for hosting CM-WE womecourage Celebration ubmitting organization: ubmission Date: [ame] [ddress] [Date] 1. The Conference ost 2. The Venue 3. Venue Capacity and Equipment 4. ccommodation 5. Thematic

More information

International Workshop Conference Site Proposal

International Workshop Conference Site Proposal International Workshop Conference Site Proposal AN OFFICIAL LETTER OF INVITATION If your campus is interested in hosting the AAPT International Workshop Conference in the summer of 2014 or the summer of

More information

Sponsorship and Exhibition Opportunities Package

Sponsorship and Exhibition Opportunities Package 38th Annual CNS Conference 42nd CNS/CNA Student Conference The Nuclear Future: Challenges and Innovation Notre avenir nucléaire : défis et innovation Sheraton Cavalier Saskatoon Hotel Saskatoon, SK, June

More information

SPONSORSHIP PACKAGE. DUE N RTH: Next Generation Arctic Research & Leadership NOVEMBER 5-8, 2015

SPONSORSHIP PACKAGE. DUE N RTH: Next Generation Arctic Research & Leadership NOVEMBER 5-8, 2015 SPONSORSHIP PACKAGE DUE N RTH: Next Generation Arctic Research & Leadership 11 th ACUNS Student Conference NOVEMBER 5-8, 2015 Association of Canadian Universities for Northern Studies Arctic Institute

More information

Global Cardiology Summit

Global Cardiology Summit Program Global Cardiology Summit Theme: Fostering Advances in Cardiac Research November 21-22, 2018 Bangkok, Thailand Interactive Sessions Keynote Lectures Plenary Lectures Workshops Exhibitors B2B Meetings

More information

West Virginia Division of Tourism. Anna Plantz, Director, Cooperative Tourism

West Virginia Division of Tourism. Anna Plantz, Director, Cooperative Tourism West Virginia Division of Tourism Financial Assistance Contact Anna Plantz, Director, Cooperative Tourism 304.558.2200 Anna.M.Plantz@wv.gov www.wvtourism.com/mapp Target Audience Funding For-profit and

More information

2018 Annual Conference

2018 Annual Conference Exhibition & Sponsorship Opportunities 2018 Annual Conference Harrogate Convention Centre Tuesday 20th & Wednesday 21st November BAPEN conference will focus on providing quality nutritional care. www.bapen.org.uk

More information

Request for Proposal for Meeting and Event Management

Request for Proposal for Meeting and Event Management Request for Proposal for Meeting and Event Management Clinical Nutrition Management DPG A Dietetic Practice Group of the Academy of Nutrition and Dietetics, Chicago, Illinois The Academy of Nutrition and

More information

INFERENCE INFERENCE STATISTICAL OPPORTUNITYGUIDE & PROSPECTUS ASA SYMPOSIUM ON. Scientific Method for the 21st Century: A World Beyond p < 0.

INFERENCE INFERENCE STATISTICAL OPPORTUNITYGUIDE & PROSPECTUS ASA SYMPOSIUM ON. Scientific Method for the 21st Century: A World Beyond p < 0. ASA SYMPOSIUM ON STATISTICAL INFERENCE OCTOBER 11-13, 2017 BETHESDA, MARYLAND OPPORTUNITYGUIDE & PROSPECTUS INFERENCE OCTOBER 11-13, 2017 BETHESDA, MARYLAND Scientific Method for the 21st Century: A World

More information

TECHNICAL DELEGATE HANDBOOK

TECHNICAL DELEGATE HANDBOOK DOC 10 SA2014 This document concerns the Handbook for ICEWH Technical Delegates, which is developed by ICEWH. In SA2014 this document will be shortly clarified and will be taken with the remarks of the

More information

Exhibition & Sponsorship Prospectus

Exhibition & Sponsorship Prospectus europaediatrics2019.org 9th Europaediatrics Congress Prevention and Therapeutic Innovations in Paediatrics and Child Health Exhibition & Sponsorship Prospectus 13 15 June 2019 The Convention Centre, Dublin,

More information

Call for Applications: NSW-ACT PRINT Conference 2017

Call for Applications: NSW-ACT PRINT Conference 2017 Call for Applications: NSW-ACT PRINT Conference 2017 A great opportunity to get involved in one of the most prestigious academic events for medical students! The Pre-Internship (PRINT) Conference is the

More information

EUROPEAN CONFERENCE OF INDUSTRIAL TOURISM

EUROPEAN CONFERENCE OF INDUSTRIAL TOURISM EUROPEAN CONFERENCE OF INDUSTRIAL TOURISM CALL FOR NEXT PARTNER ORGANISATION Key facts The European Conference of Industrial Tourism is looking for a city to host its 6th edition, in November 2016. The

More information

MECHANISM AND CRITERIA FOR THE SELECTION OF OIC CITY OF TOURISM

MECHANISM AND CRITERIA FOR THE SELECTION OF OIC CITY OF TOURISM OIC-TOURISM-CITY/SELEC-MECHANISM MECHANISM AND CRITERIA FOR THE SELECTION OF OIC CITY OF TOURISM IN RECOGNITION OF EXCEPTIONAL CONTRIBUTIONS TO THE IMPROVEMENT OF TOURISM IN OIC MEMBER STATES MECHANISM

More information

Guidelines for Approval of Educational Events for Continuing Professional Development (CPD) Accreditation

Guidelines for Approval of Educational Events for Continuing Professional Development (CPD) Accreditation Royal College of Surgeons in Ireland Coláiste Ríoga na Máinleá in Éirinn Guidelines for Approval of Educational Events for Continuing Professional Development (CPD) Accreditation Contents What does the

More information

BCIT REUNION INFORMATION DOCUMENT

BCIT REUNION INFORMATION DOCUMENT BCIT REUNION INFORMATION DOCUMENT Alumni Office The BCIT alumni office can help you plan a successful reunion for your set, program or school. The following are several ways in which we can assist you.

More information

Sponsorship Opportunities

Sponsorship Opportunities Sponsorship Opportunities Meet 3,500 delegates RAI, Amsterdam 2-4 May, 2018 Reach a global audience of senior clinicians Welkom The International Forum on Quality and Safety in Healthcare will showcase

More information

Go Red for Women. Coordinators Kit

Go Red for Women. Coordinators Kit Go Red for Women Coordinators Kit We ve got loads of information and ideas here to help you coordinate and run a red-hot Go Red for Women Fundraising Event. If you do have any questions, need some fundraising

More information

Regards, Biocore extend a warm welcome to the distinguished speakers, delegates,

Regards, Biocore extend a warm welcome to the distinguished speakers, delegates, Biocore extend a warm welcome to the distinguished speakers, delegates, Pharma and health care professionals, Research Scientists, Doctors, physicians, microbiologists, epidemiologists, pharmacologists

More information

Checklist for TC local hosts

Checklist for TC local hosts Checklist for TC local hosts The FIRST community is member driven, and we appreciate members that would like to contribute. Thank you for considering hosting a TC! TCs are very important part of the CSIRT

More information

Dam safety, maintenance & rehabilitation of dams in Southern Africa Cape Town 1 to 3 September 2015

Dam safety, maintenance & rehabilitation of dams in Southern Africa Cape Town 1 to 3 September 2015 SANCOLD ANNUAL CONFERENCE 2015 Dam safety, maintenance & rehabilitation of dams in Southern Africa Cape Town 1 to 3 September 2015 Clanwilliam Dam prior to raising 1 of 12 About the Conference The Annual

More information

Sponsorship and Exhibition Prospectus

Sponsorship and Exhibition Prospectus The 8th Conference of The Australian College of Nurse Practitioners Nurse Practitioners Across the Lifespan, Sponsorship and Exhibition Prospectus Invitation The Conference Organising Committee extends

More information

Invitation to submit bids to host ESOF 2020

Invitation to submit bids to host ESOF 2020 Invitation to submit bids to host ESOF 2020 Strasbourg, June 10 th 2016 EuroScience established the EUROSCIENCE OPEN FORUM meetings in 2004. They are the only pan- European meeting place for scientists,

More information

VictoriaRealEstateExpo.com or

VictoriaRealEstateExpo.com or VictoriaRealEstateExpo.com sponsor@victoriarealestateexpo.com 250.532.1625 or 250.210.0246 The annual Victoria Real Estate Investment Expo will take place in March 3, 2018 at the Crystal Garden in downtown

More information

EXHIBITS AND SPONSORSHIPS

EXHIBITS AND SPONSORSHIPS EXHIBITS AND SPONSORSHIPS In 2015, the top quality Treasury Management Conference will be held May 27-29 at the Hilton New York with a new exciting, information-packed program! We expect to continue to

More information

SPONSORSHIP OPPORTUNITIES

SPONSORSHIP OPPORTUNITIES SPONSORSHIP OPPORTUNITIES Please find outlined below the Sponsorship Level packages which have been created for our event. Becoming involved with this event will provide exposure for your people, your

More information

Guidance Notes for

Guidance Notes for Guidance Notes for 2017 2018 Introduction These guidance notes are written for Rotarian use only and should be read in conjunction with the Young Musician Information Pack. The guidance is a supplement

More information

MAY 9-12, 2017 WESTIN HARBOUR CASTLE HOTEL

MAY 9-12, 2017 WESTIN HARBOUR CASTLE HOTEL MAY 9-12, 2017 WESTIN HARBOUR CASTLE HOTEL Connecting Repositories Globally through Best Practices Leading since 1999 Table of Contents About the Conference...3 Past Exhibitors and Sponsors...4 Summary

More information

DEVELOPING YOUR PROJECT PLAN AND TIMELINE. Capstone Seminar Class of 2017

DEVELOPING YOUR PROJECT PLAN AND TIMELINE. Capstone Seminar Class of 2017 DEVELOPING YOUR PROJECT PLAN AND TIMELINE Capstone Seminar Class of 2017 Overview Developing Detailed Project Plan and Timeline Monthly Progress Reports Managing Your Project Developing a Project Plan

More information

1. INTRODUCTION Main objectives of the ISPRM World Congress Previous, current and future World Congresses

1. INTRODUCTION Main objectives of the ISPRM World Congress Previous, current and future World Congresses 1. INTRODUCTION... 2 1.1 Main objectives of the ISPRM World... 2 1.2 Previous, current and future World es... 2 1.4 Rotation policy... 3 1.5 Preferred dates and timing... 3 2. ISPRM WORLD CONGRESS REQUIREMENTS...

More information

The 3 rd International Conference on Sport and Exercise Science 2012 Toward the Global Future of Sport Science

The 3 rd International Conference on Sport and Exercise Science 2012 Toward the Global Future of Sport Science The 3 rd International Conference on Sport and Exercise Science 2012 Toward the Global Future of Sport Science 7 th - 10 th February 2012 Imperial Queen s Park Hotel Organized by Faculty of Sports Science,

More information

Standard Operating Procedures. 4.03b Event Planning Calendar. Responsible Officer or Committee: Annual Conference Committee/Chair

Standard Operating Procedures. 4.03b Event Planning Calendar. Responsible Officer or Committee: Annual Conference Committee/Chair 4.03b Event Planning Calendar Responsible Officer or Committee: Annual Conference Committee/Chair Purpose: The following calendar has been demonstrated to serve as a good model to guide the Annual Conference

More information

International Labour Organisation (ILO) Ministry of Tourism Red Sea Governorate Egyptian Hotel Association European Network for Accessible Tourism

International Labour Organisation (ILO) Ministry of Tourism Red Sea Governorate Egyptian Hotel Association European Network for Accessible Tourism International Labour Organisation (ILO) Ministry of Tourism Red Sea Governorate Egyptian Hotel Association European Network for Accessible Tourism Accessible Tourism Competition 2016 Tourism for All For

More information

Deadline for entries: Midnight Friday 23 June 2017 Enter at #ScotEventAwards

Deadline for entries: Midnight Friday 23 June 2017 Enter at   #ScotEventAwards This dynamic and exciting event, now in its 10th successful year, exists to recognise and reward those often behind the scenes. Whether you are an event organiser, promoter, supplier, inhouse team or venue

More information

Region Conference Chair Handbook 2015

Region Conference Chair Handbook 2015 Region Conference Chair Handbook 2015 NACADA Executive Office Kansas State University 2323 Anderson Avenue, Suite 225 Manhattan, KS 66502-2912 Phone: (785) 532-5717 Fax: (785) 532-7732 e-mail: nacada@ksu.edu

More information

Health Information Management Association of Australia Ltd

Health Information Management Association of Australia Ltd Dear Sponsor, On behalf of the Health Information Management Association of Australia, I would like to invite you and your organisation to participate in our 2005 National Conference to be held in association

More information

Dear Preservationist and/or Conference Planner:

Dear Preservationist and/or Conference Planner: Dear Preservationist and/or Conference Planner: The National Alliance of Preservation Commissions (NAPC) is calling for proposals to host our twelfth biennial FORUM in the summer of 2020. Previous FORUMs

More information

Hosting an IEDC Annual Conference

Hosting an IEDC Annual Conference Hosting an IEDC Annual Conference Introduction The International Economic Development Council (IEDC) is dedicated to helping economic development professionals improve the quality of life in their communities.

More information

DUBLINE DEVELOPMENT FUND. Application Guidelines. Connecting places, peoples and pasts

DUBLINE DEVELOPMENT FUND. Application Guidelines. Connecting places, peoples and pasts DUBLINE DEVELOPMENT FUND Application Guidelines Connecting places, peoples and pasts Contents 1. Introduction 2. The purpose of the Dubline Development Fund 3. What support is available? 4. Who can apply?

More information

The Responsible Business Awards 2013 Sponsorship Opportunities

The Responsible Business Awards 2013 Sponsorship Opportunities The Responsible Business Awards 2013 Sponsorship Opportunities Be a part of the UK s leading responsible business Awards celebrating 16 years of impact in 2013 Background Business in the Community believes

More information

Organizer Info. WRRC Rock`n`Roll and Boogie Woogie Competition January 2015

Organizer Info. WRRC Rock`n`Roll and Boogie Woogie Competition January 2015 Organizer Info WRRC Rock`n`Roll and Boogie Woogie Competition January 2015 Thank you for consider applying for WRRC event. In following pages we will try to give you all the information regarding organization

More information

Sponsorship Opportunities

Sponsorship Opportunities Sponsorship Opportunities 1 The Southeast BIO (SEBIO) Investor & Partnering Forum provides an unparalleled opportunity to meet key decision makers in the regional and national life science and medical

More information

Local Government NSW Water Management Conference 2018 Sponsorship and Trade Display Opportunities Co-hosted by Armidale Regional Council Monday 3

Local Government NSW Water Management Conference 2018 Sponsorship and Trade Display Opportunities Co-hosted by Armidale Regional Council Monday 3 Water Management Conference 2018 Sponsorship and Trade Display Opportunities Co-hosted by Armidale Regional Council Monday 3 September - Wednesday 5 September 2018 Armidale Ex-Services Club LGNSW Who are

More information

Getting Funding. Insurance. DO NOT FORGET THIS.

Getting Funding. Insurance. DO NOT FORGET THIS. Getting Funding Introduction Lack of funds is one of the key obstacles to undergraduate dissertation research on development issues. Possible solutions: Choose a topic you can research in the UK Get further

More information

NATIONAL FESTIVALS & PARTICIPATIVE EVENTS PROGRAMME Application Guidelines

NATIONAL FESTIVALS & PARTICIPATIVE EVENTS PROGRAMME Application Guidelines NATIONAL FESTIVALS & PARTICIPATIVE EVENTS PROGRAMME 2018 Application Guidelines What Makes A Brilliant Visitor Experience? The National Festivals and Participative Events Programme is a competitive grant

More information

Celebrate Markham Grant Program Guidelines All Fund Categories

Celebrate Markham Grant Program Guidelines All Fund Categories FOR PROJECTS DELIVERED: April 1, 2018 - March 31, 2019 FUNDING APPLICATIONS OPEN: Monday November 27, 2017 FUNDING APPLICATION DEADLINE: Thursday January 18, 2018 at 4:00pm 2018 2019 Celebrate Markham

More information

A. SUPPORT FOR CONDUCTING SEMINAR / WORKSHOP /CONFERENCE

A. SUPPORT FOR CONDUCTING SEMINAR / WORKSHOP /CONFERENCE RESEARCH AND DEVELOPMENT (R & D) FUND The Research and Development (R & D) Fund has been set-up in NABARD for facilitating training (through its training establishments), seminar/conference, conduct of

More information

25 Annual Cardiologists conference

25 Annual Cardiologists conference conferenceseries.com Sponsorship 25 Annual Cardiologists conference th September 17-18, 2018 Hong Kong Theme: Novel and Innovative Technologies in Cardiovascular Care Information Dear Potential Sponsor/Exhibitor,

More information

CALL FOR SPEAKER PROPOSALS

CALL FOR SPEAKER PROPOSALS CALL FOR SPEAKER PROPOSALS WORLD FEDERATION OF COLLEGES AND POLYTECHNICS - 2018 WORLD CONGRESS 8-10 OCTOBER 2018, MELBOURNE, AUSTRALIA 1 Interested in contributing to a global conversation on the future

More information

Planning an ESC Workshop on Energy Performance Contracting CHECKLIST

Planning an ESC Workshop on Energy Performance Contracting CHECKLIST Planning an ESC Workshop on Energy Performance Contracting CHECKLIST Who? What? Where? When? How? State Chapters of the Energy Services Coalition can put on very successful workshops to educate about energy

More information

LONDONAPRIL

LONDONAPRIL EUROPE S LEADING BIOPARTNERING AND INVESTMENT CONFERENCE SPONSOR, EXHIBIT, ATTEND LONDONAPRIL23-252018 Organised by www.biotrinity.com @biotrinity #BioTrinity2018 BIOTRINITY 2018 BioTrinity 2018 is taking

More information

REQUEST FOR PROPOSALS (RFP) TO HOST THE 19TH ANNUAL CONFERENCE ASSOCIATION OF STUDENT AFFAIRS AT CATHOLIC COLLEGES AND UNIVERSITIES (ASACCU) July 2018

REQUEST FOR PROPOSALS (RFP) TO HOST THE 19TH ANNUAL CONFERENCE ASSOCIATION OF STUDENT AFFAIRS AT CATHOLIC COLLEGES AND UNIVERSITIES (ASACCU) July 2018 REQUEST FOR PROPOSALS (RFP) TO HOST THE 19TH ANNUAL CONFERENCE ASSOCIATION OF STUDENT AFFAIRS AT CATHOLIC COLLEGES AND UNIVERSITIES (ASACCU) ABOUT ASACCU July 2018 The mission of ASACCU is to promote an

More information

UNITED HOSPITALS TRUST

UNITED HOSPITALS TRUST UNITED HOSPITALS TRUST CELEBRATION AND AWARENESS OF DIVERSITY MIGRANT FRIENDLY HOSPITALS EUROPEAN CONFERENCE 1. INTRODUCTION DECEMBER 2004 United Hospitals Trust is an Acute Hospital Trust within Northern

More information

2018 UnIVERSITY athletics TRaDESHOW WE ARE UNIVERSITY SPORT

2018 UnIVERSITY athletics TRaDESHOW WE ARE UNIVERSITY SPORT 2018 UnIVERSITY athletics TRaDESHOW Table of Contents TaBLE OF COnTEnTS 3 7 8 12 13 13 ABOUT Who attends Fast facts about Canadian Universities Membership map Location & Schedule Floor plan EXHIBITORS

More information

SCIENCE, INNOVATION AND TRANSLATION:

SCIENCE, INNOVATION AND TRANSLATION: SCIENCE, INNOVATION AND TRANSLATION: THE DESIGN AND OPERATION OF RESEARCH LABORATORIES, INCUBATORS AND SCIENCE PARK FACILITIES YORK RACECOURSE, MAY 9-10 2017 EXHIBITOR AND SPONSOR OPPORTUNITIES GALA DINNER

More information

Ballyclare Secondary School POLICY FOR CAREERS EDUCATION, INFORMATION, ADVICE AND GUIDANCE (CEIAG)

Ballyclare Secondary School POLICY FOR CAREERS EDUCATION, INFORMATION, ADVICE AND GUIDANCE (CEIAG) Ballyclare Secondary School POLICY FOR CAREERS EDUCATION, INFORMATION, ADVICE AND GUIDANCE (CEIAG) Careers Education and Guidance Programmes make a significant contribution to preparing young people for

More information

6. Town of Bracebridge funding is not to exceed 33% of the overall event budget, to a maximum of $

6. Town of Bracebridge funding is not to exceed 33% of the overall event budget, to a maximum of $ Page 1 EVENT TOURISM GRANT PROGRAM PURPOSE 1. The Event Tourism Grant Program is an annual funding program for festivals, events and sporting events that are considered tourism drivers, and provide an

More information

Global Cardiology Summit

Global Cardiology Summit conferenceseries.com Sponsorship Global Cardiology Summit October 22-23, 2018 Osaka, Japan Theme: Fostering Advances in Cardiac Research Information Dear Potential Sponsor/Exhibitor, Conference Series

More information

IEEE International Instrumentation & Measurement Technology Conference (I 2 MTC)

IEEE International Instrumentation & Measurement Technology Conference (I 2 MTC) IEEE International Instrumentation & Measurement Technology Conference (I 2 MTC) Bid Package Guidelines and Requirements * * Updated October 2016. This document is intended to provide relevant information

More information

Cardiovascular and Thoracic Surgery

Cardiovascular and Thoracic Surgery conferenceseries.com Sponsorship 24 th International Conference on Cardiovascular and Thoracic Surgery June 06-07 2018 Osaka, Japan Theme: Exploring the new heights of excellence in Cardiovascular and

More information

INVITATION TO 17 th ICPWS CONFERENCE

INVITATION TO 17 th ICPWS CONFERENCE www.icpws2018.com THE INTERNATIONAL ASSOCIATION FOR THE PROPERTIES OF WATER AND STEAM INVITATION TO 17 th ICPWS CONFERENCE 3 7 September 2018 Prague, Czech Republic Invitation to Exhibition and Sponsorship

More information

STAR ATTRACTIONS DESIGNATION PROGRAM General Guidelines

STAR ATTRACTIONS DESIGNATION PROGRAM General Guidelines STAR ATTRACTIONS DESIGNATION PROGRAM General Guidelines Tourism Secretariat 6 th Floor 213 Notre Dame Avenue, Winnipeg, Manitoba, Canada R3B 1N3 What is the Star Attractions Program? The Star Attractions

More information

SPONSORSHIP PACKAGES MILWAUKEE. Expected attendee count: 750+

SPONSORSHIP PACKAGES MILWAUKEE. Expected attendee count: 750+ 2018 SPONSORSHIP PACKAGES MILWAUKEE Expected attendee count: 750+ 1 WE LOCAL SPONSORSHIP DETAILS 1 Academic, Government and Non-Profit Pricing (Limit: 10 per conference) Select a sponsorship package (excluding

More information

20+ Interactive. 10+ Keynote. 50+ Plenary. 5+ Workshops. 20+ Exhibitors. Cardiology and Cardiovascular Medicine November 12-13, 2018 Sydney, Australia

20+ Interactive. 10+ Keynote. 50+ Plenary. 5+ Workshops. 20+ Exhibitors. Cardiology and Cardiovascular Medicine November 12-13, 2018 Sydney, Australia conferenceseries.com 26 th International Conference & Exhibition on Cardiology and Cardiovascular Medicine November 12-13, 2018 Sydney, Australia Dear Potential Sponsor/Exhibitor, Information Conference

More information

Northern Ireland Home of Great Events

Northern Ireland Home of Great Events Funding Guidelines for Applicants Northern Ireland Home of Great Events Event Funding Guidelines for Applicants nitb.com/events 03 Northern Ireland - Home of Great Events 01 Introduction p01 02 Aims and

More information

Contents. Foreword, Lianne Dalziel Foreword, Joanna Norris Context 9 Background 12 Roles & Responsibilities Outcomes 18 Goals & Priorities

Contents. Foreword, Lianne Dalziel Foreword, Joanna Norris Context 9 Background 12 Roles & Responsibilities Outcomes 18 Goals & Priorities Contents. Foreword, Lianne Dalziel 5 Foreword, Joanna Norris 6 Context 9 Background 12 Roles & Responsibilities 17 Outcomes 18 Goals & Priorities 22 Action Plan & Summary 27 How Decisions Will Be Made

More information

Food Waste & Hunger Summit Request for Proposals

Food Waste & Hunger Summit Request for Proposals Introduction The Campus Kitchens Project is currently soliciting proposals from interested college and universities to host the Food Waste & Hunger Summit. About the Organization Founded in 2001, The Campus

More information

CONFERENCE BIDDING DOCUMENT

CONFERENCE BIDDING DOCUMENT CONFERENCE BIDDING DOCUMENT ILF CONFERENCE 2019 ABOUT THE BIDDING PROCEDURE Conference Bid The ILF welcomes all bids to co-host the 2019 ILF conference. However, bids from National Lymphoedema Frameworks

More information

MOLECULAR DIAGNOSTICS & BIOMARKER DISCOVERY 2018

MOLECULAR DIAGNOSTICS & BIOMARKER DISCOVERY 2018 Sponsorship and Exhibition Programme Booklet 3 rd I n t e r n a t i o n a l C o n f e r e n c e o n MOLECULAR DIAGNOSTICS & BIOMARKER DISCOVERY 2018 24 25 September 2018 Equatorial Hotel, Bayan Lepas,

More information

CONGRESS BE INVOLVED DEBATES LEARNING EXHIBITION MAY WATERFRONT CONFERENCE CENTRE, BELFAST

CONGRESS BE INVOLVED DEBATES LEARNING EXHIBITION MAY WATERFRONT CONFERENCE CENTRE, BELFAST CONGRESS DEBATES LEARNING EXHIBITION 018 1-15 MAY WATERFRONT CONFERENCE CENTRE, BELFAST BE INVOLVED Consistently attracting delegates from all specialties and from all over the UK October 017 a third of

More information

Fáilte Ireland Meetings Incentive Conference Exhibitions (M.I.C.E.) Supports Programme GUIDELINES

Fáilte Ireland Meetings Incentive Conference Exhibitions (M.I.C.E.) Supports Programme GUIDELINES Meetings Incentive Conference Exhibitions (M.I.C.E.) Supports Programme ABOUT US Fáilte Ireland, the National Tourism Development Authority, was established under the National Tourism Development Authority

More information