Making a Dynamic Presentation to Your Board of Trustees

Transcription

1 Making a Dynamic Presentation to Your Board of Trustees PRESENTED BY: DENISE DONN DIRECTOR OF FINANCIAL AID & VETERAN SERVICES SAN JOAQUIN DELTA COLLEGE AND SUSAN JONES DIRECTOR, FINANCIAL AID MT. SAN ANTONIO COLLEGE

2 Before you prepare your presentation, consider the 3 W s Who is your audience? What type of data/information would be of interest to them? When in doubt, ask a Trustee member.

3 Services Provided Various types of financial aid programs administered Other programs administered (e.g. Veterans, Scholarships, CalWORKS) Assistance with scholarship information and personal statements Assistance with developing educational plans Financial aid presentations Computer workstations available for assistance with online financial aid applications Book scholarships/loans Emergency loans When and where are your services offered?

4 What Services/Programs Do You Provide What programs do you offer? Total financial aid dollars administered Sources of income to the institution

5 Financial Aid Programs #2 - BOG $4,719,753 18% #3 - Loans $4,336,157 17% #7 - FWS $472,687 2% #6 - Scholarships $648,702 3% #8 - ACG $39,800 0% #1 - Pell #5 - SEOG #4 - Cal Grants #2 - BOG #3 - Loans #7 - FWS #4 - Cal Grants $1,792,149 7% #5 - SEOG $731,193 3% #1 - Pell $12,902,331 50% #6 - Scholarships #8 - ACG

6 Identify Programs Administered Grants (Federal & State) Campus based programs Federal loans: Direct FFEL Subsidized/unsubsidized PLUS Private CalWORKS Work-Study Scholarships Veteran Benefits Fee Waivers (Board of Governors Fee Waiver BOG)

7 Sources of Income to the Institution 5% Administrative Allowance (campus based) - $47,227 Pell Grant administrative allowance - $23,175 2% SFAA capacity - $88,011 BFAP - $850,295 Base - $188,156 Capacity - $662,139 Total Revenue - $1,008,708

8 Other Income Funded Utilizing Financial Aid Data VATEA Grants (Institutional) Child Care grant Stem Cell grant

9 Regulatory Updates Institutional disclosures Change in calculating cohort default rates Pell eligibility limit to 18 semesters Year round Pell Federal Work-Study payments requirement due to a major disaster

10 Financial Aid Statistics Number of students served Federal/State dollars administered Utilize the Chancellor s Office data mart Comparison of like colleges Comparison of colleges in your region

11 Financial Aid Outreach Activities/Events Annual outreach/inreach events Cash for College It s Not Too Late On campus and high school classroom presentations High school nights Community events Veterans Foster Youth Provide brief facts & figures Include pictures

12 Escalon High School

13 Cash for College 2008

14 Financial Aid Outreach Activities/Events (cont d) Back to School/Senior Nights Target population Senior classes Parent night Foster youth Presentation type Overview FAFSA on-line assistance Scholarships offered Multilingual

15 Cash for College at SJDC Saturday, February 24, 2007 One-on-one assistance English Spanish Vietnamese Cambodian Hmong Goal: Complete FAFSA on the Web

16 Cash for College at SJDC

17 Cash for College at Mt. SAC

18 Technological Updates System conversions System designs Student self-service functionalities Electronic service labs

19 Electronic Enrollment Services Lab Located in Goleman Workstations Hours of Operation Mon Thurs 7am-7pm Fridays 7am-5pm Staff Classified: one full-time, 2 part-time 8 part-time student lab aids

20 Electronic Enrollment Services Admissions & Records Apply for admissions Register for classes View/print academic transcripts Financial Aid Apply for financial aid Check financial aid status Federal Work-study (FWS) job placement

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22 Good, Bad & the Ugly What are you doing well? What areas do you look to improve? How do you measure your success? Do you survey students? What other resources?

23 Green Lights & Red Tape Report by the Institute for College Access & Success Things we are doing well: Lab w/admissions Classroom Presentations Line-by-line training (outreach efforts) Checks on 3 rd day of class Areas for Improvement: BOG On-line Make sure we are all student advocates (no police) Surveys & Holt 101 Comment Box

24 Other Ideas Student testimonial Highlight regulatory requirements governing student aid SHARE IDEAS What worked well for you? What didn t?

25 Questions?