Rutherford County Christian Relief Association

Transcription

1 Rutherford County Christian Relief Association General Information Contact Information nprofit Rutherford County Christian Relief Association Address P.O. Box 1561 Smyrna, TN Phone (615) Web Site Web Site Facebook Facebook Twitter Twitter At A Glance Year of Incorporation 2005 Global Accord Rutherford County Christian Relief Association 1

2 Mission & Impact Statements Mission Our mission is to Deploy Hope using volunteers to provide services within our ability to respond to disasters and interruptions in normal patterns of life. Background The organization began as a responding unit to Hurricane Katrina in It has continued through the years as a local charity home repair provider for needy individuals, building wheel chair ramps, doing roof repairs and other minor home repairs. Global ACCORD reorganized in 2014 to expand disaster relief responses and add needed services in the community. We activate and deploy volunteers to provide services that meet human needs that we are qualified and equipped to respond to. In the past, volunteers have responded to hurricane, tornado, flooding, earthquake and ice storm disasters locally, regionally, and internationally. Volunteers have provided numerous services including water purification, debris clean up and removal, flood recovery, chainsaw services, home rebuild and repair services, and marriage counseling during disasters. Impact In 2016, Global Accord had 10 NPO projects and 15 service projects including wheelchair ramps, repairing an unsafe porch, and several tree removal projects in Rutherford County. Projects for charities (NPOs) included wiring, building walls, pouring concrete floors, and plumbing. Global ACCORD also collected and distributed goods and gifts after the Gatlinburg fire though several agencies. Global ACCORD responded to the flooding in Louisiana by collecting funds and goods and delivering them to the affected area. Goals: Continue to expand minor home repair program for needy individuals (donations and services) Expand volunteer base Expand disaster relief/home repair equipment inventory Expand public awareness of our services Increase in monthly financial support Considering construction of a mobile kitchen/cooking trailer for disaster relief. Needs Regular monthly support/income for expenses $1200/mo. Our largest monthly expense is liability insurance, $350/month and will increase as the number of volunteers increases kw generator (towable or with flatbed trailer) $20,000 (used) Donations for home repair project materials for needy individuals. Amounts for each project vary from $5 for minor electrical or plumbing parts to hundreds for wheel chair ramps and small projects to sometimes thousands for roof repairs, and other major building materials or equipment needs. Donations for disaster relief to fund large equipment rentals (chippers, skid steer, man lifts, etc), and small equipment acquisition and maintenance (chainsaws, pole saws, air compressors, debris pumps, power hand tools, etc). This might also include items such as water purification units, a mobile kitchen trailer, a shower trailer and/or a bathroom trailer for deployment to disaster sites. Larger volunteer base/recruiting Expanding advertising Other ways to donate, support, or volunteer Donate: Mail: PO Box 1561 Smyrna, TN Volunteer: Service Categories Primary Organization Category 2

3 Human Services / Human Services Secondary Organization Category Human Services / Human Services Tertiary Organization Category Religion- Related / Christianity Areas of Service Areas Served TN - Rutherford TN Smyrna, La Vergne, Murfreesboro, Rutherford County and other middle TN counties, but can also travel to other areas. Board Chair Statement We are continuously challenged to emphasize the importance of volunteers preparing in advance to be able to respond to needs when they arise. The mind set of "instant everything" is difficult to overcome for our organization. To respond, say to a local tornado touchdown, one must be minimally trained for our organization to allow him/her to use our tools and equipment in a response. Global Accord puts the highest priority on safety by requiring our volunteers attend our training sessions. We provide qualified leadership to teach safety training classes related to our disaster relief and minor home repair service volunteers. We include related first aid training taught by qualified medical personnel. The "instant everything" mindset carries implications into finances, especially for disaster relief. It is easier (not easy) to raise funds immediately after a disaster strikes (because of public awareness) than in the periods of time when nothing is happening. Most individuals, including volunteers, have no idea of the costs associated with "running this business" to provide an avenue for them to volunteer. Most have no idea of the cost of the equipment, its maintenance, and logistics to provide for a response. We work to maintain an awareness of the need to prepare personally and to support organizations that respond in the times of crisis. CEO Statement We are a 100% volunteer organization. Every person who serves in our organization is there for the love of what they do. 100% of every donation goes into operating expenses for the organization. 3

4 Programs Programs Disaster Relief Description Budget Category Our disaster relief unit is comprised of volunteers who respond to natural disasters. We provide chainsaw recovery equipment to perform removal of trees from a site. We also work in flood recovery and general debris cleanup following a natural disaster. We maintain and use two trailers to transport tools, equipment, and emergency repair materials (and luggage if overnight stays are required) including chainsaws, air compressors, air tools, tarps, pole saws, construction hand and power tools, water, and first aid equipment and up Public Safety, Disaster Services, General/Other Disaster Relief/Recovery Population Served General/Unspecified,, Short Term Success Long term Success Program Success Monitored By Examples of Program Success Immediate results are seen with each individual recipient or community as we complete our response in that when we leave a home site, every possible need, related to the disaster,that we can meet, is taken care of. This program begins to restore peoples lives after a major disaster and that change may be a small financial boost that the recipient receives from our free services to life saving processes by providing safe drinking water. It is limited only by funds available and volunteers to go. Our disaster recovery vision includes systems such as water purification systems, mobile shower, mobile bathroom and mobile kitchen facilities, Additional services in flood recovery can be added contingent on funding. The long term success of this program is simply funding. Many people will volunteer if there is an organization to send them to a disaster site. We have personal interactive contact with each individual to whom we provide disaster relief service. Visual confirmation that a job is completed is part of our team leaders responsibility in reporting back to our organization. Tracking of all jobs completed is maintained by the administration. Surveys of participants are used to guage leadership effectiveness, safety concerns, and equipment needs. Call backs to recipients of services can also be used to verify success. Pictures of disaster responses are posted on our web page that detail our services. We do not have the capability of recording interviews with recipients of services in a disaster setting. Since 2005, our volunteers participated in at least fifteen trips to the Gulf Coast after Hurricane Katrina (2005-8), we have responded to the tornadoes in Murfreesboro (2009) and Gallatin (2008), the ice storms in Springfield, MO (2007) Hardin, KY (2009), and Monterey (2015), and the flood of 2010 in Nashville and Smyrna, TN. 4

5 Nehemiah's Neighbors Program Description Budget Category Population Served Short Term Success Long term Success Program Success Monitored By Examples of Program Success This program is designed to provide services needed to render a home that has been damaged or needs improvement, safe and habitable by general standards. Examples would include emergency repairs caused by natural disasters (tarping a roof or windows after a damaging storm), permanent repairs (replacing a roof or windows damaged in a storm for qualified requests), other improvements (wheelchair ramps, structural modifications needed for accessibility, etc) for qualified requests. These services are performed by volunteers under the direction of qualified leaders who usually work in the field of service being provided. This program may also include providing repair/improvement services to other NPOs that focus on meeting human needs outside of Global Accord's purposes. donations Human Services, General/Other Human Services, General/Other People/Families with of People with Physical Disabilities, Poor,Economically Disadvantaged,Indigent, Elderly and/or Disabled Each project in this program is short term. It will only last for a few hours to a couple of days, at most. As most of the projects are very short, mostly a few hours, success is usually seen in the same day the project started. Success is measured nearly always by the completion of the project. If the water faucet or the roof no longer leaks, the project is a success. If the replaced switch turns the light on and off, that's success for this program. This program produces immediate results. The recipients have the immediate benefit of any services rendered whether that is accessibility or emergency repairs to prevent further damage. Services provided to organizations may bring simple convenience or additional compliance with local, state, or federal codes (example: installation of a shower handrail may be for safety but also may bring a shower into ADA compliance). Success is when the repair project is complete and the life of the recipients is improved or moving back toward normal. Follow ups can include phone calls and/or codes inspections when required, The program is working because we have individuals contacting us regularly for this type of assistance. Our volunteers have completed projects including handicap accessibility in showers, plumbing repairs in a kitchen not functional for more than 6 years, rebuilding a rotted floor, and replacing the front door and framework that was leaking and rotted. We have also removed fallen trees from homes, repaired leaking roofs, damaged soffits and fascia, and replaced damaged gutters. We built a porch and steps for a transitional housing facility in La Vergne to give safe ingress/egress from the building. We have completed wheelchair ramps, tree removals, and porch repairs. CEO Comments Our biggest challenge to both of these programs is the need for funds that finance a response, whether that is from volunteers who perform the services or from outside donors. The second largest challenge for the disaster relief service is getting volunteers to take safety training classes in advance of a disaster. To expedite response time, we always need trained volunteers, qualified to move, setup and operate equipment. If we fail to have 5

6 enough qualified people, the unit cannot be dispatched. In the minor home repair service, our second challenge is two fold. We need plenty of volunteers to help with the small jobs, and also qualified leaders to supervise these projects. The more volunteers that we can screen and put on the "call" list, the more projects we can accept. The opportunities for each of these programs is almost endless with funding. Funding allows for advertising and promotional material which generally results in more public awareness with volunteers contacting us and sometimes donations being made. As a small, all volunteer NPO, we are diligent in spending frugally the money that we receive. We have a committee that works diligently to secure a public presence in suitable venues such as churches, community events, parades, etc. We currently use retractable banners, business cards, and brochures to advertise our organization. Future plans include a public introduction events and possible radio or other media advertising for fundraising/awareness events. 6

7 Governance Board Chair Board Chair Wendell Sealy Company Affiliation UPS Term July 2014 to Dec Board Members Name Affiliation Status Leslie Doyle Clark Retired Voting Dr. William (Bill) G. Lunders MD, JD Independent contractor Voting Wendell B Sealy United Parcel Service Voting Kenneth Sheffield Veterans Administration Voting Daryl Weiland Professional Parts Group Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 5 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 5 Female 0 Unspecified 0 Governance Board Term Lengths 3 Board Term Limits 2 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 0% Constituency Includes Client Representation 7

8 Number of Full Board Meetings Annually 5 Board CoChair Board CoChair Kenneth Sheffield Company Affiliation VA Term July 2014 to Dec kennethsheffield@comcast.net Standing Committees Membership Communications / Promotion / Publicity / Public Relations Program / Program Planning CEO Comments Our organization is guided by 5 officers who volunteer their time and energies to the operation and maintenance of Global Accord. As the organization grows, we will have to add management personnel to accomplish our goals. Finding volunteers to accept those roles will be a challenge. The amount of time needed to manage the organization is providing quite the challenge to an all volunteer organization (including officers). 8

9 Management Executive Director/CEO Executive Director Mr. Wendell Sealy Term Start July Experience Eagles Rest POA President. During this period I was able to lead a previously unorganized POA without adequate structure through the process of rewriting all of the POA governing documents and bylaws. We were able to put the POA on firm financial ground by developing and managing a budget, establishing sound financial processes, and begin repairing damage and reputation from years of negligent operations I worked with the Tennessee Baptist State disaster relief units as a transportation/set up volunteer Following Hurricane Katrina, I began organizing and leading disaster relief teams from our local area to respond in the Gulf Coast Region and other locations. These responsibilities included recruiting volunteers (sometimes as many as 40 on a trip), arranging transportation of people and equipment, meals and sleeping quarters for volunteers, acquisition of materials in advance of arrival, signed work authorizations and liability releases for volunteers and from home owners, all safety and codes compliance, and numerous other paperwork reporting and management responsibilities I was asked to consider leading through the reorganization process for Global Accord, and accepted. After working with the outgoing officers and finding new volunteers, we have rewritten our bylaws and completed an Operations and Procedures Manual. Former CEOs Name Term Leslie Doyle Clark Oct June 0 Staff Full Time Staff 0 Part Time Staff 0 Volunteers 225 Contractors 0 Retention Rate 0% Plans & Policies Does the organization have a documented Fundraising Plan? Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers N/A In case of a change in leadership, is a Management Succession plan in place? 9

10 Does the organization have a Policies and Procedures Plan? Under Development Does the organization have a ndiscrimination Policy? Yes Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? CEO Comments At this time we do not have any paid staff. If funds were available, we could employee a person part time to perform office/admin duty and pursue grant writing. As a small organization, we divide the work among the officers and volunteer leaders. This has served us well so far, but will soon overload both as we grow. Other opportunities exist if we add staff in the realm of receiving and distributing in kind gifts/donations and other programs. Other challenges such as website maintenance and advertising could be eliminated with paid staff. 10

11 Financials Fiscal Year Fiscal Year Start Jan Fiscal Year End Dec Projected Revenue $13, Projected Expenses $12, Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $0 $0 -- Total Expenses $0 $0 -- Revenue Sources Foundation and Corporation $0 $0 -- Contributions Government Contributions $0 $0 $0 Federal $0 $0 State $0 $0 Local $0 $0 Unspecified $0 $0 Individual Contributions $0 $0 -- Indirect Public Support $0 $0 -- Earned Revenue $0 $0 -- Investment Income, Net of Losses $0 $0 -- Membership Dues $0 $0 -- Special Events $0 $0 -- Revenue In-Kind $0 $0 -- Other $0 $

12 Expense Allocation Program Expense $0 $0 -- Administration Expense $0 $0 -- Fundraising Expense $0 $0 -- Payments to Affiliates $0 $0 -- Total Revenue/Total Expenses Program Expense/Total Expenses Fundraising Expense/Contributed Revenue Assets and Liabilities Total Assets $0 $0 -- Current Assets $0 $0 -- Long-Term Liabilities $0 $0 -- Current Liabilities $0 $0 -- Total Net Assets $0 $0 -- Short Term Solvency Current Ratio: Current Assets/Current Liabilities Long Term Solvency Long-Term Liabilities/Total Assets Top Funding Sources Top Funding Source & Dollar Amount Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? Capital Campaign Goal $0.00 State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires June 2018 Organization Comments Our organization operates solely on donations. We continue to struggle this year with public recognition. We are also struggling with fundraising to finance promotional goals and operational expenses (primarily liability insurance that we must carry). We have been able to obtain (temporary) rent free office, storage and meeting space. We have had some donations of tools and equipment to expand our response abilities. As there are no employees, we have no payroll expenses to meet. We are diligent in seeking discounted materials to stretch our donations to the limit. Opportunities are wide open. As funding allows, we will be able to expand our promotional materials, public 12

13 appearances and presentations resulting in more volunteers, more equipment, and more projects. GivingMatters.com Financial Comments This organization filed a 990-N form with the IRS, which does not provide specific financial information. Most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less ($25,000 for tax years ending after December 31, 2007 and before December 31, 2010) are required to electronically submit Form 990-N, also known as the e-postcard, unless they choose to file a complete Form 990 or Form 990-EZ instead. Comment Provided by Kathryn Bennett 7/25/17. Created Copyright 2017 The Community Foundation of Middle Tennessee 13