MEETING NOTICE REGIONAL COMPREHENSIVE PLANNING COMMITTEE

Transcription

1 MEETING NOTICE REGIONAL COMPREHENSIVE PLANNING COMMITTEE COMMITTEE MEMBERS: Merlin Gentz - Calumet Co., Kevin Sturn Outagamie Co., Michael Thomas Outagamie Co., Steve Cummings Winnebago Co., Joe Moore Fond du Lac Co. Please contact our offices at least 48 hours in advance if you are unable to attend or arrange for an alternate as a quorum is needed to conduct Committee business. DATE: Wednesday, July 19, 2017 TIME: 10:00 a.m. PLACE: East Central Wisconsin Regional Planning Commission, 400 Ahnaip Street, Suite 100, Menasha, WI THE 441/10 & RACINE STREET EXIT (EASTBOUND) IS OPEN, BUT WESTBOUND ACCESS TO 441/10 FROM RACINE STREET IS CLOSED. 1) Welcome & Introduction AGENDA 2) Statement of Compliance with Wis. Stats. Ch. 19, Subchapter V, Sec Open Meetings 3) Pledge of Allegiance 4) Approval of Agenda 5) Action Item: Nomination & Election of Committee Chairperson and Vice-Chairperson 6) Approval of April 19, 2017 Summary of Proceedings (Attachment #1) 7) Public/Guest Comment 8) Announcements/Informational Items a) July 28, 2017 Quarterly Commission Meeting b) Federal Budget Impacts on Planning c) Report on June s Smart Growth America Complete Streets Workshop d) Town of Greenville Zoning Ordinance Inspections Agreement (Attachment #2) e) Proposed 2018 AWRPC Regional Planning Summit f) Other

2 9) Action Items a) Resolution No : Authorizing the Commission to Enter into an Agreement with the City of Clintonville for the Preparation of a Comprehensive Plan Update (Attachment #3) b) Discussion & Approval of the Regional Comprehensive Planning Committee Meeting Schedule 10) Program/Project Updates & Discussion b) Health & Planning Activities (Tom B.) i) Healthy WI Leadership Institute (Attachment #4) ii) APA/AHPA Planners4Health grant c) Neighborhood Partners 2 Gappers Network (Kathy T./Eric F.) d) Technical Assistance Program Updates / Project Evaluations (Eric F.) (Attachment #5) e) Recent Technical Assistance Project Successes (Eric F.) (Attachment #6) i) Kimberly NewPage Mill Site Projects ii) C. Waupaca Downtown Visioning / Master Plan iii) Greenville Agricultural Enterprise Area / Land Stewardship Committee f) Comprehensive Plan Updates (Kathy T. / Tom B.) (Attachments #7) i) T. Byron ii) C. Neenah iii) C. Waupun iv) T. Buchanan v) C. Oshkosh vi) V. Sherwood vii) Potential Future Contracts g) GIS & Technology Updates ESRI StoryMaps for Public Visioning (Mike Z.) 11) Review of 2017 Work Program & Discussion on 2018 Work Program & Budget / Timeline (Attachment #8) 12) County Roundtable Discussion / Updates 13) Next Meeting b) TBD 14) Adjourn Any person wishing to attend this meeting or hearing, who, because of a disability, requires special accommodations should contact the East Central Wisconsin Regional Planning Commission at (920) at least three business days prior to the meeting or hearing so that arrangements, within reason, can be made. Page 2

3 Attachment #1 DRAFT SUMMARY OF PROCEEDINGS Regional Comprehensive Planning Committee East Central Wisconsin Regional Planning Commission 10:00 a.m. 440 Ahnaip Street, Suite 100, Menasha, WI April 19, 2017 Committee Members Present Joe Moore, Chair (Alternate for Leanne Lorrigan)... Fond du Lac County Merlin Gentz, Vice-Chair... Calumet County Steve Cummings... Winnebago County Donna Kalata... Waushara County Kevin Sturn... Outagamie County Mike Thomas... Outagamie County Staff Present Kathy Thunes... ECWRPC Staff Tom Baron... ECWRPC Staff Melissa Kraemer-Badtke... ECWRPC Staff 1. Welcome & Introductions The meeting was called to order at 10:03 a.m. by Chairperson Joe Moore. Mr. Moore asked that as the Commissioners went around the room, they provide good news highlights from their respective counties. He congratulated Mayor Cummings on the recent announcement that the Milwaukee Buck s minor league affiliate. Mr. Cummings mentioned that Oshkosh Corporation received $258,000,000 to rebuild U.S. Army trucks. He also said that during the election, Oshkosh landlords spent a lot of money trying to elect representatives to the city council. Rental properties and their condition are a large component of economic development. Mr. Sturn and Mr. Thomas said that Outagamie County is working with communities to complete trail utilizing ATC funds. Mr, Thomas said that the I-41 Initiative had approved a consultant for the next step: Strategic Planning. Construction of the new County Sheriff s building is continuing. Mr. Gentz said that Calumet County has hired Mary Kohrell as the new Economic Development Director. Ms. Kohrell has been instrumental with connecting with communities. He is also excited about what is going on regionally. He mentioned that Winnebago County, Fond du Lac County and Outagamie County are participating in Winnebago Waterways. Ms. Kalata said that Ms. Deb Behringer, administrator coordinator is retiring from Waushara County after 28 years. The new administrator, Bob Sivick originally from Oregon will start June 1 st. She mentioned that in Waushara County, migrant housing is inspected before migrants come and again about 6 weeks after the migrants have arrived. Mr. Moore said that before July, the Fond du Lac Area Chamber of Commerce and the Fond du Lac Economic Development Corporation (FCEDC) merger will be finalized. The 6 candidates interviewed for the head of the new organization all talked about working regionally. 2. Statement of Compliance with Open Meetings Law Ms. Thunes stated that the meeting notice was posted in accordance with requirements and that a quorum of members is present. Page 1

4 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda / Motion to Deviate A motion was made by Mr. Gentz and seconded by Ms. Kalata to approve the agenda without changes. Motion passed unanimously. 5. Approval of January 18, 2017 Summary of Proceedings A motion was made by Ms. Kalata and seconded by Mr. Cummings to approve the January 18, 2017 summary of proceedings as presented. Motion passed. 6. Public/Guest Comment None 7. Announcements/Informational Items a) April 28, 2017 Quarterly/Annual Commission Meeting and Mini-Conference Mr. Baron reminded Commissioners that the next quarterly Commission meeting on Friday, April 28, 2017 will be preceded by a mini-conference titled Zoning: A New Playbook for Addressing Controversial Land Uses. The mini-conference will be held at the Shawano County Park Pavilion on the north side of Shawano Lake. Mr. Baron provided a brief description of the format and what would be discussed at the mini-conference. He mentioned that Brain Ohm will be discussing a 2015 United States Supreme Court case that affects the way that local governments can regulate signs. The mini-conference will include a fun interactive zoning challenge in a game show format that people should enjoy. Lunch will be served immediately following the mini-conference and Commissioners should let Ms. Bonnin know if they are planning to eat. The Quarterly Commission meeting is scheduled to start at 1:15 p.m. Commissioners who are unable to attend the quarterly/annual meeting should contact Ms. Bonnin. b) Federal Budget Proposal & Impact on Planning Ms. Thunes directed the Commissioners attention to Attachment #2 APA Statement on FY2018 Federal Budget Proposal. She mentioned that the budget sent to Congress would eliminate several programs at the Department of Housing and Urban Development including the Community Development Block Grants (CDBG), HOME and Choice Neighborhoods. In addition support for New Starts transit funding, TIGER grants and the Economic Development Administration would be eliminated. Other areas that would affect our communities include the elimination of pre-disaster mitigation planning grants. A discussion ensued about how this could potentially affect our communities and what the Commission should potentially do. The Commissioners asked the Commission to take a proactive role and that we draft a letter of support for any federal programs that may be eliminated. This letter should include the benefits and dollars that communities have received through these programs. They also felt the Commission should reach out to the League of Municipalities, the Town Association and the County Association and have a coordinated approach for this Page 2

5 effort. Mr. Moore mentioned that in Fond du Lac, ADVOCAP has a home building program, and that CDBG funding seeds this program. Mr. Cummings mentioned the grant that Oshkosh had gotten for flood mitigation. Mr. Thomas said that people are looking for metrics to show success. What has been the impact of the EDA programs? Some commissioners offered to provide information that the Commission could use to draft the letter. c) Other None 8. Action Items None 9. Program/Project Updates & Discussion a) Healthy WI Leadership Institute Mr. Baron reminded Commission that the Commission previously received a 1 year training grant through the Healthy WI Leadership Institute. Training has been completed and the Commission is currently participating in a 3 year advanced COACH program. Due to staffing changes at the Institute, there has been limited activity in the current reporting period. Commission staff is coordinating an upcoming site visit for the program is also participating in a curriculum planning team as part of the COACH program. Mr. Gentz wanted to know how this effort supplements other programs the Commission is working on. Ms. Kraemer-Badtke explained that she learned a lot during the year of training and are using these skills to teach others. She also mentioned that as a result of the Logic Model training, the Commission has incorporated Logic Models into our projects. Mr. Baron explained that the public health profession has greater focus on metrics and outcomes; therefore as a result the Commission has learned how to better include outcomes in their work. b) Planners4Health grant Mr. Baron said that the Commission received a Planners4HealthGrant in the amount of $50,000. The project started in February 2017 and is to continue through September As part of this effort, the Commission will be developing a statewide Health in Planning Taskforce to prepare an assessment of state-wide health and planning activities. The Commission will collaborate with Association of Wisconsin Regional Planning Commissions, regional planning commissions and other partner organizations. A roundtable education event will be held on June 20 th to disseminated lessons learned at the state and national level. c) Neighborhood Partners 2 Gappers Network Ms. Thunes updated Commissioners on work that has been completed as part of the Neighborhood Partners 2 (NP2) and the Gappers Network. She said NP2 has completed the 4 training sessions for the first 7 neighborhoods and have received positive feedback. A potluck is being planned for May to showcase the efforts in one of the neighborhoods and to Page 3

6 discuss next steps. The Neighborhood Partners 2 Gappers Network is the other side of this effort. The Gappers Network enhances the work of Neighborhood Partners and Neighborhood Partners 2. The concept for the gap is directed at those individuals who work for a public or private institution that associates with, or supports, neighborhoods. Public and private institutions include city departments (government), religious institutions, school districts, non-profit organizations and others. Institutions require their staff to work in the white space or gap between neighborhoods and institutions. The intent of this effort is to provide educational and networking opportunities and guidance for Gappers as they work with neighborhoods. Besides learning and network opportunities, pilot teams of institutional members, who will partner with neighborhoods to solve a specific problem, will be formed. We are hoping to kick off this effort later in the year. d) Technical Assistance Program Updates Ms. Thunes directed commissioner s attention to attachment #3, Technical Assistant Program Updates. It was mentioned that this is not a complete list and that there are other projects that we are also working on. Ms. Kraemer-Badtke highlighted a walking school bus project that the Commission is working on in the Town of Greenville. She said that about 60 students have signed up. e) Comprehensive Plan Updates Ms. Thunes directed commissioner s attention to attachment #4 detailing the project status for the 5 comprehensive plans that she is working on. The Town of Fond du Lac Comprehensive Plan Update 2040 was adopted on March 27, Currently the Commission is preparing final plan documents. The Town of Byron will be holding a public hearing on Town s comprehensive plan update in May. It is anticipated that the plan will be adopted in June. The City of Neenah Comprehensive Plan Update is moving along. Background chapters and maps have been completed and draft goals, objectives and recommendations have been reviewed by the City s Ad Hoc Committee for all but the implementation element. The Commission is working on the draft future land use map and implementation chapter and tables. The Town of Buchanan s comprehensive plan update is still in the early stages. Thus far, the community profile and housing background chapters have been completed, a public visioning session has been held and an on-line visioning portal has been developed to obtain additional input. The City of Waupun s comprehensive planning effort is also in the early stages. The Issues and Opportunities background element is complete and an on-line visioning portal has been developed. Mr. Baron directed commissioner s attention to attachment #5 detailing the project status for the 2 comprehensive plans that he is working on. Mr. Thomas asked if we have needed to turn down any requests for comprehensive plans. Mr. Baron said that he is unaware of any requests that we had to turn down, though he does know that Eric has been talking to a few communities about their comprehensive plans. A discussion ensued about the Commission s budget and timeline. The Commissioners wanted to have a better understanding of the Commission s internal budget process (timeline) and wanted to discuss this at the April Commission meeting. They value the Commission s capacity to take on additional work and don t want to see a decrease in services. They asked if Mr. Fowle could provide information on any anticipated staffing needs and potential levy increases for next year at the July meeting based on what he is Page 4

7 seeing. They are looking at the overall picture. Ms. Kraemer-Badtke suggested that we have this discussion in July, when we would have a better idea of the federal budget. f) GIS & Technology Updates ESRI StoryMaps for Public Visioning Ms. Thunes provided a demonstration of the public visioning portal that is being used for the City of Waupun s visioning. 10. County Roundtable Discussion / Updates Time is provided during each meeting for Commissioners to discuss issues of mutual concern and provide updates on things occurring in their counties and communities. Ms. Kalata mentioned that Waushara County would be hosting the Jail Break Marathon on Saturday. All proceeds will be going to the canine program. Mr. Cummings shared that he had attended a presentation by Representative Bob Gannon is holding a listening session in Oshkosh and is speaking about urban revitalization including poverty and crime. 12. Next Meeting The next meeting will be held on Wednesday, July 19, 2017 at 10:00 a.m. at the Commission office. 13. Adjourn A motion was made by Mr. Gentz and seconded by Mr. Cummings to adjourn. Motion passed unanimously. Meeting adjourned at approximately 11:46 a.m. Page 5

8 Attachment #2 July 5, 2017 Mr. Dave Tebo Community and Economic Development Director Town of Greenville W6860 Parkview Drive Greenville, WI RE: Agreement to perform annual non-metallic mine inspectionss for the Town of Greenville. Dear Mr. Tebo: Based on your recent discussions with Scott Konkle of my staff, this letter serves as a potential agreement for ECWRPCC to perform annual non-metallic zoning permits and regulations are complied with. Upon approval of this agreement, the Commission would completee the following activities and tasks between August 1, 2017 and October 31, This agreement could then be renewed on an annual basis as mine site inspection services to the Town of Greenville in order to ensure that local needed: Meet on-site/in-person with the operators of the non-metallic mine sites within the Town of Greenville to review current and planned operations.. Currently, there are 5 active mine sites; Inspect the sites for compliance with Greenville extraction ordinance (Ch ); all state and federal regulations related to surface water, wetlands, storm water & waste water; Upon completion of inspections, ECWRPC will meett with the Town of Greenville Plan Commission to provide a short written and verbal report; The cost for conducting thesee activities is estimated to be $ in total and would be invoiced after services are completed. Payment would be required within 45 days of being invoiced. In addition, compliance with East Central s NR-135 Program and the Outagamie County Reclamation ordinance (Ch. 38) will be completed att our cost and will be incorporated in the reports. The signing of this letter constitutes the Town s agreement to the terms and conditions set forth. Eric W. Fowle, AICP Executive Director ECWRPC Date: July 5, 2017 Signature Name (printed): Date:

9 PROPOSED RESOLUTION NO ATTACHMENT #3 AUTHORIZING THE COMMISSION TO ENTER INTO AN AGREEMENT WITH THE CITY OF CLINTONVILLE FOR THE PREPARATION OF A COMPREHENSIVE PLAN UPDATE WHEREAS, the City of Clintonville, Waupaca County, Wisconsin desires to enter into an agreement with the Commission to render certain technical planning services in the preparation of a Comprehensive Plan Update; and WHEREAS, the Commission has the statutory authority to enter into such agreements; and WHEREAS, the City is part of Waupaca County which is a member of the Commission in good standing; and WHEREAS, the attached Scope of Services and Contract documents are made part of this Resolution, now therefore, BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION: SECTION 1. That the Commission will perform the services enumerated in the attached Scope of Services for the consideration set forth under its Local Assistance Program. SECTION 2. That the Commission is authorized to enter into the necessary agreements to carry out such services. Effective Date: July 28, 2017 Submitted By: Regional Comprehensive Plan Committee Prepared By: Eric Fowle, AICP Executive Director Merlin Gentz - Calumet Co. Kevin Sturn - Outagamie Co. Michael Thomas Outagamie Co. Joseph Moore Fond du Lac Co. Steve Cummings Winnebago Co.

10 East Central Wisconsin Regiona al Planning Commission Scope of Work & Contractt for Services to the City of Clintonville, Wisconsin for: Preparation of Year Comprehensive Plan Update July 5,

11 July 5, 2017 Ms. Sharon Eveland, Administrator City of Clintonville th Street Clintonville, Wisconsin RE: Final Contract and Scope of Services for thee Preparation of an update to the City of Clintonville e s Comprehensive Plan Dear Ms. Eveland, Per our discussions, please find enclosed a final scope of work and contract for the preparation of an update to the City of Clintonville s Comprehensive Plan for consideration by your Plan Commission and Council. I am more than happy to attend any future meetingss to discusss the proposal and answer any questions. We hope thatt you find our proposall favorable and we hope we can work with the City in this capacity in the near future. If you have any questions in the interim please contact me at (920) or via at efowle@ecwrpc.org. Sincerely, Eric Fowle, AICP Executive Director Enclosure 2

12 Table of Contents Contract Agreement... 4 Appendix A: Scope of Services... 6 Appendix B: East Central Wisconsin Regional Planning Commission Shortform for Locally Funded Contracts

13 CONTRACT BETWEEN EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION (COMMISSION) AND CITY OF CLINTONVILLE, WISCONSIN FOR PROJECT NUMBER: COMPREHENSIVE PLAN UPDATE This CONTRACT, made and entered into by and between East Central Wisconsin Regional Planning Commission (COMMISSION) and the City of Clintonville, Waupaca County, Wisconsin (CITY), to provide services described in detail herein and is for the purpose of: Preparing and update to the existing City of Clintonville Comprehensive Plan with a time horizon of The COMMISSION deems it advisable to engage the CITY to provide certain services and has authority to contract for these services as permitted by its Bylaws. The COMMISSION will be compensated by the CITY for services provided under this CONTRACT on the following cost basis: a) An ACTUAL COST up to $16,500 to be paid in three (3) installments for work completed between August 1, 2017 and December 31, 2018 as outlined in the Scope of Services, Appendix A (see Appendix B, Section III, Item 3 for a complete payment schedule). b) The final invoice will be submitted once the final services and materials have been submitted to the CITY and both parties are in agreement that the final products have been completed. The COMMISSION represents it is in compliance with the laws and regulations relating to its profession and signifies its willingness to provide the desired services. The CITY Representative and billing contact is Sharon Eveland, City Administrator for the City of Clintonville whose work address/ address and telephone number is: Clintonville City Hall th Street Clintonville, Wisconsin Phone: (715) SEveland@clintonvillewi.org 4

14 The COMMISSION Representative is Eric Fowle, Executive Director, whose work address/ address and telephone number is: East Central Wisconsin Regional Planning Commission 400 Ahnaip Street, Suite 100 Menasha, WI Phone: The parties agree to all of the provisions which are annexed and made a part of the CONTRACT consisting of twenty-four (24) pages including cover sheets, Appendix A (Scope of Services) and Appendix B (East Central s Shortform for Locally Funded Contracts). For the CITY OF CLINTONVILLE For the COMMISSION By: By: Lois Bressette, Mayor City of Clintonville Date: Jerry Erdmann, Chairman East Central WI RPC Date: 5

15 Appendix A - Scope of Services City of Clintonville Year 2040 Comprehensive Plan Update Overview This scope of services document outlines the tasks, activities, products, timelines, and costs for completing an update of the City of Clintonville s Comprehensive Plan in accordance with Wisconsin State Statutes Planning Approach East Central s approach to comprehensive planning is focused on developing an appropriate vision for the future that is created by the community, for the community. We firmly believe that a high level of citizen engagement early on in the planning process will benefit not only the quality of the plan that is created, but will also ease the tensions that typically come into play at the end of many public processes (11th hour arguments and misinformation run amok). The reason for this is that the end result of the process the plan itself is something that is developed by the community through a process which facilitates ownership of the plan. We accomplish this using a consistent and simple engagement process (Figure 1). First, an update and assessment of all factual information contained within the existing City of Clintonville s Comprehensive Plan is completed. This information is then shared with community leaders and the general public in order to identify and explore critical issues, trends and opportunities associated with expected changes in the community. Public input is sought early and often to ensure that the final, updated comprehensive plan is well-connected to the community s short and long term desires, and that appropriate steps are provided as a guide for how to achieve the vision. Public participation and engagement is proposed to occur in two general forms: 1) Traditional, yet well publicized meeting notices and public comment opportunities (newsletters, press releases, flyers/posters, web postings etc.). Additionally, public comment opportunities are provided at each regular Plan Commission (or advisory committee) meeting during the process. This includes a final, formal public hearing at the end of the process. As part of this proposal, East Central staff will assist the City in reviewing and modifying any components of the established Citizen Participation Plan document prior to initiating this public process. 2) Through the hosting of a public Visioning Workshop. This workshop will allow residents and stakeholders to participate in a number of exploratory questions and exercises in order to identify specific land use issues, high priority trends, needed physical improvements, and plan implementation opportunities that will be used to maintain or enhance the current Comprehensive Plan. This process will generate materials that will enhance the City s current comprehensive plan by adding several more layers of depth to addressing current issues, including the application of specific planning and implementation concepts that were not included in the City s current plan. Figure 2 illustrates where these deeper dives might occur. 6

16 Figure 1 Comprehensive Planning Process Figure 2 Deeper Dives for Comprehensive Plan 7

17 Plan Commission Responsibilities East Central will work with the City of Clintonville Plan Commission as the primary body for discussion and decision-making throughout the process. While East Central s staff will do what they can to ensure an efficient process, the Plan Commission will have a number of responsibilities as well, including: Timely review of background information and maps to not only concur with its conclusions, but also to point out corrections, errors, or other sources of information; Review of Community-wide inputs and a determination of priority issues to address in the plan; Evaluation of plan alternatives, goals, strategies and recommendations in order to formulate the best direction in moving forward on land use matters within the community; Review of final plan documents and establishing a supportive environment for instilling community dialogue and input on the plan. Project Timeframe The project would initiate on September 1, 2017 and would be completed over a 19 month period ending with delivery of the final documents by the end of January 31, 2019 as shown in Tables 1 and 2 on the following pages. Table 1 Tasks & Timeframes for City of Clintonville Comprehensive Plan Update Organization Phase Timeframe (Approximate) August.-October, 2017 Description/Key Events Creation of Public Participation Plan Establishment of Comprehensive Plan Update Webpage Appoint Ad Hoc Members to Plan Commission (if required/desired) Kickoff Meeting with City Plan Commission (October, 2017) o Review of project/process o Adoption of Citizen Participation Plan o Establish details for Public Visioning Workshop o Committee SWOT Analysis Public Visioning December, 2017 Prepare and host Public Visioning Workshop and generation of summary report. 8

18 Inventory/Analysis & Issue Identification / Vision & Goal Development August, 2017 May, 2018 Prepare Demographic Information Update inventory and maps of the physical, social, and economic resources of the City. Meet with City Plan Commission (January, 2018) o Review and discussion of Issues & Opportunities Element (including socio-economic data) and Economic Development Element o Review of draft Vision Statements & Plan Goals o o Identify key issues Review Public Visioning Workshop summary report. Meet with City Plan Commission (March, 2018) o Review and discussion of Transportation, and Housing Elements. o Review of draft Vision Statements & Plan Goals o Identify key issues Meet with City Plan Commission (May, 2018) o Review and discussion of Utilities & Community Facilities, Ag/Natural/Cultural Resources and Land Use Elements. o Review of draft Vision Statements & Plan Goals o Identify key issues Plan Alternative, Strategies & Recommendations July September, 2018 Meeting with City Plan Commission (July, 2018) o Review and discussion of Intergovernmental Cooperation Element Plan o Review of draft Vision Statements & Plan Goals o Identify key issues o Review land use alternatives and preliminary land use plan map concepts and strategies Meeting with City Plan Commission (September, 2018) o Review draft land use plan map and draft plan strategies and recommendations. o Establish intergovernmental / public informational meeting date. 9

19 Plan Implementation October November, 2018 Prepare Implementation Element Hold Intergovernmental Meeting & Public Informational Meeting (October, 2018) o Adjust final plan, strategies and recommendations o Adjust final future land use map Meeting with City Plan Commission (November, 2018) o Approve draft plan for public review o Develop press release o Publish 30 day public notice Plan Review, Public Hearing & Adoption December, 2018 Hold Public Hearing / City Plan Commission recommendation of comprehensive plan amendment (December, 2018) City Council adoption of plan update (amendment) by ordinance (December, 2018) o Plan printing and delivery 10

20 Table 2: Project Timeline, Meeting and Invoicing Schedule Task Aug/ Sep 17 ($) Oct Nov ($) Dec Jan 18 Feb Mar Apr May Jun Jul Aug Sept Oct ($) Nov Dec Citizen Participation Plan Creation / Organization Kickoff Meeting w/plan Commission Public Visioning Workshop X X Update & Review Inventories / Develop Vision Statements, Identify/Prioritize Issues & Develop Preliminary Goals X X X Develop Plan Alternatives Strategies, Recommendations, and X X Land Use Map Hold Intergovernmental & Public Informational Meeting / Final Plan Edits X Plan Commission (approve draft for public review) X Plan Commission (hearing / plan approval) X City Council Approval Final Plan Printing & Distribution Notes: X indicates meetings of the Plan Commission / Comprehensive Plan Advisory Committee./ $ indicates invoicing month Contract Deliverables East Central, within 30 days of the approval of the final document by the City Council, will produce and deliver the following materials in order to satisfy the contract: 1) 10 printed, full-color copies of the City of Clintonville Year 2040 Comprehensive Plan, including maps; 2) Digital files of all plan documents and maps in Adobe Acrobat (.pdf) format. 3) 3 printed display-size (24 x36 ) maps of Existing Land Use and the Land Use Plan. Additional copies of the above materials can be produced in excess of what is noted above and a separate cost estimate can be provided if requested by the City. 11

21 Cost Estimate, Method of Payment The following estimate of costs has been prepared to complete the entire project as proposed and includes all labor, materials and travel cost. Any changes in the scope of services provided herein can be considered by the City at their request at any time during the planning process. A separate estimate shall be prepared and approved by both parties prior to alteration of the tasks set forth herein. ECWRPC Responsibilities 1. Update Citizen Participation Plan / Conduct Kickoff Meeting 2. Host Public Visioning Workshop and Write/Present Visioning Report 3. Prepare/Present Background Data & GIS Mapping Updates / Analyze & Develop Strategies / Review Goals, Objectives, Policies and Modify as Needed 4. Develop Land Use Map 5. Host Intergovernmental Meeting 6. Develop Final Plan Document 7. Coordinate Plan Approval 8. Print & Deliver Final Plan Cost Estimate 1. No charge (tech assist.) 2. $3, $9, $2, No charge (tech assist.) 6. $1, No charge (tech assist.) 8. $1,000 TOTAL - $16,500 * Reflects a discount of approx. $3,000 from ECWRPC programs. East Central will invoice the City in three (3) separate installments, two of $6,000 during 2017, and one of $4,500 near the end of 2018 as indicated by the ($) indications in Table 2. Each invoice shall be accompanied by a short report of major tasks completed during each period. 12

22 Project Staffing At a minimum, the following East Central staff will have some level of involvement in the project as described: Eric Fowle, AICP Executive Director Kathy Thunes, Principal Planner (Project Lead) Sarah Van Buren Economic Development Planner Dave Moesch Associate Transportation Planner Tyler DeBruin GIS Specialist I Information Required from the City and Other Responsibilities The City will provide East Central with a copy of its current Citizen Participation Plan document and will adopt the updated version prior to the initiation of the public process. The City of Clintonville shall also assume all costs and responsibilities for providing meeting/event space, refreshments, preparing and distributing meeting notices and materials, publishing hearing notices, preparation of committee meeting minutes (if required), and various other tasks, including media/social media promotion which serve to relay information about the project from East Central to the City s elected officials and/or residents. The City of Clintonville is responsible for mailing copies of the adopted comprehensive plan, as required by Wisconsin State Statutes after the project s completion. Continuing Planning Assistance As continued member of the East Central Wisconsin Regional Planning Commission by virtue of Waupaca County, the City of Clintonville is entitled to receive continuing planning and support services, subject to our overall capacity, to implement this plan once completed. Experience and References East Central has been in existence since 1972 and its organization has been involved in numerous planning and development related issues through both programmatic and contractual work. Its current staff of 23 professionals has an impressive average employment of over 12 years each. When working with communities on contract projects, these are some of the beneficial reasons that are given regarding our services: 1) Our overall cost and our ability to subsidize some costs for prior work done through Commission related programs. This includes our ability to fund some project related expenses, add-ons, or plan enhancements directly through one of our regional programs; 2) Ability to bring regional context and additional knowledge to local planning projects/issues using our staffing resources from State and Federal program areas associated with our Metropolitan Planning Organization (MPO)/Regional Transportation Planning activities, Economic Development District (EDD) designation, or our Water Quality Management implementation arrangements with the WDNR. 13

23 3) Staff knowledge of (and positive relationships with) State agencies, County departments, and non-profit organizations and their programs and policies which have resulted from years of communication and cultivation; 4) Familiarity and experience! East Central staff has been involved with many urban and rural planning projects and issues during its 40 plus year history. Its current Director has been employed by the Commission for 19 years, and he and many of his staff are extremely familiar with various planning issues facing the region s communities, as well as the context under which the issues have developed. 5) Objectivity. By its very nature, the Commission addresses all planning issues and projects in a manner that is comprehensive and includes examination of all sides of an issue prior to engaging in, or providing direction on, a land use related decision. The Commission also has an excellent track record for bringing communities together to make important decisions in a coordinated and collaborative manner. Below is information on recent and ongoing contract projects that were engaged by communities who desired to have East Central lead the public planning process. More information and materials associated with these projects can be viewed at their respective websites. Although each community and its plan are unique and varied, we would encourage you to make contact with these entities if you have any questions about our general abilities. Project: Community: Completion Date: Sample Work: Town of Greenville Comprehensive Plan 2030 Town of Greenville, Wisconsin December, content/uploads/2013/06/greenvillecompplan2030.pdf Contacts: Dave Tebo, Administrator (920) Project: City of Hortonville Comprehensive Plan Update 2035 Community: City of Hortonville, Wisconsin Completion Date: April, 2014 Sample Work: Contact: Diane Wessel, Administrator (920) Project: Town of Fond du Lac Comprehensive Plan 2040 Community: Town of Fond du Lac, Wisconsin Completion Date: 2016 Sample Work: content/uploads/2016/01/town-of-fond-du-lac- Comprehensive-Plan-Update-2040.pdf Contact: Robert Giese, Chairman (920) Note: Information regarding current and past planning projects is contained on East Central s website ( A more specific list of recent plans that were developed and published in recent years can be found at 14

24 APPENDIX 8: EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION SHORTFORM FOR LOCALLY FUNDED CONTRACTS 15

25 I. Table of Contents I. Scope of Services II. Prosecution and Progress A. General B. Delays and Extensions C. Termination D. Subletting or Assignment of Contract III. Basis of Payment IV. Miscellaneous Provisions A. Ownership of Documents V. Contingent Fees VI. Legal Relations VII. Nondiscrimination in Employment VIII. Equal Employment Opportunity IX. Errors and Omissions X. Conflict of Interest XI. Certification Regarding Debarment XII. Insurance Requirements XIII. Certification Regarding Lobbying XIV. Disadvantaged Business Utilization

26 I. Scope of Services 1. The services under this CONTRACT shall consist of performing all work necessary or incidental to accomplish this PROJECT as defined in Appendix A. 2. The COMMISSION shall furnish all services and labor necessary to conduct and complete the services, and shall furnish all materials, equipment, supplies, and incidentals other than those designated to be furnished by the CITY. 3. The services shall comply with applicable state and federal laws and regulations consistent with the funding for this PROJECT. 4. The COMMISSION shall from time to time during the progress of the services confer with the CITY and shall prepare and present such information, studies, and reports as may be necessary or as may be requested by the CITY to enable it to reasonably pass judgment on the features of the services. The COMMISSION shall make such changes, amendments, or revisions in the detail of the services as may be required by the CITY. The COMMISSION is not relieved from the responsibility for continuing adherence to generally accepted standards of the profession by CITY required changes in the detail of the services. 5. Meetings may be scheduled at the request of the COMMISSION or the CITY for the purpose of discussing and reviewing the services under this CONTRACT. Meeting schedules are to be coordinated with the COMMISSION Representative. II. Prosecution and Progress A. General 1. Services under this CONTRACT shall commence upon written order from the CITY to the COMMISSION, which order will constitute authorization to proceed. 2. The COMMISSION shall complete the services under this CONTRACT within the time for completion specified. Services by the COMMISSION shall proceed continuously and expeditiously. The time for completion shall not be extended because of any delay attributable to the COMMISSION but may be extended by the COMMISSION in the event of a delay attributable to the CITY or because of unavoidable delays caused by an act of God, war, governmental actions or other conditions beyond the control of the COMMISSION. 3. The COMMISSION shall notify the CITY in writing when the services have been completed. Upon the CITYS s subsequent determination that the services have satisfactorily been completed, the CITY will provide written notification to the COMMISSION acknowledging the formal acceptance of the completed services. B. Delays and Extensions 1. Delays in completing the services within the time provided for completion for reasons not attributable to the COMMISSION may constitute justification for additional compensation to the extent of documentable increases in costs as a result thereof. Failure of the COMMISSION to submit a formal written request for a time extension and additional compensation prior to the expiration of the CONTRACT time shall constitute a basis for denying any cost adjustments for reasons of delay. 17

27 2. Delays grossly affecting the completion of the services attributable or caused by one of the parties hereto shall be considered as cause for the termination of the CONTRACT by the other party. 3. A request for extension of the CONTRACT by the COMMISSION must be submitted to the CITY prior to October 31, 2018, which is 60 days before the original CONTRACT completion date of December 31, Time is of the essence with regard to the delivery of all services under this CONTRACT. C. Termination 1. The COMMISSION reserves the right to terminate all or part of this CONTRACT at any time upon not less than ten days written notice to the CITY. 2. In the event the CONTRACT is terminated by the CITY without fault on the part of the COMMISSION, or by the COMMISSION under II.B(2) above, the COMMISSION shall be paid for the services rendered, an amount bearing the same ratio to the total CONTRACT prices as the amount of services completed or partially completed and delivered to the CITY bears the total amount of services provided for herein, as determined by mutual agreement between the COMMISSION and the CITY as the CONTRACT amendment. 3. In the event the services of the COMMISSION are terminated by the CITY for fault on the part of the COMMISSION, the COMMISSION shall be paid a reasonable value of the services rendered and delivered to the CITY up to the time of termination. The value of the services will be determined by the COMMISSION. D. Subletting or Assignment of Contract 1. The COMMISSION shall not sublet or assign any part of this CONTRACT without prior written approval of the CITY unless previously authorized as part of the approved scope of services contained in Appendix A. 2. When the COMMISSION is authorized to sublet or assign a portion of the services, the COMMISSION shall perform services amounting to at least onehalf of the original CONTRACT amount. 3. Consent to assign, sublet, or otherwise dispose of any portion of the CONTRACT shall not be construed to relieve the COMMISSION of any responsibility for the fulfillment of the CONTRACT. 4. When the COMMISSION subcontracts a portion of the services, the subcontract shall provide for the performance of the services to the full scope as contemplated in this CONTRACT and to the same standards and concept as if performed by the COMMISSION. 5. No subcontracting and assignment of any services under this CONTRACT shall state, imply, intend, or be construed to limit the legal liability of the COMMISSION. 18

28 III. Basis of Payment 1. The COMMISSION will be paid by the CITY for the completed and approved services rendered under this CONTRACT on the basis and at the CONTRACT price set forth elsewhere in this CONTRACT. Such payment shall be full compensation for services rendered and for all labor, materials and supplies, equipment, and incidentals necessary to complete the services. Compensation in excess of the total CONTRACT amount will not be allowed unless justified and authorized by an approved written CONTRACT amendment. Compensation for improper performance by the COMMISSION will not be allowed. No payment shall be construed as CITY acceptance of unsatisfactory or defective services or improper materials. 2. Reimbursement for costs will be limited to those which are allowable by COMMISSION policy. 3. The COMMISSION shall submit invoices in the format specified in the CONTRACT AGREEMENT during the progress of the services, for partial payment for the authorized services completed to date based on the following schedule: Payment #1 ($6,000) Invoiced by September 15, 2017 / Payment made by October 31, 2017; Payment #2 ($6,000) Invoiced by November 15, 2017 / Payment made by December 31, 2017; Payment #3 ($4,500) Invoiced by October 15, 2018 / Payment made by December 31, 2018; 4. The final invoice shall be submitted to the CITY within 30 days of completion of the services. Final payment of any balance due the COMMISSION will be made within 30 days upon its verification by the CITY, upon completion of the required services, and upon receipt of documents or materials required to be returned or furnished to the CITY. Should this CONTRACT include more than one PROJECT, separate invoices shall be submitted for each individual PROJECT. 5. The CITY has the equitable right to set off against any sum due and payable to the COMMISSION under this CONTRACT, any amount the CITY determines the COMMISSION owes the CITY, whether arising under this CONTRACT or under any other CONTRACT or otherwise. 6. If, in the COMMISSION s opinion, orders or instructions given by the CITY would require the discarding or redoing of services which were based upon earlier direction or approvals, or instruction given by the CITY would involve services not within the scope of services, the COMMISSION must notify the CITY in writing if it desired extra compensation or a time extension. The CITY will review the COMMISSION s submittal and if acceptable, approve a CONTRACT amendment. 7. Schedule for payment: 8. All invoices are payable by the CITY within thirty (30) days, unless otherwise negotiated. 9. The COMMISSION shall submit a Financial Report using the format provided by the COMMISSION for each invoice submitted by the COMMISSION for payment. a. Letterhead expressing the balance due 19

29 b. Invoice c. Progress Report: Summary of services provided and progress through the projected timeline. 10. All invoices for payment shall be submitted to: Sharon Eveland, City Administrator Clintonville City Hall th Street Clintonville, Wisconsin Phone: (715) IV. Miscellaneous Provisions A. Ownership of Documents 1. All materials, guides, written instructions, plans, documents, correspondence, forms, computer files, databases, electronic mail messages, work product, or other information of any type created by the COMMISSION under this CONTRACT are works created for hire and are the property of the COMMISSION AND THE CITY unless specifically identified as material or data that is proprietary in nature. All project documents provided to the CITY by the COMMISSION or by any third party which pertains to this CONTRACT are property of the CITY AND THE COMMISSION. 2. Upon demand by the CITY, all project documents (excluding information that may be proprietary in nature) shall be delivered to the CITY. Project documents may be used without restriction by the CITY AND THE COMMISSION for any purpose. Any such use shall be without compensation or liability to the COMMISSION. The CITY AND THE COMMISSION have all rights to copyright or otherwise protect the project documents which are the property of the CITY AND THE COMMISSION. V. Contingent Fees 1. The COMMISSION warrants that it has not employed or retained any company or person (other than identified in Appendix A, Scope of Services) other than a bona fide employee working solely for the COMMISSION, to solicit or secure this CONTRACT, and that the COMMISSION has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the COMMISSION, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this CONTRACT. For breach or violation of this warranty the CITY shall have the right to terminate this CONTRACT without liability, or in its discretion to deduct from the agreement price or consideration, otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 20

30 VI. Legal Relations 1. The COMMISSION shall become familiar with, and shall at all times observe and comply with all applicable federal, state, and local laws, ordinances, and regulations. 2. In carrying out the provisions of this CONTRACT, or in exercising any power or authority granted to the COMMISSION, there shall be no personal liability upon the authorized representatives of the COMMISSION, it being understood that in such matters they act as agents and representatives of the agency. 3. The COMMISSION shall be responsible for any and all damages to property or persons arising out of negligent act, error and/or omission in the COMMISSION s performance of the services under this CONTRACT. 4. The COMMISSION shall indemnify and hold harmless the CITY and all of their officers, agendas, and employees on account of any damages to persons or property resulting from negligence of the COMMISSION or for noncompliance with any applicable federal, state, or local laws. VII. Nondiscrimination in Employment 1. In connection with the performance of services under this CONTRACT, the COMMISSION agrees not to discriminate against any employee or applicant for employment because of age, race, handicap, sex, physical condition, development disability as defined in sec (5) Wis. Stats., sexual orientation as defined in sec (13m) Wis. Stats., or national origin. This provision includes, but is not limited to, employment, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay, other forms of compensation, selection for training including apprenticeship. 2. Except with respect to sexual orientation, the COMMISSION agrees to take affirmative action to ensure equal employment opportunities. The COMMISSION agrees to post in conspicuous places, available for employees and applicants, notices setting forth the provisions of the nondiscrimination clause VIII. Equal Employment Opportunity 1. The COMMISSION will, in all solicitations or advertisements for employees placed by or on behalf of the COMMISSION, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 2. The COMMISSION and CITY assures that no person shall on the grounds of race, color, national origin, or sex as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L ) be excluded 21

31 from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. The COMMISSION and CITY further assure every effort will be made to ensure non-discrimination in all of its programs and activities, whether those programs and activities are federally funded or not. The Civil Rights Restoration Act of 1987 broadened the scope of Title VI coverage by expanding the definition of terms programs or activities to include all programs or activities of Federal Aid recipients, sub-recipients, and contracts, whether such programs and activities are federal assisted or not (Public Law [S.557] March 22, 1988.). In the event that COMMISSION distributes federal aid funds to an additional sub-contractor, the COMMISSION will include Title VI language in all written agreements and will monitor the additional sub-contractor for compliance. The COMMISSION has an authorized Title VI Coordinator with the authority and responsibility for initiating and monitoring Title VI activities, preparing reports and other responsibilities as required by 23 Code of Federal Regulations (CFR) 200 and 49 Code of Federal Regulation The COMMISSION will comply with all provisions of Executive Order 11246, Equal Opportunity as amended by Executive Order 11375, and as supplemented in the Department of Labor regulations (41 CFR Part 60). 4. The COMMISSION will furnish all information and reports required by Executive Order and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the COMMISSION for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 5. The COMMISSION will include the provisions of this section, Equal Employment Opportunity in every subcontract. IX. Errors and Omissions 1. The COMMISSION shall be responsible for the accuracy of the services performed under this CONTRACT, and shall promptly make necessary revisions or corrections to its services resulting from its negligent acts, its errors or its omissions without additional compensation. The COMMISSION shall give immediate attention to these revisions or corrections to prevent or minimize delay to the PROJECT. The COMMISSION shall be responsible to the CITY for any losses to or costs to repair or remedy as a result of the COMMISSION s negligent acts, errors, or omissions. 2. COMMISSION warrants that the services to be provided under this CONTRACT will be executed in a workmanlike manner, consistent with professional standards of comparable work in this field. X. Conflict of Interest 1. The COMMISSION warrants that neither it nor any of its affiliates has any financial or personal interest that would conflict in any manner with the 22

32 performance of the Services under this CONTRACT, and that neither it nor any of its affiliates will acquire directly or indirectly any such interest. 2. The COMMISSION warrants that it will not employ for any services included under the provisions of this CONTRACT any person who is employed by the CITY at the time of execution or during the life of this contract without prior written approval from the CITY. 3. The COMMISSION warrants that it will immediately notify the CITY if an actual or potential conflict of interest arises or becomes known to the COMMISSION. Upon receipt of such notification, the CITY will review and written approval is required for the COMMISSION to continue to perform work under this CONTRACT. XI. Certification Regarding Debarment 1. The COMMISSION certifies (by entering into this CONTRACT) that it and its principals (1) are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (2) have not been convicted of or had a civil judgment rendered against them within the previous three years; (3) are not indicted or otherwise criminally or civilly charged by a government entity; and (4) have not had one or more public transactions terminated for cause or default within the previous three years. 2. The COMMISSION agrees that it will not knowingly enter into any transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this transaction unless authorized by the CITY. XII. Insurance Requirements 1. The COMMISSION shall procure and maintain for the life of the CONTRACT the following types and amounts of insurance from an insurance company(ies) authorized to do business in the State of Wisconsin. Comprehensive General Liability - $1,000,000 combined single limits per occurrence. Auto Liability - $300,000 combined single limits per occurrence. Worker s Compensation coverage satisfying statutory provisions of Chapter 102, Wis. Stats.; not less than $100,000 employer s liability. XIII. Certification Regarding Lobbying 1. The COMMISSION certifies (by entering into this CONTRACT) that no federal appropriated funds have been paid or will be paid, by or on behalf of the COMMISSION, to any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, officer or employee of Congress, or employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal loan, the entering 23

33 into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. XIV. Disadvantaged Business Utilization 1. The COMMISSION agrees to ensure that Disadvantaged Business as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of any subcontracts finances in whole or in part with federal funds provided under this agreement. In this regard, COMMISSION shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that Disadvantaged Businesses have the maximum opportunity to compete for and perform subcontracts. The COMMISSION shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of contracts. Failure to carry out the requirements of this provision constitutes a breach of contract and may result in termination of the CONTRACT by the CITY or other such remedy as the CITY deems appropriate. 2. The COMMISSION shall identify by name, the disadvantaged business whose utilization is intended to satisfy this provision, the items of services involved, and the dollar amounts of such items of service. 3. The COMMISSION shall maintain records and document its performance under this item. 24

34 ATTACHMENT #4 STAFF REPORT To: Regional Comprehensive Plan Committee From: Tom Baron, ECWRPC Date: 6/29/17 Subject: Q2 Health and Planning Activities Attachments: None BACKGROUND This staff report provides guidance in preparing for the 7/19/17 Regional Comprehensive Plan committee meeting. It is a summary of current Health and Planning activities conducted by ECWRPC staff. Healthy Wisconsin Leadership Institute COACH program #1153 Project Lead: Tom Baron and Melissa Kraemer Badtke Start Date: January 2016 Completion Date: January 2019 Current Status: Hosted day long site visit on 5/30/17. Updated team charter. Outreach to Winnebago County Public Health Department regarding COACH program. Planners4Health grant (Project Management for APA-WI) #2416 Project Lead: Tom Baron Start Date: February 2017 Completion Date: September 2017 Current Status: Task Force coordination. Preparation and facilitation of Round Table event on June 20 th. Approximately 65 planners and public health professionals attended day long training of advanced health and planning training. (project deliverable #1) Development of state-wide assessment of health and planning activities. (project deliverable #2) Project reporting and invoicing. Participation in project webinars and multi-team meetings as required.

35 ECWRPC Project Billing Status / Update - Period ending May 31, 2017 Bold indicates Tech. Assist. Project Attachment #5 Project Budgeted Hrs. Spent Hrs. Hrs. Remaining % Hrs. Spent Notes : Waushara Co. - Future Land use Plan map Updates % : Waushara Co. - Demographic Data for Comp. Plan Updates % : St. Cloud Grant ID Assist. for Generator % 1321-B17: Buchanan Emons Rd Design & Accom Plan % : FDL Travel Model Improvement Program % : Evidence Based Practices and Research % : V Wild Rose Roberts Park Site Plan % : T. Taycheedah Compr Outdoor Rec Plan Upd % Intent to initiate unknown : C. Brillion Trail Planning/Connect for Tourism % : New London Riverfront Visioning Workshop % Initiating in Aug., : Techincal Assistance - To be Determined Projects % reserved for Broadband actvities : Winnebago Co. Extraction Ordinance Inspections % : Waupaca Co. Extraction Ordinance Inspections % : C. Waupaca - Assist w/ Creation of Form-Based Zoning Code % : Hortonville Online GIS Estab DISCOUNT % : Clintonville Custom GIS for ED Marketing % : Reg Aerospace Cluster Coord & Support % : Valley Transit TDP % Project just starting : Algoma West Side Growth Corridor Visioning % Planned for late summer : Menominee Cty GIS Web Mapping Assist % 1323-A17: Oshkosh 5 Yr Update Bike/Ped Circulation % 1321-C17: Greenville Hwy 76 Corridor Assist % : Sherwood Senior Housing Market Rate Study % : Calumet Co. Downtwn Commun Devel Support % COMPLETE : County Land Information Committee Meetings & Coordination % : Grand Chute Land Use Data Upd % Project just starting : Waushara Co Land Use Committee % : Outagamie Cty Land Use Data Upd % Project just starting : Waupaca Co Ag Baseline Well Water Testing Pgm % Project just starting : New Holstein RDA Assist-Tecumseh Redevel % : Waupaca Cty RLF Committee Partic % : Regional Transportation Admin % : Winneconne CORP (CREDIT) (from scratch) % 1332-A17: Specialized Transport Coordination Plan % LACK OF : FDL Short Range/Multi Modal % NOTES : Byron Sign Inventory % Project just starting MEANS : Fox WI Hertigate Parkway Site Development Marketing Map % THAT : FC/Osh - Sustainability/Livability/Energy Conservation/Air Quality % PROJECT : Annual Comprehensive Economic Development Strategy Update COPY % GENERALLY : FRNSA Property Committee % ON : Calumet Cty Commun Health & Wellness % TRACK : C. New Holstein Shoreland Zoning Edits % : Shawano Cty Preserv Overlay GIS Layer for DRA % : FDL Transportation Improvement Program (TIP) % Page 1

36 : Workshops % : Wautoma Zoning Map Update % Nearing completion : Regional Comprehensive Plan Update % : FDL - Transit % : Little Chute Downtown Visioning % Summary report in progress : Winn Pool Lakes Support Activities Lake Mgt. Planning Grant recently 21% started : Global Trade Strategy Implementation % Sherwood Comp Plan (DISCOUNT) % Winnebago Co. Re:TH!NK Pgm % : C. Clintonville - Seven Maples Nature Area Visioning % Add on for : Shawano Cty Econ Development "Storymap" % : Winn Cty Phase II Parks Economic Impact Study % : Sewer Serivce Area Plan Promotion, Implementation, & Administration % : FDL LRTLUP % 1321-D17: Menasha Parking Study Assist % : Community Facilities Committee Coordination & Administration % : C. Oshkosh - Municipal Greenhouse Gas Analysis % COMPLETE :Calumet Co. River History Storymap % : Farm Fresh Atlas Annual Mapping % : Menom Co. Foreclosed Prop Assessmt & Strat % : Staff Development % : NE Region Travel Demand Model Implementation Program % : Oshkosh TDP % : FC/Osh - Transportation Improvement Program % : EMSI Analysis Services % : Healthy WI Leadership Institute % : Waupun Comp Plan (DISCOUNT) % : FWHP- Board Involv/Action Plan/Implementation % : Brillion RDA Revitalization Assist-Dwntn Housing % Report Writing in Progress : Regional Comprehensive Planning % : Regional Neighborhood Improv Network % : Winchester Drainage Map/Plan % COMPLETE LACK OF C. Neenah Greenhouse Gas Analysis % COMPLETE NOTES : FC/Osh Fox Cities/Oshkosh LRTLUP , % MEANS : Brillion Ironworks Closure Assist % THAT : Sewer Service Area Plan Updates % PROJECT : Support/Participation in Local/Regional/State Ec. Dev. Orgs % GENERALLY 1332-F17: Waupaca Cty- Bike/Ped Plan Visioning Session/Route Identificatio % ON : Regional SRTS , % TRACK : FC/Osh - Short Range/Congestion Management Process % : Niagara Escarpment Resource Network Participation/Coordination % : EDA Administration/Economic Development Committee Coordination % : NN Gold Shovel Ready Pgm Site Verif % : NR-135 Non-Metallic Mine Reclamation Program % 1332-C17: Winneconne Sidewalk Inventory/Ext Planning % 80-90% complete :FDL- Prgm Administration and Support % 1312-A17: Sherwood Comp Plan (DISCOUNT) % : ESRI Business Analyst Services % : Hwy 15 Access Study % Page 2

37 1332-D17: Winn Cty Bike/Ped Plan Continued Assist % : DoD OEA Phase II Implementation I % :Buchanan Comp Plan (DISCOUNT) % : FC/Osh Program Administration and Support % :Regional Comprehensive Planning Committee Coordination & Administr % : Winn. Co. Farmland Preserv Plan Upd Advis Comm % Process nearing completion :Youth Engagement Program % : FC/Osh Multi-modal/Transportation Alternatives Program % 1332-E17: STH 29 Corridor Group-Shawano Cty % : Planners 4 Health Grant % : FC/Osh Transit % LACK OF : T. Dayton CORP Update % NOTES : Open Space & Environmental Managament Committee Coordination % MEANS : Waupun Comp Outdoor Rec Plan Update Not needed - time reallocated to new 68% project for C. Clintonville THAT : Sewer Service Area Plan Continuing Management % PROJECT : GIS Information Processing & Data Center % MONITOR GENERALLY : V. Fox Crossing CORP Update % COMPLETE ON : Regional Land Information Systems (RLIS) % MONITOR TRACK : Agency Management % MONITOR : C. Oshkosh Comp Plan Update % : V. Hortonville Design Standards for Downtown Distr % 90% complete : Wisconsin Land Information Association (WLIA) Activities % MONITOR : Waupun Comp Plan Update % MONITOR - USE OTHER #S : Buchanan CORP Update (CREDIT) MONITOR - EXTRA WORK FOR 93% VISIONING :White Clay Lake Mngmt Plan % MONITOR : GIS Management (1.50) ADDITIONALTIME FOR NEW GIS 102% HIRE : FC/Osh - Transportation Alternatives for Fox River Corridor (2.00) 102% CLOSED : V. Winneconne CORP (3.00) 108% CLOSED - USING OTHER #'S : Shawano Pathways Bike the Barn Updates (4.25) 108% COMPLETE 1343-A17: FDL Co Highway Access Inventory (URBAN AREA) (12.50) 108% COMPLETE : Shawano County Plan 4 Health Storymap (4.00) UNDERESTIMATED - 75% 111% COMPLETE : C. Neenah Comp Plan Update (22.00) 112% CLOSED - USING OTHER #'S 1332-B17: Auburn PASER Rating of Town Rds (3.50) 113% COMPLETE : Hortonville Web GIS Platform (4.50) UNDERESTIMATED - 75% 115% COMPLETE : V. Sherwood Comp Plan Update (25.00) 116% CLOSED - USING OTHER #'S : Wisconsin Regional Orthophotography Consortium (9.00) 124% COMPLETE : Shawano Co Demographic Info for County/Twn (58.00) UNDERESTIMATED - WORK 152% CONTINUING : Twn Buchanan Comp Plan (88.00) 162% CLOSED - USING OTHER #'S : Lake Michigan Stakeholders Participation (61.00) UNDERESTIMATED - TODD NOW 181% CHAIR : Waushara Co Separate Zoning & Shoreland Zoning Req (38.00) 201% COMPLETE : T. Byron Comp Plan Update (53.75) COMPLETE - MINING ISSUES / 202% EXTRA MEETINGS : T. Caledonia Compr Outdoor Rec Plan Upd (33.50) 249% COMPLETE Page 3

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46 ATTACHMENT #7 STAFF REPORT To: Regional Comprehensive Plan Committee From: Kathy Thunes, ECWRPC Date: 6/29/17 Subject: Current Comprehensive Plan Update contracts Attachments: None BACKGROUND This staff report provides guidance in preparing for the 7/19/17 Regional Comprehensive Plan committee meeting. It is a summary of current Comprehensive Plan Updates that East Central has contracts with. Town of Fond du Lac, Fond du Lac County Project Lead: Kathy Thunes Start Date: May 1, 2015 Completion Date: May 31, 2017 Amended Current Status: Final plan delivered. Contract closed. City of Neenah, Winnebago County Project Lead: Kathy Thunes Start Date: 1/1/16 Completion Date: 7/31/17 Current Status: Commission and City of Neenah staff are finalizing the draft Volume Two: Existing Conditions Report. Commission and City of Neenah staff are finalizing the draft Volume One: Goals, Objectives and Recommendations Report. Commission and City of Neenah Staff are finalizing the future land use map. Commission and City of Neenah Staff are finalizing the implementation chapter and tables. Town of Byron, Fond du Lac County Project Lead: Kathy Thunes Start Date: 1/1/16 Completion Date: 8/31/17 Amended Current Status: Comprehensive Plan adopted on Tuesday, June 13, Commission waiting for final paperwork from Byron before finalizing the comprehensive plan.

47 Town of Buchanan, Outagamie County Project Lead: Kathy Thunes Start Date: 12/1/16 Completion Date: 3/31/18 Current Status: Housing background chapter and draft goals, objectives and recommendations complete. Economic Development, Transportation and Agricultural, Natural and Cultural Resources background chapters complete. Economic Development and Transportation draft goals, objectives and recommendations have been developed. Plan Commission has not discussed these yet. Working on the Utilities and Community Facilities background chapter. East Central has facilitated two meetings with the Town Plan Commission this quarter. East Central has developed an on-line visioning portal to obtain additional input. City of Waupun, Fond du Lac County Project Lead: Kathy Thunes Start Date: 1/1/17 Completion Date: 5/30/18 Current Status: Issues and Opportunities element has been presented to the Plan Commission. Housing, Transportation and Agricultural, Natural and Cultural Resource background elements complete. Housing draft goals, objectives and recommendations complete and have been reviewed by the Plan Commission. Transportation draft goals, objectives and recommendations complete but have not been reviewed with the Plan Commission. Meetings were held with City Department heads to discuss utilities and community facilities background chapter. Background chapter is being worked on. East Central developed hard copies of the on-line visioning portal materials. East Central facilitated three project meetings this quarter. City of Oshkosh, Winnebago County Project Lead: Tom Baron Start Date: 1/1/16 Completion Date: 7/31/17 Current Status: Project website developed, populated and maintained. Nine background elements updated. Existing goals reviewed and updated by committee for eight elements Maps updated for eight elements. Land Use updates remaining. East Central facilitated nine project meetings to date. East Central staff participated in four outreach events to date. 2

48 Village of Sherwood, Calumet County Project Lead: Tom Baron Start Date: 12/1/16 Completion Date: 2/28/18 Current Status: Project website developed, populated and maintained. Issues and Opportunities element background and goals update complete. Population and Housing element background and goals update complete. Transportation element background and goals update complete. Agricultural, Natural and Cultural Resources element background and goals update complete. Maps updated for eight elements. East Central hosted one visioning session to date. East Central facilitated two project meetings to date. 3

49 Dra 2017 Work Program & Budget 1100 Major Work Program Element: Planning for Our Future Attachment #8 This program is overseen by the Regional Comprehensive Plan Commi ee which was created in 2002 to coincide with the ini a on of the Commission s Year 2030 Regional Comprehensive Plan development process. The Year 2030 Regional Comprehensive Plan provides the overall framework for guiding future growth and development in the region and follows the requirements of Wisconsin State Statutes (smart growth). The plan, adopted in April, 2008 now serves as a framework with which to address issues of regional concern and impact. The State Statutes outline the nine elements that are to be contained in the regional comprehensive plan. Of the nine elements, six may be defined as substan ve and, for East Central s purpose, and one has been further broken out into two separate elements (7 total): land use; transporta on; community facili es; open space and recrea on; economic development; housing; and agricultural, natural and cultural resources. The remaining three elements are process based: issues and opportuni es; intergovernmental coordina on; and plan monitoring and implementa on. Responsibility for each element of the regional plan has been assigned to a specific standing commi ee. Work Program Elements: 1105 RCP Administra on & Coordina on 1110 Technical Assistance ECWRPC: $121, Regional Comprehensive Plan Update 1150 Health & Planning Development & Coordina on TOTAL: $121,278 PLANNING 188 1,410 GIS: TOTAL: 211 1,583 18

50 Dra 2017 Work Program & Budget 1105 Major Work Program Element: Regional Comprehensive Planning Commi ee Admin. & Coordina on Program Objec ve: To support the Commission s designated Standing Commi ees. Staff will support ac vi es for the periodic mee ngs of the Commission s Regional Comprehensive Planning Commi ee (RCP) Deliverables Prepara on of mee ng agendas, materials, and mee ng summaries. Establishment of mee ng schedules and a endance at quarterly mee ngs. Other du es and follow up ac vi es as assigned by the Commi ee. Work with the RCP Commi ee to oversee the development of the Year 2040 Comprehensive Plan. Work with the RCP Commi ee to oversee the implementa on of the Year 2030 Comprehensive Plan. ECWRPC: $6,991 TOTAL: $6,991 PLANNING GIS: 0 0 TOTAL: Regional Comprehensive Plan Rela onship: The Regional Comprehensive Planning Commi ee oversees the development and implementa on of the regional comprehensive plan. 19

51 Dra 2017 Work Program & Budget 1110 Major Work Program Element: Technical Assistance Program Objec ve: To promote, build awareness, and coordinate the implementa on of the Commission s Year 2030 Comprehensive Plan (Wis. Stats ) and locally adopted Comprehensive Plans. To solicit and pre-select projects on an annual basis using a consistent set of no fica on and evalua on procedures Deliverables To solicit and pre select projects for inclusion in the 2017 work program related to general planning and demographic services. Coordinate general regional planning ac vi es with state agencies, local jurisdic ons and the public. To promote and build awareness of the Commission s Year 2030 Comprehensive Plan. To assist local jurisdic ons on short term general planning ac vi es related to comprehensive planning, plan implementa on, Census data, and trend analysis and interpreta on. ECWRPC: $50,476 TOTAL: $50,476 PLANNING GIS: TOTAL:

52 Dra 2017 Work Program & Budget 1111 Work Item: Village of Sherwood (Calumet Co.) Comprehensive Plan Update (Credit) Program Objec ve: To provide limited assistance to complete or substan ally progress a local-level or regional project Deliverables: This is an award of me which directly discounts Contract #2414 (see 2000 Element). Staff will work with the Village of Sherwood to update its comprehensive plan per Wisconsin State Statutes. ECWRPC: $9,651 TOTAL: $9,651 PLANNING GIS: 2 15 TOTAL:

53 Dra 2017 Work Program & Budget 1112 Work Item: Waushara County Land Use Commi ee Par cipa on Objec ves: Promote Comprehensive Planning within the region and to further align local plans with the Regional Plan s vision. To a end regular mee ngs of the Waushara County Land Use Commi ee in an advisory role Deliverables: An ongoing ac vity since 2010, the Commission s staff have provided support in the following ways: A endance at regular mee ngs of the Waushara County Land Use Commi ee. Assistance to Waushara County and local jurisdic ons within Waushara County on issues related to county wide and local level comprehensive plan implementa on, monitoring, and upda ng. ECWRPC: $2,012 TOTAL: $2,012 PLANNING 3 23 GIS: 0 0 TOTAL: 3 23 Previous Work: Staff has reviewed and provided comment on the Waushara County revised Public Par cipa on Plan. In addi on, staff has reviewed issues and provided recommenda ons related to consistency with local and county comprehensive plans. Staff has provided comment on other items related comprehensive planning. Regional Comprehensive Plan Rela onship: Goal I 12.2 Recommenda on I Staff has a ended mee ngs of the Waushara County Land Use Commi ee and provided informa on related comprehensive planning since its incep on in the 1990 s. Annual a endance at the Waushara County Land Use Commi ee 22

54 Dra 2017 Work Program & Budget 1113 Work Item: Waushara County Comprehensive Plan Map Amendments Objec ves: To promote Comprehensive Planning within the region and to future align local plans with the Regional Plan s vision. Work with Waushara County and local jurisdic ons to update future land use maps for County and local comprehensive plans Deliverables: An ongoing ac vity since 2010, the Commission s staff have made themselves available for this rou ne ac vity: Updated future land use maps for Waushara County Waushara County and local comprehensive plans, as needed and as resources allow. ECWRPC: $1,010 TOTAL: $1,010 PLANNING 1 7 GIS: 1 8 TOTAL: 2 15 Regional Comprehensive Plan Rela onship: Recommenda on I

55 Dra 2017 Work Program & Budget 1114 Work Item: City of Waupun (Fond du Lac Co.) Comprehensive Plan Update (Credit) Program Objec ve: To provide limited assistance to complete or substan ally progress a local-level or regional project Deliverables: This is an award of me which directly discounts Contract #2415 (see 2000 Element). Staff will work with the City of Waupun to update its comprehensive plan per Wisconsin State Statutes. ECWRPC: $10,216 TOTAL: $10,216 PLANNING GIS: 3 23 TOTAL: Previous Work: Staff completed a public visioning workshop for the downtown in Staff compiled economic data for use in assessing and marke ng the City. 24

56 Dra 2017 Work Program & Budget 1115 Work Item: Waushara County Demographic Update for Comprehensive Plan Updates Objec ves: To promote Comprehensive Planning within the region and to future align local plans with the Regional Plan s vision. Work with Waushara County and local jurisdic ons to update the Issues and Opportuni es, Housing and Economic Development background chapters Deliverables: Staff will complete updated chapters, tables and graphs for the remaining Waushara County communi es for the Issues and Opportuni es, Housing and Economic Development elements. Staff will work with UW Extension, Waushara County and municipali es to complete the adop on process. ECWRPC: $9,460 TOTAL: $9,460 PLANNING GIS: 0 0 TOTAL: Previous Work: Staff has compiled updated demographic informa on for Waushara County and all municipali es comprehensive plans. The informa on has been compiled in county wide tables and charts. Staff has completed updated chapters, tables and graphs for Waushara County, City of Wautoma, Village of Regranite and the towns of Dakota, Marion and Wautoma for the Issues and Opportuni es, Housing and Economic Development. Regional Comprehensive Plan Rela onship: Goal I 12.1 Goal IO 12.2 Recommenda on I

57 Dra 2017 Work Program & Budget 1116 Work Item: Town of Buchanan (Outagamie Co. Comprehensive Plan Update (Credit) Program Objec ve: To provide limited assistance to complete or substan ally progress a local-level or regional project Deliverables: This is an award of me which directly discounts Contract #2415 (see 2000 Element). Staff will work with the Town of Buchanan to update its comprehensive plan per Wisconsin State Statutes. ECWRPC: $9,827 TOTAL: $9,827 PLANNING GIS: 2 15 TOTAL:

58 Dra 2017 Work Program & Budget 1117 Work Item: Calumet County Community Health & Wellness Assistance Program Objec ve: To provide limited assistance to complete or substan ally progress a local-level or regional project Deliverables: Staff will work with the UCAN (Calumet Ac vity and Nutri on) Coali on on suppor ng their bicycle and pedestrian planning efforts. Con nue to work with the Calumet County Health Department and the UCAN Coali on on the Cycling without Age Program. ECWRPC: $5,452 TOTAL: $5,452 PLANNING GIS: 0 0 TOTAL: Previous Work: Staff has presented to the U CAN (Calumet Ac vity and Nutri on) Coali on regarding the Appleton TMA and Oshkosh MPO Bicycle and Pedestrian Plan. Staff has provided updates on the Regional Safe Routes to School (SRTS) Program and the local SRTS ini a ves in Calumet County. 27

59 Dra 2017 Work Program & Budget 1118 Work Item: Shawano / Menominee County Plan 4 Health Program ESRI Storymap Program Objec ve: To provide limited assistance to complete or substan ally progress a local-level or regional project Deliverables: Staff will work with Shawano and Menominee County staff to develop an ESRI Storymap that illustrates key data and features associated with the completed Plan 4 Health grant. ECWRPC: $2,849 TOTAL: $2,849 PLANNING 2 15 GIS: 3 23 TOTAL: 5 38 Previous Work: The Commission played a role in the Shawano & Menominee Coun es previously awarded (2016) Plan 4 Health grant which focused on the local food system and providing improved access to health foods. 28

60 Dra 2017 Work Program & Budget 1140 Major Work Program Element: Regional Comprehensive Plan Update Program Objec ve: To update por ons of the 2008 regional comprehensive plan to be er reflect changing priori es within the region and to meet statuary requirements Deliverables Crea on of county level focus groups for various plan elements. Comple on of data and reports pertaining to the background inventory of all plan elements. Promo on and use of public input devices including on line survey, public open house events, etc. Issue iden fica on and filtering of regional issues that will be addressed during the update. ECWRPC: $47,851 TOTAL: $47,851 PLANNING GIS: IT: 3 23 TOTAL: Previous Work: Staff has kicked off the update process. Staff has begun efforts to update the background inventory of some of the plan elements. 29

61 Dra 2017 Work Program & Budget 1150 Major Work Program Element: Health and Planning Development & Coordina on Program Objec ve: To make the East Central Region a healthier place through tradi onal and non-tradi onal planning methods Deliverables Engagement in local, regional, state and na onal level health in planning ac vi es, projects and programs. To learn and develop materials for integra on into various Regional Comprehensive Plan elements and programs. ECWRPC: $47,851 TOTAL: $47,851 PLANNING GIS: IT: 3 23 TOTAL:

62 Dra 2017 Work Program & Budget 1151 Work Item: Winnebago County Re TH!NK Health In Planning Commi ee Objec ves: To work with the re:th!nk Health in Planning Commi ee to advance educa on and connec ons between public health and planning in Winnebago County Deliverables: Staff have been involved in the Winnebago County re:th!nk Commi ee since its incep on in As an ac ve member of the coali on staff will: Serve on and work with the Winnebago County re:th!nk Commi ee including their ac ve communi es team and their Leadership Council. Con nue to develop a planning assessment system that will iden fy opportuni es that will foster a healthier community. Work with Winnebago County re:th!nk Commi ee to incorporate health into planning through educa on and local examples. ECWRPC: $2,942 TOTAL: $2,942 PLANNING 6 45 GIS: 0 0 TOTAL: 6 45 Previous Work: Served on the Winnebago County re:th!nk Leadership Council and Ac ve Communi es Team. Worked with re:th!nk staff to incorporate health into planning aspects. Working to develop a health in planning assessment map. Regional Comprehensive Plan Rela onship: Recommenda on T Recommenda on T Recommenda on T

63 Dra 2017 Work Program & Budget 1153 Work Item: Healthy Wisconsin Leadership Ins tute (HWLI) Objec ves: Work to increase capacity and network of planning and health professionals within the East Central region through a proven three year COACH training program Deliverables: The Commission has been involved in the Wisconsin Healthy Leadership Ins tute since 2014 as part of a 3 year training effort. As part of this program, staff will: Facilitate workshops and ongoing technical assistance from Staff and consultants. Par cipate in cross community networking visits to advance community health improvement. Host three site visits Conduct monthly team mee ngs Par cipate in HWLI Advisory Commi ee ECWRPC: $12,318 TOTAL: $12,318 PLANNING GIS: 0 0 TOTAL:

64 Dra 2017 Work Program & Budget 1700 Major Work Program Element: Community Development & Affordable Housing This program element addresses the requirements of the Year 2030 Regional Comprehensive Plan's Land Use and Housing elements. It incorporates the Commission s ongoing efforts to help address regional land use, housing and community development issues which have a strong rela onship with the regional economic development strategy. Access to an adequate supply of decent, safe, affordable housing is cri cal as part of an overall plan for community development. Workforce housing and providing housing choices for of all incomes, ages, cultures and the physically impaired. Work Program Elements: 1710 Technical Assistance 1730 Neighborhood Partners 2 Support ECWRPC: $35,260 TOTAL: $35,260 PLANNING GIS: 3 23 TOTAL: REGIONAL PLAN RELATIONSHIP: The 1700 Community Development & Affordable Housing Program is directly related to Chapters 7 and 11 of the Year 2030 Regional Comprehensive Plan. The adopted visions for these element are as follows: Land Use: In 2030 in the East Central Wisconsin region, efficient regional land use pa erns foster healthy communi es, individual community iden ty, and respect the natural environment. Housing: "In 2030 in the East Central Wisconsin region, a dynamic housing market fosters community and neighborhood cohesion. Varied types of quality housing are integrated with community facili es and various transporta on alterna ves. This housing market meets the needs of urban and rural households of all types, ages, income, cultures and mobility status." The Year 2030 Regional Comprehensive Plan spells out more specific issue areas and policies which need to be addressed at a local or regional scale. Details of these issues can be found in one of the comprehensive plan's eight "Plan Guideline" fact sheets contained in Chapters 7 and 11: 131

65 Dra 2017 Work Program & Budget 1710 Major Work Program Element: Technical Assistance (Community Development & Affordable Housing) Program Objec ve: To assist communi es and coun es in iden fying housing needs within their communi es Deliverables Limited assistance in the development or delivery of land use and housing related data, prepare short studies, or become involved in a local project related to community development or housing upon request. ECWRPC: $18,340 TOTAL: $18,340 PLANNING GIS: 3 23 TOTAL:

66 Dra 2017 Work Program & Budget 1712 Work Item: City of Wautoma (Waushara Co.) Zoning Map Update Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: Update GIS map file of current zoning districts for the City of Wautoma. ECWRPC: $2,562 Provide paper and digital files of updated zoning map.. TOTAL: $2,562 PLANNING 2 15 GIS: 3 24 TOTAL:

67 Dra 2017 Work Program & Budget 1713 Work Item: Town of Algoma (Winnebago Co.) West Side Growth Corridor Visioning Session Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: Work with Town of Algoma staff to develop and host a public visioning workshop which will iden fy issues and opportuni es for lands which lie north of Witzel Ave and west of Thackery Drive. Provide a wri en report and short presenta on to the Plan Commission that summarizes the data collected during the workshop ECWRPC: $9,835 TOTAL: $9,835 PLANNING GIS: 0 0 TOTAL:

68 Dra 2017 Work Program & Budget 1714 Work Item: City of Waupaca (Waupaca Co.) Form Based Zoning Code Assistance Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: This project is a carryover from 2016 and is a priority for comple on in early Complete the provision of assistance to the City through development graphics for an updated zoning code document. ECWRPC: $1,621 TOTAL: $1,621 PLANNING 3 23 GIS: 0 0 TOTAL:

69 Dra 2017 Work Program & Budget 1715 Work Item: Village of Hortonville Downtown Design Standards Objec ves: To provide limited assistance to complete or substan ally progress a local level project. Assist the Village of Hortonville in developing design standards and guidance for its downtown corridor Deliverables: This project is a carryover from 2016 and is a priority for comple on in Facilita on of downtown zoning taskforce Summarizing visioning and planning work for downtown corridor. Report outlining the concepts, standards and guidelines for the Village of Hortonville s downtown corridor. ECWRPC: $2,652 TOTAL: $2,652 PLANNING 5 38 GIS: 0 0 TOTAL: 5 38 Previous Work: Mee ng with the Village of Hortonville to iden fy concepts, standards and guidelines for the downtown corridor. 136

70 Dra 2017 Work Program & Budget 1717 Work Item: City of New Holstein Zoning Ordinance Modifica ons for Shorelands Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: Staff will assist the City of New Holstein in amending its updated zoning ordinance to address state level changes in Shoreland Zoning rules Updated Shoreland Zoning Ordinance. ECWRPC: $1,671 TOTAL: $1,671 PLANNING 3 23 GIS: 0 0 TOTAL: 3 23 Previous Work: Update of the City of New Holstein Zoning Ordinance,

71 Dra 2017 Work Program & Budget 1730 Major Work Program Element: Neighborhood Partners 2 Support Program Objec ve: To implement the vision, goals, strategies, and recommenda ons contained in the adopted Year 2030 Regional Comprehensive Plan s Land Use and Housing Elements Deliverables Build upon work done in 2015 and 2016 with Goodwill s Neighborhood Partners 2 (NP2) ini a ve. Serve as a Neighborhood Coach to not only learn addi onal neighborhood engagement skills, but to also put these skills into prac ce. Provide on going support and encouragement to exis ng 2016 neighborhoods so that they can con nue to be successful. Ac vely par cipate in mee ngs of the new NP2 to create a regional networking group that is focused on neighborhood level planning. Iden fy current best prac ces; and develop regional strategies and recommenda ons for our communi es both urban and rural with respect to neighborhood planning and development. ECWRPC: $16,920 TOTAL: $16,920 PLANNING GIS: 0 0 TOTAL: Ac vely par cipate in mee ngs of the new NP2 Gappers network to improve the capacity of ins tu onal organiza ons to support neighborhoods as co producers of change. Develop a best prac ces tools document to assist Gappers in their work with neighborhoods. Previous Work:. Staff ac vely par cipated as a Neighborhood Coach for the Doty Island Neighborhood in Staff par cipated in numerous mee ngs and gatherings associated with NP2 ac vi es in Regional Comprehensive Plan Rela onship: Recommenda on LU Recommenda on LU Recommenda on LU Recommenda on LU

72 2000 Major Work Program Element: Local Assistance & Contract Services The objec ve of this program is to provide planning and development assistance services, under contract, to local units of government in the region in a manner that promotes, encourages and implements more orderly and efficient growth and development methods through an organized, efficient, and publicly accessible planning process. A secondary objec ve is to improve decisionmaking capabili es to address regional and community growth and development issues. If a technical assistance request is likely to expand beyond the typical three days allo ed, or requires substan al effort, then the local community contracts with East Central and bears the en re cost of the project. Technical assistance projects for 2015 are noted in the 2100 element, however; other projects may be listed in the individual work program elements for projects which fall under those categories. Contracts for planning assistance are nego ated between East Central and the member community or county, based on a scope of services outlining the work effort and methodologies to be used in the project. Contracts are then approved by the appropriate Commi ee and the full Commission, or solely by the Steering Commi ee. Work Program Elements: 2100 Technical Assistance 2400 Contract Services ECWRPC: $7,543 Various Sources: $281,916 TOTAL: $289,459 PLANNING 346 2,595 GIS: TOTAL: 426 3,

73 2100 Major Work Element: Technical Assistance Program Objec ve: To provide limited assistance (generally 3 to 5 days of staff me) to complete or substan ally progress a local level project. For 2017, all accepted technical assistance projects were able to be placed within the other elements of this work program. Due to staffing capacity limita ons, no addi onal technical assistance project will be accepted by the Commission unless it falls within the Transporta on Program Element (subject to limita ons). ECWRPC: $0 TOTAL: $0 PLANNING 0 0 GIS: 0 0 TOTAL:

74 2400 Major Work Element: Contract Services Program Objec ve: To provide longer term, more in depth administra ve and planning services to local coun es, communi es, and organiza ons on specific planning projects. The Commission has the ability to nego ate, or be a part of, contracts or sub contracts for planning services with its member coun es, communi es, state and federal agencies, non governmental organiza ons and private sector en es. Addi onally other grant awards from federal, state or other nongovernmental en es may show up in this planning element. ECWRPC: $7,543 Various Sources: $281,916 TOTAL: $289,459 PLANNING 346 2,595 GIS: TOTAL: 426 3,

75 2405 Work Item: Town of Byron (Fond du Lac Co.) Comprehensive Plan Update Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: As planned for, this contract carries into 2017 and will allow for the comple on of the Town s Comprehensive Plan Update. Final plan development, approval, prin ng and distribu on are the expected ac vi es for this project. ECWRPC: $0 Town of Byron: $4,000 TOTAL: $4,000 PLANNING 7 38 GIS: 2 15 TOTAL:

76 2406 Work Item: City of Oshkosh (Winnebago Co.) Comprehensive Plan Update Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: As planned for, this contract carries into 2017 and will allow for the comple on of the City of Oshkosh s Comprehensive Plan Update. Final plan development, approval, prin ng and distribu on are the expected ac vi es for this project. ECWRPC: $0 City of Oshkosh: $10,065 TOTAL: $10,065 PLANNING GIS: 6 30 TOTAL:

77 2407 Work Item: City of Neenah (Winnebago Co.) Comprehensive Plan Update Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: As planned for, this contract carries into 2017 and will allow for the comple on of the City of Neenah s Comprehensive Plan Update. Final plan development, approval, prin ng and distribu on are the expected ac vi es for this project. ECWRPC: $0 City of Neenah: $15,200 TOTAL: $15,200 PLANNING GIS: 3 23 TOTAL:

78 2412 Work Item: Town of Buchanan (Outagamie Co.) Comprehensive Plan Update Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: This new contract will allow for the ini a on of the Town of Buchanan s Comprehensive Plan Update. Background data collec on, GIS mapping and public par cipa on ac vi es, including the hos ng of a Public Visioning Workshop will be conducted in This contract is expected to carryover into 2018 for final plan development, approval, prin ng and distribu on. ECWRPC: $0 Town of Buchanan: $12,000 TOTAL: $12,000 PLANNING GIS: 3 23 TOTAL:

79 2413 Work Item: State Highway 15 Access Control Study (Outagamie Co.) Objec ves: To provide limited assistance to complete or substan ally progress a local level project Deliverables: This contract was planned to carryover into 2017 whereby staff will complete the list of objec ves and deliverables as spelled out in the contract with WisDOT: ECWRPC: $0 WisDOT: $12,000 TOTAL: $12,000 PLANNING GIS: 3 23 TOTAL: The comple on and deliver of 20 copies of a bound report as well as a digital versions in.pdf format. 146