The Corporation of the Township of Huron-Kinloss

Transcription

1 The Corporation of the Township of Huron-Kinloss BY-LAW TO AUTHORIZE THE EXECUTION OF A FUNDING AGREEMENT WITH THE ONTARIO TRILLIUM FOUNDATION WHEREAS the Council for The Corporation of the Township of Huron Kinloss deems it advisable to enter into a funding agreement with the Ontario Trillium Foundation for the purpose of providing funding for the Lion's Park Restoration Project. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF HURON-KINLOSS ENACTS AS FOLLOWS: 1.0 That The Corporation of the Township of Huron-Kinloss enter into an agreement with the Ontario Trillium Foundation for the Lion's Park Restoration Project. 2.0 That the Council for the Township of Huron-Kinloss hereby authorize, ratify and confirm the execution of the agreement by the Mayor and hereby authorize execution of any Addendums pertaining to this agreement by the Mayor and Clerk and to affix the corporate seal of the Township of Huron-Kinloss. 3.0 This by-law shall come into full force and effect upon its final passage. 4.0 This by-law may be cited as the "Ontario Trillium Foundation (Lion's Park Restoration) Agreement By-Law" READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 18th day of August, Mayor Clerk

2 Ontario Trillium Foundation Fondation Trillium de l'ontario 800 Bay Street, Fifth Floor 800 rue Bay, 5e etage Toronto, ON M5S 3A Fax Telecopieur TTY ATS July 7, 2014 Mr. Twolan Township of Huron-Kinloss 21 Queen St. Box. 130 Ripley ON NOG 2RO Dear Mr. Twolan: RECEIVED JUL TOWNSHIP Ut HURON - KINLOSS Re: Application ID 734 I am delighted to inform you that the Ontario Trillium Foundation (OTF) has approved a grant for your organization. Attached are two copies of the Letter of Agreement (LOA). Please read the LOA including the accompanying Schedules carefully. The LOA and Schedules A and B represent your contract with the Foundation. Please sign both copies and return one signed copy to OTF as soon as possible addressed to: c/o Grey, Bruce, Huron & Perth at OTF address above. Once you return the signed copy (and fulfill any conditions related to the first payment) OTF will release your first payment. :)e nt 1/ 1 0.., Pu.Ye\ oj-n r ::., 1 (Ju ly 2-C( tf., Reporting Forms can be found online at the OTF website, Please call us at if you have any questions or need any assistance. As you embark on this exciting project, we are ready to support your efforts to increase public awareness of your grant. This will likely involve members of provincial parliament. During the MPP planning period, until July 24, 2014, your MPP will receive a list of approved grants, and may be in touch with your organization to congratulate you and ask you to be involved in a recognition event. OTF staff is pleased to assist in co-ordinating arrangements with MPP offices and we refer you to the Grant Recognition Policy and our website on "How to recognize your OTF grant". If you are planning to publicize your grant before the above mentioned date, please call Thomas Chanzy, our Director, Communications and Public Affairs at (416) or , ext 263. When planning a recognition event we require at least two weeks' notice so that we can better support your event and ensure adequate representation. Should you have other questions, your contact is Kathleen Cleland Moyer. On behalf of OTF, please accept our congratulations. I know your group will make an important contribution to building healthy and vibrant communities throughout Ontario. Dev Sainani Chair of the Board OS/Mary Banks I'):-. t?ontario The Ontario Trillium Foundation is an agency of the Government of Ontario. I La Fondation Trillium de!'ontario releve du gouvernement de!'ontario.

3 Congratulations on your recent OTF grant approval In order to receive your first payment, you MUST: 1. View a short tutorial video: 2. Read your Letter of Agreement (LOA) 3. Correctly answer the 3 questions (below) about the video, to show you understand its content 4. Meet Conditions in Schedule A of your LOA, if applicable 5. Sign the Letter of Agreement (LOA) 6. Sign this form 7. Return both the signed LOA and form to OTF (800 Bay Street, 5th floor, Toronto, ON M5S 3A9). Completion of the above is MANDATORY for all grantees Video comprehension questions: Ontario Trillium Foundation ~~--7 v~ Fondation Trillium de!'ontario The video explains the grantee's obligations according to the LOA, a legal, binding contract. The video is intended specifically for the person who provides oversight to the OTF funds and to the reporting aspects of your OTF-funded project. 1. What must you track, measure and report on each time you submit"a progress or final report to OTF? (choose one) Ud'How you spent your OTF grant funds!3your progress toward achieving OTF Impact lndicator(s) results G1". r progress towards your Expected Results and Progress Measures 1 3An of the above D None of the above 2. When reporting on the actual expense items that were approved in your budget, do you (choose one): D Report just on the amount of the OTF awarded grant IM1feport on the amount that was actually spent in total on the item, (whether it was more or less than what was approved by OTF), and which can be verified with receipts, if audited? 3. Does O_TF.!J.iive a policy that my organization must adhere to when it comes to recognizing the OTF grant? 9"Yes D No I have viewed the video and have read and fully understand the obligations in our Letter of Agreement. Name: Si nature: Date: If you have any q stio s or need to make changes to the LOA, please contact the app priate OTF staff in your region ;>Ontario The Ontario Trillium Foundation is an agency of the Government of Ontario I

4 Ontario "~'/ Fondation Trillium '- J. Trillium Foundation \)"'f!A. de ['Ontario LETTER OF AGREEMENT BETWEEN Ontario Trillium Foundation ("The Foundation") AND Township of Huron-Kinloss ("The Grantee") 21 Queen St. Ripley, ON NOG 2RO $25,000over12 months to install a new playground structure with accessibility features at the Lion's Park in Point Clark so that children of all abilities in this growing rural community can participate in fun and safe outdoor recreational activities. Application ID No.: 734 Approval Date: June 26, 2014

5 CONFIDENTIAL June 26, 2014 Please read this Letter of Agreement carefully. It outlines the Foundation's expectations of the Grantee and the Grantee's obligations. It also ensures that the Grant benefits Ontarians and that the Grantee is accountable for public Grant funds. By signing this Letter of Agreement the Grantee legally agrees to the following terms and conditions. 1. Use of Grant Funds Grant funds may only be used for the exclusive purpose of the project as it is described in Schedule A ('The Grant"). Grant funds may only be spent for the items and activities described in Schedule A. Grant funds are not to be used fqr the purchase of alcohol. Grant funds are not to be used by or for any organization or individual other than those specified in Schedule A. The Grantee has received, read, and agrees to comply with the "Reallocation of Grant Funds Policy" stated in Schedule B ("Foundation Policies") as may be amended from time to time. Any unspent Grant funds must be returned to the Foundation, unless the Foundation has given prior written approval for such funds to be spent on other items or activities that are consistent with the Grant's purpose. The Grantee fully understands that all payments of Grant funds to the Grantee are funded by the Ontario Government and are wholly conditional upon the Foundation receiving sufficient funding from the Ontario Government. The Grantee understands that if funding is not provided to the Foundation or is provided in an insufficient amourit by the Ontario Government, payments of Grant funds to the Grantee may be terminated or reduced by the Foundation. 2. Not-For-Profit Status and/or Charitable Registration Number By signing this Letter of Agreement, the Grantee represents, warrants, acknowledges, and confirms that the eligibility status of the Grantee set out in the Grantee's application to the Foundation for Grant funds is current and in good standing. The Grantee also represents and warrants that the Grantee: o is not in breach of any laws in Canada, the Province of Ontario, any municipality in the Province of Ontario, or any court order o has and will maintain its current status in the Grantee's application for the duration of the Grant, and o has and will comply with the provisions of the Income Tax Act and its Regulations that apply to the Grantee. The Grantee will immediately inform the Foundation of any change in or challenge to the Grantee's eligibility status as set out in the Grantee's application to the Foundation for Grant funds. 3. Payment of Grant Funds The Foundation will pay Grant funds according to the terms stated in Schedule A. The Grantee must have - or must establish - a bank account in its own name at a Canadian financial institution. Until used in accordance with this agreement, the Grant funds will be kept in this account. The Foundation must receive a signed original copy of this Letter of Agreement before sending the first Grant payment to the Grantee. The Foundation may temporarily withhold Grant payments or terminate this Letter of Agreement if, in the Foundation's opinion, the Foundation: o is not satisfied with the Grantee's progress o the Grantee is unable to complete the Grant in a satisfactory manner o determines that the Grantee is not complying with one or more of the Foundation's policies or specific conditions that relate to the Grant, or o determines that continuing the Grant is not in the general public's interest. 4. Mandatory Orientation Session It is mandatory that the Grantee participate in a timely orientation session regarding Grant reporting and Grant recognition. The Foundation will notify the Grantee of the details regarding the orientation sessions. The Foundation may temporarily withhold Grant payments until the Grantee participates in the required orientation session. Township of Huron-Kinloss: 734 Pr3ge4of 1!)

6 CONFIDENTIAL June 26, Mandatory Orientation Session The Grantee will track, measure, and report on OTF Result and/or Outcome Indicators and Expected Results and Progress Measures, as specified in Schedule A. 6. Reporting and Grant Monitoring Progress and Final Reports The Grantee will submit complete progress reports and/or a final report to the Foundation at the times specified in Schedule A. In these reports the Grantee will clearly explain the Grantee's use of the Grant funds and the progress the Grantee has made toward achieving OTF Impact Indicators and the Grant's expected results, as well as how the Grantee has complied with all the terms and conditions of this Letter of Agreement including Schedule A. All reports will be submitted using the Foundation's Reporting Forms. The Foundation will review the progress the Grantee makes toward achieving the OTF Impact Indicators and the Grant's results. Monitoring progress may involve on-site visits by Foundation representatives.. The Foundation may also ask to consult with the Grantee's personnel regarding the Grantee's expenditures, records, progress, and achievements relating to the Grant. The Grantee will cooperate with any such inquiry by the Foundation and will make the Grantee's reports, records (as described in section 7 below), and the Grantee's personnel available for the purpose of the inquiry If the Foundation does not receive progress reports in a timely manner, it will withhold payments until the late reports are received and considered by the Foundation to be satisfactory. The Foundation may terminate this Letter of Agreement if any such report is not received within sixty (60) days of the date on which it was due. If the Foundation does not receive final reports in a timely manner, this may be taken into consideration in assessing a future Grant application. Additional Reporting In addition to the regular scheduled reports, the Foundation may ask the Grantee to submit additional interim reports, verbally or in writing, which the Grantee will provide on a timely basis. In addition, Grantees may be asked to complete a post-grant survey to report on long-term achievement toward OTF Results and/or Outcome Indicators. The Grantee will immediately notify the Foundation of any changes to the finances, management, staffing or operations of the Grantee or any other matter that might delay or stop the successful completion of the Grant. Tovi~Ship of Humn-Kmk~5$; 734 PHge 5 of 19 OTF telto;r of A:;reem~n!,Jw1e 2014

7 CONFIDENTIAL June Records The Grantee will keep copies of all reports (including supporting documentation) submitted to the Foundation as outlined in the previous Section 6, Reporting and Grant Monitoring. The Grantee will maintain accounting records that clearly show the receipt of Grant funds and how the money has been spent. All related records and supporting documentation will be available for inquiries, evaluations or audits by the Foundation for the purposes of this Letter of Agreement. Such records and supporting documents shall include but are not limited to a general ledger listing of detailed Grant expenses for all products, services, and salaries; corresponding invoices and proof of payment documents; bank statements; employment contracts, payroll registers, employee paycheques, and Canada Revenue Agency records. The Grantee will keep records substantiating fulfillment of OTF Desired Outcomes and Impact Indicators, and Grant expected results, progress measures, conditions, and requirements, and make them available to the Foundation on request for the purposes of this Letter of Agreement. The Grantee will keep records relating to operations, employees, volunteers, and program participants, including but not limited to registration forms of members, volunteers, and participants, and make them available to the Foundation on request for the purposes of this Letter of Agreement. The Grantee acknowledges and agrees that the purposes of this Letter of Agreement include legal compliance, including but not limited to ensuring that the terms of this Letter of Agreement are complied with and enforced. The Grantee will retain all records of Grant receipts and expenditures as outlined in detail in Sections 6 and 7 of this Letter of Agreement for at least six (6) years after the completion of the Grant. 8. Advocacy The Grantee represents and warrants that it has received, read, and agrees to comply with the Foundation's "Advocacy Policy" in Schedule B. The Grantee further agrees to comply with this policy as it may be amended from time to time. 9. Recognition of the Foundation's Funding The Grantee represents and warrants that it has received, read, and agrees to comply with the Foundation's "Recognition Policy" stated in Schedule B. The Grantee further agrees to comply with this policy as it may be amended from time to time. The Grantee understands that its compliance with the Foundation's "Recognition Policy" will be monitored. Photos taken at recognition events may be used by OTF from time to time, on its website and/or other publications._ 10. Evaluation and Audit The Foundation or the Auditor-General of Ontario may conduct or commission an evaluation or audit of this Grant. (The Foundation currently audits a minimum of 5% of its grants annually.) The Grantee will cooperate with any such evaluations or audits, including but not limited to making the Grantee's records as described in Sections 6 and 7 of this Letter of Agreement and the Grantee's personnel available to Foundation personnel or consultants or those of the Auditor-General of Ontario for the purpose of the evaluation or audit. 11. Applicable Laws The Grantee will operate in accordance with the Ontario Human Rights Code, the Ontario Employment Standards Act, and all other applicable laws. The Grantee further represents and warrants that it has received, read, and agrees to comply with the Foundation's "Anti-OTF Letter of Agreement - v Discrimination Policy" in Schedule 8. The Grantee further agrees to comply with this policy as it may be amended from time to time. This Letter of Agreement will be interpreted in accordance with the laws of Canada, the Province of Ontario, and any municipality in the Province of Ontario, and any court order. 12. Insurance The Grantee will purchase and maintain insurance, including property insurance, casualty insurance, and general liability insurance, which is adequate for the purposes of the Grantee's operations. Adequate insurance coverage must be maintained for the duration of the Grant. Page 6 of 19 OTF tetti::r of Agrnernent.hm~ 2014

8 CONFIDENTIAL June 26, Indemnity The Grantee agrees to indemnify and save the Foundation, its officers, directors, employees, and agents harmless from and against any and all costs, claims, demands, expenses, actions, causes of action, and for any and all liability for damages to property and injury to persons (including death) howsoever caused, arising out of or in any way related to the Grant, the Grantee, or the payment or non-payment of Grant funds to the Grantee. The Foundation holds this indemnity in trust for parties who are not parties to this Letter of Agreement. 14. Violation of Agreement; Change of Status If the Grantee violates any of the provisions of this Letter of Agreement, including the attached Schedules, the Foundation has the right to terminate the Grant. In a collaborative Grant, the Grantee will immediately notify the Foundation of a change in the identity of the Lead Applicant, as set out in the Foundation's Program Guidelines. If the Foundation is not satisfied that a suitable new Lead Applicant has been appointed, it may terminate the Grant. 15. Termination If this Letter of Agreement is terminated, the Foundation will withhold any further payments of Grant funds. If this Letter of Agreement is terminated, the Grantee must repay any unspent portion of the Grant funds to the Foundation. The Grantee will also repay to the Foundation Grant funds that the Grantee has spent if, in the Foundation's sole opinion, such Grant funds have not been spent in accordance with this Letter of Agreement. Any decision by the Foundation to terminate this Grant will be final and legally binding. 16. Distribution of Assets If within 5 years of receiving the Grant funds the Grantee dissolves or no longer needs assets purchased with the Grant funds, the Grantee will disburse any assets with a value of $5000 or more at no cost to a not-for-profit organization that meets the Foundation's "Eligibility Requirements" as set out in the Foundation's Program Guidelines. 17. Modification This Letter of Agreement and the attached schedules establish all the terms and conditions of the Grant. It replaces all previous understandings and agreements. Changes to this Agreement can only be made in writing. All changes require the signatures of authorized officers of the Grantee and the Foundation. 18. Capital Grants (For Grants with a Capital Component Only) Without limiting the application of Article 12 above to the capital project, the Grantee will purchase and maintain insurance including property insurance, casualty insurance, and general liability insurance which is adequate for the purposes of the capital project of the Grantee, including operations at the project site and any equipment used as part of the project. Adequate insurance coverage must be maintained for the duration of the Grant. Without limiting the application of Article 13 above to the capital project, the Foundation is not responsible or liable for the quality of design, construction, maintenance or operation of the capital project. The Foundation is not responsible or liable for any loss or damages arising out of or relating to the design, construction, maintenance or operation of the capital project. The Grantee will ensure that all renovations, modifications, and additions meet or exceed all applicable building codes and project specifications. 19. No Partnership or Joint Venture It is expressly acknowledged and agreed that this Letter of Agreement (including its Schedules), the Grant or the conduct of the Foundation and the Grantee relating to the Grant shall not create any form of partnership or joint venture between the Foundation and the Grantee. Township of Humn-K!n!nss.: 7~ Page 7 of 19

9 CONFIDENTIAL June 26, Non-Assignability This Letter of Agreement shall not be assigned by the Grantee without the written consent of the Foundation. 21. Reliance by Foundation The Grantee represents, warrants, agrees, and acknowledges that in providing the Grant to the Grantee, the Foundation has relied on the representations and warranties contained herein and all information provided to the Foundation in the Grantee's application to the Foundation for Grant funds and all other information provided in writing to the Foundation by the Grantee; that such information is correct, will continue to be correct, and contains no material misrepresentations; and that the Grantee will immediately notify the Foundation if any such information ceases to be correct. Township of Humn-Kimcss; 734 Page 8 of 10

10 CONFIDENTIAL June 26, 2014 IN WITNESS WHEREOF, this Letter of Agreement has been signed on behalf of the parties as of the dates indicated below. I have the legal authority to bind the organization in this Agreement. Per: The Ontario Trillium Foundation Jean-Gilles Pelletier Name Per: Township of Huron-Kinloss Name (Please print.) Vice President, Community Investments Title Title Signature JD"'i ftj}-'ioi Date Signature /Date Witness: Mary Banks Name Witness: Name (Please print.) Coordinator of Program Administration Title Title Signature ~4 "'f, a.l ry f Date Dafu TfJ~"lnship of Humn-Kin!c.s!.: Page 9 of 19 OTF Letlt:r of A!;r~em-e-nt.hmf:! 20!4

11 CONFIDENTIAL June 26, 2014 Grantee SCHEDULE A: BUDGET, CONDITIONS AND EXPECTED RESULTS, PAYMENT AND REPORT SCHEDULES Township of Huron-Kinloss Application ID: 734 Approved Amount: $25,000 Approval Date: Grant Term: 12 (months). Assigned Staff: Kathleen Cleland Moyer The grant to your organization is based on information provided in your application. BUDGET Grant funds may only be spent for the items and activities described here J3!?qlJ~ t~<tamq.l:!l:j!:.. * Approved Amount Requested amount is displayed only if it differs from the Approved Play Ground Equipment.(Equip111ent). $15,000 $0 $0 $0 Accessible Surfacing under Play ground $10,000 $0 $0 $0 ~quipment (Accessibility) $0 $0 $15,000 $10,000 Requested Total Approved Total OTF IMPACT INDICATORS (RESULT AND OUTCOME) Grant funds may only be spent for the items and activities described. here. Sector Priority Broaden access to, and improve qualify and safety of active living programs OTF Desired Outcome Higher quality active living programs When reporting on your OTF Impact lndicator(s), please only report the impact achieved as a direct result of your OTF grant: Impact Indicator Type Indicator Target (s) You are expected to measure these results in the following ways Result Indicator # of people attending new or improved 300 Track and report on the number of people attending new or improved programs. Township of Huron-Kinloss: 73-t Page 10of19 OTF t.eltis;r of AGreemt nt.junb 2014

12 CONFIDENTIAL June 26, 2014 EXPECTED RESULTS AND PROGRESS MEASURES Year1 Expected Results Enhanced opportunities for children with special needs to fully participate in recreation. Playground structure with 9 accessible components installed. Accessible surfacing under the playground structure installed. Increased participation in active living programs Three hundred children use the playground facilities in the first year. CONDITION($) Details Due 'N/A I OTHER REQUIREMENT($) # Details Due PAYMENT AND REPORT SCHEDULE # Amount 1 July 31st, 2014 Payment $25,000 2 October 26th, 2015 Report Type (Final) Township of 1-luron.Kin!nss.: Page 11 o!19 OTF Lettr:r of N;reement.lune 2014

13 CONFIDENTIAL June 26, 2014 ONTARIO TRILLIUM FOUNDATION ANTI-DISCRIMINATION POLICY 1. RATIONALE 2. POLICY 3. DEFINITION The Ontario Trillium Foundation believes that inclusiveness is an important element in building healthy and vibrant communities. The Foundation is committed to ensuring that public funds are not used to carry out activities that are discriminatory. The Foundation does not support organizations engaged in discriminatory practices. In line with the Province, the Foundation prohibits actions that discriminate against people based on the following grounds in the Ontario Human Rights Code: age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status, gender identity, gender expression, receipt of public assistance (in relations to housing), record of offences (with regards to employment), sex (including pregnancy and breastfeeding) and sexual orientation. This policy applies to all activities of The Ontario Trillium Foundation, including but not limited to employment, grantmaking, purchasing, and selecting vendors or consultants, and extends to the use of public funds by grantees. The Ontario Trillium Foundation requires that all grant applicants have an anti-discrimination policy or that they sign this document confirming their commitment to not discriminate in any of their practices. The Foundation strongly recommends that organizations develop their own anti-discrimination policy, and that this policy be broad and inclusive. Specifically, we recommend that the policy include all prohibited grounds of discrimination listed above, and that the policy demonstrates the organization's commitment to inclusion. Discrimination will not be tolerated, condoned, or ignored at the Foundation. If a claim of discrimination is proven, disciplinary measures will be applied, up to and including termination of grant and revoking the eligibility of an organization to reapply for funding until it can prove it no longer has discriminatory practices. In alignment with the practice of the Provincial government, the Ontario Trillium Foundation defines discrimination as the differential treatment of an individual or group of individuals which is based, in whole or in part, on one or more than one of the prohibited grounds of discrimination listed above, and which thus has an adverse impact on the individual or group of individuals. It is not a discriminatory practice for a person to adopt or carry out a special program, plan or arrangement designed to prevent disadvantages that are likely to be suffered by, or to eliminate or reduce disadvantages that are suffered by, any group of individuals when those disadvantages would be based on or related to the prohibited grounds of discrimination, by improving opportunities respecting goods, services, facilities, accommodation or employment in relation to that group. OTF l.ett~r of Agref;ment.!un.e 2014

14 CONFIDENTIAL June 26, DECLARATION All organizations that apply to the Ontario Trillium Foundation are required to check one of the options below as a part of their application. We have read the Ontario Trillium Anti-Discrimination Policy and (please check one): agree to act in accordance with the above policy submit our own anti-discrimination policy as part of this application Name of Grant Applicant: (Organization) fo1a.jtjsi-/ 1 P or l-lu.lo1'1 - K.1 NL-OSS Complete Address: () I Q u.. 1:::..tJ p,o. &;<. l~o fl_,j fi L~ t ON NoG d-f?-0 Name of Signing Officer : (Please print) /YJ tr:.-u- -fwo,_,,k.j Position: fr1k/otl- Signature: Date: ~ <fatvr dl1 }f P<lge '\3of19 OTF Letter of Agret~ment,lwv~ 2014

15 CONFIDENTIAL June 26, 2014 Ontario Trillium Foundation Impact Indicators Measuring and Telling the Story of Grant Impact The Ontario Trillium Foundation is committed to investing for impact in Ontario communities in order to achieve our mission of building healthy and vibrant communities. To better track, demonstrate and learn about the net impact of our grants, we have developed a set of common indicators for grantees that align with our Strategic Framework. We have developed this list of indicators by researching the kinds ofthings,that not-for-profits and charities are already measuring and feel are important to track and evaluate. This consistent and standardized list of indicators will help us - the Foundation and your organization - to reflect the impact of the sector across the province. The OTF Impact Indicators, and the grant reports you submit, will also help your organization tell a compelling story about the value you bring to communities. Together, we can tell a compelling story about building healthy and vibrant communities. What does this mean for you? As an OTF grantee, you have been assigned an OTF Result Indicator, and in some cases, you may also have been assigned an Outcome Indicator. You are expected to track and measure your progress towards these OTF Impact lndicator(s) and to report your achievement in your progress and final reports. Please follow the Measurement Instructions that are part of the Letter of Agreement (LOA). It is very important to make sure that the information you report is accurate and consistent. You may also be asked to report post-grant on the impact achieved beyond the lifetime of the OTF grant, as a result of OTF funding. If so, you will be notified by OTF. In some cases, the impact of a grant is not felt by the community until sometime after the grant has been completed. We want to be able to capture this and ensure we are getting a complete picture of the grant's impact. OTF will aggregate the indicators collected across all OTF grants. This will help us to clearly demonstrate the impact of OTF investments and our success in achieving our mission. Township of Humn~Kin1ci>s: 734 Page 14of19

16 CONFIDENTIAL June 26, 2014 SCHEDULE B: FOUNDATION POLICIES ONTARIO TRILLIUM FOUNDATION ADVOCACY POLICY OTF is responsible for managing public funds by distributing these funds in the form of grants to charities and not-forprofit organizations for initiatives that benefit the communities these organizations serve. Organizations or activities that promote a biased viewpoint or advocate a political position on issues of public concern are beyond the funding mandate ofotf. Consistent with its mandate of providing grants to charitable and not-for-profit organizations in Ontario, OTF will not fund: Any organization whose major activities and/or major resources are used to directly influence the position of political parties or to bring about change in law or government policy, through lobbying of government or political activity Any program or project with an established political purpose including: support of, or opposition to, a particular party or candidate for office promotion of a political or socio-economic ideology intending to bring about or oppose a change in law or governmental policy through court action, lobby of government, or political activity unless it furthers the non-political aims of the organizations and is ancillary to its usual non-political activities. Any program that unreasonably advocates for one side of a public or political debate between one or more organizations, and federal, provincial or municipal governments. P~ge 15 of 19 OTF Le!tr:r of A;;reement.hmi: 2014

17 CONFIDENTIAL June 26, 2014 ONTARIO TRILLIUM FOUNDATION REALLOCATION POLICY OTF is committed to monitoring all grants to ensure that OTF funding is used for the purposes for which it was approved. Close monitoring and prudent decision-making concerning the use of OTF's funding by grantees ensures OTF's accountability for, and appropriate use of public funds. In addition to its regular monitoring activities, the Foundation currently audits a minimum of 5% of its grants annually. Reallocation within previously approved budget Grantees may reallocate up to 10% of the total OTF grant budget within budget categories, to a maximum amount of $10,000, without prior written approval of OTF. The grantee must report any budget reallocation within budget categories in their next progress and/or final report. Reallocations in excess of 10% or the maximum amount of $10,000, as well as reallocations between budget categories, require the prior written consent of OTF. Requests must be submitted to OTF in writing for approval. OTF will consider the reallocation request, ensuring that: the grant is in good standing the grant activities have so far met expectations the reallocation request is within the scope of the originally approved outcomes for the grant. Reallocation and/or recovery of surplus funds at the end of the OTF grant OTF will request the return of any surplus funds in excess of $1,000. Amounts under $1,000 may be reallocated by the grantee without prior OTF approval towards activities which fall under the scope of the originally approved budget. Reallocations of surplus funds towards unrelated activities require prior written approval by OTF. The grantee must report any budget reallocation within budget categories in their next progress and/or final report. Township of Huron Kmloss.: 7~t Page 1$ of 19 OTF Letter of Agreemen!.llme 2014

18 CONFIDENTIAL June 26, 2014 ONTARIO TRILLIUM FOUNDATION RECOGNITION POLICY In order to maintain the highest standards of public accountability and to ensure transparency regarding the distribution of public funds, the Ontario Trillium Foundation (OTF) has established recognition requirements for grantees. Grantees are required to actively seek activities and participate in those identified by the Foundation to publicly recognize the Foundation's support. This may include public announcements, news releases, award presentations, acknowledgements on websites and special events. All annual reports, newsletters, news releases, exhibits, interviews or other means of communication-print, visual or virtual- dealing with the activities or achievements of the work of the grant shall acknowledge the Foundation's support. All grantees will receive a recognition certificate that they are required to post in an appropriate high-traffic/visible location. In addition, the Foundation may identify opportunities for recognition related to outdoor projects, including festivals, cultural events, sporting events, access ramps, heritage buildings, parks and trails. Grantees involved in outdoor projects will receive outdoor signage that they will be required to post in an appropriate high-traffic/visible location. All grantee organizations that have websites must create a link between their site and the Ontario Trillium Foundation website for the duration of their grant. All recognition certificates, plaques, signs and other forms of recognition will follow an approved wording and graphic standard and will acknowledge both the Ontario Trillium Foundation and the Government of Ontario. The approved wording to be used in publicity and promotional materials is: The Ontario Trillium Foundation is an agency of the Government of Ontario. The approved logo and graphic standard are available on the Ontario Trillium Foundation website. OTF requires grantees to observe a news blackout period after they are notified of their grant. This period enables OTF to coordinate communications and notify key stakeholders about OTF Board decisions. During this period, grantees must not make any public announcements about their grant. The specific time frame is defined in the letter accompanying grantees' Letter of Agreement. All grantees are required to contact their Communications Officer to advise the Ontario Trillium Foundation about any plans to hold a media event, create a photo opportunity or distribute a news release to recognize their grant. All grantees must invite the Ontario Trillium Foundation to participate in media events to announce their grant. Page 17of19 OTF Lelt~r of Agreement Jur11~.7.0M

19 CONFIDENTIAL June 26, 2014 MPP Participation The Government of Ontario is the funder of OTF. Grantees are required to ensure their MPP, regardless of party affiliation, is invited to participate in recognition events. OTF staff are pleased to assist in coordinating arrangements with MPP offices. For assistance to involve your MPP in your event, please contact your Engagement Officer at OTF. Large or High-Recognition Grants OTF staff and Grant Review Teams will identify opportunities for highly-targeted recognition or unique marketing strategies for organizations receiving high-impact grants with significant recognition potential in either grants program. Grants identified as having significant potential for recognition will develop a recognition/media strategy tailored to their grant in consultation with the OTF Communications and Public Affairs Department. Multi-year Grants The recognition policy applies for the life of the grant. Grantees, in consultation with OTF staff, are expected to conduct on-going recognition efforts for the duration of the grant. Monitoring Grantees are required to report on all recognition activities and media coverage as part of their progress and final reports. Grant payments may be withheld until OTF staff are satisfied with the grantee's recognition efforts. Costs In most cases, the costs of recognition signage will be funded by the Foundation. However, grantees receiving larger grants, including those that are part of a collaborative, may be asked to cover the cost of appropriate recognition themselves. In such cases, this condition will be included in the Letter of Agreement. TnVinship of Huron-Km!css: 73.t Page 18of19 OTF lt:hf:r of Agree.men!.lune 2014

20 CONFIDENTIAL June 26, 2014 Congratulations on your grant! Enclosed is a removable, easy to use static cling glass decal* for your premises. In addition, you will soon receive an OTF plaque. We request you display these in a high traffic area. * Easy instructions: Peel backing. Place on inside of glass; logo facing out. 1ownship of Huron-Kink1t\$' OTF Leh.13.r of Agreement,Jun<: 2014