2016 CALL FOR ENTRIES IALD INTERNATIONAL LIGHTING DESIGN AWARDS CREATED BY THE INTERNATIONAL ASSOCIATION OF LIGHTING DESIGNERS

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1 2016 CALL FOR ENTRIES IALD INTERNATIONAL LIGHTING DESIGN AWARDS CREATED BY THE INTERNATIONAL ASSOCIATION OF LIGHTING DESIGNERS ELIGIBILITY This is an award for architectural lighting design. Anyone may enter a project for an award; however, awards will be granted only to the team or teams that performed the design of the architectural lighting for the project. The project must be a permanent architectural lighting design solution for which construction was completed after 1 June Projects entered last year can be resubmitted, as long as they adhere to the date requirements. EARLY-BIRD DEADLINE: 23 OCTOBER 2015 FINAL DEADLINE: 6 NOVEMBER 2015 JUDGING CATEGORIES Projects must be assigned by the submitter to one of the following judging categories: ACADEMIC/INSTITUTIONAL CORPORATE HOSPITALITY MONUMENTAL STRUCTURES/PUBLIC SPACES Including houses of worship and long-term museum shows. NOTE: Any installation must be intended to be in place for at least two years. Lighting design for temporary installations such as special events, theatrical performances, light sculpture, light art are not eligible for consideration in any category. RESIDENTIAL RETAIL/ENTERTAINMENT SITE/FACADE - 1 -

2 Categories are used to organize the submissions and assist the judges in reviewing a large number of projects. The IALD reserves the right to change the category of a submission. Projects within each category will be considered on their own merit and not judged against each other. The Awards program scores each project individually and does not require that an award is given within each category. If no project in a given category reaches the required point score, no award will be granted in that category. The IALD encourages submissions of all types and sizes. There is no minimum or maximum number of awards granted. Awards of Excellence and Merit will be based on points earned for both aesthetic and technical design achievement. Recognition in the form of a Special Citation may be given for a particularly innovative aspect of a project's lighting design. The top honor of the IALD International Lighting Design Awards, IALD s Radiance Award, will be presented to the project that is judged among all submittals to be the finest example of lighting design excellence (based on the highest point score). SUSTAINABILITY AWARD In recognition of the importance of sustainable design to the profession of lighting design and to the world in which we live, the IALD in 2004 instituted an awards category for sustainable design. Any project submitted to the awards program may also be submitted for consideration under the Sustainable Design Award category, where the project will undergo an additional round of judging keyed solely to fulfillment of sustainable design principles

3 SUBMISSION REQUIREMENTS - SUPPORTING VISUALS FILE FORMATS The IALD Awards program only accepts JPG and JPEG files for image uploads. The flattening that often occurs in TIF files does not accurately represent your work and we want to make sure that your projects shine! If you have questions about file formats, please awards@iald.org. DIGITAL IMAGES 1. ALL IMAGES MUST BE NAMED WITH RESPECT TO THE PROJECT AND NUMBERED TO CORRESPOND TO THE KEYED DESCRIPTION, separated by an underscore [_]: i. NAMING STYLE : PROJECTDES_IMG###.filetype, ii. EXAMPLES: cityctr_001.jpg, cityctr_002.jpg, etc. 2. IMAGES SHOULD NOT INCLUDE ANY TEXT ADDED IN POST-PRODUCTION. Any mention of manufacturer product information or design firm names on drawings or schematics should be masked out/obscured. Failure to comply will result in image 3. Please note that for the purposes of this competition an image is defined as one photograph. Up to three images per slide is permitted, and 10 images total per project is allowed. A minimum of 6 images is required for every submission. Image files containing multiple photographs, drawings, or renderings combined into one digital file will have each separate image counted toward the project maximum of ten images. QUANTITY: Minimum of 6 and maximum of 10 per entry. QUALITY: JPG files ONLY. RESOLUTION: dpi. DIMENSIONS: (1200 x 1200px). Please note that images are either portrait or landscape, make sure that at least one dimension of the image is a minimum of 1200 px. ALL REFERENCES TO THE SUBMITTING FIRM MUST BE REMOVED FROM IMAGES. DISCRETIONARY DIGITAL VIDEO Projects containing kinetic lighting may submit a video file to help explain these kinetic lighting elements. Please note that in order to control the length of time required to judge the projects, ONE (1) STILL IMAGE WILL BE SUBTRACTED FROM THE PROJECT FOR EACH FIFTEEN (15) SECONDS OF.AVI VIDEO SUBMITTED, FOR A MAXIMUM COMBINED LENGTH OF ONE (1) MINUTE. Video may not take the place of the 6 images required for submission. Video must be in.avi format and no larger than 20 MB. Video must be no longer than 1 minute in length Video clips must be free of audio (music, narration, etc is not permitted) Video clips must be free of text/subtitles, etc. Video clips must be free of video editing techniques (digital manipulation, cross fades, etc.) Video walkthroughs of non-kinetic projects will not be accepted

4 TIPS FOR VISUALS The quality of the images and video clips are important in the judging process. Although the images do not need to be professionally photographed, they should be of the highest quality to illustrate the designer's work. Color photography is required. Please avoid the use of fill light when photographing the sites. If you must use fill light, please clearly identify which images include fill light. Undisclosed fill light and digital alternations/manipulations may be grounds for disqualification as it may alter the judge s perception. Please also identify any areas in the images that were not the work of the submitting designer. Direct any questions regarding image submission to: awards@iald.org. Entrants are encouraged to include images that show the project in use, in context with its surroundings, and from a human vantage point. Smaller scale projects should show more detail rather than reducing the number of images. If the project includes exterior lighting, at least one daytime photograph is recommended. If plans or drawings are required to describe the lighting solution, include images of the essential information. NOTE: Daylit images make judging the success of artificial lighting nearly impossible. If a submission is including more than one or two images that include daylight, the entrant should indicate why this is so [daylight being a focus of design technique, main use of environment is during daylight hours, etc.]. GUIDELINES FOR PROJECT CREDIT Submitting design firms should follow IALD project credit guidelines for awards entries when compiling their award submission credits; if the submitting firm has its own internal guidelines, the submitting firm s guidelines may supersede IALD project credit guidelines (Please see for more information). IALD credits winning projects based on the information submitted by the project entrant; IALD neither modifies or omits the names of individuals or firms as provided by the submitting entity. Credits may therefore not be inclusive of all participants on the project, and IALD takes no responsibility for omissions or errors in crediting. Per the attestation at the bottom of the submission form, it is the responsibility of the entrant to ensure the accuracy and completeness of the credits provided

5 ENTRY FORMS ONLINE SUBMISSION PROCESS IALD strongly encourages the use of the online submission tool, available at Entrants who utilize the online submission tool must be sure to submit the following: FULLY COMPLETED ONLINE SUBMISSION FORM ENTRY MATERIAL RELEASE FORM ENTRY FEE HARD COPY SUBMISSION DOCUMENTS All entries must include all of the following documents in order to be considered for an IALD International Lighting Design Award. COVER PAGE WRITTEN BRIEF KEYED DESCRIPTION * WRITTEN BRIEF FOR SUSTAINABILITY AWARD (IF DESIRED/APPLICABLE) ENTRY MATERIAL RELEASE FORM ENTRY FEE HARD COPY COVER PAGE Must include in a Microsoft Word document (please find forms at the end of this document): Judging category Entrant's name Street address, city state or province, postal code and country address Project name and location Date of project completion Lighting designers on the project, including those no longer employed by the submitting firm Architects and other credits Size of project in sq. ft. or meters Installation cost Watts per sq. ft. or meter (This information is frequently requested by judges) Energy codes relevant to the project WRITTEN BRIEF The Written Brief describes the design concept and synopsis of the special challenges or restraints of the project in 100 words or less. It may not contain any reference to any individual or group involved in the project. Word count is strictly enforced. Briefs are referenced in both rounds of judging. KEYED DESCRIPTION This is a description of the lighting design solution in each of the submitted project images, and cannot exceed 400 words in total. It is referenced in the second round of judging. The description must relate the lighting solution to the architectural design concept and provide technical details of the solution. Include information related to the IALD Awards - 5 -

6 judging criteria and judging procedures, which can be found in this document. It must not contain any reference to any individual or group involved in the project. WRITTEN BRIEF FOR SUSTAINABILITY AWARD - OPTIONAL Optional brief for sustainability entrants. Provide a description of the project from a sustainable design perspective. Include details of the sustainable design challenges and goals for the project and describe how they were met during the course of design. This brief cannot exceed 250 words and should be keyed to the project images. It must not contain any reference to any individual or group involved in the project. Include information related to the sustainable judging criteria, which can be found on PAGE 11 in this document. This must be submitted as a separate Word document on the submission CD or the IALD award submission site, entitled "PROJECT NAME Sustainability Award." ENTRY MATERIAL RELEASE FORM Return this form signed and dated with the rest of your submission. ENTRY FEE, PER ENTRY EARLY DEADLINE: 23 OCTOBER 2015 $90 USD for IALD and LIRC members $190 USD for non-members FINAL DEADLINE: 6 NOVEMBER 2015 $140 USD for IALD and LIRC members $240 USD for non-members Those submitting their entries online can pay via the online submission tool. Those submitting via a hard copy can pay via check, money order, Visa, MasterCard, American Express and Discover credit cards. Checks must be payable in United States currency, made payable to IALD. A single payment may be used for multiple entries. Please do not send cash. SUBMISSION FEE IS NOT REFUNDABLE

7 SUBMISSION METHODS Hard copy submissions should be made in digital format via either CD/DVD sent via trackable parcel delivery service (UPS/FedEx/DHL). If you elect to submit electronically (recommended), please visit for this year s competition web site URL. If you have not used the online submission process, please create a new login and password. This submission process replaces the IALD FTP site for submissions, and thus it is no longer necessary to contact the IALD in advance for a unique login and password. SUBMISSIONS AND ENTRY FEES MUST ARRIVE IN THE IALD'S CHICAGO OFFICE NO LATER THAN 6 NOVEMBER Entries arriving to the office after the date of 23 OCTOBER 2015 will be subject to the final deadline administration fee. EARLY DEADLINE: 23 OCTOBER 2015 [$50 USD DISCOUNT] FINAL DEADLINE: 6 NOVEMBER 2015 Entries can be submitted via the IALD Awards Entry web site (Please visit for this year s competition web site URL) or mailed on CD/DVD to: IALD, Awards Program 440 N Wells St. Ste 210 Chicago, IL USA Telephone: Facsimile: awards@iald.org Award-winning projects will be recognized at the IALD Awards Presentation held in conjunction with the IALD Education Trust Benefit Dinner in SAN DIEGO, CA USA during LIGHTFAIR International on 27 April

8 IALD AWARDS JUDGE SELECTION CRITERIA The IALD Awards judging process requires a commitment of three days from those invited to serve as judges. The Awards rules call for seven judges, five IALD members, one architect and one interior designer. In an effort to have a diverse judging panel representative of the diverse membership of the IALD organization and community, the awards chairperson should attempt to recruit as diverse a crosssection of our membership as possible, including: 1) At least one Fellow 2) At least one Professional Member 3) At least one Associate Member 4) At least one member who is well versed in the area of Sustainability to assist the overall panel in the judging of the Sustainability submissions. 5) At least one judge from outside of the United States. The same person may represent several of the above criteria (i.e. a fellow who is also an expert in Sustainability.) - 8 -

9 IALD AWARDS Chairperson Selection Process The position of IALD Awards Chairperson requires a commitment of 3 years (one entry year as Co- Chair, one stand-alone year and one exiting year as Co-Chair). The responsibilities of the Chairperson include: 1) Coordinating the Awards process with IALD office staff. 2) Providing guidance to the staff when needed in matters of member questions about the program. 3) Selection of judges (in conjunction with staff). 4) Review of submissions for compliance with program rules (in conjunction with staff). 5) Hosting and administration of the judging, which is held at the IALD headquarters office in December. (Note that the Chairperson does not serve as a judge, but explains and oversees the judging process.) 6) Provide assistance and input to staff in the preparations for the Awards Ceremony. (Includes review of script prepared by staff, and discussion of any unusual issues regarding venue preparations.) 7) Provide input to staff on the appearance of the Call for Entries for the upcoming year s program. 8) Act as awards presenter at the Awards dinner. 9) Act as the face of the program, explain and advocate for the program within our membership and the lighting community. The individual who serves as Chairperson should have previous experience with the workings of the program, preferably having served as a judge during an earlier awards cycle (since the program was redesigned in 2000). This will allow the entering Chairperson to have a working understanding of the judging process and the various pressures, time constraints and rewards of serving on the judging panel. As noted above, the Chairperson will be making a three-year commitment to the program that will entail the following schedule. Year One: Serve as Co-Chair with the outgoing Chairperson in order to gain a complete understanding of the tasks that need to be accomplished in the role of Chairperson. Year Two: Act as sole Chairperson of the program. The Chairperson should assist in selecting an incoming Chairperson (in conjunction with IALD staff). This person will serve as Co-Chair in year three. Year Three: Serve as Co-Chair with the incoming Chairperson in order to train that person in their responsibilities. It should be noted that IALD staff, independent of the Chairperson, carry out the majority of the work involved in producing the Awards program and event. It is the role of the Chairperson to track the progress of the program, provide input and direction to the staff when needed and provide interpretations of the program rules when needed. IALD AWARDS - Review Process The IALD Design Awards Program shall undergo a review process every four years. This shall be a lessons learned/program adjustment exercise this is in no way meant to be a program overhaul. The review board shall be made up of a combination of current co-chairs, former co-chairs, staff and former judges, for a maximum total of nine participants for any given review year. The review shall happen at the end of the Chair s term (outgoing/incoming) year

10 EXAMPLE JUDGING FORMS/CRITERIA ROUND 2 Project Name: PROJECT # JUDGE Code Round 2 Questions: AESTHETIC DESIGN ACHIEVEMENT 1) Does the lighting design enhance the form of the architectural environment? 1 10pts max. 2) Does the lighting design produce a pleasing composition ( light and shadow, balance, color, contrast, etc.)? 2 10pts max. 3) Does the lighting design portray an appropriate image or identity for the project? 3 10pts max. 4) Does the lighting design support and enhance the function of the project? 4 10pts max. 5) Does the project include lighting design challenges that were successfully addressed? 5 10pts max. 6) Does the project represent a new or unique approach to lighting design for this category? 6 10pts max. Sub Total 60pts max. TECHNICAL DESIGN ACHIEVEMENT 1) Has the project successfully incorporated energy-efficient technology? 1 10pts max. 2) Does the design successfully address operational issues and compliance with applicable regulatory standards? 2 10pts max. 3) Does the design successfully solve complex programmatic, technical or sustainable design challenges? 3 10pts max. 4) Does the design innovatively use lighting technologies? 4 10 pts max. Sub Total 40 pts max. Round 1 Total 100 pts max. Based on the open discussion of this project, judges may award the project up to 10 discretionary points. (Discretionary points should reflect your overall ranking of this project.) Optional 0-10 max. SUSTAINABIILTY CONTENDER YES NO Grand Total 110pts max

11 EXAMPLE JUDGING FORMS/CRITERIA SUSTAINABILITY IALD AWARDS SUSTAINABLE DESIGN JUDGING CRITERIA Project Name: PROJECT # JUDGE Code Sustainable lighting design meets the qualitative needs of the visual environment with the least impact on the physical environment. Round 2 Questions: TECHNICAL DESIGN ACHIEVEMENT 1) Does the design demonstrate effective energy conservation? Are there local energy codes in place and how does the final design compare to local mandates? 10pts max. 2) INTERIORS : Does the lighting design integrate successful daylight design? EXTERIORS : Does the lighting design include strategies to limit sky glow and light trespass? 10pts max. 3) Does the design utilize controls to conserve energy? 10pts max. 4) Does the project include sustainability measures and demonstrate sustainable design innovation (special coordination with other design disciplines, using alternative lighting sources or materials, integrating renewable energy, participating in LEED or other green building initiatives)? 10 pts max. Total 40 pts max

12 33RD ANNUAL IALD LIGHTING DESIGN AWARDS 2016 AWARD SUBMITTER CHECK LIST Projects completed after 01 June 2014 are eligible. Assign project to one of the seven submission categories on the cover page. ENTRY DOCUMENTS MUST INCLUDE ALL OF THE FOLLOWING COVER PAGE: All information on this form is required! Make sure to fill it out accurately. WRITTEN BRIEF: 100 word limit. May not contain any reference to any individual or group involved in the project. KEYED DESCRIPTION: 400 word limit. May not contain any reference to any individual or group involved in the project. SUSTAINABLE DESIGN KEYED DESCRIPTION*: OPTIONAL, BUT RECOMMENDED IF YOUR PROJECT IS SUSTAINABLE IN NATURE. SEE JUDGING CRITERIA ON PAGE 11 TO DETERMINE IF YOU MAY QUALIFY. Include this document if you wish to have your project considered for the sustainable design award category. Key to same project images as the general Keyed Description document. May not contain any reference to any individual or group involved in the project. 250 word limit. Be sure to include information related to the sustainable judging criteria. ENTRY MATERIAL RELEASE FORM: Return this form signed and dated with the rest of your submission. ENTRY FEE: o $90 USD per project for IALD members.[$140 USD for late submissions] o $190 USD per project for non-iald members. [$240 USD for late submissions] o Pay in US dollars only by check, credit card or money order. PROJECT IMAGES: o 6-10 images per project, uploaded via the IALD Awards web site (or sent on CD/DVD for hard copy submissions) o Images may not contain any text information or company logos. o Resolution is dpi, dimensions should be 1200 x 1200 px or greater. o JPG or JPEG files are accepted for images, AVI preferred for video. PROJECTS ARE DUE IN THE IALD CHICAGO OFFICE BY 6 NOVEMBER PROJECTS ARRIVING AFTER 23 OCTOBER 2015 WILL BE SUBJECT TO THE LATE SUBMISSION ENTRY FEE AS OUTLINED ABOVE. ALL MATERIALS MUST BE RECEIVED NO LATER THAN 6 NOVEMBER 2015 OR THE PROJECT WILL BE DISQUALIFIED. ANY PROJECT THAT DOES NOT ABIDE BY THE RULES OF ENTRY WILL BE RETURNED, AND THE SUBMISSION FEE WILL NOT BE REFUNDED

13 ENTRY FORM Judging Category: Entrants Name: Street Address: Academic/Institutional Corporate Hospitality Monumental Structures/Public Spaces Residential Retail/Entertainment Site/Facade City State/Province Zip Country Telephone: Facsimile: Project Name: Complete project address: Date of Completion: Lighting Design Firm(s) on Project: Individual Lighting Designers: Architects: Photography: Interior Designers: Other Credits: Size of project in sq. ft. or meters: Installation cost: Watts per sq. ft. or meter: Energy Codes relevant to project: IALD Professional + Associate members: Check here if you would like us to add this project to IALD LightMap. (Visit for more information. This URL is case sensitive.) - 2 -

14 WRITTEN BRIEF (RESTRICTED TO NO MORE THAN 100 TOTAL WORDS) By signing below, I attest that all the information contained in this entry form is accurate and that I have accurately credited and acknowledged the lighting designers and other professionals on the project. I hereby indemnify and hold the IALD and the IALD Education Trust Fund, Inc. and their licensees and assigns, harmless from and against any and all claims, damages, liabilities, costs and expenses arising out of any omissions or errors in the credits given for the subject project and/or any other claim regarding the subject project submission. Signature Date - 3 -

15 KEYED DESCRIPTION (RESTRICTED TO NO MORE THAN 400 TOTAL WORDS) ENTER DESCRIPTIONS HERE OR ATTACH UNDER SEPARATE COVER. Image 1: Image 2: Image 3: Image 4: Image 5: Image 6: Image 7: Image 8: Image 9: Image 10: - 4 -

16 SUSTAINABILITY AWARD DESCRIPTION, OPTIONAL THIS BRIEF CANNOT EXCEED 250 WORDS AND SHOULD BE KEYED TO THE PROJECT IMAGES. ENTER DESCRIPTIONS HERE OR ATTACH UNDER SEPARATE COVER. Image 1: Image 2: Image 3: Image 4: Image 5: Image 6: Image 7: Image 8: Image 9: Image 10: - 5 -

17 INTERNATIONAL ASSOCIATION OF LIGHTING DESIGNERS AWARDS ENTRY MATERIALS RELEASE FORM Name of Submitted Project: Physical Location of Project: Submitted by: Year of first publication of the copyrighted work: In connection with its submission of the above entry for the IALD Lighting Design Awards, (copyright owner) hereby grants to the International Association of Lighting Designers (IALD), Ltd., and the IALD Education Trust Fund, Inc., nonexclusive right to use all photographs, transparencies, data (except data classified as confidential) and materials submitted as part of the entry for editorial, promotional, educational and public relations uses in any and all manner and media throughout the world in perpetuity. (copyright owner) warrants and represents that (copyright owner) possesses all rights to the photographs and materials submitted, and hereby indemnifies and holds the International Association of Lighting Designers (IALD), Ltd., and the IALD Education Trust Fund, Inc., and their licensees and assigns, harmless from and against any and all claims, damages, liabilities, costs, and expenses arising out of the use of the aforementioned materials. Signature of Copyright Owner (individual owner or authorized business representative for business-owned copyright): Signature Printed Name Title: Address: Phone Number Date - 6 -