Centennial School District Phone: Business Office Fax:

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1 Centennial School District Phone: Business Office Fax: Centennial Road Warminster, PA PROPOSAL CONDITIONS AND SPECIFICATIONS WEBSITE CMS AND HOSTING SERVICES BID NUMBER SUBMISSION DATE AND TIME: Friday, January 24, 2014 at 2:00 P.M. BID OPENING DATE AND TIME: Friday, January 24, 2014 at 2:00 P.M. DESTINATION FOR DELIVERY OF BID: Centennial School District Business Office Administration Building 433 Centennial Road Warminster, PA Public Education in Centennial Schools Inspiring Students Building Intellect Forging Partnerships A Diverse Learning Community Where Students Succeed Through Academics, Athletics, and The Arts An Equal Opportunity Employer

2 Centennial School District Page 1 of 18 CENTENNIAL SCHOOL DISTRICT Warminster, PA WEBSITE CMS AND HOSTING SERVICES BID NO December 2013 The Centennial School District is a K-12 public school district that serves approximately 5,800 students and the residents of Ivyland Borough, Upper Southampton, and Warminster Townships in Bucks County, Pennsylvania. The school district is seeking the services of an experienced website design firm to host the district's website. This project will involve migrating posted information on the existing website as well as the implementation of new information, products, and features as suggested by the district and the firm selected. The district's existing Internet website is and contains general district information including separate pages for district departments, schools, and faculty members. The district is committed to providing information to its stakeholders and its website is the most strategic component in our communications mix. The Centennial School District (CSD) solicits sealed bids for Website Content Management System (CMS) and Hosting Services Bid No as listed on the attached specifications and subject to the following general conditions: 1. Sealed bids for furnishing Website CMS and Hosting Services shall be in the hands of Mr. Christopher Berdnik, Chief Financial Officer, Administration Building, 433 Centennial Road, Warminster, PA on or before 2:00 p.m., JANUARY 24, 2014 and plainly marked on the envelope Website CMS and Hosting Services Bid No Bids will be opened on January 24, 2014 in the Centennial School District Business Office, Administration Building, 433 Centennial Road, Warminster, PA beginning at 2:00 p.m. 3. Each bid totaling $10,000 or more must be accompanied by a Certified or Bank Issued Check or Bid Bond, made payable to Centennial School District, in the amount of 10% of the total proposal as a guarantee of successful completion of the contract. All checks submitted with proposals will be held uncashed and returned to all unsuccessful respondents when the contract is awarded. 4. The District reserves the right to increase or decrease quantities. 5. Centennial School Board reserves the right to waive any or all the technicalities in this proposal. Respondents will guarantee the proposed price will remain firm for 90 days from date of the bid opening. 6. The Centennial School Board reserves for itself the right to accept or reject any or all proposals and to determine for itself what shall be acceptable as equals. 7. Failure to complete and return the enclosed Non-Collusion affidavit with your bid will result in disqualification. 8. Respondent agrees to adhere to Anti-Discrimination Clause included within the contents of this proposal. 1

3 Centennial School District Page 2 of You are advised that in order to enter into a contract with the Centennial School District, it will be necessary for you to comply with Public School Law 111 relating to employee screening for certain criminal offenses and to enter into an indemnification agreement with the Centennial School District in the event of a violation of the law by the vendor/contractor if certain persons have contact with children. 10. All proposals will include the cost of shipping if applicable. 11. Respondent should provide at least five installation references of comparable systems. K-12 references located in southeastern Pennsylvania are preferred. References should include institution name, address, contact name, and telephone number. 12. Please provide one original on paper, one paper copy, and an electronic copy of your proposal. 13. Please check the Legal Notices page on Centennial School District s website, for addenda prior to submitting your proposal. 14. If there are any questions concerning item description, quantity or other aspects of these specifications, please call Bob Reed at (215) , ext Specifications Website Objectives The goal of the district's website is to provide simple electronic access to school district resources and to serve as a communications avenue to our stakeholders (students, parents, members of the community, etc.). The website should have a theme that promotes the district with a friendly and professional feel. The district's website should provide easy access to district services, be adaptable to current and changing technology, provide content management capability for district s staff and be used as a source of information regarding district news, events, curriculum, calendars, classroom activities, co-curricular organizations, booster organizations, administration information, emergency and general information, etc. The website shall meet the following criteria: Visually appealing - The site must have an attractive mix of text, photos and graphics (both still and video) Provide easy electronic access to district information for use by the members of the Centennial community Easily updated. Respondent should list the software that would be used to create the site including all graphics software and recommend software and licenses that the district will need to purchase for the continued maintenance of the website Provide the public with information of various types including documents, announcements, and various alternative means for one and two-way communicating with district staff Enhance delivery and awareness of district activities and services and facilitate a clearly accessible process for public inquiry Common Theme/Consistent Design. Each section of the site should have a common look/theme so as to be intuitive and user-friendly. All font types and basic layout should be consistent throughout the site Provide pages for all district programs, schools, teachers, co-curricular activities, booster organizations and functions Meet ADA Priority 1 accessibility requirements (see example at The site will be hosted at the respondent s premises.

4 Centennial School District Page 3 of The functions of the re-designed website should include, but not be limited to: District News Embedded Video District/School Calendar(s) Calendar Update Notification Calendar Reminders Administration Pages School Board Page Teacher Pages Sports, Co-Curricular Activity Pages Links to External Web Pages Cafeteria Menus Self-Subscribing Notification of Web Page Updates Blogs Wikis Java Scripting Convert Page(s) to Another Language RSS Feeds Twitter and other Social Media Links Scalable for Diverse Viewing Platforms Special Provisions Internet Service Provider (ISP) service is not part of this contract. The district has an ISP; therefore these services are not part of this bid process General Requirements Re-create the district's existing website in the vendor s content management system (CMS) Respondent s CMS must be highly beneficial, cost-effective, easy to use, and interactive and architecturally sound, resulting in a website that is flexible enough to support the district's Internet presence for a minimum of five years The district's preferred website model calls for authorized district staff to have the ability to perform content management changes related to routine information such as the posting of meeting dates, agendas, minutes, departmental events, removing old and outdated information and general noticing. A Staff webmaster(s) should have more comprehensive ability to provide quality control and the ability to update non-routine information. The system needs to be structured for maintenance and updating capabilities by non-technical staff. Whatever language the vendor uses to create the code for the website, a user-friendly front-end must be provided. The district is interested in a content management process and is open to ideas on how best to accomplish this aspect of the website Create a consistent and standardized format and enhanced graphical look for all pages, thereby establishing a unified theme throughout the district's website. However, the established theme should also provide the flexibility to allow for different district entities, departments, and teacher pages some level of individuality and/or functionality For ease of use, the district's website must provide consistent orientation and navigational aids, such as hierarchical menus that tell users how deep they are into a topic or subtopic as well as a homepage link or icon on each page in the same position Allow for interactivity. Include response and reminders, surveys, feedback, forms, online payments, access to various district calendars, and to social media. The design must incorporate the ability for users to complete interactive on-line forms.

5 Centennial School District Page 4 of Ecommerce capabilities Catalog and purchase of District and school merchandise, the payment of fees, and provide the ability to capture customization instructions/details such as commemorative brick inscriptions/graphics, transcript recipients, etc. Additionally, it will allow for the collection of payments via PayPal or equivalent, or credit card Graphic files should be relative to the site and designed with simplicity to allow for quickest loading Allow for search capabilities; use of existing search engines and/or create district database(s) within the site Track page hits per page/district function. This capability is to provide the district with back-end analytics. The inclusion of maintenance software that includes reporting functions would be valuable. There will not necessarily be a hit counter on each page Form Printing. A number of static forms will be available for printing. Website must have links or embedded plug-ins such as Java and Adobe for opening and viewing these documents Desired Option: Although the district has some specific requirements, we are also interested in your ideas for content, and more specifically, your approach to the possible re-design of the district's website. We encourage respondents to consider and propose alternative solutions, recommendations and improvements Services to be Provided The existing website content including page text/graphics and linked documents/photos /videos must be migrated to the new site by the selected respondent The website must provide for high-speed upload/download response times for both low and high speed computers as well as broadband and dial-up connectivity As per the Americans with Disabilities Act, the district must provide the same level of service to individuals with visual, hearing, motor, or cognitive disability that we do to the general public. The district expects respondents to offer suggestions regarding compliance with this Act The site must be designed to function effectively with MS Internet Explorer, Firefox, Safari, and Chrome. It must also function seamlessly with Android and IOS devices Include links for citizens to download any browser plug-in products, such as Acrobat Reader, Flash, etc. that are necessary to view information on the site Other requirements and features District designated common links should always be visible from every page All elements and content currently on the district s website must be incorporated into the revised website The proposal should include a comprehensive timeline for each phase of the website migration, including meetings with district staff, re-design, development, draft presentation, implementation, hosting and training The site must be designed for continuous operation 24 hours a day, 7 days a week with exception for times of scheduled maintenance. Scheduled maintenance must be performed at a time that is mutually agreeable between the district and the successful respondent Capability to maintain an archive of existing and past records such as agendas, minutes, press releases, newsletters, etc The proposal should include basic training for a minimum of 20 employees, training plan and timeline for same.

6 Centennial School District Page 5 of Vendor services must be erate eligible in part or in total. Vendor must provide their erate SPIN number. 16. Proposed Project Schedule The tentative schedule for this project is as follows: Proposals due:...january 24, 2014 Contract approved by Board (tentative date):...february 25, 2014 Go live (tentative date):...july 1, Services Required after Selection The selected firm's representative(s) may be required to attend a public meeting(s) during the approval process and presentations of any prepared website information during the development process at no additional cost to the district The selected firm's representatives will be required to meet regularly with the district's project manager and/or representatives to discuss and plan the project(s) and provide progress reports as needed at no additional cost to the district In conjunction with performance under the approved contract, the contractor may be required to attend additional progress meetings. In the event the contractor is not in conformance with the contract, these meetings will be provided at no additional cost to the district Initial draft website design templates and site maps, will be provided to the district within six weeks from the date of the approved contract for review prior to implementation A testing period not to exceed 15 business days, shall be provided, during which the district may evaluate the website to ensure satisfaction with the website functions and conformance with the bid specifications. At the completion of the testing period, a letter of acceptance or failure will be provided to the firm selected. Items requiring correction at either testing period must be corrected within 15 calendar days by the firm selected. 18. Requested Information and Proposal Format - Respondents proposals shall meet the following format: Title Page - The title page of the proposal must contain your firm's name, address, telephone number, principal contact, fax number and address Table of Contents: Relevant website development experience and information on the extent of your firm's abilities to meet the needs of this project. Please provide a sample of what you envision as the home page for the site A detailed work plan describing your approach to designing, managing and coordinating this project. The description should include all tasks listed in the scope of work for all phases of the project and a tentative schedule Collection of information - state how you intend to gather all the required information, format preferred, and assistance expected from the district in order to complete this project Estimated summary timeline - for completion of each phase of the project. This should be as realistic as possible since this will be part of the contractual agreement Resumes - of all principals to be involved in the project, years of experience related to website design, and their roles and responsibilities for the proposed project. The selected respondent will be considered to be the "responsible lead vendor." Please indicate any

7 Centennial School District Page 6 of 18 needed subcontracted services required to meet the needs of the proposal or clearly indicate what portion of the services are not included as part of your proposal References - Provide a list of comparable websites, including other school districts, private schools, and higher education, designed by your firm. Include the website address, company/agency contact person, address, telephone number, and hard copies of the Home Pages. These companies/agencies may be contacted for references Project Requirements - The necessary software and hardware, any additional communication requirements, integration needs Cost - The total project cost, as well as detailed "line item" costs for components/phases of the project. All hourly rates and fees, charges, costs and anticipated reimbursable costs must be clearly stated. The costs necessary to host the site at the respondent s location and/or the costs necessary to host the site at the district s location. Identify all installation costs such as hardware, software, installation, conversion, licensing, training, etc. Identify all on-going annual costs such as upgrade protection, support to maintain the website Please provide one original on paper, one paper copy, and an electronic copy of your proposal. 19. Other Proposal Information Applicable Laws Shall Apply The contract awarded shall be governed in all respect by the laws of the Commonwealth of Pennsylvania, and any litigation with respect thereto shall be brought in the courts of the Commonwealth of Pennsylvania. The company awarded the contract shall comply with applicable Federal, State, and local laws and regulations Change in Website Objectives The Centennial School district may materially change the Website Objectives. Such changes may include additions, deletions, or other revisions within the general scope of the bid requirements. No changes or adjustments shall be made without a written amendment to this bid Collusion Among Respondents Each respondent, by submitting a proposal, certifies that it is not party to any collusive action or any action that may be in violation of State and Federal law Exceptions A respondent taking exception to any part or section of this solicitation shall indicate such expectations in a separate section of the submitted proposal - such section shall be entitled "Exception of Conditions." Failure to indicate any exception will be interpreted as the respondent's intent to comply fully with the requirements of this bid as written Expenses Incurred There is no expressed or implied obligation for the district to reimburse responding firms for any expenses incurred in preparing proposals in response to this request Proprietary Proposal Material The district will attempt to protect legitimate trade secrets of any Vendor. Examples of such information would be unpublished descriptions of proprietary aspects of the proposed System. Any proprietary information contained in the proposal must be clearly designated

8 Centennial School District Page 7 of 18 as such and should be separately bound and labeled with the words Proprietary Information. Appropriate references to this separately bound information must be made in the body of the proposal. Marking all or nearly the entire proposal as proprietary may result in the rejection of the proposal. In this regard, the district may reject any proposal it cannot fairly evaluate without the information marked proprietary. Vendors should be aware that the district is required by law to make its records available for public inspection, with certain exceptions. It is the district s belief that this legal obligation would not require the disclosure of proprietary descriptive information that contains valuable designs, drawings or formulas. However, the Vendor, by submission of materials marked proprietary, acknowledges and agrees that the district will have no obligation or liability to the Vendor in the event that the district must disclose these materials. The district is under no obligation to return any materials to the Vendor Proposal Disposition All material submitted in response to this bid shall become the property of the district upon delivery to the Chief Financial Officer Errors in Proposals Vendors are responsible for errors and omissions in their proposals, and any such errors and omissions will not serve to diminish their obligations to the district Late Submissions Any proposal received at the place designated in this bid after the time specified for receipt will not be accepted or considered Nonconforming Terms and Conditions Any proposal that includes terms and conditions that do not conform to the terms and conditions in this bid is subject to rejection as non-responsive. The Centennial School District reserves the right to permit the respondent to withdraw non-conforming terms and conditions from its proposal prior to action by the district to award a contract Withdrawal of Proposal Respondents may withdraw all or any portion of a proposal at any time during and after the review and award process, up to ratification of an agreement between the Centennial School District and the designated agency Withdrawal of Request for Proposal The Centennial School District retains at all times the right to cancel or withdraw this bid, to refuse to accept a proposal from any respondent, and to modify or amend any portion of this bid. 20. Proposal Evaluation/Selection Process - This section defines the proposal format to be used by respondents. All proposals shall be submitted in the format outlined herein. In preparing submissions, respondents should describe in detail the services proposed to be provided and how service delivery will be accomplished. Respondents should also identify equipment requirements and the cost of providing website design for each category identified. The minimum levels of services to be provided are described in this bid.

9 Centennial School District Page 8 of 18 The Centennial School District will receive competitive proposals from firms having specific experience and qualifications in the areas identified in this solicitation. Under competitive negotiation procedures, the terms of the service contract, the price of the service, the method of service delivery, and the conditions of performance are all negotiable. A negotiated contract will be awarded to the agency that best meets the proposed needs at a reasonable price, not necessarily at the lowest price. For consideration, proposals must contain descriptions of the respondent's experience and abilities to perform proposed work. Unless otherwise stated, all proposals shall address each criterion identified in the following subsection.

10 Centennial School District Page 9 of Vendor Selection Criteria As per the competitive bidding process approved by the Universal Services Administrative Company (USAC), the following Assessment Worksheet will be used to evaluate respondents/responses: E-Rate Bid Assessment Worksheet Page of Funding Year 2014 Project or Service The provision of website CMS and Hosting services detailed in this bid to the District. Service will begin July 1, 2014 Description and continue until June 30, Selection Criteria Weight* Vendor Scoring (use additional worksheets if necessary) Vendor # 1 Vendor # 2 Vendor # 3 Vendor #4 Raw Weighted Raw Weighted Raw Weighted Raw Weighted Score* * Score*** Score Score Score Score Score Score Prices/Charges 35% Ease of Migration 25% Evidence of Ability to Perform 20% Completeness of response 10% Vendor Experience/ References 10% Overall Ranking 100% Vendor Selected: Approved By: Title: Date: Notes: * Percentage weights must add up to 100%. Price must be weighted the heaviest. ** Evaluated on a scale of 1 to 5: 1=worst, 5=best. *** Weight x Raw Score

11 Centennial School District Page 10 of Evaluation and Selection Criteria The Centennial School District shall create a committee of individuals. They shall review and evaluate all proposals and, if appropriate, request a preliminary concept for the design and navigation of the district's website. Evaluation of responses will be based, in part, on the following criteria: Qualifications of respondent, including: Demonstrated competence and professional qualifications necessary for successfully performing the work required by the district as stated in the bid Recent experience in successfully performing similar services, and the backgrounds and experience of the specific individuals to be assigned to this project Experience in integrating online bill payments into website content, and experience in making a website interactive, user friendly, informative, and attractive to the website user Experience in content management website construction. Preference will be given to respondents who have developed successful websites for other school districts. Please list the URL of any website you have developed for said districts Demonstrated creativity in school district website development Commitment to work with the Centennial School District in addressing current and future needs with respect to website development, content, equipment and service requirements of district's website Perception that the vendor fully understands, will comply with, and will complete the work required by the district Value/Benefit of the Respondent's proposal to/for the district Completeness of responses to specific requirements of the bid Proposed approach in completing the work References Costs broken down by phase and type of work Extent to which the design concept reflects the objectives noted in this bid Evidence of Ability to Perform. Before the award of any contract, each respondent may be required to demonstrate to the satisfaction of the district, that it has the necessary facilities, ability, and resources to provide the services specified herein within the timeline required. The Centennial School District may make reasonable requests deemed necessary and proper to determine the

12 Centennial School District Page 11 of 18 scope-of-work, and the respondent shall furnish to the Centennial School District all information for this purpose. 22. Final Selection Following the review of the proposals, presentation and interviews, the district may further invite a firm(s) to formally meet with district representatives/project team prior to making a final determination to address additional inquiries by the district and to discuss and/or negotiate terms and conditions for a final contract. Factors that will determine the final selection will include the finalization of terms in regards to service agreements and costs. However, the district reserves the right to reject any or all quotations, waive any informality in this bid, and to accept or reject any items thereon. 23. Contract Commencement and Completion The selected firm will be required to enter into an Agreement for the project with the district. Any contract resulting from this bid shall not be effective unless, and until, approved by the district. Upon approval, the contract shall start within 30 days after the award of the contract. The completion date of the implementation shall be on or before July 1, The contract will be effective through June 30, Before the district executes a contract, the selected firm shall furnish the district a certificate evidencing Comprehensive Public Liability Insurance or General Liability Insurance with limits no less than $1,000,000 per occurrence. The district shall be named as additional insured. Certificate of Insurance must be accompanied by the applicable endorsements for the specific insurance policy. 24. Consultant as An Independent Contractor The selected firm will be required to adhere to Centennial School District Policy Employee Code of Ethics. Included in this Policy are the following statements: Section V - Improper Conduct B. Improper Use of Position. School District employees shall not use their authority, discretion, power and/or resources to attain personal or private gain or advantage for themselves or any other person Section VI. Conflicts of Interest School District employees shall not engage in conduct that constitutes a conflict of interest. This shall include, but not be limited to, misuse of authority or the use of any confidential information received through his/her employment. A. Financial Interest. A School District employee shall not engage, or have any interest, financial or otherwise, direct or indirect, in any business, transaction or professional entity which conflicts with or impairs the proper discharge of official duties as a District employee. B. Contracting/Procurement Decisions. A School District employee shall not participate in the decision to make any contract or purchase between the School District, including Student Activity Funds, and any business or entity in which the

13 Centennial School District Page 12 of 18 employee has a personal or financial interest. School District employees shall be deemed to have a financial conflict of interest in a decision if it is reasonably foreseeable that the decision will have a material financial effect on: 1. The employee s immediate family (spouse, domestic partner, parent, sibling, or child) distinguishable from its effect on the public generally; 2. Any business entity in which the employee or a member of the employee s immediate family has a direct or indirect investment or in which the employee or a member of the employee s family is a director, officer, partner, trustee, employee, or holds any position of management; 3. Any real property in which the employee or a member of the employee s immediate family has a direct or indirect interest; 4. Any source of income for the employee or the employee s immediate family. A School District employee who has a financial conflict of interest because of his/her relationship with a business must excuse himself/herself from any decision concerning that entity. Therefore, in order to be in compliance with this Policy, the selected vendor shall not have a business, financial, or any other type of relationship with any member of the Board of School Directors, district administration or anyone employed with Centennial School District so as to imply either in appearance or in fact that a conflict of interest may exist.

14 Centennial School District Page 13 of 18 WEBSITE CMS AND HOSTING SERVICES PRICING SHEET Bid Number Centennial School District January 24, 2014 Business Office, Administration Building 433 Centennial Road Warminster, PA We propose to furnish a hosted website CMS as per the specifications contained in the above referenced bid: Installation... $ Annual Cost (5 year term; July 1, 2014 through June 30, 2019)... $ Total Bid cost: (Installation and Annual Cost)... $ Total Annual Cost Subject to erate reimbursement... $ erate Spin Number Options (Please describe) $ $ A detailed bid proposal is attached Addendum(s) Received: No Yes (1 2 3 ) A Certified Check, Bank Check, or Bid Bond in the amount of $ is enclosed. The Non-Collusion Affidavit is signed and attached The agreement to comply with Section III of the Public School Code is signed and attached. Respondent Proposal or Reference # Special Instructions/exceptions:

15 Centennial School District Page 14 of 18 Are procurement cards (VISA) accepted for payment? YES or NO If procurement cards are accepted, are there any restrictions or conditions? Are ACH Payments accepted? YES or NO If ACH payments are accepted, are there any restrictions or conditions? Authorized Signature Print Name Firm Name Address City, State Zip Phone Number Fax Number Date

16 Centennial School District Page 15 of 18 ANTI-DISCRIMINATION CLAUSE (Section 755, Pennsylvania School Code) 1. In accordance with the provisions of the Pennsylvania School Code, the contractor agrees: a. That in the hiring of employees for the performance of work under this contract, or any subcontractor hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor of subcontractor, shall by reason of race, creed, color, discriminate against any citizen of the Commonwealth of Pennsylvania who is qualified and available to perform work to which the employment relates; b. That no Contractor, subcontractor, or any person acting on behalf, shall in any manner discriminate against or intimidate any employee hired for performance of work under this contract on account of race, creed, or color; c. That there may be deducted from the amount payable to the contractor under this contract, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated, in violation of the provisions of the contract; and, d. That this contract may be canceled or terminated by the school district, and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this portion of the contract. INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act. 73 P.S et seq.. governmental agencies may require Non-Collusion Affidavits to be submitted together with bids. 2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid. 3. Bid rigging and other efforts to restraint competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submissions of the bid. 4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an affidavit must be submitted separately on behalf of each party. 5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition. 6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

17 Centennial School District Page 16 of 18 Contract/Bid No. State of : :s.s. County of : NON-COLLUSION AFFIDAVIT I state that I am of (Title) (Name of Company) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers, I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: (1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder. (2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor the approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before the bid opening. (3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit an intentionally high or noncompetitive bid or other form of complementary bid. (4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with or inducement from, any firm or person to submit a complementary or other noncompetitive bid. (5), its affiliates, subsidiaries, (Name of my firm) officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: I state that understands and acknowledges (Name of my firm) that the above representations are material and important, and will be relied on by the Centennial School District when recommending for award the contract(s) for which this bid is submitted, I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Centennial School District of the true facts relating to the submission of bids for this contract. (Signature) Sworn to and subscribed before me this day of, 20 Notary Public My commission expirers on

18 Centennial School District Page 17 of 18 AGREEMENT BY VENDOR OR INDEPENDENT CONTRACTOR OF THE CENTENNIAL SCHOOL DISTRICT TO COMPLY WITH ACT 111 OF THE PUBLIC SCHOOL LAWS 1. This agreement is part of the agreement between the undersigned business person or entity and the Centennial School District, dated, for the sale of goods or the provision of services as an independent vendor or contractor in the nature of:, Bid/Quote No.. 2. The undersigned understands that after January 1, 1986 independent contractors and their employees hired after that date must comply with 111 of the School Code, which provides, among other things, that a CRIMINAL HISTORY INFORMATION RECORD SEARCH must be obtained for each employee who could come into contact with school children, showing that such employees have not been convicted of certain crimes. A copy of the law is available upon request. 3. It is agreed that the Centennial School District has no right of direct control over the hiring, retention, screening or assignment of employees, agents or officers of the undersigned, and further that the undersigned is responsible for compliance with this law. In addition, should any official or employee of the school be subject to any claim, proceedings, lawsuit, fine, civil penalty or other legal involvement arising from the neglect or failure of the undersigned, or its officers, agents or employees, to comply with said law, then the undersigned, as part of the consideration of doing business with the School District, hereby agrees to indemnify and hold harmless the District and all District employees for all losses, including costs of counsel and all expenses incident thereto. Dated: 20 By: (Seal) (Proprietor, Authorized Officer or Partner) (Corporate Seal, if applicable) Witness or Attest: Business Name and Address of Vendor/Independent Contractor