CITY OF GOLDEN, COLORADO Parks and Recreation Department

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1 CITY OF GOLDEN, COLORADO Parks and Recreation Department Accredited by the Commission for Accreditation of Park and Recreation Agencies Rod Tarullo, Parks & Recreation Director REQUEST FOR QUALIFICATIONS FROM GENERAL CONTRACTORS FOR THE ASTOR HOUSE STRUCTURAL STABILIZATION PROJECT August 8, 2013

2 INTRODUCTION The Astor House Museum, located at th Street in downtown Golden, was constructed in the 1860 s. In the 1890 s, an addition was constructed on the building s north side. Several alterations and repairs have been made over the last 150 years, including framing and mechanical repairs in the 1990 s. The building became the Astor House Museum in the 1970 s and is currently operated by Golden s Parks and Recreation Department. The project scope will generally address the following issues: Floor joists which are deflecting under the load of the upper floors of the building. Structural framing members resting on loose rock in the basement floor. Basement walls consisting of unretained near-vertical clayey soils; possibly replacing these with poured concrete basement walls. Minimal if any sitework will be required. SCHEDULE The City is currently in the process of finalizing architectural drawings for the work. The City plans on pre-qualifying no more than 5 general contractors, and the following are key dates in the process: 1

3 Aug 30, Qualification submittal deadline for contractors Aug 30, Final plans and scope of work completed by SDG, Inc. for City of Golden Sept 6, short list of qualified bidders finalized by the City. Distribute bid packets to these pre-qualified contractors. Sept 10, 2013-Site visit to Astor House for prequalified contractors. Sept 24, deadline to submit bids to City Oct 1, State Historic Fund grant submittal deadline In addition, the City intends to apply for a grant from the State Historical Fund to help fund part of the project costs; the timing of the grant process will drive the construction timeline and start date, likely to be sometime in early DESIRED SERVICES The General Contractor will participate in the project by accomplishing the following tasks: Preconstruction Activities 1. Solicitation and evaluation of pricing from subcontractors and material suppliers. 2. Preparation of a bid to construct the project. 3. Preparation of a construction schedule. Construction services. 1. Procurement of subcontractor services and materials. 2. Management and/or performance of construction activities in accordance with plans and specifications. 3. Periodically hold construction meetings and update the construction schedule. The following services will not be required of the general contractor, but will be provided by the City: 1. Architectural design services. 2. Structural engineering services. 3. Mechanical engineering services. 4. Electrical engineering services. 5. Civil/site engineering services 6. Geotechnical engineering services if required. 7. Materials testing services. 8. Asbestos assessment/abatement services 2

4 INSTRUCTIONS FOR THE STATEMENT OF QUALIFICATIONS I. PROCESS City staff will select no more than 5 General Contractors who will be invited to bid on the project once bid documents are completed. A site visit will not be part of this prequalification process; however, the 5 Contractors selected to continue through the process will be invited to a site visit as part of the bid process. II. INQUIRIES All inquiries relating to this Request for Qualifications (RFQ) shall be addressed via e- mail ONLY to Vince Auriemma at the following address: To maintain the integrity of the selection process, City staff cannot respond to phone or fax inquiries, and discourages prospective submitting firms from contacting City staff. To ensure consistency and accuracy in the exchange of information, all inquiries shall be submitted to Vince Auriemma via , and all responses will be provided via to all submitting firms who have provided an address when downloading this document from the City s website. To be given consideration, inquiries must be received no later than noon local time on August 19, 2013 to allow adequate time for response prior to the submittal due date. III. SUBMITTAL DEADLINE DATE AND LOCATION All Statements of Qualifications must be received by the Public Works Department, City of Golden, th Street, Golden, Colorado no later than 2:00 pm local time on August 30, Statements must be submitted in a sealed envelope plainly marked REQUEST FOR CONTRACTOR QUALIFICATIONS: Astor House Structural Stabilization Project, and addressed to the City Public Works Department. Statements that do not conform to the requirements contained in this RFQ will not be accepted. Late Statements will not be accepted under any circumstances, and any Statements so received shall be returned to the submitting firm unopened. In addition, Statements sent by electronic devices ( or fax) will not be accepted. Submitting firms will be expected to allow adequate time for delivery of their proposals either by airfreight, postal service, or other means. Submitting firms are solely responsible for the timely delivery of their Statements. The City of Golden reserves the right to reject any and all Statements of Qualifications, in part or in whole, and to award to the most responsive and responsible firm(s) as deemed in the best interest of the City; further, the right is reserved to waive any formalities or informalities contained in said Statements. All Statements and copies thereof are to be 3

5 prepared and submitted at the submitter s expense, and upon submittal to the City, will become a City record and therefore a public record. IV. PROPRIETARY INFORMATION All information included in any Statement of Qualifications that is of a proprietary nature must be clearly marked as such. The City of Golden shall be held harmless from any claims arising from the release of proprietary information not clearly designated as such by the submitting firm. In general, it is not acceptable to the City to mark information other than financial data and client lists proprietary without the Public Works Director s written authorization. Failure to adhere to this restriction could result in disqualification of the entire Statement. V. CONDITIONS OF STATEMENT SUBMITTAL A. All submitting firms shall comply with all conditions, requirements, and specifications contained in this RFQ; failure to do so is sufficient cause for the City to not consider the Statement of Qualifications. B. The Statement must be signed by a duly-authorized official of the submitting firm. C. No Statement will be accepted from any person, firm or corporation that is in arrears for any obligation to the City, or that otherwise may be deemed irresponsible or unresponsive by City staff or City Council. D. Only one Statement (and the required number of copies of same) will be accepted from any person, firm or corporation. E. Statements do not have to be bound in expensive binders and promotional material does not have to be included. F. All costs, including associated travel and expenses, incurred in the preparation of the Statement shall be borne solely by the submitting firm. G. The Golden Municipal Code and City Charter prohibit the City from entering into any contracts involving an amount in excess of one hundred dollars ($100) in which an elective or appointive officer or any member of the officer s family has any pecuniary interest, direct or indirect. Certain other restrictions may also apply to contracts in which an employee, member of a board or commission, city council member or member of same s family has an existing or pending financial or personal interest. Therefore, the submitting firm shall execute and submit the attached Exhibit 1, Acceptance of Conditions Statement. It must be signed by a duly-authorized official of the submitting firm, whose signature must be notarized. 4

6 H. The City will not return Statements, or other information supplied to the City by the submitting firms. After completion of the selection process, any material clearly marked as proprietary will be shredded by the City. VI. EVALUATION OF STATEMENTS OF QUALIFICATIONS All Statements of Qualifications will be evaluated by the applicable City staff. Staff will review the Statements and prepare a list of firms that will be invited to bid on the project. VII. GENERAL EVALUATION CRITERIA City staff will evaluate Statements on the basis of the following criteria: A. The relevant experience and resumes of the key personnel of the submitting firm s proposed project team, including the project manager, superintendent, estimator, field engineer as applicable. B. Previous experience of the submitting firm s proposed project team in working together on municipal projects of similar size, scope, and nature. The submitting firm must be able to demonstrate construction experience with at least three (3) similar projects for PUBLIC SECTOR clients in the last six years. C. The ability of the submitting firm to provide the construction services and competencies required by the City for a project of this scope. D. Results of reference checks and past performance for other clients. VIII. FORMAT OF THE STATEMENT OF QUALIFICATIONS A. The Statement of Qualifications shall contain all information as requested in this RFQ, and any additional information that the submitting firm deems necessary. The Statement shall be limited to a maximum of eight (8) 8.5 inch by 11 inch pages, in the form of 8 single-sided sheets or 4 double-sided sheets. The Statement may include appendices. However, submitting firms should not assume that the appendices, other than the Acceptance of Conditions Statement and resumes, will be read. One hardcopy original and one electronic copy of the Statement in pdf format shall be provided by the submitting firm. B. The Statement must be accompanied by a cover letter, bound with the Statement, stating the name, address and telephone number of the submitting firm, and bearing the signature of the person having the authority to make the Statement for the firm and the authority to enter into a formal contract with the City. A 5

7 statement regarding the contractor s ability to be bonded for at least $500,000 should be included. (Maximum of 1 page in length, but does not count toward the 8-page limit.) C. The Statement must describe the relevant experience of the key personnel of the submitting firm. (Counts toward the 8-page limit, except that resumes of key personnel placed in an Appendix do not count toward the limit.) D. Letters of recommendation from previous clients may be included. (Does not count toward the 8-page limit.) E. The Statement must include a list of at least three (3) references for similar projects in which similar services have been provided. Provide contact names, addresses, telephone numbers, and a brief description, including the location and approximate cost, of each project. (Counts toward the 8-page limit.) F. The Statement must clearly demonstrate that the firm has previous experience in the renovation, stabilization, and/or repair of historic structures. (Counts toward the 8-page limit.) G. The Statement should include any other information deemed necessary by the submitting firm. (Counts toward the 8-page limit.) H. The Statement must include a brief response to the following question: Why is it in the City s best interest to invite (the submitting firm) to bid on its Astor House project? (Counts toward the 8-page limit.) I. The Statement must include a fully-completed Contractor s Qualifications Statement, which is attached hereto, and said Contractor s Qualification Statement must be placed in the appendix (does not count toward 8-page limit) J. The Statement must include the fully executed Acceptance of Conditions Statement. (This shall be in an Appendix, and does not count toward the 8-page limit.) The City of Golden appreciates the interest of submitting firms in this project and looks forward to receiving their Statements of Qualifications. 6

8 CITY OF GOLDEN, COLORADO Request for Qualifications from Contractors for the Astor House Structural Stabilization Project August 8, 2013 EXHIBIT 1 ACCEPTANCE OF CONDITIONS STATEMENT No City Council member, member of a Board or Commission, Municipal Judge, City Manager, City Attorney, or employee of the City of Golden or any such person s spouse, child, parent, brother, sister, dependent or person assuming a relationship being the substantial equivalent of the above, has an existing or pending, direct or indirect, financial, pecuniary, or personal interest in the submitting firm or this Request for Qualifications, except as follows: I/we hereby agree to all instructions, terms and conditions, and specifications contained in this request for Qualifications. I acknowledge receipt of the following addenda: Submitting Firm: Address: Telephone & Fax Numbers: Submitted By: (Signature) Title: Date: Attest: My Commission Expires: [End of Request for Qualifications] 7

9 BIDDERS QUALIFICATION STATEMENT (updated October 2006) The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter. Submitted To: City of Golden, Colorado Project name: ASTOR HOUSE STRUCTURAL STABILIZATION PROJECT Corporation Submitted By: Name: Partnership Address: Individual Joint Venture Principal Office: Other (Note: Attach separate sheets as required) 1. How many years has your organization been in business as a General Contractor? 2. How many years has your organization been in business under its present business name? 3. If a Corporation, answer the following: 4. If a Partnership, answer the following: Date of Incorporation: Date of Organization: State of Incorporation: Type of Partnership: President: (General/Limited/Association) Vice President (s): Name and address of all Partners: Secretary: Treasurer: 5. If other than a Corporation or Partnership, describe Organization and name Principals:

10 6. What percent of the work do you normally perform with your own forces? List trades: 7. Have you ever failed to complete any work awarded to you? If so, indicate when, where, and why: 8. Has any Officer or Partner of your Organization ever been an Officer or Partner of another Organization that failed to complete a construction contract? If so, state circumstances: 9. List major construction projects, similar to this one you are bidding on, your Organization has completed in the past five years: Contract Contract Percent Scheduled Project Name Owner Amount Date Complete Completion

11 10. List major construction projects your organization has completed FOR PUBLIC AGENCIES in the past five years: Contract Date Date Percent With Project Name Owner Amount Awarded Completed Own Forces 11. List the construction experience of the principal individuals in your Organization: Within Your Organization Construction Present Position & Dollar Volume Previous Position & Individual s Name Experience-Years Years Experience Responsibility Years Experience 12. List states and categories in which your Organization is legally qualified to do business: 13. Bank References: 14. Trade References:

12 14. Has your company ever been cited by OSHA? Yes No If yes, has your company been cited by OSHA for one or more Serious violations within the past three (3) years? Yes No If yes, please identify the number of Serious citations, when they occurred, and nature of the violation(s): 15. Safety Program A. A copy of all written safety programs developed by the Contractor which apply to the intended scope of work on this project may be required to be submitted to the City. B. A copy of all written training records or similar documentation that key Contractor personnel intended for project staffing have received training and education on the safe performance of their work must be attached. C. If this project involves impeding or interfering with traffic on public thoroughfares in any way in performance of the work, identify a qualified employee who will act as Traffic Control Supervisor here:. By signing this form, you certify that the named employee is responsible for all temporary traffic control measures, including device selection, setup, placement, and maintenance. This effort can be contracted out to a recognized and qualified Traffic Control Supervisor. By signing this form below, you certify that ALL TRAFFIC CONTROL MUST ADHERE TO REQUIREMENTS OF THE MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES. D. Contractor shall require its employees on this jobsite to use appropriate hearing protection devices when noise exposures equal or exceed OSHA PEL, such as when operating heavy equipment. Initial here. E. Contractor shall require its employees to use all Personal Protective Equipment (PPE) such as safety glasses, high visibility garments, etc. as necessary to safely perform their work. Initial here.

13 F. Contractor shall have adequate numbers of first aid kits and functional fire extinguishers (fire extinguisher inspections must be documented and current) on site in accordance with OSHA and NFPA requirements. Initial here. G. Contractor should maintain operator s manuals in the cab of all heavy equipment used on the site, as recommended by equipment manufacturers. H. Contractor must maintain MSDSs for all hazardous materials used and make them available at the project site. I. Contractor understands that by requiring this information, the City of Golden is only performing its due diligence with regard to Contractor qualifications. The City of Golden is NOT evaluating or passing judgment concerning the efficacy or effectiveness of Contractor-submitted written safety programs or training records. Initial here. 16. Name of Bonding and Insurance Companies and Name and Address of Agents: Max, Bonding Capacity: 17. The undersigned agrees to furnish, upon request by the Owner, within 24 hours after the Bid Opening, a current Statement of Financial Conditions, including Contractor s latest regular dated financial statement or balance sheet, which must contain the following items: Current Assets: (Cash, joint venture accounts, accounts receivable, notes receivable, accrued interest on notes, deposits, and materials and prepaid expenses), net fixed assets and other assets. Current Liabilities: (Accounts payable, notes payable, accrued interest on notes, provision for income taxes, advances received from owners, accrued salaried, accrued payroll taxes), other liabilities, and capital stock, authorized and outstanding shares par values, earned surplus). Date of statement or balance sheet: Name of firm preparing statement: By: (Agent and Capacity) 18. Dated at this day of, 20.

14 Name of Organization: By: Title: 19. Notarization: State of County of M being duly sworn deposes and says that he (she) is the of Contractor(s) and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn before me this day of 20, Notary Public: My Commission Expires:

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