GREEK LIFE. Greek Organization Enrichment Fund (GOEF) APPLICATION. Application Process

Transcription

1 Office Use Only: Date Received GREEK LIFE Greek Organization Enrichment Fund (GOEF) APPLICATION Applicants: Please complete the General Information section, Event Information section, and Financial Information section. Additionally, please attach a detailed travel/program budget to outline all projected expenditures. Submit your completed application to the Greek Life Office Rm 472, Student Union. Application must be submitted at least 6 weeks prior to the travel/program scheduled, and at least fourteen (14) days before your organization wishes to appear before the committee. For questions in filling out this application, please contact Allison Salamack (greeks@lsu.edu). Application Process 1. Upon completion of the application, please review the Application Checklist to make sure all sections have been adequately filled out. 2. A Greek Life Staff member reviews the application for details and further questions. 3. The GOEF Allocation Committee will review the application with those requesting the funds. Students should be prepared to respond to the following questions to the committee. (The committee meets every 2 nd Tuesday of the month.) + When and where will the trip/event take place? + Why are you traveling to this event? / Hosting this event? + How will this trip/event benefit your organization/you? + Does your organization hold any fundraising events? If so, were any held to contribute to this trip/event? Why or why not? + If you are not awarded funding, how will you carry out your plans? 4. GOEF Committee votes and organization is notified.

2 General Information: Please indicate what the funding s intended use is: Check all that apply. Programming Travel Organization/Student Name of Organization/Student: Number of Active/New Members in the Organization: Traveler Information Traveler 1: LSU E- mail Address: Phone Number: Signature: Date: Traveler 2: LSU E- mail Address: Phone Number: Signature: Date: *For events with more than 2 travelers, please attach a list of additional travelers in the above format. President s Approval of Application Printed Name: Signature: Date: Advisor Approval of Application Printed Name: Signature: Date: 2

3 _ July 20, 2016 Event Information: Fill out Travel and/or Programming section of this form as it corresponds with the funding requests. For Travel (if not applicable, please leave section blank) Name of Event: Location of Event: Hotel or Conference Center hosting the event Dates of Travel: Purpose for Attendance: Minimum number of students required to attend: Number of students attending: Number of students eligible to attend: *If flying, which is the preferred airport: Baton Rouge *Preference does not indicate certainty of that airport. New Orleans For Programming/Other Events (if not applicable, please leave section blank) Name of Event/Program/Other: Date of Event: Time of Event: Location: Approximate Attendance: Previous Year s Attendance: (if applicable) 3

4 L O U I S I A N A S T A T E U N I V E R S I T Y Request for Trip Travel/Activity Insurance Coverage Financial Information: 1. Registration Deadlines: Early Registration price per person Early Registration Deadline Registration price per person Registration Deadline 2.Requested Funding for Travel /Programming/Event/Other: Expense details: Estimates Multiply Per Person/ Total Cost Per Person Vehicle As necessary Driving: Flying: Speaker Fee: Other Costs: Total 3. Has this organization/student been previously funded by Greek Organization Enrichment Fund? If yes, when and for how much? *As a reminder, please attach a detailed program/event budget with all outlined projected expenditures for committee consideration. 4. Do the members of this organization pay dues? If yes, how much and how often? 5. What other fundraising has your organization done to contribute financially: to this trip/program/event/other? 4

5 Date: Contact Person: Department Making Request: Campus Phone Number: Campus Address: Name of Group/Organization: Destination of Travel: Mode of Travel: Date of Departure: Date of Return: Total Number of Persons Insured: Number of Days Involved in Trip or Activity: For Office Use Only: Total Amount: $ IT # Account # DEPARTMENT HEAD/CHAIRMAN DEAN/DIRECTO Forward to: Office of Public Safety & Risk Management Suite 124 University Public Safety Building Phone: Fax: uuurequest MUST BE RECEIVED BEFORE TRIP/ACTIVITY DATEuuu Use this Application Checklist to make sure all parts of the application have been completed adequately BEFORE submitting this application. 5

6 APPLICATION CHECKLIST This checklist is a guide for your reference to make sure you have completed the application entirely. An incomplete application that is submitted will result in a delayed processing time. Put an x or check for each completed section. General Information Section: Organization Information: Student Representative Information: Advisor Approval: Event Information Section: Travel: or Programming: Name/Date/Time of Event: Event Registration Deadlines: Location: Approximate Attendance: Previous Year Attendance (if applicable): Financial Information Section: Total amount requested: Previously funded by SG (if applicable): Organization Dues/Fundraising activities: ATTACHED A DETAILED BUDGET OF EPENSES: ATTACHED A DETAILED BUDGET OF HOW YOU WILL SPEND THE AMOUNT OF FUNDS REQUESTED: Greek Organization Enrichment Fund Post-Event Reflection 6

7 Applicants receiving funds must complete and turn in the Post-Event Reflection worksheet to the Collaborative Learning Space (Student Union 457) no later than two weeks after the event. This must be completed to be considered for future funding. For questions regarding this document please contact Jacob Butterfield Student Names: Organization: Event Attended: Dates of Attendance: Please answer questions in complete sentences with supporting details, evidence and examples. 1. Why did you attend this event? Required by National Organization Personal Interest 2. How will the information you learned be applied to your organization, or campus community? 3. List 3 things that you are going to implement in your chapter as a result of attending this event: 4. How did this event enhance your vision and purpose as an organization? 5. How will this event accomplish leadership development for you as a member of your organization? 6. What did you learn about yourself as a result of this event? 7