OPEN CFP: GUIDE TO HOUSING FIRST PROJECT APPLICATIONS

Transcription

1 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HOMELESSNESS PARTNERING STRATEGY (HPS) OPEN CFP: TO HOUSING FIRST PROJECT S 7/25/ PAGE 1

2 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST 2016 Open CFP: Guide to Housing First Project Applications Each of the four application types features a specific application form. This Application Guide is specifically for Housing First project proposals and the related forms: Housing First Application Form 2A and Housing First Application Form 2B.1. Table of Contents HF 1. Housing First Call for Proposals Summary 3 HF 2. Eligible priorities and activities 6 HF2.1 Client Intake & Assessment: 6 HF2.2 Connecting to and Maintaining Permanent Housing: 6 HF2.3 Accessing Services through case management: 8 HF2.4 Data, Tracking & Monitoring: 9 HF 3. Definitions 10 HF 4. Eligible Costs 13 HF 5. Ineligible Project Activities and Costs 21 HF 6. Guide To Housing First Application Forms 23 HF 6.1 Form 2A Section 2.1 Lead Applicant Organization Information 23 HF 6.2 Form 2A Section 2.2 Business Information 24 HF 6.3 Form 2A Section 2.3 Accounting, Insurance, Debts, Lobbying and Public Service Employee Involvement 25 HF 6.4 Form 2A Section 2.4 Legal Signing Officers 26 HF 6.5 Form 2A Section 2.5 General Housing First Project Information 27 HF 6.6 Form 2A Section 2.6 Profile Of Intended Client Populations Served 28 HF 6.7 Form 2A Section 2.7 Project Logic 30 HF 6.8 Form 2A Section 2.8 Project Narrative 31 HF 6.9 Form 2A Section 2.9 Applicant Qualifications & Sustainbility Plan 32 HF 6.10 Form 2A Section 2.10 Matching Contribution and Partnership Summary 35 HF 6.11 Form 2A Section 2.13 Declaration 36 HF 6.12 Form 2B.1 Housing First Project Budget Negotiation Notes 37 HF 6.13 Declaration 39 HF 6.14 Appendix A Submission Checklist 40 HF 7. Considerations for Housing First Project Applicants 41 HF 7.1 Further Explanation of Eligible Activities 41 HF 8. Proposal Evaluation Criteria 43 PAGE 2

3 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 1. Housing First Call for Proposals Summary Funding Objective: Eligible HPS Community Plan Priorities: Eligible Activities: Intended Beneficiaries of Activities: Eligible Project Implementation Period: To implement the approved 2019 Homelessness Partnering Strategy Community Plan for the Metro Vancouver region. (See HPS CFP General Guide I & II and below for applicable priorities and activities) To reduce homelessness through a Housing First (HF) approach. The Housing First model includes both housing and access to supports, primarily for chronically and episodically homeless individuals. The services provided are offered through an integrated approach and are interdependent. Generally, the approach will be to ensure that Housing First clients have access to all the existing services required. Client intake and assessment (required) Connecting to and maintaining permanent housing Accessing services through case management Tracking Housing First clients (required) chronically homeless individuals episodically homeless individuals individuals exiting institutions that have a history of chronic and episodic homelessness and cannot identify a fixed address upon their release. (See Call for Proposals HPS CFP General Guide II: Eligible Populations, Communities, and Program Definitions) JANUARY 1, 2015 SEPTEMBER 30, 2016 Maximum Funds Available: Jan Mar 2015 Approximately $ 750,000 Apr Mar 2016 Approximately $ 4.1 M Apr Sept 2016 Approximately $ 2.0 M Continues on next page PAGE 3

4 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Eligible Applicant Organizations: Other Eligible Factors: Joint Submissions Deadline for Applications: Further information: Individuals; Not-for-profit organizations; For-profit organizations; * Municipalities; Aboriginal organizations; Public health and educational institutions; and Provincial and territorial governments and their entities, including institutions, agencies and Crown Corporations *Conditions apply. See section 3.2 of the HPS Terms and Conditions. Must outline measures to address any anticipated barriers to aligning with a Housing First approach by April Joint submissions, partnerships and coalitions are encouraged and if awarded funding, require that a single party take responsibility for the contractual relationship with the GVRD- CE as set out in the Contribution Agreement. This arrangement must be defined in the Application Form and supported with partnership letters. 4:00 pm September 5, (See HPS CFP General Guide I and below for submission requirements) Application Guide attached and information session for each funding category offered from August 11 - August 22. Register at HPSCE-MV@metrovancouver.org. Details below. PLEASE NOTE: The HPS eligible priorities are organized into four application categories: This guide is specific to the Housing First Projects HPS application category. For Application Forms and Guides for other HPS-eligible activities, visit Housing First toolkits available at PAGE 4

5 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST PLEASE NOTE: while HPS Housing First approach and the Housing First Tool kit Housing First approach are the same, only some activities of the Housing First model are eligible for HPS funds. See Figure 1 Layers of the Housing First Approach. The philosophy and program models and team interventions are the same. However clinical services, ACT and long term housing supports are not eligible under HPS. Figure 1 LAYERS OF THE HOUSING FIRST APPROACH To build organizational capacity to implement the Housing First program model and interpret the Housing First philosophy, local Housing First Introductory Workshops Available. Dates and registration information available at Information regarding Housing First fidelity assessments and other Housing First resources are available at Pages/HPSResources.aspx. STRONGLY RECOMMENDED REGISTRATION REQUIRED by August 1 st CFP INFORMATION SESSIONS (BY FUNDING CATEGORY) Information sessions for each application category will be offered August 11 22,. It is strongly recommended that prospective applicants attend the information session of their specific funding category or categories. Registration required by August 1. To register, please write to HPSCE-MV@metrovancouver.org with HPS CFP Info Session Registration in the subject line with the application area(s) you are interested in, your name, organization and the number of people who will attend. Full list of dates and application categories available at Housing First Projects *Information Session Registration: Subject Line: Queries contact: Electronic Submission of Application: Subject Line: HPSCE-MV@metrovancouver.org HPS Housing First information HPSHF_@vancity.com HPSHF_@vancity.com HPS HF application submission *REGISTRATION REQUIRED by August 1 st. PAGE 5

6 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 2. Eligible priorities and activities This application type is specific to the HPS Community Plan priority: To reduce homelessness through a Housing First (HF) approach. The Housing First model includes both housing and access to supports, primarily for chronically and episodically homeless individuals. The services provided are offered through an integrated approach and are interdependent. Generally, the approach will be to ensure that Housing First clients have access to all the existing services required. The service activities under this priority aim to prioritize chronically and episodically homeless clients for services delivered under a Housing First approach. This means that HPS Housing First funded agencies must comply with the five principles of Housing First: 1. Immediate access to permanent housing with no housing readiness requirements 2. Consumer choice and self-determination* 3. Recovery orientation 4. Individualized and client-driven supports 5. Social and community integration *HF clients must be willing to make permanent housing or housing that is not time-limited their goal, and allow regular visits by support staff, as often as weekly visits, to be eligible for HPSfunded Housing First services. These principles of service may be achieved through collaboration with the region s housing portfolio managers, medical service providers, and integrated through case managers. Eligible activities are limited to the following: HF2.1 Client Intake & Assessment: Eligible activities: a. Client identification, intake and assessment, focussing on the chronically and episodically homeless populations. (required of all HPS HF-funded project) HF2.2 Connecting to and Maintaining Permanent Housing: This requires communities to establish housing teams that implement the following activities: a. Facilitate access to housing, which includes the following: Determining client s preferences and needs for housing and type of supports; Securing housing for clients by working with private and public local real estate, landlord associations, etc. to identify available housing units; and PAGE 6

7 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Providing time-limited emergency housing funding for Housing First clients who have expended their first and last month s rent provision under social assistance and other programs, including utility payments and emergency one-time rental deposits. See HPS Program Definitions General Guide II. Emergency housing funding is defined as reasonable funding to help a client pay rent and cover housing costs for up to four months while awaiting connection to long-term provincial supports. It includes one-time costs of Emergency one-time rental deposits and utilities payment made to the property owner or utility companies (these payments are not to be disbursed directly to individuals). At the end of the period, client must be connected to long-term housing through provincial supports. Clients ineligible for provincial supports, not connected to long term provincial supports, or chose housing other than permanent housing would not be served by this cost category. HPS Contribution Agreement holders who incur costs for provision of Emergency Housing Funding where clients are not connected to long term provincial supports as outlined above, will not be reimbursed by HPS as it is an ineligible use of Emergency Housing Funding. Client may not be employed, currently supported by the provincial system, may not receive emergency housing funding for longer than four months, and must be connected to long term provincial supports resulting in permanent housing at the end of receiving emergency housing funding. This is in part due to HPS terms and conditions where HPS funds may not result in an increase in homelessness. Access to short-term interim housing for Housing First clients (individuals who are chronically and episodically homeless) until permanent housing is secured (i.e. activities related to identifying interim housing and placement services). See HPS Program Definitions in General Guide II for definitions, and section HF 7 Considerations for Housing First Project Applicants Prevention of homelessness is also not an eligible use of this activity in a Housing First program. b. Set-up apartments clients (one-time costs of insurance, security deposit, damage deposit, first and last month s rent, basic groceries and supplies at move-in, etc.) Where ministry social assistance or other programs offer clients first and last month s rent or damage deposits, the ministry or other funding should be exhausted first before HPS funding is used for these purposes. PAGE 7

8 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST c. Furnish apartments for HF clients (furniture, dishes, etc.) d. Repair damages caused by HF clients e. Provide Landlord-tenant services: Building and maintaining relationships with landlords; and Providing landlord mediation and training on roles and responsibilities of tenants and landlords f. Re-housing (where required) HF2.3 Accessing Services through case management: Eligible activities: a. Coordination of a case management team b. Coordination on an ACT team (for example, to coordinate referrals or communication with ACT teams. May not be a direct staff of an ACT team) c. Connecting Housing First clients to clinical services, health services, treatment services and an Assertive Community Treatment (ACT) team through case management (Note: direct provision of health or medical services or medical components of ACT and ICM are ineligible) d. Housing support or tenancy expertise including as part of an ICM team. e. Peer support worker to help clients to empower themselves in addressing health issues and progress towards self-sufficiency, including as part of ICM team f. Working with clients to set goals & monitoring progress towards those goals g. Support services to improve the self-sufficiency of chronically and episodically homeless individuals in the Housing First program, or, individuals already permanently housed through a Housing First program with a history of chronic and episodic homelessness (either during the current HPS funding cycle or previously), through individualized service. This includes: Culturally relevant responses to help Aboriginal clients Connecting clients to education Connecting clients to income supports Connecting clients to employment (pre-employment support and bridging to labour market) Life skills development/basic skills training (e.g. budgeting, cooking, etc,) Supports to improve clients social integration PAGE 8

9 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF2.4 Data, Tracking & Monitoring: Eligible activities: a. Tracking HF Clients served by the proposed activities at the project level to fulfill funding reporting requirements (required of all HPS HF-funded project) PLEASE NOTE: Housing First Readiness activities fall under the Regional Initiatives category. Visit and follow the related links for the Regional Initiatives Guide and Application Forms to propose Housing First Readiness activities. To comply with the Housing First service approach and be eligible for Housing First funds, applicants must demonstrate their capacity to navigate the system of health care and other supports to ensure clients are able to pursue all services that they may require. To support agencies to better interpret the five core principles for operationalizing the approach, Housing First Readiness workshops will be implemented in parallel with the CFP timeline, offering interested applicants opportunities to assess organizational needs and eligibility in successfully implementing Housing First. Further information regarding dates and registration is available here: For those awarded HPS Housing First funding, agencies will have access to training and support on client prioritization and tracking protocols, client case management and reporting software installation and training to strengthen alignment with the Housing First approach. To pass the screening stage of Housing First proposals, applicants must meet the requirements of serving clients under a Housing First approach, and present an analysis and timeline to address any organizational challenges (for example, value alignment and staff responsibilities) in order to fully implement this approach as of March 31, All applications will be subject to CAB review and CE due diligence prior to funding decisions. To apply for funds to implement Housing First support services, eligible and prospective applicants are strongly encouraged to register for the appropriate information session held between the August 11 - August 22 at HPSCE-MV@metrovancouver.org. Eligible and prospective applicants are also encouraged to register and attend the Housing First Readiness workshops as per the details provided above. Applicants must download the HPS Housing First Support Services Application Forms, General Guides I & II and links to resources on the Housing First approach are available here: PAGE 9

10 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Organizations awarded HPS funds will be required to report on the indicators listed in Section 2.7 Project Logic of the Housing First Application Form 2A through Homeless Individuals and Families Information System (HIFIS). Agreement holders will be assisted with installation and/or set up where required. HF 3. Definitions Some definitions are provided below; however this is not a comprehensive list of all pertinent definitions for the HPS Housing First criteria. Full HPS definitions are available at in the HPS CFP General Guide II: Eligible Populations, Communities, and Program Definitions. Case Management Case management is an essential component to deliver Housing First services. The model used may vary by community to meet the local context, and follow Housing First service delivery models, such as Intensive Case Management (ICM) and Assertive Community Treatment (ACT). Services coordinated through case management can also be provided based on for each client s presenting issues, with more intensive support required during periods of crisis or instability, and with less support when the client is feeling better. Through regular contact with Housing First clients, case management aims to ensure the client has all the supports necessary to maintain housing stability and move towards self-sufficiency. Case management ensures that the proper services are being offered to clients including outreach, referrals to employment supports and existing mental health or addictions support services. Case management also facilitates the tracking and measurement of client outcomes. Where possible, communities will be strongly encouraged to use the new case management module in the Homeless Individuals and Families Information System (HIFIS). Congregate Housing Housing where all residents in the facility are Housing First clients, and where there is no mixed use with non-housing First clients or individuals who are not homeless. Support services accessed by the clients are usually located in the congregate housing. Clients also have full tenancy rights and responsibilities. Emergency Housing Funding Reasonable, one-time funding used to help a Housing First client cover housing costs for up to four months while they await connection to available rent supplements from provincial, territorial or municipal programs (where locally available). The objective is to transition clients to a sustainable solution for the long-term, including integration into the provincial or municipal system of supports and ultimately self-sufficiency, not to create a new emergency housing funding program, new rent subsidy or new rent supplement program. Clients are expected to contribute up to 30% of their income towards their rent. As Housing First programs must be sustainable and aim to have clients transition to self-sufficiency or continue to be supported by provincial, territorial or municipal programs, emergency housing funding should not be more than provincial, or territorial or municipal programs would normally support. PAGE 10

11 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST In the Metro Vancouver region, Emergency Housing Funding for Housing First programs may be proposed for chronically and episodically homeless clients only if they will be connected to provincial Person with Disability benefits, or housing subsidies (where available), within four months of the start of receiving the Emergency Housing Funding. HPS Contribution Agreement holders who incur costs for provision of Emergency Housing Funding where clients are not connected to long term provincial supports as outlined above, will not be reimbursed by HPS as it is an ineligible use of Emergency Housing Funding (further details in the Housing First Application Guide available at Prevention of homelessness is also not an eligible use of this activity in a Housing First program. Housing First An approach that focuses on moving people who are experiencing homelessness as rapidly as possible from the street or emergency shelters into permanent housing with supports that vary according to client need. The supports are provided by a case management team and/or a case manager that serves as a main point of contact for the client from assessment to follow-up. The focus is primarily on the chronically and episodically homeless. Housing with Supports These activities involve: Identifying permanent housing with supports for clients and working with them to secure permanent housing, with the expectation of a coordinated intake management system in place. Housing services staff would work with landlords to identify units, show possible units to clients, negotiate leases and follow-up with clients through regular visits to ensure that housing is maintained. Supports to ensure that those who benefit from Housing First remain permanently housed. These include: facilitating landlord-tenant relationships; offering training in life skills related to maintaining a stable home (e.g. cooking, household maintenance, health and financial literacy); bridging supports (e.g. short-term assistance with rent subsidies); and providing assistance with furnishing the apartment, utilities, first and last month s rent, security or damage deposits, cleaning, necessary repairs, and insurance. It would also include re-housing clients who may not be successful in maintaining their housing. PLEASE NOTE: regular cleaning and general maintenance of client housing is not an HPS-eligible expense. Intensive Case Management (ICM) Intensive Case Management (ICM) is a case management approach in which case workers, working alone or in teams, link individual clients to mainstream housing, clinical, and other supports. Its main aim is to help clients identify choices that encourage housing stability and ultimately self-sufficiency and social integration. ICM has the following characteristics: PAGE 11

12 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST One-on-one case manager to client relationship. The case manager brokers access to mainstream services that the client identifies as needed to attain his or her goals. The case manager often accompanies clients to meetings and appointments in support of their goals and needs. Case managers are generally available on a regular schedule; caseloads are often shared to assure coverage of 7 days per week and 12 hours a day. The staff to client ratio is generally 1 case manager per 20 clients. The duration of the service is determined by the needs of the client, with the goal of transitioning to mainstream services as soon as possible Interim Housing Temporary housing facilities that generally allow for a longer length of stay than emergency housing facilities (3-4 months). The purpose of this housing option is to afford Housing First clients a stable place to live while they are looking for permanent housing. Unlike transitional housing, it is not intended to help prepare the client to be ready for self-sufficiency. It is intended to be used in exceptional circumstances, for example, when a community faces very low vacancy rates combined with high rental rates. Interim housing can be used with Housing First clients on a temporary basis (maximum 3-4 months) while permanent housing is being secured. Permanent Housing Housing that is long-term. Includes a house, apartment or room (including social housing) that a family or individual has tenant rights and responsibilities. People who live in permanent housing may return to their housing whenever they wish. Individuals living in permanent housing may receive support in the form of case management or outreach services, but their housing is not dependent on participating in these services. Permanent Supportive Housing Housing that includes supports and services, and where there is no maximum length of stay. Clients in these facilities have tenancy rights. The support services are linked to the housing itself and are incorporated into the operations of the housing. Staff members usually work in the facility to provide support to residents. Services depend on clients needs and are provided to help residents maintain independence and stability to promote social integration. Permanent supportive housing may either be provided in scattered-site housing or congregated in one location. Permanent supportive housing is an appropriate intervention for Housing First clients. Affordable housing is not eligible for HPS funds. The following are the key differences between permanent supportive housing and affordable housing: Supports: Permanent supportive housing is a facility that has support services delivered and/or located in the facility. These supports are necessary for some clients to remain housed and not fall back into homelessness. On the other hand, affordable housing is not connected to supports. PAGE 12

13 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Clients: In general, permanent supportive housing facilities are designed for homeless clients (i.e. who have stayed in emergency shelters, lived on the street or places unfit for human habitation). Affordable housing is designed for a larger population to address issues related to low income and the relative high cost of housing. Therefore, clients in affordable housing are not only homeless, but also from groups who are not homeless, such as individuals living with low-income. Priority of access: As permanent supportive housing is designed for homeless clients, homeless people are prioritized for access to permanent supportive housing, but they are not systematically prioritized for affordable housing. Scattered Site Housing Housing that is in the public or private rental markets throughout the community for Housing First clients. Housing First clients share the rental apartment buildings with other individuals who are not homeless. In scattered site housing, the physical location of the support services accessed by the clients is separated from the clients residence. Sustainability All activities proposed for HPS funds must demonstrate that their activities are sustainable. HPS considers projects sustainable when either the project activities or benefits achieved as a result of the project activities continue after the HPS funding has ended. Within Housing First, sustainability occurs at the client and program levels. Sustainability for clients means ensuring that Housing First clients have successfully moved to mainstream or other services not funded by HPS or that there are plans in place to transition all existing HPS Housing First clients to services that will continue after the HPS funding has ended. Sustainability at the Housing First program level means working with partners and other funders to ensure that the programs are sustainable in the long term. Further details provided in Form 2A Applicant Qualifications & Sustainability Plan in section HF 6 Guide to Housing First Application Forms. HF 4. Eligible Costs The only Housing First costs or expenditures that will be considered during this call for proposals are those eligible under HPS for delivering services aligned with the Housing First approach, serve the HPS Housing First client types, serve Housing First clients who chose to be connected to permanent housing at intake, and are directly delivering outcomes of the eligible activities above (or enable outcomes through provision of administrative support for the eligible activities above). All proposed costs must directly deliver outcomes of one or more of the eligible activities selected in Form 2A Section 2.7 Project Logic. Breakdown and details of each cost must be presented in the Housing First Form 2B.1. Instructions are provided below and in the Form 2B.1. HPS funds may be proposed for the costs listed below. PLEASE NOTE, some limitations apply under the specific funding categories. The following expenditures may be proposed under these two broad cost categories: PAGE 13

14 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST 1. Direct Project Costs costs connected directly with project activities 2. Administrative Costs costs that support the delivery of project activities 1. Direct Project Costs Costs and related fees necessary to deliver the project outcomes. Administrative costs that would be necessary but not directly delivering the project outcomes may be listed under category 2: Administrative Project costs. This eligible cost is sub-divided into the five categories: 1A Staff Wages/Salaries includes wages and salaries paid to direct project staff directly delivering project outcomes. In addition, Mandatory Employment Related Costs (MERCs) can be included. MERCs refer to payments an employer is required by law to make in respect of its employees such as EI and CPP/QPP premiums, workers compensation premiums, vacation pay and Employer Health Tax. Benefits refer to payments an employer is required to make in respect of its employees by virtue of company policy or a collective agreement. Examples of Benefits include contributions to a group pension plan or premiums towards a group insurance plan. The maximum amount allowable for MERCs and Benefits per employee is 22.5% of the total salary. Requests for increases are reviewed on a case by case basis. 1B Client-Specific Costs from client participation in a proposed project (funds received cannot be re-distributed to clients); a. Emergency Housing Funding (Housing First only, under certain conditions): See HPS Program Definitions General Guide II. Reasonable funding to help a client pay rent and cover housing costs for up to four months while awaiting connection to long-term provincial supports. One-time costs of Emergency one-time rental deposits and utilities payments made to the property owner or utility companies (these payments are not to be disbursed directly to individuals); Subject to limitations: at the end of the period, client must be connected to long-term housing through provincial supports. Clients ineligible for provincial supports, not connected to long term provincial supports, or chose housing other than permanent housing would not be served by this cost category. HPS Contribution Agreement holders who incur costs for provision of Emergency Housing Funding where clients are not connected to long term provincial supports as outlined above, will not be reimbursed by HPS as it is an ineligible use of Emergency Housing Funding. Prevention of homelessness is also not an eligible use of this activity in a Housing First program. b. Training: Participant fees for attending external general skill-building, preemployment support and self-sufficiency related training in support of clients to achieve project outcomes (training not delivered by the applicant). For PAGE 14

15 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST example, participant fees for life skills development training, participant fees for session on healthy relationships, effective communications, parenting skills, anger management, etc. c. Materials and supplies: Materials, supplies, books and testing materials to be used by clients and/or for clients in achieving project outcomes. Example, items that would be provided to or used by clients through HPS funded programs, courses, skill development, pre-employment sessions, etc. While this may still include food supplies, laundry supplies, cleaning supplies, personal or household items, clients would be provided items as part of an activity to achieve outcomes other than provision of basic or urgent needs. Harm reduction related activities are ineligible under HPS, for example purchase, storage, distribution provision and/or supervised use of materiel and/or supplies in support of harm reduction (e.g. needles, alcohol, drugs, substitutes, etc.) is ineligible. d. Materials and supplies apartment set-up costs: Housing First only: eligible costs associated with set-up of client housing unit when moving in, other than living costs defined in f Client living costs. Includes insurance, damage deposit or security deposit, furnishings under $1000 per item (dishes, small furniture) provide basis for amount per client and number of clients expected to serve. Apartment set-up - related furnishings over $1000 may be proposed under category 1E: Client costs: Capital Assets. e. Client travel: & transportation: travel costs that are associated with clients attending appointments, attending courses, that result in project outcomes and are in support of the client achieving their own goals. f. Client living expenses: one-time client living expenses at moment of move-in to permanent housing only. Groceries and supplies at the time a client moves into permanent housing. g. Dependent care: costs for care of dependents of the client while client participates in activities proposed for HPS funds. Includes costs for care of dependents of the client while client participates in activities proposed for HPS funds. 1C Professional Fees costs of contracting services where contracts are valued at $25,000 or higher and require a competitive process to recruit professionals to deliver the service, and is not carried out by staff otherwise employed by the applicant. PAGE 15

16 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST a. Professional fees: The service must directly deliver outcomes of the proposed project. For example, movers hired to support clients moving into permanent housing, recruitment of tenancy expertise working under contract as part of an ICM team, employment specialists working under contract for the applicant, providing guidance to clients to support connection to the labour market. All HPS Contribution Agreement holders must demonstrate a fair and transparent process in procuring goods and services. b. Legal fees: fees associated with review and preparation of legal documents necessary to deliver project outcomes. For example, legal assistance to clients to prepare legal documents, or tenancy-landlord agreements. Legal fees not directly supporting project outcomes but necessary for the administration of the project must be excluded from this category, and may be proposed under category 2B: Administrative Services. 1D Other Direct Project Costs costs other than professional fees, participant costs, staff wages and benefits that directly deliver the project outcomes. This includes: a. Project location: rent, lease, repairs and leasehold improvements, including for premises that the applicant may own. This cost category is applicable only to the physical location(s) from where project outcomes are delivered, if any. The same costs for the location or physical space where management or administrative services necessary for the project, but not directly delivering project outcomes, may be proposed under category 2C: Administration Infrastructure. b. Professional development: for project staff, including staff training for staff directly delivering project outcomes where training will affect project outcomes. Includes courses required by staff to ensure the success of the project. Includes crisis intervention, motivational interviewing, disability related issues, anti-oppression, conflict resolution, cultural sensitivity training. Must not be part of routine development courses required by the organization s policies. Provide details on number of staff, type of course/training & how it enhances delivery of the project outcomes. Routine development courses required by organization s policies, and other administrative or management related professional development must be excluded from this cost category, but may be included in category 2B: Administration Services. Training or professional development related to management, administration or not directly affecting staff delivery of project outcomes may not be included here, and may be proposed under category PAGE 16

17 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST 2B: Administration Services. (May not overlap with regional Housing First Readiness activities. See General Guide I available at c. Contracting: Where the applicant proposes to deliver project outcomes through individuals engaged through a contract of less than $25,000, per contract, and is not carried out by staff otherwise employed by the applicant. Services provided must directly deliver project outcomes. Where contracts of less than $25,000 is required for the project but does not directly deliver outcomes, it may not be proposed in this category. If the service is administrative in nature, it may be proposed under category 2B: Administration Services. All HPS Contribution Agreement holders must demonstrate a fair and transparent process in procuring goods and services. (procurement requirements to be determined upon negotiation) d. Materials and office supplies: other materials and office supplies that are necessary to deliver project outcomes. Include here materials and office supplies required to deliver project outcomes. Materials and supplies that do not directly contribute to project outcomes, and are related to the administration of the project or related to head office or a central office, must be excluded here. It may be proposed in category 2C: Administration Infrastructure. e. Equipment: rent, lease or purchase of equipment valued at less than $1000 per item, that are required to deliver project outcomes. This includes computers, fax machines, etc.; meter charge for photocopies. PLEASE NOTE that repair and maintenance cost items that are administration related are included in Administrative Costs. f. Technology: computer software and other information technology requirements to deliver project outcomes (other than internet or phone, which may be proposed elsewhere). Software may not inhibit reporting to the Homelessness Electronic Information Reporting Network (HERIN) or the Homeless Individuals and Families Information System (HIFIS). Technology that does not directly contribute to project outcomes, and is related to the administration of the project or related to head office or a central office, must be excluded here. It may be proposed in category 2B: Administration Services. g. Travel: staff, consultant and volunteer travel as required to deliver project outcomes. This may include travel costs for a case manager to accompany clients to appointments that support the client to achieve their own goals, PAGE 17

18 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST or travel costs of case managers to provide support services at the home of a client. For example, costs of an HPS-funded case manager to accompany clients to meetings and appointments in support of the clients goals and needs. Staff or volunteer travel that is related to administrative meetings, management related, or to head office or a central office, must be excluded here. It may be proposed in category 2B: Administration Services. If applicable, client travel costs would be included in category 1B: Client Costs. Travel that is related to staff that are not directly delivering project outcomes may not be included here. It may be proposed under category 2B: Administration Services, if it is necessary for the management or administration of the project h. Printing: printing fees as required to deliver project outcomes. Printing that is not specifically delivering project outcomes but necessary for the administration of the project must not be included here, but may be proposed under category 2B: Administration Services. i. Internet & telephone: monthly fees for use of telephone and internet necessary for the delivery of project outcomes. Fees for the management or administration of the project must be excluded here, and may be proposed under 2B: Administration Services. j. Postage & courier fees: as required to deliver the project outcomes. Postage and courier fees for administrative requirements for the project may not be proposed here. If eligible, they may be proposed under 2B: Administration Services. k. Membership fees: memberships, individual or organizational, affiliation fees, business licences and permits required to deliver project outcomes. Specify the organizational memberships, affiliations, licences and/or permits and their purpose in delivering project outcomes. l. Advertising: signage, advertising in newspapers, magazines, costs of designing and distributing brochures that are required to deliver project outcomes. m. Conferences: attendance fees and costs of direct project staff attend necessary for the delivery of project outcomes. Specify the conference and their purpose in delivering project outcomes. n. Furniture: furniture under $1000 per item that is necessary to deliver project outcomes. PAGE 18

19 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST o. Reference materials: books, or similar knowledge resources necessary to deliver project outcomes. p. Transition/wind-down costs: costs such as early termination of a lease, that are incurred leading up to the end of the HPS Contribution Agreement such that the end of the agreement does not result in an increase in homelessness. q. Utilities: at the location where project outcomes are delivered, if applicable, costs of utilities (hydro, gas, etc.) may be proposed here. 1E Capital Assets Items over $1,000, per item excluding taxes. Under the HPS, this includes computers, furniture, appliances used to deliver project outcomes. a. Capital assets more than $1,000 per item (excluding taxes) required for the delivery of project outcomes. By default, all capital assets remain the property of the Recipient at the end of the project, unless an agreement for their disposition is prepared. List all capital asset purchases. Provide list of individual assets and specify which will not remain with the recipient at the end of the project. b. Furniture of more than $1,000 per item (excluding taxes) required for the delivery of project outcomes. For example, furniture for client apartment setup or furniture replacement if damaged by Housing First client and repair is not possible. c. Appliances of more than $1,000 per item (excluding taxes) required for the delivery of project outcomes. For example, appliances for client apartment set-up or replacement if damaged by Housing First client and repair is less cost-effective. 2. Administrative Project Costs costs and related fees of activities such as accounting, auditing, legal arrangements, and office-related costs which are necessary to administrate or manage the project, but not directly delivering the outcomes of the project nor the costs of directly serving clients. These costs would be proposed for HPS funds in proportion with the HPS funded activities with the overall activities of the applicant. This category is subdivided into the following categories: 2A. Staff Wages/Salaries includes an appropriate proportion of the wages and salaries paid to project staff not directly delivering project outcomes, but necessary for the delivery of the project. In addition, Mandatory Employment Related Costs (MERCs) PAGE 19

20 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST can be included. MERCs refer to payments an employer is required by law to make in respect of its employees such as EI and CPP/QPP premiums, workers compensation premiums, vacation pay and Employer Health Tax. Benefits refer to payments an employer is required to make in respect of its employees by virtue of company policy or a collective agreement. Examples of Benefits include contributions to a group pension plan or premiums towards a group insurance plan. MERCs and Benefits together in total may not exceed 22.5 % of total salary per employee. Requests to exceed this limit will be reviewed on a case by case basis. 2B. Administration Services costs and related fees of accounting, auditing, legal arrangements, and human resource related activities necessary to implement HPS eligible activities, but not directly delivering the project outcomes. This includes audit fees, bank fees, contracting, legal fees, management and administration staff wages for staff not directly delivering project outcomes, professional development for management and administrative staff, project staff and volunteer travel not to deliver project outcomes but required for management and administration of the project. a. Professional Fees: audit and/or legal fees necessary to administrate the project, where contracts are $25,000 or higher per contract and recruited through a competitive process. PLEASE NOTE: where applicant organizational policy does not obligate regular audits, an audit will have to be carried out for HPS purposes. All HPS Contribution Agreement holders must demonstrate a fair and transparent process in procuring goods and services. b. Professional development: for management and administrative staff listed in 2A of this form. To cover basic training needs as per organizations existing policies or relevant public policies and administrative or management professional designations (please submit applicable organizational policy document with application). Includes health and safety, first aid, CPR. c. Contracting: for services less than $25,000 per contract, where contracts are necessary for the administration of the project (procurement requirements to be determined upon negotiation). For example, bookkeeping services, security services, janitorial services. All HPS Contribution Agreement holders must demonstrate a fair and transparent process in procuring goods and services. d. Technology: information and technology maintenance for equipment necessary for administration of the project (not internet or phone). Purchase excluded. Purchase of equipment necessary for the administration of the project is not an eligible cost. PAGE 20

21 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST e. Travel: staff and volunteer travel necessary for the administration of the project. Travel for meetings, board meetings and other travel necessary for project administration but not directly delivering project outcomes. f. Printing: operational printing contracted externally necessary for the administration of the project. For example, business cards, letterhead, printing of project brochures, relevant for the project. g. Internet & telephone: basic telephone fees (including fax lines) and monthly internet fees necessary to administrate the project. Includes web hosting. h. Postage & courier fees: As required to administrate the project i. Insurance: fire, theft or liability necessary to administrate the project. Excludes insurance applicable to direct project activities such as housing setup for clients. j. Bank fees for the project, or an appropriate portion of the organizational bank fees required to administrate the project. 2C. Administration Infrastructure costs or expenses incurred for services rendered to the applicant for maintaining and operating a physical space and equipment to enable implementation of HPS eligible activities. These include costs such as rental or lease of office space, repairs and leasehold improvements, office equipment repair and maintenance, and materials and supplies necessary for the administration of the project. In all cases, periodic results reports will be required of all projects awarded HPS funds. Proposed travel costs must be consistent with rates set out in the National Joint Council of Canada s Travel Directive, available at this link php?sid=3&lang=eng. This applies to all travel costs, for example project staff and volunteers and contracted professionals, and those included in the professional fees expenditure category. HF 5. Ineligible Project Activities and Costs The following activities and costs are not eligible for HPS Housing First funding: Building or purchasing new facilities Repurposing existing facilities Activities which do not serve Housing First clients or serve individuals who are not chronically or episodically homeless Core functions of an Assertive Community Treatment (ACT) team (e.g. provision of direct medical/clinical services to clients) PAGE 21

22 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Medial components of an Intensive Case Management (ICM) team Placement of Housing First clients in interim housing for more than four months Placement of Housing First clients in transitional housing Provision of basic or urgent needs services Prevention of homelessness Providing service to individuals who are not eligible Housing First clients (i.e. - chronically and/or episodically homeless) Providing emergency housing funding to eligible clients who are employed or effectively supported by the provincial system (welfare and rent supplement programs) Providing emergency housing to eligible clients for more than four months Placement of Housing First clients in interim housing for a medium to long-term period Under all activities and Homelessness Partnering Strategy funding streams Building, renovating or repurposing facilities for Affordable housing New construction or purchase of facilities for emergency shelters (except under the HPS Rural and Remote Homelessness funding stream and non-designated communities receiving funding under the Aboriginal Homelessness funding stream) Emergency housing funding (e.g. rent subsidies, housing allowances) when the client is supported by existing provincial/territorial and municipal rent subsidies programs, or when the client is employed Assistance with regular cleaning and general maintenance of a client s housing Direct income support to individuals who are homeless, at risk or at imminent risk of homelessness Provision of general health and medical services (e.g. doctors, nurses and other medical professional salaries), mental health or addictions support services (e.g. counseling, treatment and hospitalization) Harm reduction and related activities Any costs related to the direct delivery of a harm reduction approach and related activities Purchase, storage, distribution, provision and/or supervised use of material and/or supplies in support of harm reduction (e.g. needles, alcohol, drugs, substitutes, etc.) Daycare Advocacy and lobbying activities towards elected representatives on questions related to homelessness and public awareness activities Public Education (e.g. education tuition, teaching salary) Activities and supports taking place on-reserve; Software development and/or the purchase of hardware for the collection and/or management of homelessness data that results in an inability to participate in the National Homelessness Information System initiative (NHIS); and that constitutes a redundant use of funds and duplicates activities already offered through the Homeless Individuals and Families Information System (HIFIS) software. For example: purchasing alternative software that performs similar functions to the HIFIS software PAGE 22

23 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6. Guide To Housing First Application Forms HF 6.1 Form 2A Section 2.1 Lead Applicant Organization Information This section captures all the basic information about the lead applicant organization. ITEM Organization Type Legal Name Street Address Unit number Website Organization s address Contact Name Contact title Contact address EXPLANATION Indicate whether the lead applicant is a not-for-profit organization, an individual, municipal government, a for-profit enterprise, a research organization or institute, a public health and educational institution, a Band/tribal council, or an Aboriginal organizations. If more than one type is applicable, select the type that is most relevant to the activity proposed for HPS funding, and elaborate further in the applicant qualifications section in Housing First Application Form 2A. Enter the legal name of the organization that will be the contract holder with the GVRD, should the proposal be approved. Enter the street address of the sponsoring organization. This address would also be used for correspondence regarding the proposed project. Enter the suite, floor or other sub-address. Provide the relevant organizational website address. Provide the general address of the sponsoring organization. Provide the name of the person to be reached to discuss the project described in the application. This should be a person who knows the details of the application and can answer all questions and not just some. Provide the position title of the Contact Name given above. Enter the address for the contact person. PAGE 23

24 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.2 Form 2A Section 2.2 Business Information This section gathers information to verify the legal status and profile of the applicant and union obligations. ITEM Incorporation number Society Number Incorporation date Business number (Canada Revenue Agency) GST Number & GST rebate percentage EXPLANATION Enter the registration number given by the BC Corporate Registry when your organization was incorporated. If you are a registered society, enter here the number you were given when you registered your society under the Society Act of BC. Enter the date when the sponsoring organization was incorporated. Enter the business number you were given when you registered your organization with Canada Revenue Agency. Most registered non-profits are eligible for a public service (PSB) rebate on the federal part of the GST, paid or payable on eligible purchases and expenses. Similarly, most non-profits are eligible for a rebate of the provincial part of the GST, if they are residents of a participating province. If you are eligible for such rebates, enter the net percentage of your GST payable. Registered Charitable Tax Number Number of employees Is union concurrence required for this project? If yes, have you obtained union concurrence? In cases where the lead applicant does not have a GST rebate percentage, they must initiate the necessary processes with CRA to determine their rebate percentage. If it is still not known at the time of submission, applicants are to enter a zero value. During due diligence, CE staff will follow up with applicants on the final rebate percentage. Enter the charitable tax number you received from Canada Revenue Agency for income tax purposes when you registered with them as a registered charitable organization. Enter the total number of employees under the payroll of the sponsoring agency, including management. Indicate whether your organization has an ongoing contract with a registered labour union as related to the proposed project. If you respond yes to the above question, then please submit a copy of documentation of the union s concurrence with the HPS funding proposal with your application. PAGE 24

25 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.3 Form 2A Section 2.3 Accounting, Insurance, Debts, Lobbying and Public Service Employee Involvement This section describes how the lead organization accounts for its funds, the insurance the organization has in place, any debts owed to a department or agency of the Government of Canada, as well as the lobbying activities of any member of the organization. The purpose of this section is to gauge the systems the applicant has in place to manage funds, how the organization manages its debts, and the disclosure of lobbying to ensure that no conflict of interest will arise as a result of receiving HPS funding. ITEM Is your accounting done internally or externally? External accounting details Manual or computerized accounting system Name of accounting software Fiscal year-end of your organization Does your organization contract external auditors to conduct financial audits? In the past three (3) years, has your organization been reviewed, audited or investigated by the federal government, provincial government or another public body created under the law of a province? EXPLANATION Indicate whether your organization s accounting is done internally or externally. Provide the name of the firm, contact and telephone number in case of external accounting. Select whether your organization s accounting system is done manually or using computer software. Where accounting is done with a computer, please provide the name of the software. Indicate the month and day of the fiscal year end of your organization. Indicate whether your organization arranges external audits of its own finances. If yes, provide copy of last financial audit with application. If no, provide most recent fiscal year balance sheet or revenue and expense statement. A sub-project cannot be funded unless the organization demonstrates that it applies sound financial management practices and respects the highest level of integrity. If a review, audit or investigation conducted by the federal government, the government of a province or a public body created under the law of a province in the previous 3 years has concluded that there were irregularities in the organization s financial management practices or raises integrity issues, then this criteria is not met, unless the irregularities and issues have been resolved and measures have been put in place to prevent reoccurrence. As with all information provided in applications, responses will be verified through due diligence before funding decisions are made. Please include supporting documents attesting to any measures taken to resolve any irregularities and issues found, where applicable. PAGE 25

26 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Liability insurance Workers Compensation Premium Rate Do you owe any amount to a Government of Canada department or agency? Are you presently a registered lobbyist? Has there been any involvement of past federal government public servants in the preparation of this proposal? EXPLANATION Indicate whether your organization has liability insurance, and if so, state the amount of coverage. There is a requirement that HPSfunded applicants must have $5,000, in liability insurance. Should the application be successful, Metro Vancouver will have to be added to the insurance riders. Please provide the rate per $100 of your organization s worker compensation premium rate Declare any debts of the lead applicant owing to Canada, here. If any debts to Canada are owed, specify the Department, type of debt and amount owing in the table below. Below the table, describe the nature of the debts to Canada. All applicants are responsible for ensuring that any person lobbying on their behalf is registered with the Office of the Registrar of Lobbyists pursuant to the Lobbyists Registration Act. Further details are provided in the form. Applicants are responsible for declaring involvement of past federal government public servants in the preparation of their proposals as per the Values and Ethics Code for the Public Service. Choose from the applicable response from the drop down menu. HF 6.4 Form 2A Section 2.4 Legal Signing Officers Please refer to your letters of patent or other incorporation documents to assess who is eligible to sign documents on behalf of your organization. Specimen signatures will be used to determine whether expense claims, and cheques provided by the organization are binding. ITEM Binding signatories: How many signatures are required to bind the agreement? EXPLANATION Enter the number of signatures required to bind an agreement with your organization. Binding Signatories: For each of these signatures, please provide the following Reimbursement claim signatories: How many signatures are required to for reimbursement claims? Enter the position title and name of each signatory required to bind an agreement. Original signatures are not necessary for the electronic submission, but printed copies of HPS funding applications MUST be signed. Enter the number of signatures required to claim reimbursement with your organization. PAGE 26

27 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Reimbursement claim signatories: For each of these signatures, please provide the following Cheque signatories: How many signatures appear on your organization s cheques? Cheque signatories: For each of these signatures, please provide the following EXPLANATION Enter the position title and name of each signatory required to claim reimbursements. Original signatures are not necessary for the electronic submission, but printed copies of HPS funding applications MUST have original signatures of the named signing authority. Enter the number of signatures appearing on your organization s cheques. Enter the position title and name of each signatory appearing on your organization s cheques. Original signatures are not necessary for the electronic submission, but printed copies of HPS funding applications must have original signatures of the named signing authority. HF 6.5 Form 2A Section 2.5 General Housing First Project Information This section gathers general information about the activities proposed for HPS funds. ITEM Project Name Type of Housing First Project Expected start date Expected end date Primary, secondary and Tertiary Location of project activities Continues on next page. EXPLANATION Enter the specific name the sponsor has approved for the project proposed for HPS funds. Only one project type is applicable for this funding category. Select Housing First service as the project type. Enter the start date of the HPS funded portion of your project only. HPS-funded portion cannot start earlier than January 1, Please note: that HPS does not provide funding retroactively. Funding will only be provided for costs incurred after a contribution agreement has been signed between GVRD and the applicant. Enter the end date of the HPS-funded portion of your project only. HPS funded portion cannot end later than September 30, Indicate the community or municipality where the project activities will be implemented and delivered. Identify the primary location based on the location where the most clients are intended to be served (not based on the origin of the client, but the location of services delivered). Identify the secondary location and tertiary locations based on where the second and third most clients are intended to be served respectively. If there are more than three locations where clients are intended to be served, select All Metro Vancouver and elaborate the communities where service is offered in the proposal narrative section below. PAGE 27

28 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Continued from previous page. Primary, secondary and Tertiary Location of project activities Location address (for each location selected above) EXPLANATION If the service is delivered in one location, leave the menu option at Choose One in the secondary and tertiary project locations field. If the service is delivered in two locations, leave the menu option at Choose One in the tertiary project location question field. For each location selected above, give the unit number (if applicable), number, street, city and post code of the service location. If the service is mobile, indicate mobile and elaborate the communities where service is offered on a mobile basis, and the location of the office out of which services are administrated in the proposal narrative section below. If your proposal includes services for clients housed in Permanent Supportive Housing (see HPS Program Definitions, General Guide II), specify the services proposed for HPS Housing First funding that will be delivered on-to comply with the Housing First model and related housing types as described in the Definitions section of the General Guide II. HF 6.6 Form 2A Section 2.6 Profile Of Intended Client Populations Served This section gathers information about the client populations served by the project as outlined in the HPS Community Plan. Specific populations are eligible for HPS funded Housing First services. Please consult the General Guide II for detailed descriptions of the eligible client types. Applicants are also asked to demonstrate their strategy to serve the clients identified in this section. Some HPS Housing First eligible activities may be funded for Housing First clients previously housed in permanent housing through a Housing First program. All services listed in section HF f Support services to improve self-sufficiency of chronically and episodically homeless individuals may support Housing First clients who have been already housed in permanent housing through a Housing First program. ITEM Housing status Gender EXPLANATION Select the Housing First eligible client type(s) that will be served by the proposed project, according to the client s housing status. See HPS - Eligible Populations & Communities, General Guide II. In your project narrative, provide evidence or the basis for your selection (for example, housing profile of clients served in the past fiscal year) According to housing status, select the appropriate client type(s) that will be served by the proposed Housing First service project, according to the client s gender. (this should be based on client s self-disclosure.) PAGE 28

29 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Ages Other 1a. Does your project intend to serve Aboriginal clients exclusively? 1b. If yes, describe identified needs of the Aboriginal community, and how the proposed project responds to those needs. 1c. If yes to 1a, describe evidence of your organization s or your partner s capacity to respond to the specific needs of the Aboriginal community. 2. Is your project designed to benefit or involve French-language minority communities? 3. HPS Housing First funds may only serve designated priority populations in the Metro Vancouver region s homeless population. Please describe any evidence attesting to your organization and/or partners ability and commitment to exclusively serve HPS Housing First eligible client populations with HPS-funded services. This might include related strategies, past practices, and experience of the unique needs of the eligible client populations. EXPLANATION According to housing status, select the appropriate client type(s) that will be served by the Housing First service project, according to the client s age range. According to housing status, select the appropriate client type(s) that will be served by the Housing First service project, according to the client s family status, ethnicity, citizenship status, language, health issues or if clients would include veterans. If the Housing First project will serve Aboriginal clients only, select yes, and proceed to questions 1b and 1c. If the project will serve Aboriginal and non-aboriginal clients, select no and leave questions 1b and 1c blank. If the project will serve Aboriginal clients only, describe evidence of the needs of Aboriginal clients, and how the project responds to those needs. Where possible, refer to any consultation, engagement or research with clients and/or Aboriginal community representatives. If the project will serve Aboriginal clients only, describe evidence of your organization s or partner organizations capacity to meet the unique needs of Aboriginal clients. If your proposed project will benefit/involve official language minority communities, you should answer Yes to this question and ensure that this is listed and described in your answer to Project Objectives in section 2.7 Project Logic of the Housing First Application Form 2A. While a funding requirement, organizations must be committed to prioritizing the chronically and episodically homeless clients. Please describe any evidence, such as organizational values, mission, vision, staff training, program management tools, organizational evaluation practices that attest to your organization and/or partners ability and commitment to exclusively serve HPS Housing First eligible client populations with HPS-funded services. PAGE 29

30 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.7 Form 2A Section 2.7 Project Logic This section captures brief project details and links the proposed HPS eligible activities with inputs and outputs. Additional space is provided at the bottom for any additional brief and pertinent inputs, outputs and indicators. Full narrative to be given in the subsequent section. NOTE: Some activities are required as part of all Housing First support service projects, and may be proposed for HPS funds. This refers to Client Intake & Assessment and Tracking Housing First Clients. While selection of these activities has been pre-selected by the HPS CE, applicants are asked to identify applicable inputs that would contribute to the implementation of these activities, and their outputs, as with all activities listed in section 2.7 Project Logic. All organizations awarded HPS funds will be required to use Homeless Individuals and Families Information System to report on the indicators listed in Section 2.7 Project Logic of Housing First Application Form 2A. ITEM Brief Project Description of Housing First Project Housing First project objectives Inputs Activities Proposed for HPS Funds Activity Outputs EXPLANATION Briefly summarize the proposed Housing First project. A longer summary may appear in the next section. Include key details such as project scope, purpose, goals, philosophy, short and medium term outcomes, key partners, and other information that may not be captured elsewhere or summarizes the project narrative. Briefly outline the project objectives, for example how many clients assessed or served over a defined period of time, improvement or enhancement to client service as a result of the HPS contribution, etc. Describe any resources directly relevant to the proposed Housing First activity here. Do not include any resources that are proposed for HPS funds. Resources mentioned here must be the reflected in the descriptions of matching contributions and partnerships in Section 2.10 of Housing First Application Form 2A, and matching contributions in Housing First Application Form 2B.1 Section A, and verified through submission of signed and completed Matching Contribution/Partnership Declaration letters as per the template in Appendix A of the General Guide I. Remember to include inputs for pre-selected activities Client Intake & Assessment and Tracking Housing First Clients. Select from the boxes the eligible activities proposed for HPS funds. Do not include activities that are paid 100% from other funding sources. (See HPS Terms and Conditions regarding stacking limits) Enter outputs for each activity here. Examples are provided in the form however they are not exhaustive. Outputs are defined by HPS as Products or services generated by program activities. Additional space is provided at the bottom row for any additional outputs applicable to the proposed project. PAGE 30

31 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Short-term Outcomes Indicators of Achieving Outcomes (HPS-required indicators pre-filled) EXPLANATION Enter the number of days or clients your proposal activities intend to serve or achieve. HPS required outcomes are provided, with a space to enter the number of days or Housing First clients anticipated to achieve the outcome. If no Housing First clients are anticipated to achieve an outcome, enter 0. Additional space is provided at the bottom row for any additional outcomes applicable to the proposed project. HPS requires Housing First funded projects report on the indicators listed in this column. Additional space is provided at the bottom row for any additional indicators applicable to the proposed project. HF 6.8 Form 2A Section 2.8 Project Narrative This section provides the sponsor the opportunity to provide further detail outlining the proposed Housing First activities and HPS-funded portion. Applicants may submit additional supporting documents to elaborate on the HPS-proposed and non-hps funded aspects of the project. Key details must be captured within the HPS Housing First Application Forms. ITEM Please describe any additional details of the proposed project not captured in the sections above or below. Please describe outcomes (or impacts) of the project activities in the medium term (2 5 years from project implementation) What are the needs or gaps in homelessness solutions in Metro Vancouver that this project aims to fill? How will your proposed project be an effective means to address these needs/gaps mentioned above? EXPLANATION Briefly describe the project and its objectives, outcomes and indicators. Indicate what you expect to achieve during the period when the HPS funded activities are taking place. Indicate how you will monitor your project and report its performance. PLEASE NOTE: that HPS-funded initiatives will require reports for reimbursement of project expenses. Describe the need that this project/facility aims to address. Reference information specific to Metro Vancouver or the subregion of the project, and any empirical evidence of the need or gap. Empirical evidence includes needs analysis, research, and consultation with stakeholders such as clients specifically in Metro Vancouver. The more objective and prevalent the research or evidence, the better for the applicant. Recommended libraries include those of the Homeless Hub and the Mental Health Commission of Canada. By referring to the identified needs/gaps above, explain how the proposed project will be an effective means to address the needs/ gaps. Where possible, provide evidence (e.g. empirical research, past project success addressing similar gaps/ needs either from your agency or agency similar in nature) PAGE 31

32 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM How has your organization involved people with lived experience, clients, neighbourhood, community groups, and/or other stakeholders in the planning and development of this project? EXPLANATION Describe any past or intended measures to involve the groups described. For example, consultations or research with, or led by, people with lived experience, clients, neighbourhood or community groups, and other stakeholders. HF 6.9 Form 2A Section 2.9 Applicant Qualifications & Sustainbility Plan This section gathers information to evaluate the capacity of the applicant or applicant group to successfully deliver the proposed activities and sustain the operations of the affected facility after completion. ITEM Please describe why and how your organization, and if applicable, partners in your application are qualified to implement the project, achieve the project objectives within the time proposed. For each of the core Housing First principles listed below, please explain how your organization and if applicable, your partners, align with these principles. Reference any operational aspects related to the proposed Housing First activities (E.g. values, vision, mission, non- Housing First programs, staffing arrangements of individuals in contact with Housing First clients of your organization and partner organizations.) EXPLANATION Describe the strengths that make the sponsoring organization a strong candidate for financial support for the project. Refer to supporting documentation of the organization mandate(s), mission(s) and goals. Explain any gaps in qualifications or capacity to meet the objectives of the project successfully and on time, and your strategy to address those gaps. If applicable, provide past examples of successfully completed Housing First projects by your organizations and/or partners. Any reference to partnerships must be verifiable. Please attach a partnership declaration letter for each partner referenced in the application using the template provided in Appendix A of the General Application Guide. Demonstrate your current organizational capacity, and if applicable, your partner(s) to deliver Housing First services that are aligned with the Housing First approach. Summarize operational aspects applicable to your Housing First project (project life cycle including evaluation, staffing arrangements, partners organization values, applicant organization values, mission, vision, relevant non-housing First programs) and how they support fulfillment of each principle of Housing First. If insufficient space, attach additional pages and make reference to the relevant supporting document in each response. PLEASE NOTE: Housing First fidelity assessments will be implemented region wide for community and project alignment with the Housing First approach. Information regarding Housing First fidelity assessments and other Housing First resources are available at Pages/HPSResources.aspx. PAGE 32

33 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM For each of the core Housing First principles listed below, please explain how your organization and if applicable, your partners do not align with these principles, as well as any issues/barriers to alignment. Reference operational issues/barriers to Housing First Principles. (E.g. values, vision, mission, non- Housing First programs, staffing arrangements of individuals in contact with Housing First clients of your organization and partner organizations.) EXPLANATION Demonstrate your future organizational capacity and if applicable, your partner(s), to deliver Housing First services that are aligned with the Housing First approach. Summarize operational aspects applicable to your Housing First project (project life cycle including evaluation, staffing arrangements, partners organization values, applicant organization values, mission, vision, relevant non-housing First programs) and how they are not aligned with each principle of Housing First. If insufficient space, attach additional pages and make reference to the relevant supporting document in each response. To support interpretation of the Housing First approach and operational implications, Housing First Readiness Capacity Building workshops are being offered during July and August. Organizations interested in the Housing First approach are strongly recommended to apply. Visit planning/homelessness/ for registration information and schedule. Describe measures that will be taken to address the divergences from the five Housing First principles in your organization, or with your application partners, for the proposed services to be aligned by April 1, In your response, address each of the operational aspects referenced in question 3 of this section. PLEASE NOTE: Housing First fidelity assessments will be implemented region wide for community and project alignment with the Housing First approach. Information regarding Housing First fidelity assessments and other Housing First resources are available at homelessness/pages/hpsresources.aspx. For each operational barrier or issue identified in question 3 above, outline your strategy, steps and/or actions to address each issue/ barrier such that your proposed project will be aligned with a Housing First approach according to each of the five principles by April (HPS requires that all HPS Housing First funded projects are aligned with a Housing First approach no later than April ). If insufficient space, attach additional pages and make reference to the relevant supporting document in each response. PLEASE NOTE: Regional initiatives will be procured to continue to support region-wide capacity building to implement the Housing First approach. See Regional Initiatives at PAGE 33

34 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Sustainability Plan EXPLANATION The Homelessness Partnering Strategy (HPS) considers projects sustainable when either the project activities or benefits achieved as a result of the project activities continue after the HPS funding has ended. Within Housing First, sustainability occurs at the client and program levels. Sustainability for clients means ensuring that Housing First clients have successfully moved to mainstream or other services not funded by HPS or that there are plans in place to transition all existing HPS Housing First clients to services that will continue after the HPS funding has ended. Sustainability at the Housing First program level means working with partners and other funders to ensure that the programs are sustainable in the long term. Summarize the details of your Sustainability Plan for the life cycle of the proposed Housing First project. A detailed Sustainability Plan of approximately 500 words must be attached to the electronic and hard copy of your HPS Housing First funding application. An exit strategy is not applicable for HPS-funded Housing First projects. The sustainability plan is the most heavily weighted criteria in the application, and must address the following points: 1. Plan for the transition of Housing First clients: Although planning for the transition of Housing First clients is primarily about supporting them to become self-sufficient, it also serves to mitigate the risk of clients relying on ongoing supports provided by the HPS after the end of the funding. Communities may develop individual transition plans for each Housing First client or general plans applicable for all or groups of clients. Over time, clients should gain a certain degree of independence, require fewer supports, and be able to access or be integrated into mainstream services. 2. Matching project funding: summarize all matching funds, any risk to funding not being available, and the strategy to address that risk. Matching funding must be verifiable. Please submit partnership letters as per the template provided in Appendix A of the General Application Guide I, which requires for all partnerships and matching fund contributors and in-kind contributors to state their name, contact person, period of time applicable, amount contributed cash or dollar equivalent and use of funds. For internal matching funds (cash or inkind) please submit documentation of funding put forward as a matching contribution to your HPS application. 3. Risk management of unanticipated changes to the project plan: Explain your strategy to manage unexpected changes to the project timeline, project resources and project needs. Relation to other criteria: Projects must have in place at minimum a 1:1 matching contribution amount. Projects with a higher matching contribution amount than the requested HPS funds will be scored higher. Projects must present matching contribution documentation to satisfy matching contribution and sustainability criteria. PAGE 34

35 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.10 Form 2A Section 2.10 Matching Contribution and Partnership Summary This section gathers information summarizing the matching cash and in-kind contributions for the activities proposed for HPS funds. This information should be consistent with the supporting documentation provided regarding partnerships and matching contributions in the template provided in Appendix A, the inputs summarized in the Housing First Form 2A section 2.7 Project Logic, and in Housing First Application Form 2B.1. ITEM Total amount of HPS funding requested Total matching cash contributions Equivalent dollar value of all in-kind contributions Matching contribution and partnership breakdown* (partnership letter required for each partner) Continues on next page. EXPLANATION Enter the total amount of HPS funds requested for the proposed project. This value should be the same as the total budget request in Housing First Application Form 2B.1. Enter the total value of all matching cash contributions to the proposed project from all sources (internal and external). This should be consistent with the values entered in the table below Matching contribution and partnership breakdown. This should also be consistent with the matching cash contributions entered in Housing First Application Form 2B.1, and all partnership declaration letters from funding partners as per the template in Appendix A of the HPS CFP General Guide I. Enter the total value of all in-kind contributions to the proposed project (internal and external). This should be consistent with the values entered in the table below Matching contribution and partnership breakdown. This should also be consistent with the matching in-kind contributions entered in Housing First Application Form 2B.1, and all partnership declaration letters from in-kind contribution partners as per the template in Appendix A of the HPS CFP General Guide I. HPS funds are provided with the understanding that every dollar invested by HPS will be matched (directly or in-kind) by contributions from funding partners in the community. This means that for every dollar of HPS being sought, applicants must have equivalent matching funds in place (direct or in-kind) with confirmation letters from the partners or third parties contributing to the matching funds. Funds from other HPS streams, such as the Aboriginal stream, are not considered matching funds under the HPS Terms and Conditions. Unsecured contributions will not be considered. For each partner contributing cash or in-kind contributions to the proposed project, enter the organizational name and select from the drop down menu the organization type. Enter the role and responsibility of each contributing partner and the cash or dollar equivalent of their contribution to the proposed project. Include partnership letters as per the template provided in Appendix A HPS CFP General Guide I. PAGE 35

36 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST ITEM Continued from previous page. Matching contribution and partnership breakdown* (partnership letter required for each partner) EXPLANATION Enter the total cash and equivalent dollar value of all in-kind contributions made by your organization or other contributors. For example, if you have free consultation services for 20 hours, the hours of the consultation team may be reported as in-kind contribution. You could derive the dollar value of the contribution by multiplying the hourly wage of an equivalent paid position by 20 hours. In this example, if the equivalent paid position receives $50 per hour, the dollar value of the in-kind contribution would be $1,000. Total combined value of matching cash and in-kind contributions In case of any internal cash and in-kind contributions, provide supporting documentation demonstrating that the internal resources are directly applicable to the activities proposed for HPS funds (e.g. financial statements highlighting internal resources referenced as matching contributions in the HPS Housing First Application Forms 2A and 2B.1). The total dollar values and list of partners should be consistent throughout the table, in Form 2B.1 and all supporting documents related to matching contributions. This value should be equivalent or higher than the total requested HPS funds. Projects proposing higher than a 1:1 ratio of matching contributions to HPS funds will be scored higher. HF 6.11 Form 2A Section 2.13 Declaration Please ensure that the legal signatories certify that the full application, including supporting documents is accurate and complete. For hardcopy submission, documents must have original signatures of the named signatories. Electronic signatures are not acceptable. PAGE 36

37 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.12 Form 2B.1 Housing First Project Budget Negotiation Notes The Housing First Application Form 2B.1 is available at planning/homelessness/ (follow links for the Housing First category). The form is in Excel, and the following instructions are important to keep in mind as you fill in the form: There are 8 expenditure or cost categories for all eligible project costs, organized into two broad categories: Direct Project Costs and Administrative Project Costs. These are elaborated in Form 2B.1 and in section HF 4 Eligible Costs of this Guide. All costs must be linked to the proposed project, reference the related activities as per the Housing First Form 2A Section 2.7 (Direct Project Costs only), and relate to functions that are project-specific. Costs listed under section 1 Direct Project Costs should present the anticipated HPS Housing First eligible client volume over time, which should be reflected in section 2.7 Project Logic in Housing First Application Form 2A. Include the basis of this figure in the project narrative in Housing First Application Form 2A (for example, volume of HPS Housing First eligible clients served in the last fiscal year). All proposed costs should be based on the anticipated client volume for the project implementation period. Enter the associated cost depending on whether it is necessary to deliver project outcomes, or necessary for project administration. For example, wages/salaries of project staff that would be cited in Category 1A would include case managers, housing placement workers, and data co-coordinators. Wages/salaries that would be cited in Category 2A would include an appropriate portion of head office management, payroll, HR, admin wages. Reimbursement will be supported by invoices or the agreement holder s general ledger (payroll and/or travel claims, as appropriate) and will be subject to monitoring and audit. See Application Guide for examples of costs for which a contribution can be considered. The only Housing First costs or expenditures that will be considered during this call for proposals are those eligible under HPS for delivering services aligned with the Housing First approach, serve the HPS Housing First client types, and are directly delivering outcomes of the eligible activities above (or enable outcomes through provision of administrative support for the eligible activities above). All proposed costs must directly deliver outcomes of one or more of the eligible activities selected in Housing First Application Form 2A Section 2.7 Project Logic. In some cases, 100% of costs would be applicable for HPS funding, and in other cases less, particularly in the case of Form 2B.1 Section 2B: Administration Services. Calculate the proportion based on the balance of implementation of HPS Housing First-eligible activities to other activities. For example, if a proposed staff member would work on tasks in support of HPSeligible activities to serve HPS Housing First clients 30% of the time, and non-hps eligible clients 70% of the time, propose 30% of the applicable staff-related costs for HPS funding. Explain the calculation in the details section of the Housing First Application Form 2B.1. PAGE 37

38 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST In Housing First Application Form 2B.1, applicants must provide detailed description of each proposed cost, with breakdown of unit cost or unit rates, and number of units per week/month, with the total for the project period, and proportion charged to HPS vs. non-hps sources. Please identify which items are GST receivable/rebateable. Please do not include the rebateable portion in your calculations below as this is not eligible. The detail/comments columns must be completed for each cost proposed. These columns can be expanded to allow further information to be entered. If you choose to do this, be sure to expand the cell so that all the contents are visible. What can be viewed on the screen will be what appears on paper in the printed version. To expand the cell, click on the numbered cell at the bottom left of the page where numbers are listed. When you do this a small cross will appear allowing you to move the cell up or down. There are designated cost categories. All costs must be linked to project activities included in the proposal and to functions that are project specific. Should the project be recommended and approved, any claim for reimbursement of any cost WILL require accompanying invoices and projects will be subject to monitoring and audit. Form 2B.1 is to be utilized to show your TOTAL project costs for the entire HPS funding period and is broken up into financial years. Section A reflects the HPS portion of the project costs, while Section B refers to the matching funds. If you require more space to describe a cost, please attach a separate sheet listing the cost category and the related explanation. However, please ensure all attachments are no longer than 2 pages, unless otherwise specified. In-kind contributions HPS investments must be matched at minimum at a 1:1 ratio of HPS to other sources of funding, either cash and/or in-kind contributions. Therefore projects proposed for HPS funds must be matched by the applicant, dollar for dollar, either in-kind or cash/financial contributions. Please detail the cash and in-kind contributions that you will be receiving from other sources for this project for each year you are requesting funding (i.e. Organizations, amount of contribution, nature and value of contribution, purpose of funding). As well, please list your organization s cash and in-kind contributions. Supporting documentation is required upon submission, as per the template in Appendix A of the CFP General Guide I. In-kind contributions made by your organization or other contributors must have an attached dollar value. For example: If you have 20 volunteer hours, those hours must be reported as inkind contribution. You could derive the dollar value of the contribution by multiplying the hourly wage of an equivalent paid position by 20 hours. In this example, if the equivalent paid position receives $10 per hour, the dollar value of the in-kind contribution would be $200. PAGE 38

39 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST In-kind matching contribution examples: donation of land to the project, tax and fee waivers, donated services. In all cases, supporting documentation must be provided to verify the contribution and equivalent dollar value. The Details/Description Comments Required Column to the right of the Total column in Form 2B.1 is where you can describe the specific item (staff role, training course, materials, equipment, assets, etc.) and use of HPS funds, the unit costs, frequency of the cost and period of time applicable. This should be consistent with Section 2.7 Housing First Form 2A Project Logic where the areas of your project and associated use of HPS monies is described (e.g. consultant fees, equipment etc.) If you are in doubt, please don t hesitate to contact Vancity Community Foundation HPS staff for assistance at HPSHF_@vancity.com (do not put application in the subject line unless submitting a final and completed application). Direct Project Costs and Administration Projects Costs Services which would otherwise be required for the project but do not directly deliver project outcomes may not be included under any category in section 1 Direct Project Costs. It may be proposed under an appropriate category in section 2: Administration Project Costs. Further to this, items such as training or professional development related to management, administration or not directly affecting staff delivery of project outcomes may not be included under section 1 Direct Project Costs. However they may be proposed under category 2B: Administration Services. (May not overlap with regional Housing First Readiness activities. See General Guide I available at HF 6.13 Declaration Please ensure that the legal signatories certify that your full application, including supporting documents is accurate and complete. Electronic signatures are not acceptable. PAGE 39

40 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST HF 6.14 Appendix A Submission Checklist Please note that this checklist is for applicants use only and not for submission. It is intended to ensure that the applicant has all relevant parts of the application filled, and considered all supporting documents. All pages of the application, including attachments, should be the same size, double sided. Additional items should be in small formats so that they are reproducible for distribution. No additional attachment should be larger than 12 inches by 12 inches. Applicants MUST submit a sustainability plan, as well as other additional supporting documents as described in this guide. A sustainability plan should not be longer than one page. DOCUMENT CLASSIFICATION HPS CFP FORMS Electronic copy & Signed hard copy Housing First Application Form 2A NO PDFs. Electronic copy & Signed hard copy Housing First Application Form 2B.1 NO PDFs. MANDATORY MANDATORY APPLICANT ORGANIZATION (S) Certificate of incorporation Certificate of insurance Constitution and bylaws Organizational mandate, mission, vision Annual report List of Board Members Partnership letters as per the template provided Appendix A in HPS CFP General Guide I Union concurrence letter Documentation of resolution to any financial issues or irregularities found through an audit, investigation or review by the federal or provincial government Audited financial statement for the last 2 years, or If audit not complete or required by applicant, most recent fiscal year balance sheet or revenue and expense statement. MANDATORY MANDATORY MANDATORY MANDATORY MANDATORY MANDATORY MANDATORY IF APPLICABLE IF APPLICABLE MANDATORY Continues on next page PAGE 40

41 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST DOCUMENT CLASSIFICATION OTHER Professional designations permits and approvals, council motions, permit/ approval application documentation and/or documentation confirming permits MANDATORY MATCHING CONTRIBUTIONS PARTNERSHIPS DEMONSTRATION OF NEED Memorandum of Understanding or alternative formal document between lead applicant and applicant partners, for example where service delivery partnerships are applicable Letter of funding or contribution commitment from each partner as per template in Appendix A of HPS CFP General Guide I Letter of support from clients, neighbourhoods and community groups Supporting evidence of project need IF APPLICABLE MANDATORY OPTIONAL OPTIONAL HF 7. Considerations for Housing First Project Applicants HF 7.1 Further Explanation of Eligible Activities Client Intake and Assessment For projects awarded HPS Housing First funds, tools and intake protocols will be supported by regional initiatives to develop a common client prioritization process and approach. Connecting to and Maintaining Housing A key element of Housing First is ensuring clients have access to permanent, affordable and safe housing while providing the necessary housing supports to ensure they stay housed. As such, each community needs to work through how it will connect Housing First clients to permanent housing and how it will support them to maintain that housing. Housing choice is a key principle of Housing First under the Homelessness Partnering Strategy (HPS). Clients should have the choice of private market, social or permanent supportive housing. Acceptance of any services, including treatment, or sobriety is not a requirement for accessing or maintaining housing, but clients must be willing to accept regular visits, often weekly. Outside Housing First, housing placement should be used with clients who are likely to be successful at maintaining their housing with little or no support. Treatment Services and Case Management An important element of a Housing First program is ensuring that Housing First clients have access to clinical and treatment services. However, the Homelessness Partnering Strategy PAGE 41

42 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST (HPS) funding does not support the provision of general clinical health, medical, mental health, or addictions support services, such as the direct provision of harm reduction, as these are provincial and territorial areas of responsibility. Therefore, communities must ensure that HPS programs are not supporting these services. While HPS funding cannot be used to provide clinical, health and treatment services, it can be used for case management and activities to link Housing First clients to these services. It is important to engage partners to map out how these services will work in the community. In the case of homeless Veterans or Veterans at risk of homelessness, Veterans Affairs Canada (VAC) is responsible for providing case management. Similarly, HPS funding cannot be used to create an Assertive Community Treatment (ACT) team, which directly provides clinical, health and treatment services. If a community intends to create an ACT team, it needs to leverage any medical services from the Province or Territory. However, HPS funding can be used to fund some parts of an ACT team (e.g. peer support worker, employment counsellor, landlord liaison). HPS funding can be used to fund an Intensive Case Management (ICM) team whose role would be to achieve better collaboration and coordination to provide Housing First clients access to the necessary clinical, health and treatment services available within the community. Housing First and Interim Housing The HPS has defined interim housing as follows: Temporary housing facilities that generally allow for a longer length of stay than emergency housing facilities (3-4 months). The purpose of this housing option is to afford Housing First clients a stable place to live while they are looking for permanent housing. Unlike transitional housing, it is not intended to help prepare the client to be ready for self-sufficiency. It is intended to be used in exceptional circumstances, for example, when a community faces very low vacancy rates combined with high rental rates. The HPS Housing First approach focuses on finding sustainable long-term permanent housing solutions for Housing First clients. However, in exceptional circumstances, communities may use interim housing to support their Housing First programs, with the assurance that the person will be placed in permanent housing. For example, during the client assessment phase, the community could place a client in interim housing until a permanent unit is available. In these cases, the Housing First client must only stay in such housing on a temporary basis (maximum of 3-4 months) until they are able to secure permanent housing. Housing First Readiness: Regional Initiatives Please note: Housing First Readiness activities, and other activities to establish a systems approach of Housing First, fall under the Regional Initiatives category. Visit metrovancouver.org/planning/homelessness/ and follow the related links for the Regional Initiatives Guide and Application Forms to propose Housing First Readiness activities. PAGE 42

43 2019 Homelessness Partnering Strategy 2016 Open CFP: HOUSING FIRST Figure 2 HOUSING FIRST SERVICE COMPONENTS Partnerships Partnerships are strongly recommended to achieve alignment with the Housing First approach. While clinical services and long term housing supports are funding requirements for Housing First alignment (see Figure 1 Housing First Service Components), they are not eligible for HPS funds. Figure 1 Housing First Service Components presents services that would support a Housing First client in their home, to remain housed or be re-housed where required. Those in orange may be necessary depending on the client needs, however not eligible for HPS funds. Agencies must demonstrate their capacity to ensure such services are available to clients, or how they will ensure the client they are serving is accessing the necessary supports, to be aligned with the Housing First approach. HF 8. Proposal Evaluation Criteria The following criteria will be applied to evaluate proposals for Housing First projects: Technical Criteria; All proposals will be screened by HPS Community Entity staff to confirm submission requirements have been fulfilled and documents are complete with sufficient information to evaluate the proposal. Staff will also examine the proposal for eligibility of proposed priorities, activities, and costs. Committee review: Based on the proposal application contents, the Community Advisory Board, or CAB, will review proposals according to the following criteria and scoring: (for details of process and review timeline, see HPS CFP General Guide I). Applicants will be notified of the status of their application after the CAB review process in October. PAGE 43