What is the Summer Food Service Program? Food Lifeline s Program: Kids Cafe Food Lifeline will The Agency will
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1 What is the Summer Food Service Program? The Summer Food Service Program is a federal program through the USDA. It offers a sustainable way to provide free meals to kids (1-18) through a reimbursement process. Meal sites are located in qualifying areas. Open meal sites can be located in places such as parks, community centers, pools, apartment buildings, school grounds, churches, etc. These locations are publicized and any child who comes receives a free meal, no questions asked. Food Lifeline named its child nutrition program Kids Cafe as part of the national network of programs through Feeding America. Food Lifeline s Program: Kids Cafe Food Lifeline has developed a program model that was piloted summer of The Agency will receive a weekly inventory of meal and snack components once a week and if they are a current member agency; the food will come with the rest of their weekly order. In summer 2013 we operated 8 sites across Skagit, Snohomish, Island, King and Kitsap Counties. The Agency will be responsible to recruit volunteers or use staff to operate the meal sites. We understand that each community is different, and have allowed for some flexibility in how the programs operate at the meal site level. The Agency will transport the meals from the Agency to the meal sites and distribute meals. Then, once the site closes they will either move on to the next site, or transport any extras back to the Agency. Food Lifeline will act as the Administrative Sponsor, holding the contract with the State, submitting all paperwork for reimbursement. They will be responsible for providing training, site monitoring and purchasing equipment that is needed for the program. Food Lifeline will be procuring the meal components and distributing them to the Agency free of charge. In addition they will provide guidance, technical assistance, marketing and outreach materials and assist in publicizing the program. The Agency will act as a site coordinator. This means that they will receive and properly store all the specified Kids Cafe Food. They will also use staff, or recruit volunteers and interns to help administer each of the meal sites. They will also be required to transport all food to and from meal sites, supervise the children, ensure the meal sites are cleaned up, take accurate meal counts, and submit reports to Food Lifeline in a timely manner. They will also take a lead role in publicizing the program and distributing outreach materials. Does your community qualify to host a program? Meal sites must qualify in order to operate and there are multiple ways to qualify a site. If you need help through this process, please contact Food Lifeline. The easiest way is to have the meal site location in the attendance boundaries of a school where at least 50% of the kids qualify for free or reduced price meals; you can also qualify based on Census data. To see if you qualify by census area visit the FRAC Summer Food Mapper to search by address: Were there Summer Meals in our area last year? Visit: and click on Summer Meals Search Tool and enter the zip code(s) in your area. It s important to look at length of operation of the sites, as well as to connect with past sponsors of the program to discuss if they ll be operating again this year. Before you start the application, please connect with Food Lifeline to discuss if our program model is the right fit for you and your community. Please contact: Rebecca Van Maren, Kids Café Coordinator Phone: rebeccav@fll.org
2 KIDS CAFE APPLICATION SUMMER MEALS 2014 Thank you for your interest in participating in the Kids Cafe Program through Food Lifeline. In order for a determination to be made on your agency s eligibility to participate in the program, we ask that you complete all sections of this application and attach all of the requested supporting documents. Return your completed application and attachments to rebeccav@fll.org or faxed to Any questions can be directed to Rebecca Van Maren Kids Café Coordinator at Applications due Friday April 4, I. General Program Information Date Agency Name Street Address Mailing Address (if different than street address) What county are you located in? Program Contact Phone (This is the person responsible for administering any contract between your program and Food Lifeline). Fax Executive Director Phone Are you a current Food Lifeline Member Agency? Yes No If no, please provide a letter of support from your local Member Agency expressing how you two will be working together to operate this program. Contact Food Lifeline if you need help identifying a member agency in your area. Is your agency a non-profit organization with a valid 501(c)3 organization, operating in Washington State? Yes No II. Site Information 1. Have you operated Summer Meals previously? If so, who was your sponsor and how many sites did you operate? 2. How many sites do you plan to operate this summer? 3. What is the name and address of the public school(s) located nearest to your site? 4. What are the anticipated school year dates for the end of and start of school years?
3 5. Please provide the following information for each proposed site: Note: preference will be given to sites that operate for the entire of the summer. You can serve up to one meal and one snack per day per site. Site Name & Contact Person Address Site Name Food Offered: - Lunch or Supper - Snack Meal Service Time Days of Operation Site Start and End Dates Estimated Daily Participation 6. Will your sites be open on the 4 th of July? Yes No
4 7. Are there any other days that your site will be closed? Please list and explain. 8. Please describe your program. Include if you have drop in or enrolled summer programs and field trips, or if there are no additional programs at the site other than meal service. 9. Do you provide any afterschool enrichment programming during the school year? Yes No If yes, would you be interested in continuing a meal service to reach those youth as well? Yes No 10. Is shelter available in the event of inclement weather for each of the sites? Please describe. If no, what will you do in the case of inclement weather? III. Agency Operations 1. How long has your program or agency been in operation? 2. How do you plan on staffing your program? Number of paid staff at each site Number of paid staff for the program Number of volunteers at each site Number of volunteers for the program 3. Will your agency be able to provide daily and monthly meal service documentation and reporting, as well as submitting a weekly inventory of food? Yes No IV. Facility, Transportation, and Storage Capacities 1. Please describe your dry storage space on-site (i.e. size, shelves, cabinets, pallets, basement area, etc). 2. Do you have freezers? Yes No? Do you have refrigerators/coolers? Yes No If yes, please state the number and size of your coolers and freezers. (Walk in, house, chest, quantity, onsite, or in a different location) 3. Do you have a vehicle available to pick up and transport product from the drop site in your area? Yes No If yes, please describe the type/size of this vehicle. Does this vehicle have refrigeration capacity? Yes No
5 4. If you don t have access to a vehicle, how will you transport product from the Food Lifeline warehouse or distribution point, and then out to your sites? V. Meal Preparation 1. Do you currently provide snacks and/or meals to program participants? Yes No 2. Identify which meals you serve: breakfast lunch dinner snacks 3. What days/times do you serve snacks/meals? 4. Is there an additional cost to participants for the snacks/meals? Yes No If yes, please explain. 5. Do all persons who prepare and handle food at your agency have food & beverage handler cards? Yes No If yes, please attach copies of their cards. VI. Outreach 1. What type of printed outreach materials would you like to help promote your site? (Flyers, posters, banners, stickers, postcards, sidewalk chalk, etc) 2. What other partners do you have in your community to support the summer meal sites? Please Explain. Confirmation of Intent and Accuracy: this form is used to identify potential sites for Food Lifeline s Kids Cafe Summer Meals It does not guarantee summer meals service. If selected as a Kids Cafe site, the site will be responsible for record keeping, documenting weekly inventories, and attending required training on the policies and procedures required by the Summer Food Service Program (SFSP). I verify that all information given above is true, and that this form is used to identify potential sites and does not guarantee meal service. Please return your completed application and attachments to rebeccav@fll.org or faxed to by April 4, 2014.
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