06/18/2014 Item #10B Page 1

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1 MEETING DATE: June 18, 2014 PREPARED BY: Jim Gilliam and Gina Zenns DEPT. DIRECTOR: Gus Vina DEPARTMENT: City Manager s Office CITY MANAGER: Gus Vina SUBJECT: Review and Allocation of Community Grant Program Requests for Fiscal Year 2014/15 RECOMMENDED ACTION: Approve the Panel s recommended funding allocations and make any desired additional allocations. STRATEGIC PLAN: The grant program leverages community resources, assists nonprofit organizations, and benefits the following strategic initiatives: and Culture, Environment, Economic Development, and Recreation. FISCAL CONSIDERATIONS: Total FY14/15 funding is $150,000; $75,000 has been allocated from the General Fund and $75,000 has been donated by the Mizel Family Foundation. The Panel has made allocation recommendations totaling $142,208 (Attachment 1). Remaining funds of $7,792 have been set aside for allocation by the Council at their meeting on June 18, BACKGROUND: Since June, 1998 the City Council has recognized the value of an ongoing program whereby not-for-profit organizations have a means of requesting funding from the City to accomplish arts and civic projects or programs. The establishment of the Community Grant Program (CGP), with an annual General Fund allocation, has provided a total of $815,064 in City funds to support numerous projects and programs that have enriched the five communities of Encinitas. Starting in FY07/08 the Mizel Family Foundation has matched, dollar for dollar, the CGP General Fund allocation, thus doubling the grant funding for the benefit of the Encinitas community. On March 27, 2009 the Mizel Family Foundation requested to continue the partnership with the City by making a five (5) year commitment, starting in FY09/10 and match, dollar for dollar, the annual City allocation, not to exceed $75,000 per year. On April 9, /18/2014 Item #10B Page 1

2 Council unanimously approved the request and changed the name to the City of Encinitas and Mizel Family Foundation Community Grant Program for FY09/10 and any subsequent year in which the matching grant is provided. The purpose of this agenda item is to allow Council to review funding requests, Panel allocation recommendations, hear public testimony and make funding allocations. ANALYSIS: The Community Grant Program Policy (#C020) (Attachment 2) establishes applicant eligibility criteria and guidelines for allocating grant funds in two categories, and. Applicant organizations are required to be incorporated and submit documentation of not-for-profit or taxexempt status. The proposed project or program must take place in Encinitas and provide community-wide benefit to Encinitas residents and/or meet an identified need. Funding shall not be provided to individuals unassociated with a nonprofit organization, City departments, or to assist religious, fraternal or political purposes. The maximum grant amount is $5,000. Grant applications were made available on March 3, 2014 for download on the City website and hard copies were available at City Hall. Notices were ed to past grant recipients and interested parties of record. A workshop for first-time applicants was held on March 10, 2014 at the Encinitas Library with representatives from twenty four (24) organizations in attendance. For the 4 th year, the City partnered with the Coastal Community Foundation s Hand to Hand Fund and hosted a Grant Writing Workshop for nonprofit organizations that was attended by fifty two (52) individuals on Monday, April 7, 2014 at the Encinitas Library. Attendees learned invaluable insights into writing grants to government, foundation and corporate funders. The deadline to apply for the grant program was Thursday, April 17, A total of sixty two (62) organizations submitted applications for Council consideration an increase of three (3) over the previous year. The City received twenty nine (29) arts category requests totaling $135,242 and thirty three (33) civic category requests totaling $155,318 for a combined total of $290,560. An applications index is provided (Attachment 3). Five (5) City Commissions appointed one (1) member each to serve on the CGP Panel whose task was to evaluate the applications and formulate funding recommendations for Council consideration. The evaluation panel was comprised of commissioners from the following commissions: Commission for the Naimeh Tanha Environmental Commission Jim Wong Parks and Recreation Commission Douglas Goad Senior Citizen Commission Roger Bolus Youth Commission Alexander Barth Two weeks prior to their meeting, panelists were given copies of the CGP applications, copies of completed FY13/14 grant evaluation forms by current year grantees (who have applied for funding in FY14/15), the and Allocation Procedure (Attachment 4) and a copy of the Rating Sheet (Attachment 5). The evaluation panel met on Monday, May 19, All panelists were present. The evaluation panel elected Naimeh Tanha to serve as Chair, whose duties 06/18/2014 Item #10B Page 2

3 were to oversee the evaluation meeting and address the City Council at the June 18, 2014 meeting. The panel discussed each application and completed a rating sheet (25 points per question, 100 points total). The scores of the five (5) rating sheets were averaged to determine a final point score. From this score, applications were ranked from highest to lowest and funding was allocated based on a formula devised by the panel. ENVIRONMENTAL CONSIDERATIONS: There are no environmental considerations associated with this agenda report. ATTACHMENTS: Attachment 1: Attachment 2: Attachment 3: Attachment 4: Attachment 5: FY14/15 CGP Panel Recommendations CGP Policy (#C020) FY14/15 CGP s Index CGP and Allocation Procedure CGP Rating Sheet 06/18/2014 Item #10B Page 3

4 Attachment 1 Yes 2 Yes Banding Together 3 No Bayside Community Center 4 No BILY San Diego BILY 7 Yes Camarada Operation School Bell Jam Sessions: Music Therapy Inclusion Program for Individuals with Special Needs Ballet Folklorico "El Tapatio" Peter Sprague's Sunday Afternoon Music Concerts Celebrating Britten: Contemporary Choral Classics No Capella Gloriana, Inc. Yes Cardiff by the Sea Chamber of Commerce (dba: Cardiff 101 Main Street) Cardiff-by-the-Sea Utility Box Art Program Item #10B Panel Recommended Funding Panel Rating Score Grant Request ed /18/2014 Assistance League of Rancho San Dieguito 5 FY14/15 CGP APPLICATIONS INDEX FY14-15 COMMUNITY GRANT PROGRAM $27,500 $5, $4,000 $15,000 $5, $2,500 $17,050 $5, $2,500 $22,635 $5, $0 $12,400 $5, $0 $9,300 $4, $0 $6,825 $5, $0 PAGE 1 OF 11 Page 4

5 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 8 Yes Cardiff Education Foundation, Inc. (dba: Cardiff SEA Music Boosters) Wildcat Band Instrumental Music Education Program $27,700 $5, $2,500 9 Yes Coastal Communities Concert Band Tenth Annual Encinitas Pops Concert with High School Honor Band $20,750 $5, $3, Yes Coastal Environmental Rights Foundation (dba: CERF) Green Encinitas Verde $5,600 $5, $0 11 Yes Colony of Olivenhain Town Council Herman Baecht Germania Hotel $11,130 $5, $2, Yes 13 Yes Community Resource Center Holiday Baskets $150,000 $5, $5,000 Downtown Encinitas Main Street Association Utility of Art $6,200 $5, $2,500 FY14/15 CGP APPLICATIONS INDEX PAGE 2 OF 11 06/18/2014 Item #10B Page 5

6 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 14 Yes Encinitas CERT, Inc. 15 Yes 16 Yes 17 Yes Encinitas Historical Society Encinitas Preservation Association Encinitas Theatre Consortium Encinitas CERT Disaster Preparedness and Training Program Installation of $20,000 $5, $3,000 Commemorative Plaques on Historically Important Buildings & Sites in Encinitas $7,000 $3, $0 Encinitas Preservation Association - Encinitas Boathouses Encinitas Theatre $11,400 $5, $0 Consortium and IMAGOmoves Contemporary Dance Theatre $13,700 $5, $0 18 Yes Encinitas Union School District The Rainbow Bridge Art $17,765 $5, $0 19 Yes Friends of the Encinitas Library Encinitas Library Teen Programs $10,000 $5, $2,500 FY14/15 CGP APPLICATIONS INDEX PAGE 3 OF 11 06/18/2014 Item #10B Page 6

7 FY14-15 COMMUNITY GRANT PROGRAM 20 No George G Glenner Alzheimer's Family Centers Inc. 21 No Hands of Peace ed Grant Request Panel Rating Score Panel Recommended Funding Nutrition for Seniors with Alzheimer's and other Memory Impairments at Silverado Senior Living $5,000 $5, $0 Hands of Peace Creativity and Portrait Workshop and Exhibit $12,845 $5, $0 22 Yes Healthy Day Partners 23 Yes Hutchins Consort Healthy Habits Workshop Series $7,740 $5, $2,500 Concerts at the Encinitas Library $12,800 $5, $3, Yes Intrepid Shakespeare Company Encinitas Summer Theatre Camp Scholarships for Camp Intrepid $28,000 $5, $4, Yes 26 No ipalpiti Artists International, Inc. and Cultural Association of San Diego (dba: San Diego Italian Film Festival) ipalpiti Festival of International Laureates in Encinitas $14,370 $5, $4,000 San Diego Italian Film Festival at La Paloma $30,065 $4, $2,000 FY14/15 CGP APPLICATIONS INDEX PAGE 4 OF 11 06/18/2014 Item #10B Page 7

8 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 27 Yes 28 Yes Kiwanis Club of Greater Encinitas Treasure Chest Literacy Program $17,500 $5, $4,500 Leucadia-Encinitas Hwy 101 Mainstreet Association (L101 Mainstreet) Leucadia Utility Box Art $7,225 $5, $2, No 30 Yes Leucadia-Encinitas Town Council Encinitas Environment Day $25,500 $5, $0 Los Angelitos de Encinitas (The Little Angels of Encinitas) Participation for 200 Low Income Boys and Girls in Community Soccer Program $37,000 $5, $3, Yes Lux Art Institute Family Day at Lux Art Institute $24,000 $5, $4,500 FY14/15 CGP APPLICATIONS INDEX PAGE 5 OF 11 06/18/2014 Item #10B Page 8

9 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 32 Yes 33 Yes Mano a Mano Foundation Museum of Photographic Drug & Alcohol Education & Prevention Conference $10,000 $5, $4,500 Seniors Exploring Photography, Identity, and Appreciation $5,604 $2, $1, No 35 Yes 36 Yes North County Academy of Music Performance North County Health, Inc. (dba: North County Health Services) North Shores Symphony (dba: North Coast Symphony) Teen Enterprise Business Zone $9,028 $1, $0 NCHS Encinitas Vital Sign Machine $3,613 $3, $1,807 New Directions in North Coast Symphony Community Outreach $6,600 $5, $4, No Ocean Knoll Elementary PTA Ocean Knoll Elementary - IB Spanish Program $45,630 $5, $4, Yes Pacific Movement 15th San Diego Asian Film Festival in Encinitas $8,150 $2, $1,250 FY14/15 CGP APPLICATIONS INDEX PAGE 6 OF 11 06/18/2014 Item #10B Page 9

10 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 39 Park Dale Lane Elementary PTA Park Dale Lane Outdoor Kitchen $15,000 $4, $0 40 Yes Paul Ecke Central School PTA PEC "School as a Garden" Sensory Exploration Garden $8,610 $5, $2, Yes Playwrights Write On! $5,530 $5, $3, Yes Positive Action Community Theatre (PACT) Goldmine Inclusive Performing Workshops for Individuals with Unique Needs $14,145 $4, $3, Quail Gardens Foundation, Inc. Partial Underwriting of Music, Programs & Stage for Thursday Family Fun Nights $18,810 $5, $4, Yes San Diego Fine Art Society (dba: Art Pulse) Cabaret Caccia 2015 Season $13,300 $5, $2,500 FY14/15 CGP APPLICATIONS INDEX PAGE 7 OF 11 06/18/2014 Item #10B Page 10

11 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 45 Yes San Diego North Coast Singers Encinitas Invitational High School Choral Festival $11,760 $5, $0 46 Yes San Diego Symphony Orchestra Association Symphony Berton Family Young People's Concert Tickets to Encinitas School $9,581 $5, $4, No San Diego Synergy Network Healing Program with Scripps Encinitas Rehabilitation Patients $15,905 $5, $3, Yes San Dieguito Academy Foundation San Dieguito Academy - Encinitas Festival $27,739 $5, $5, Yes San Dieguito Art Guild 50 Yes San Dieguito for a Drug Free Youth Demos Dialogue and Art - Lecture, Demos, Workshops $7,070 $5, $3,000 Study Buddy Program - Peer to Peer Mentoring and Tutoring Program $10,000 $5, $4,500 FY14/15 CGP APPLICATIONS INDEX PAGE 8 OF 11 06/18/2014 Item #10B Page 11

12 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding 51 Yes San Dieguito Heritage Museum Free Families Make History Weekend Program $22,250 $5, $4, Yes San Elijo Lagoon Conservancy Family Discovery Days $23,000 $5, $5, No San Francisco Friends of Chamber Music (dba: CA Quartet) Connections Chamber Music Series Season $14,400 $5, $0 54 No 55 Yes 56 No Silver Age Yoga Community Outreach Silver Age Yoga for Seniors $8,800 $4, $4,050 Solana Center for Environmental Expanding Environmental Innovation Outreach in Encinitas $4,885 $3, $0 Storytellers of San Diego Encinitas School Outreach for Storytelling Encinitas Library $9,870 $5, $3, No Swami's Surfing Association Return to the Reef Surfing Competition $26,348 $5, $0 FY14/15 CGP APPLICATIONS INDEX PAGE 9 OF 11 06/18/2014 Item #10B Page 12

13 FY14-15 COMMUNITY GRANT PROGRAM 58 Yes 59 Yes 60 No Theatre and Foundation of San Diego (dba: La Jolla Playhouse) Unlimited Jazz Dance Productions (dba: Patricia Rincon Dance Villa Musica, San Diego's Community Music Center (dba: Neave Trio) ed Grant Request Panel Rating Score Panel Recommended Funding La Jolla Playhouse's 2015 Performance Outreach Program (POP) Tour $19,342 $5, $4,500 Salon Dances Library Series $7,600 $5, $3,000 City of Encinitas Chamber Music Seminar $10,250 $5, $4, No Wingtip Productions, Inc. (dba: Junior Ballet Ensemble) Junior Ballet Ensemble 2014 Outreach Campaign $3,340 $1, $0 62 No YMCA of San Diego County (dba: Magdalena Ecke Family YMCA YMCA Courtyard Play Structure $12,000 $5, $0 TOTAL GRANT REQUESTS: $290,560 TOTAL FUNDING REQUESTED/RECOMMENDED: $290,560 $142,208 FY14/15 CGP APPLICATIONS INDEX PAGE 10 OF 11 06/18/2014 Item #10B Page 13

14 FY14-15 COMMUNITY GRANT PROGRAM ed Grant Request Panel Rating Score Panel Recommended Funding Unallocated Funds: $7,792 FY14/15 CGP APPLICATIONS INDEX PAGE 11 OF 11 06/18/2014 Item #10B Page 14

15 CITY OF ENCINITAS ADMINISTRATIVE MANUAL Policy Title: Community Grant Program Responsible Department: City Manager Section: City Council : C020 Approved By: City Council Date Approved: 6/17/98 I. Philosophy Date Revised: 7/06, 2/10 The City Council recognizes the value of an ongoing program whereby non profit organizations have a means of requesting funding from the City to accomplish civic and arts projects or programs. The City Council encourages that all such projects or programs become self-supporting. At their meeting on April 8, 2009, the City Council approved naming the Community Grant Program the City of Encinitas and Mizel Family Foundation Community Grant Program in FY 09/10 and any subsequent year in which the matching grant is provided. An annual funding amount for the Community Grant Program (CGP) will be determined by Council as part of the City s budget development and adoption process. Up to 50% of the total (CGP) allocation may be directed to arts projects or programs, at the discretion of the City Council. II. Method A. Funding requests shall be classified into two basic categories: 1. I - (i.e. social, recreation, education, health, environmental) 2. II - (i.e. visual arts, performing arts, arts education, literary arts) B. The criteria for all applicants to be considered for selection are: 1) or program provides wide community benefit and meets identified needs. 2) must hold not-for-profit or tax exempt status. Submission of documentation indicating non-profit, tax exempt status is required. 3) must be legally organized and based in Encinitas or provide activity/services that directly benefit the citizens of Encinitas. Preference will be given to projects or programs that take place in Encinitas. 4) To be eligible for CGP funding, projects or programs with a fundraising component, must use the funds: a) in Encinitas or b) for a purpose listed in I or II. This information must be included in the application. 5) or program has ability or likelihood to sustain itself after initial funding. 6) Priority is given to projects or programs that have matching funds and/or in-kind services. 7) Preference is given to projects or programs not eligible for Community Development Block Grant funding. 06/18/2014 Item #10B Page 15

16 8) Maximum grant amount is $5,000 per project or program based on City s financial ability and quality of projects under consideration. III. Limitations Funding shall not be provided to individuals unassociated with a non profit organization, City departments, or to assist religious, fraternal or political purposes. IV. Administration A) The following general administrative guidelines shall be followed in administering the CGP: 1) s must be submitted on the approved City Form (Exhibit A). 2) An Panel, comprised of one (1) member from the following Council appointed commissions:, Environmental, Senior, Parks and Recreation, and Youth, will evaluate the applications and submit funding recommendations for consideration to the City Council. 3) The method of payment for approved projects or programs will be based upon timing of project or program expenditures. 4) Real property purchased as part of a project or program cannot be disposed of or the use changed from the original proposal without prior City approval, or appropriate repayment to the City (with interest if deemed applicable). 5) A Reimbursement Form and Form shall be submitted for each project or program to the City Manager s Office (Exhibit B and C). 6) Failure to provide a Reimbursement Form and Form, or competent administration of the public funds, will reflect on future application and may result in legal action. 7) s receiving City funding are required to show proof of general liability insurance coverage and obtain a Certificate of Insurance naming the City and Mizel Family Foundation as additional insured s and certificate holders by endorsement on said policy in an amount established by the City s Risk Management Division. 06/18/2014 Item #10B Page 16

17 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 1 Yes Assistance League of Rancho San Dieguito Operation School Bell $27,500 $5,000 2 Yes Banding Together Jam Sessions: Music Therapy Inclusion Program for Individuals with Special Needs $15,000 $5,000 3 No Bayside Community Center Ballet Folklorico "El Tapatio" $17,050 $5,000 4 No BILY San Diego BILY $22,635 $5,000 5 Yes Camarada 6 No Capella Gloriana, Inc. 7 Yes 8 Yes Cardiff by the Sea Chamber of Commerce (dba: Cardiff 101 Main Street) Cardiff Education Foundation, Inc. (dba: Cardiff SEA Music Boosters) Peter Sprague's Sunday Afternoon Music Concerts $12,400 $5,000 Celebrating Britten: Contemporary Choral Classics $9,300 $4,800 Cardiff-by-the-Sea Utility Box Art Program $6,825 $5,000 Wildcat Band Instrumental Music Education Program $27,700 $5,000 9 Yes Coastal Communities Concert Band Tenth Annual Encinitas Pops Concert with High School Honor Band $20,750 $5,000 FY14/15 CGP APPLICATIONS INDEX PAGE 1 OF 7 06/18/2014 Item #10B Page 17

18 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 10 Yes Coastal Environmental Rights Foundation (dba: CERF) Green Encinitas Verde $5,600 $5, Yes Colony of Olivenhain Town Council Herman Baecht Germania Hotel $11,130 $5, Yes 13 Yes Community Resource Center Holiday Baskets $150,000 $5,000 Downtown Encinitas Main Street Association Utility of Art $6,200 $5, Yes Encinitas CERT, Inc. Encinitas CERT Disaster Preparedness and Training Program $20,000 $5, Yes Encinitas Historical Society Installation of Commemorative Plaques on Historically Important Buildings & Sites in Encinitas $7,000 $3, Yes Encinitas Preservation Association Encinitas Preservation Association - Encinitas Boathouses $11,400 $5, Yes Encinitas Theatre Consortium Encinitas Theatre Consortium and IMAGOmoves Contemporary Dance Theatre $13,700 $5, Yes Encinitas Union School District The Rainbow Bridge Art $17,765 $5,000 FY14/15 CGP APPLICATIONS INDEX PAGE 2 OF 7 06/18/2014 Item #10B Page 18

19 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 19 Yes Friends of the Encinitas Library Encinitas Library Teen Programs $10,000 $5, No George G Glenner Alzheimer's Family Centers Inc. Nutrition for Seniors with Alzheimer's and other Memory Impairments at Silverado Senior Living $5,000 $5, No Hands of Peace 22 Yes Healthy Day Partners 23 Yes Hutchins Consort Hands of Peace Creativity and Portrait Workshop and Exhibit $12,845 $5,000 Healthy Habits Workshop Series $7,740 $5,000 Concerts at the Encinitas Library $12,800 $5, Yes Intrepid Shakespeare Company Encinitas Summer Theatre Camp Scholarships for Camp Intrepid $28,000 $5, Yes ipalpiti Artists International, Inc. ipalpiti Festival of International Laureates in Encinitas $14,370 $5, No Italian American Art and Cultural Association of San Diego (dba: San Diego Italian Film Festival) San Diego Italian Film Festival at La Paloma $30,065 $4, Yes 28 Yes Kiwanis Club of Greater Encinitas Treasure Chest Literacy Program $17,500 $5,000 Leucadia-Encinitas Hwy 101 Mainstreet Association (L101 Mainstreet) Leucadia Utility Box Art $7,225 $5,000 FY14/15 CGP APPLICATIONS INDEX PAGE 3 OF 7 06/18/2014 Item #10B Page 19

20 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 29 No 30 Yes Leucadia-Encinitas Town Council Encinitas Environment Day $25,500 $5,000 Los Angelitos de Encinitas (The Little Angels of Encinitas) Participation for 200 Low Income Boys and Girls in Community Soccer Program $37,000 $5, Yes Lux Art Institute Family Day at Lux Art Institute $24,000 $5, Yes Mano a Mano Foundation Drug & Alcohol Education & Prevention Conference $10,000 $5, Yes Museum of Photographic Seniors Exploring Photography, Identity, and Appreciation $5,604 $2, No North County Academy of Music Performance Teen Enterprise Business Zone $9,028 $1, Yes North County Health, Inc. (dba: North County Health Services) NCHS Encinitas Vital Sign Machine $3,613 $3, Yes North Shores Symphony (dba: North Coast Symphony) New Directions in North Coast Symphony Community Outreach $6,600 $5, No Ocean Knoll Elementary PTA Ocean Knoll Elementary - IB Spanish Program $45,630 $5, Yes Pacific Movement 15th San Diego Asian Film Festival in Encinitas $8,150 $2,500 FY14/15 CGP APPLICATIONS INDEX PAGE 4 OF 7 06/18/2014 Item #10B Page 20

21 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 39 Park Dale Lane Elementary PTA Park Dale Lane Outdoor Kitchen $15,000 $4, Yes Paul Ecke Central School PTA PEC "School as a Garden" Sensory Exploration Garden $8,610 $5, Yes Playwrights Write On! $5,530 $5, Yes Positive Action Community Theatre (PACT) Goldmine Inclusive Performing Workshops for Individuals with Unique Needs $14,145 $4, Quail Gardens Foundation, Inc. Partial Underwriting of Music, Programs & Stage for Thursday Family Fun Nights $18,810 $5, Yes San Diego Fine Art Society (dba: Art Pulse) Cabaret Caccia 2015 Season $13,300 $5, Yes San Diego North Coast Singers Encinitas Invitational High School Choral Festival $11,760 $5, Yes San Diego Symphony Orchestra Association Provide Free San Diego Symphony Berton Family Young People's Concert Tickets to Encinitas School Children $9,581 $5, No San Diego Synergy Network Healing Program with Scripps Encinitas Rehabilitation Patients $15,905 $5, Yes San Dieguito Academy Foundation San Dieguito Academy - Encinitas Festival $27,739 $5,000 FY14/15 CGP APPLICATIONS INDEX PAGE 5 OF 7 06/18/2014 Item #10B Page 21

22 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 49 Yes San Dieguito Art Guild Demos Dialogue and Art - Lecture, Demos, Workshops $7,070 $5, Yes San Dieguito for a Drug Free Youth Study Buddy Program - Peer to Peer Mentoring and Tutoring Program $10,000 $5, Yes San Dieguito Heritage Museum Free Families Make History Weekend Program $22,250 $5, Yes San Elijo Lagoon Conservancy Family Discovery Days $23,000 $5, No San Francisco Friends of Chamber Music (dba: CA Quartet) Connections Chamber Music Series Season $14,400 $5, No Silver Age Yoga Community Outreach Silver Age Yoga for Seniors $8,800 $4, Yes Solana Center for Environmental Innovation Expanding Environmental Outreach in Encinitas $4,885 $3, No Storytellers of San Diego Encinitas School Outreach for Storytelling Encinitas Library $9,870 $5, No Swami's Surfing Association Return to the Reef Surfing Competition $26,348 $5, Yes Theatre and Foundation of San Diego (dba: La Jolla Playhouse) La Jolla Playhouse's 2015 Performance Outreach Program (POP) Tour $19,342 $5, Yes Unlimited Jazz Dance Productions (dba: Patricia Rincon Dance Collective) Salon Dances Library Series $7,600 $5,000 FY14/15 CGP APPLICATIONS INDEX PAGE 6 OF 7 06/18/2014 Item #10B Page 22

23 FY14/15 COMMUNITY GRANT PROGRAM APPLICATIONS ed Grant Request 60 No Villa Musica, San Diego's Community Music Center (dba: Neave Trio) City of Encinitas Chamber Music Seminar $10,250 $5, No Wingtip Productions, Inc. (dba: Junior Ballet Ensemble) Junior Ballet Ensemble 2014 Outreach Campaign $3,340 $1, No YMCA of San Diego County (dba: Magdalena Ecke Family YMCA YMCA Courtyard Play Structure $12,000 $5,000 TOTAL GRANT REQUESTS: $290,560 FY14/15 CGP APPLICATIONS INDEX PAGE 7 OF 7 06/18/2014 Item #10B Page 23

24 2014/15 CITY OF ENCINITAS AND MIZEL FAMILY FOUNDATION COMMUNITY GRANT PROGRAM APPLICATION EVALUATION AND ALLOCATION PROCEDURE EVALUATION PANEL One (1) member from the City of Encinitas, Environmental, Parks and Recreation, Senior and Youth Commission will comprise the Panel for a total of five (5) members. PANEL PROCESS Panelists must first read the Community Grant Program (CGP) Administrative Policy and then the CGP applications, including the program description, budget and attachments. Panelists must be prepared to discuss the strong and weak aspects of each application. PANEL MEETING At the Panel meeting panel members will elect a chair. The chair will 1) conduct the Panel meeting and 2) attend the City Council meeting, address the Council, provide Panel recommendations and give input. The Panel will review each application. After discussion, each panelist will complete a rating sheet. ALLOCATION RECOMMENDATIONS Rating sheet scores will be tallied. The average score of the 5 sheets will determine the final score and tier placement. The priority for funding will be to allocate funds to applicants in the first tier, from highest to lowest. If funds remain, allocations will be made to the following tiers in succession. The allocation rubric is developed by the Panel. ALLOCATION RUBRIC 1) 5% of available grant funds are to be set aside for allocation by the City Council at their meeting on June 18, ) With the remaining 95% of funds, the Panel has determined to make allocation recommendations in the following way: EVALUATION PANEL POINT SCORE FUNDING RECOMMENDATION Points 100% of Applicant s Requested Funding Points 90% of Applicant s Requested Funding 92 Points 80% of Applicant s Requested Funding 91 Points 70% of Applicant s Requested Funding 90 Points 60% of Applicant s Requested Funding Points 50% of Applicant s Requested Funding 83 Points and below Zero Funding CITY COUNCIL ALLOCATION OF FUNDS The Panel rating results and allocation recommendations will be forwarded to the City Council for their consideration and final determination of allocations. 06/18/2014 Item #10B Page 24

25 CITY OF ENCINITAS AND MIZEL FAMILY FOUNDATION COMMUNITY GRANT PROGRAM RATING SHEET APPLICANT: GRANT CATEGORY: ARTS CIVIC (circle one) AMOUNT REQUESTED: $ Panelist Initials TOTAL POINTS PER QUESTION: 25 TOTAL POINTS AVAILABLE: 100 RATING SCALE WEAK: 1 5 FAIR: 6 10 GOOD: STRONG: EXCELLENT: Please fill in the comment line in each of the 4 rating areas regarding your score. al Readiness The applicant organization demonstrates evidence of 1) ability to conduct project successfully, 2) capable volunteer and/or paid staff, and 3) clearly defined resources. Comment or Program Merit The project or program 1) has clearly defined objectives 2) provides a high level of service to the target population, and 3) demonstrates quality in the type and level of activities. Comment Fiscal Readiness The project or program budget 1) is comprehensive and understandable, 2) demonstrates a clear financial need, and 3) identifies in-kind, matching, or funding from other sources. Comment Community Impact The project or program 1) establishes or strengthens programming in Encinitas by the applicant organization, 2) provides community-wide benefit, and/or 3) addresses a community need or impacts an underserved population. Comment TOTAL 06/18/2014 Item #10B Page 25