Civil Works Process Overview

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1 Let Mon Lee Office of Assistant Secretary of the Army (Civil Works) Office: (703) Mobile: (703) Civil Works Process Overview

2 Organizational Structure Assistant Secretary of the Army (Civil Works) Washington, D.C. Headquarters Washington, D.C DIVISIONS 8 Regional Offices Districts 38 Local Offices

3 Civil Works Business Lines Navigation Flood and Storm Risk Management Aquatic Ecosystem Restoration Watershed Planning Emergency Management Regulatory Program Hydropower Recreation Water Supply Note: items below this line are not budget-able 3

4

5 Transatlantic Division 1

6 Civil Works Project Delivery Process Step 1 Initial Problem Identification Step 2 Congressional Study Resolution/Authorization Step 3 Initial Study Funding Step 4 Conduct Reconnaissance Study Step 5 Certify Reconnaissance Phase Step 6 Step 7 Step 8 Step 9 Negotiate PMP and FCSA Execute FCSA & Request Feasibility Funds Conduct Feasibility Study Complete Final RPT. for Coord. & Submission Step 10 Division Engineer's Transmittal Letter Step 11 Washington Level Policy Review Step 12 Chief of Engineers Report Step 13 Administration Review Step 14 Project Authorization Step 18 Congress Appropriates Construction Funds Step 19 Execute PPA Step 20 Project Construction Step 21 OMRR&R Step 15 Execute PED Agreement Step 16 Conduct PED Step 17 Draft PPA Review/Approval

7 Civil Works Project Delivery Process Step 1 Initial Problem Identification Step 2 Congressional Study Resolution/Authorization Step 3 Initial Study Funding

8 Salmon Mitigation Waterfront Development Lock / Dam Replacement - Inland Waterways System Environ. Restoration Environmental Infrastructure Needs Flooding Port / Harbor Deepenings Beach Erosion/Hurricane Protection Wetland Losses Water Supply Navigation Environmental Infrastructure Needs Requires Local Letter to the Corps to Start Civil Works Project Delivery - An Overview Ecosystem Restoration High Priority Missions: Flood Risk Management Commercial Navigation Ecosystem Restoration Watershed Planning

9 CIVIL WORKS MISSIONS: Navigation (1824) Flood Risk Management (1936) & Coastal Storm Damage Reduction Ecosystem Restoration (1996) Watershed Planning (1986) Water Supply (Municipal/Industrial) Hydropower Recreation Emergency Operations

10 Passage ~ 2-yr. Intervals ( Step 1 ) Member Authority - Congress! Study Resolutions WRDA Bills Standing Authorities Appropriations Bills Have we studied the problem before? Environment & Public Works Committee Senate Resolution OR House Resolution Civil Works Project Delivery - An Overview - Signed by President

11 KEY CONGRESSIONAL COMMITTEES AUTHORIZATION SENATE Committee on Environment and Public Works Subcommittee on Transportation and Infrastructure and Public Safety HOUSE OF REPRESENTATIVES Committee on Transportation and Infrastructure Subcommittee on Water Resource Development Authorization Committees establish Legal Authority Authority may be for one or more years Authority may recommend funding levels

12 J - SHEETS: WRDA HR/SR (Step 2 ) What is the problem? What s the urgency? Is there a sponsor? Is there authority? $150,000 - Total * 12 months Due in HQ June (BY-2) * Higher Amts. - HQ Approval President s Budget ( G I ) CW-B Budget EC J - Sheets Coordination DIVISION RIT / CW-B HQUSACE High Priority Missions Flood Risk Management Navigation Ecosystem Restoration Watershed Planning Civil Works Project Delivery - An Overview RIT Regional Integration Team

13 Operations & Maintenance - $ 2,710,000,000 (57.3%) Construction General - $ 1,172,000,000 (24.8%) General Investigations - $ 97,000,000 ( 2.0%) MR&T - $ 225,000,000 ( 4.8%) Regulatory - $ 205,000,000 ( 4.3%) General Expenses/ASA(CW) - $ 185,000,000 ( 3.9%) FCCE $ 34,000,000 ( 0.7%) Other - (FUSRAP) $ 104,000,000 ( 2.2%) $ 4,732,000,000

14 FY 16 President s Budget =

15 KEY CONGRESSIONAL COMMITTEES APPROPRIATION SENATE Appropriations Committee Subcommittee on Energy and Water Development HOUSE OF REPRESENTATIVES Appropriations Committee Subcommittee on Energy and Water Development Appropriation Committees provide Budget Authority Grant the Executive Branch authority to spend (obligate) money Provide All Funds Provide Partial Funds Provide No Funds

16

17 Civil Works Project Delivery Process Step 4 Conduct Reconnaissance Study Step 5 Certify Reconnaissance Phase Step 6 Step 7 Step 8 Step 9 Negotiate PMP and FCSA Execute FCSA & Request Feasibility Funds Conduct Feasibility Study Complete Final RPT. for Coord. & Submission Step 10 Division Engineer's Transmittal Letter * Section 1001 and 1002 of WRRDA 2014

18 DIVISION (Step 3) FUNDING - $150,000 (GI) 905(b) Analysis Charette Project Mgmt. Plan Reconnaissance Study Sponsor Meeting Civil Works Project Delivery - An Overview S.905(b) Charette Use available info. & data Utilize experienced staff Completion - 6 months Document Assumptions

19 S. 905(b) Analysis w/ LOI (Step 4 ) CHARETTE Structured meeting including the Corps vertical team, sponsor, stakeholders, & appropriate resource agencies to scope the feasibility study Division Certification LOI - Letter of Intent (Sponsor)!!! CERTIFICATION Transferred from HQ to Division!! (ER Appendix G) Civil Works Project Delivery - An Overview

20 FCSA deviations require HQUSACE approval Step 5 DIVISION RIT Project Mgmt. Plans: Identify works tasks Who, what, where, how, why? Schedules Feas. cost sharing: In-kind services District PMP District FCSA HQUSACE FCSA - Feasibility Cost Sharing Agreement RIT Regional Integration Team Civil Works Project Delivery - An Overview FCSA - Model Agreement

21 PMP - Project Management Plan FCSA - Feasibility Cost Sharing Agreement PMP & draft FCSA (Step 6) Initiate Feasibility Study DISTRICT ENGINEER The FCSA is a contract between the Sponsor & the Corps! SPONSOR Civil Works Project Delivery - An Overview

22 Budget - GI Division Quality Assurance Independent External Peer Review - Sect WRDA 2007 Federally Funded Concurrent Public, Agency Technical, Policy, Legal, Resource Agency Reviews of draft report Cost Shared TSP - Tentatively Selected Plan Milestone Alternatives Milestone Civil Works Project Delivery - An Overview SMART Planning 6 Steps & NEPA TSP/Draft Rpt Agency Decision Milestone District - Quality Control Cost Shared 3x3x3 Guidance $3M max cost 3 levels of enhanced vertical teaming Max 3 yrs. completion Feasibility Funds ( GI ) 50 % - Federal 50 % - Non-Federal

23 Agency Decision Milestone (Step 8) Conduct Feasibility-Level Analysis PMP Proj. Implement Begin PED Negot. Prepare Final Feasibility Report Division Civil Works Project Delivery - An Overview

24 Final Feasibility Report / NEPA (Step 9 ) Step 15 Initiate PED PED Preconstruction Engineering & Design Recommended Plan Endorsement Civil Works Project Delivery - An Overview 3-4 Pages Transmittal Letter Draft Chief s Report HQUSACE Findings and Recommendations Coordination Public Involvement Review Process Report Information

25 Civil Works Project Delivery Process Step 11 Washington Level Policy Review Step 12 Chief of Engineers Report Step 13 Administration Review Step 14 Project Authorization

26 Final Rpt. Package (Step 10) RIT Draft Chief s Rpt CECW-PC Office of Water Project Review Final Policy Review 30-days State/Agency Doc. Rev. Findings Review Assessment Civil Works Project Delivery - An Overview Civil Works Review Board? DCG option

27 RIT Draft Chief s Rpt (Step 11) To ASA(CW) Assistant Secretary of the Army (Civil Works) RIT Prepare Chief s Report Final Draft COE Rpt. is reviewed by OASA(CW) Final Draft ASA(CW) Letters ASA(CW) to OMB Auth. Committee Chairmen OMB -Office 0f Management and Budget Civil Works Project Delivery - An Overview

28 120 Days Maximum - Section 2033 WRDA 2007 Chief of Engineer s Report (Step 12) Report Submission to Congress ASA(CW) OMB Staff - Project Briefing OMB Civil Works Project Delivery - An Overview

29 Every 2 years (in theory) ASA(CW) Report Submission (Step 13) WRDA Water Resources Development Act Environment & Public Works Committee Senate Bill House Bill Civil Works Project Delivery - An Overview

30 Civil Works Project Delivery Process Step 15 Execute PED Agreement Step 16 Conduct PED

31 DE Transmittal Letter ( from Step 10 ) District Approval Yes? Model DESIGN AGREEMENT No? Approval HQUSACE PED Preconstruction Engineering & Design 75% - FED 25% - NF Civil Works Project Delivery - An Overview

32 GI Funds Safety Assurance Review Flood & Storm Projects Sect WRDA 2007 PED: Finalize detailed engineering & design to ready project for construction Prepare plans & specs. for first construction contract EDD Engineering Design Documentation Preconstruction Engineering & Design EDD s Plans & Specs. Contract Docs. Usually 2 years District Approval Authority Civil Works Project Delivery - An Overview

33 Civil Works Project Delivery Process Step 18 Congress Appropriates Construction Funds Step 19 Execute PPA Step 17 Draft PPA Review/Approval

34 PPA Project Partnership Agreement Guidance : EC , dated 31 July 1997 Decision Document Approved? Const. Funds - Budgeted? Added? Checklist RIT Draft PPA Package Deviations Legal Certification Financial Anal. Draft PPA Approval ASA(CW) Status see Plan & Policy Home Page Usually 60-day review time. Civil Works Project Delivery - An Overview

35 Coordination DIVISION CW-B HQUSACE Construction General (CG) Funds Civil Works Project Delivery - An Overview President s Budget ( CG ) Budget EC J-Sheets Energy & Water Development Appropriations

36 Draft PPA Approved ( from Step 17) Initiate Construction PPA PPA Project Partnership Agreement Civil Works Project Delivery - An Overview

37 Civil Works Project Delivery Process Step 20 Project Construction

38 CG Funds Deep Draft Navigation Depth Cost Share < 20 ft. 90% - Fed 10% - NF * ft. 75% - Fed 25% - NF * > 45 ft. 50% - Fed 50% - NF * Service Facilities 100% - NF * Plus an additional 10% of General Navigation Features if not offset by LERRDs Project Cost Sharing by Project Purpose FLOOD RISK MANAGEMENT NAVIGATION ECOSYSTEM RESTORATION RECREATION 65% -Federal 35% - Non-Federal Inland: 50% - Federal 50% - Trust Fund 65% -Federal 35% - Non-Federal 50% -Federal 50% - Non-Federal Deep Draft: (see above) Civil Works Project Delivery - An Overview

39 Civil Works Project Delivery Process Step 21 OMRR&R

40 Construction Completion Navigation Flood Risk Management Ecosystem Restoration Recreation Operations, Maintenance, Repair, Replacement, and Rehabilitation Hurricane & Storm Damage Reduction DEEP DRAFT O&M: < 45 Feet - 100% Federal > 45 Feet INLAND O&M: 100% - Federal 100% Non-Federal OMRR&R Civil Works Project Delivery - An Overview 100% Non-Federal OMRR&R* *Beach Renourishment is cost shared

41

42 Continuing Authorities Project Process Sponsor Request assistance USACE/Sponsor Sign Feasibility Cost Sharing Agreement USACE/Sponsor Detailed Project Report USACE Construct/ Implement Project USACE/Sponsor Sign Project Partnership Agreement USACE Plans and Specifications Sponsor Operate/Maintain Completed Project 42

43 Continuing Authorities Overview Authority Description Per Project Cost Limit ($M) Section 14 Emergency Streambank Stabilization Per Program Cost Limit ($M) 5 20 Section 107 Navigation Section 205 Flood Risk Management Section 208 Flood Snagging/Clearing Section 206 Aquatic Ecosystem Restoration Section 1135 Ecosystem Restoration

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