European Association of Zoo and Wildlife Veterinarians

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1 March 2016 / 1 Nr.66 Contents (you can click on a topic to go straight to article!) European Association of Zoo and Wildlife Veterinarians July 2013 / 2 Nr.59 Letter from the Vice President and Executive Director Minutes of the 41 st Board Meeting, December 4 th, 2015 IZW Berlin... 3 Financial Report year ending 31 st December EAZWV Member Benefits Full Member Summer School Conference Announcement... 6 Student Prize: Free Registration for Atlanta Conference APPLY NOW!... 7 Supporting Research in Zoological Medicine: EAZWV & the Zebra Foundation... 7 Student Section: Letter from the Chair... 8 EAZWV Student Workshop Lisbon, Portugal... 8 Student Placement at Wildbase All about Kiwis! 23 Scientific corner Variegated squirrel 1 Bornavirus (VSBV-1) a novel zoonotic pathogen Update from the EAZWV Contraception Working Group Rietschel s Gallery Changes to the Directory Member Feedback Website (Peters, Ludwig)

2 Letter from the Vice President and Executive Director. Dear EAZWV Friends and Colleagues, It is a pleasure to send you the first newsletter of this new era of EAZWV s history. We have had a busy few months and want to tell you all about it but first we want to wish all of you a good year in We started 2016 with a brand new Executive Director, Stephanie Sanderson, formerly our president. A very warm welcome Steph! This appointment will be a big step forward for our association, increasing its professionalism, member services and influence. Unfortunately, as Stephanie has resigned her position as President in order to take up the role of Executive Director, we are currently without a president. The work of the president has been distributed between the board members and, as Vice-president, Hanspeter has taken on the role of acting president pending elections at our General Assembly in Atlanta. The vice-president and secretary positions are also up for election this year. We will publish the job descriptions and skills we are looking for shortly. We would love to welcome new board members from the membership and are particularly keen to have representation from veterinarians working with free ranging wildlife as we grow this area of our work. We are a friendly team and will provide the necessary training to undertake the role we just need your enthusiasm, passion and time. If you are at all interested, please contact us at January 2016 also saw the closure of the old EAZWV secretariat at zoo office Bern and we would like to acknowledge once again all the great work and time Peter Dollinger and Silvia Nanni have dedicated to the EAZWV. This is a very exciting year for EAZWV. The board is working hard on behalf of the Association and meets every two weeks by skype to keep each other up to speed. We have identified a range of new activities and initiatives that we will be exploring with the advisory board during our strategic planning meeting in Barcelona on 26/27th April. We are also really keen to hear from the wider membership as to what you want to see from EAZWV going forward. Please do contact us with your feedback and ideas on The new initiatives we identify are likely to require a number of new working groups and will provide opportunities for more members to get involved in the development of our organisation. We would love to hear from you if you would like to volunteer for a working group more information on the new positions and initiatives will be circulated after the meeting. Our new online renewal system was launched in February. There have been a few teething problems with credit card payments but thanks to your patience and feedback these are now largely resolved and, for most of you, this has been a much easier renewal process. The new system will come into its own over the coming year as we integrate it with our website. The member only area will be relaunched, new resources will be uploaded, we will be setting up forums and areas for working groups and the capacity for online voting. There will also be a fully searchable member directory and list of TAG/EEP vet advisors. We hope you will also see a big improvement in our communications with more regular news updates. All these new activities require resources. The board and ED have been undertaking a full financial review of our organisation (see minutes and financial report in this newsletter). This includes evaluating our current tax status and investigating whether we should become a registered charity (official not-for-profit status). We have engaged a tax advisor to help us with this and will be bringing our recommendations for your vote shortly. We will also be working on our long term financial plan, formulating a reserves policy and exploring opportunities for raising funds to support our work. Your increase in membership dues has been a big help in us taking a step up in professionalism and allowing us to appoint an Executive Director. We now need to work hard on establishing long term financial security for the organisation In July we will have our first joint AAZV IZW EAZW conference in Atlanta. Many members from AAZV, IZW and EAZWV are working hard to prepare the conference and ensure it will be a great success. We hope most of you can come. Although it is a long way and flight costs will stress your budgets, we are sure it will be an exciting conference and well worth the investment. In response to feedback received from the Barcelona conference survey we have taken this opportunity to try a new process for selecting manuscripts. Selection has been undertaken by the sessions chairs (one American and one European for each session) using a standardised scoring process. Over 280 abstracts from 37 countries (22% of submitted abstracts were EAZWV members) were submitted and 95 were accepted as oral 2

3 presentations and 105 as posters. Unfortunately, 80 submissions needed to be rejected due to time constraints or limited space. Our Association is well represented. EAZWV members have 18% oral and 22% poster presentations. Instead of offering prizes at the conference this year, we have decided to offer 10 free student conference registrations. This should help encourage and support students to come. Selection will be administered by the Student Section. Please see their article in this newsletter for the application process. Thanks to all for taking the opportunity to represent Europe in the first joint conference we look forward to seeing you in Atlanta! We also have summer activities closer to home. We are proud to announce the second EAZWV Full Member Summer School at Nuremberg Zoo and the student summer school in Paris. More information on these events can be found in this newsletter and on the website. We are looking forward hearing from you and hopefully to seeing you at an EAZWV event soon. Thank you again for all your support. Hanspeter Steinmetz: Vice-President/ Acting President; Stephanie Sanderson: Executive Director Minutes of the 41 st Board Meeting, December 4 th, 2015 IZW Berlin Attendees: EAZWV Board: Kim Grützmacher (KG) Vice-treasurer, Sabine Öfner (SO) Treasurer, Stephanie Sanderson (SS) President, Hanspeter Steinmetz (HS) Vice-president, Hugo Fernández (HF) Honorary secretary. EAZWV Secretariat: Peter Dollinger (PD) Agenda items A and B1&B2 only. Apologies: Alexis Lécu (AL) Past president A. OPENING & ADOPTION OF AGENDA AND PAST MINUTES SS opened the meeting at 10:45 The agenda was reviewed and adopted. The minutes of the 40 th EAZWV Board meeting held at Barcelona on 14 May 2015 are adopted as published in Newsletter 2015/2, p. 3. B. ACTIVITY REPORTS 1. Membership Membership report (Secretariat) EAZWV currently comprises 703 paying members and candidate members (of which 173 are student members). The names of 53 new candidates were published in NL 2/2015, only 4 more have formally applied since. This number is lower than previous years, possibly due to the current lack of online registration. There are 46 free members, Dr. Bernhard Lasarz is the only new free member in members have been excluded due to non-payment of dues. The collective member category will be renamed Institutional members as of Jan with a fee of to include one electronic subscription to the JZWM. Dr. med. vet. DVM Andries W. van Foreest, founding member of the European Veterinary Dental Society (EVDS) and EAZWV Free member, died on 19th February It was noted that there currently is no formal way of identifying deceased members. This may be more difficult in the future due to the changing structure of the secretariat. There is some discussion regarding student memberships. KG is tasked to characterize the student KG membership. The Board agrees to exempt Sara Abreu from her 2016 membership fee in recognition of her SS outstanding contribution to the association. SS to ensure that this is recorded at the time of invoicing. 2. Transition to the new secretariat structure. 2.a Report on the Executive Director recruitment (Vice-president) The position and job description were advertised via to the membership as well as on the EAZWV, AAZV and EAZA websites. Five applications were received by 12 October A panel composed by 3

4 seven experienced EAZWV (non-board) members was selected to represent gender, age, nationality, and occupational profile of the membership. Each one reviewed the applications independently, ranked them, and identified three strengths and three weaknesses of each applicant, as wells as put forward suggested questions for the interview. The two top-ranking applicants were then invited by the board to attend an interview. However, one of the applicants withdrew its application shortly before the interview. Although on very short notice, the third-ranked applicant then acceded to attend the interview. The board recognized all the efforts of all applicants putting in their applications. The interview panel was composed by Jesús Fernández Morán, Christian Walzer and Alexis Lécu, and assisted by Sabine Öfner, who hosted the interviews at the Reptile Rescue Centre Munich, on 30 November. The interview panel issued a written report strongly recommending hiring Stephanie Sanderson as Executive Director. The interview thanked all applicants and recognized as well the availability the applicant on a short notice. In preliminary conversations, Stephanie Sanderson has accepted the position. She will undertake this role as a contractor during the first 6 months while the details of her contract of employment are sorted out. Stephanie Sanderson will resign her position as president before taking up the ED position. HS, as vice-president will take up the interim role of president until such time as elections for the position are held at the 2016 General Assembly. The board will issue a statement to the membership on the selection process as soon as the candidates have been informed. 2.b Member management (President) The membership management company YourMembership has been contracted to develop the EAZWV member services online portal. YourMembership is currently used by associations such as WAZA, ARAV and AAZV and has dramatically improved the range of services available to their membership and increased the efficiency of management of the association. The new system will allow for a range of long awaited features that the EAZWV membership have asked for including online payment methods, a member and vet advisor directory, member forums, ability to register for EAZWV organized workshops as well as further expansion of the website. The development of the online renewal should be complete by the end of January Invoicing of 2016 membership dues will therefore need to be delayed until such time as we have the ability to receive payments online. SS will lead on the delivery of this and other new/enhanced member services. The membership will be updated on the renewal procedure by and via the web page. 2.d Transfer of documents from secretariat The Bern office holds the EAZWV document archive. Silvia Nanni will assist in condensing this material. It will need to be collected early in HS, SO and SS will pick up the documents in January. PD expressed his view the Board had not adequately communicated its plans for the secretariat to him or Silvia Nanni despite the long notice period he had given. There are a number of handover items that will be difficult to complete prior to the end of the year. SS to contact Silvia re what handover is possible. 2.c Correspondence & issues raised with Secretariat Correspondence and s to EAZWV Bern office will need to be redirected. WAZA and IUCN will also need to be informed. 2.e Strategic planning (see 5.d) 3 Member services 3.a Newsletter The end of year newsletter will be postponed to January so as to include relevant information on the new secretarial organization. The possibility of replacing the current Newsletter instalments with updates from the web platform was suggested. SS to explore this further and liaise with the newsletter editor. 3.b Website & hosting Sara Abreu is involved in the transition to YourMembership, migration of the website is expected to be smooth. The website still needs to be populated with content. SS HS Board SS HF, SS HS, SS, SO SS HF SS 4

5 An address for administrative correspondence with the membership needs to be set up. 3.c Conference (moved to 7.b) 3.d 2016 Summer School (Lendl, Treasurer) Nürnberg Zoo kindly accepted again to host the summer school despite last year's cancellation. Topics include evaluation of population management (including breed and cull), nutrition and reproduction. It is hoped to advertise the Summer School imminently. A last call will be issued 3 months before the event. The deadline for cancellation will be 8 weeks before. The fee will be set so as to secure the Summer School with 8 attendees. Work still needs to be done on the business plan. SO to follow up with Lendl. The Education Working Group will be tasked to develop procedures for the Summer School, including standard timelines (decision making & operative), financial procedures, etc. A sturdy business model that guarantees holding the Summer School is a top priority. SS to discuss with Simon Ruegg. 3.e Proposal to increase member services/ boost membership (President) SS proposed establishment of a Member Services Working Group which will be tasked with the following: clarify needs of the membership propose how to address them assist recruitment of new EAZWV members provide assistance/mentoring of international members obtain personalized feedback from dropout members promote member services on website This proposal was accepted in principle but needs to be considered as part of a wider WG review (see Board 5e) 4. Sections 4.a Review of the submitted Regional Section Information Forms (Secretary) All the sections completed the information forms sent out in September and have provided up to date contact information and terms of reference. This information, as well as that on areas of interest for involvement by EAZWV suggested by the sections will be a major focus for the next board next board meeting/ section and working group development workshop. 4.b Proposal for SWORG to become a Section Given that SWORG represents a part of the membership, rather than being a working group tasked by the Board, the Board agrees to formally include SWORG as an EAZWV section. HF to communicate this. SWORG will be asked to provide its terms of reference. SS to assist with providing a template for them to work from. 4.c Items brought forward by the Sections for Board discussion SWORG has submitted a request for help on managing its finances. These currently rely on SWORG officers using personal bank accounts. The Board agrees to provide assistance through the EAZWV treasury. SWORG will be asked to produce an annual budget, SO &KG will arrange for SWORG officers to draw down against this pre-agreed budget. KG to lead on this. 4.d Provision for aiding attendance of students at Atlanta 2016 conference It was agreed at the Chester Board meeting that provision for up to 10 free student registrations be provided for ZEBRA grant recipients. Due to the time lines and lack of appropriate ZEBRA applicants it looks as if we will not have suitable applicants. SS suggested that these free registrations still be provided (and be budgeted for in the conference business plan). Ideally preference should be given to students who have had papers or posters accepted. SWORG to be tasked with the selection procedure. SS/KG to discuss this with SWORG 5. Working Groups 5.a Review of submitted Working Group Information Forms (Secretary) Information forms were sent out to the working groups in September and replies were received from all. Only the Infectious Diseases and Education Working Groups are currently active. The Conservation HF SO SS HF HF/SS KG/ SÖ SS/KG 5

6 & Research Working Group is limited to its association with the Zebra Foundation. The Politics & Alliances and Resources & Administration Working Groups are not currently active. 5.b Items brought forward by working groups for board discussion None 5.c Infectious Diseases Working Group Work on the new edition of the Infectious Diseases Handbook is progressing slowly, largely due to lack of response from authors and reviewers. A call for new authors and reviewers will be issued to the membership. The Tuberculosis Workshop was postponed due to the bombings in Paris and is expected to be held in early However, some of the invitees were able to convene and produced draft TB guidelines as well as a text for EAZA. Progress report would be useful for the website. 5.d Education WG: On a proposal by the EdWG, a statement on ethics and animal welfare (as already used in JZWM submission process) has been included as part of the submission process for the scientific program of our joint conferences. This is already in use for the 2016 conference. If a member fails to meet the accepted ethical standards of the association, this may lead to them being excluded from the program and from EAZWV membership. Further clarification is required as to the ethical standards expected of EAZWV members. It was suggested that a working group be set up to look at this and formulate a suitable policy document for presentation to the membership. This proposal will form part of the WG review See also 5f. It was also suggested that Ethics be included as one of the focus topics for the 2017 joint conference in Berlin. Summer School 2016: see 3.d. 5.e Review of current working groups As stated above, only two Working Groups are currently active. There is clearly still work required in these other areas. SS proposed that each of the existing working groups should be asked to outline their work plans for the next three years and that each working group should have a board member as liaison. HF would liaise with EdWG, KG with conservation and research, AL with infectious diseases, SO with resources and administration and SS/HS with advocacy and alliances. It maybe that some of these working groups be disbanded or refocuses to cover current priorities. 5.f Proposal for new working groups: Following an appraisal of the current state of the Master Plan, new working groups may be required to focus on current priorities. SS to come up with recommendations to the board following further analysis/consultation with the membership. Preliminary proposals for new working groups include Member Services (see 3.e), Resources and fundraising (see 8.f), Ethics and welfare standards (see 5d), Joint EAZA/EAZWV working group on veterinary guidelines for managed programmes (7b) and a Sustainability subgroup (to be undertaken by Conservation & Research WG). KG to lead on development of a proposal for a sustainability subgroup. 6 Funding requests by the Sections and Working Groups (Secretary) Requests for funding were received from EGZAC (for attendance of an EGZAC veterinarian at 2016 EAZA), the German speaking section (publication of the proceedings of the 2015 meeting), the Hungarian section (setting up a new professional website), and the Swiss section (funding of a seminar). After evaluating the requests and the feedback provided by the Advisory Board, the Board decided to fund the requests by German speaking section and the Hungarian section, both to be contacted by SO. 7 Partnerships 7.a JZWM report Bertelsen submitted a written report. EAZWV board is satisfied that good progress is being made and thanks all those involved. The report will be published in the next newsletter. 7.b Items brought forward from partnership reports for board discussion - Outcome of IZW/EAZWV partnership meeting - The EAZWV Board and IZW held a highly fruitful Strategic meeting on 3/12/2015 to discuss AL AL SS/ Board HS SS/ Board SS /Board KG SO 6

7 future joint conference development. Action points from this meeting include: o o o o o o o Proposal to change the name of the meeting from the international conference on the diseases of zoo and wild animals to the zoo and wildlife health conference. Developing guidelines for the scientific programme committee further clarifying selection process and appeals process. Also to include more equitable sharing of the workload between IZW and EAZWV. (Alex Greenwood, Anke Schumann, Gudrun Wibbelt (IZW) and the Board to work on this building on current experience and learning from joint conference with AAZV) Providing more information and training on production of good quality abstracts and posters to EAZWV members. Developing detailed guidelines for local hosts so they are clear on the commitment required, the time line for key milestones to be achieved and the importance in including a staff member who is experiences at event management in the conference team. (Anke Schumann and HF to lead on this) Joint review of financial model including fundraising potential and workshop funding, potential for conference insurance and criteria for managing the cushion fund. Clarification of date for closure of accounts and sharing of detailed accounts for the conference with conference partners making them available for internal and external audit as required. Make better use of both EAZWV and IZW databases to advertise the conference and inform interested parties of other EAZWV and IZW events. The need to update the current MOU on conference organization to incorporate these changes o Contact Prague Zoo to discuss preliminary arrangements for the 2018 Joint AAZV- EAZWV/IZW conference. (Anke Schumann) IZW and EAZWV board will work on these items over the coming year. - EAZWV/EAZA MOU o Discussion is ongoing with EAZA (de Man) as to how to best support Vet Advisors to TAGs and EEP and ensure that the relevant TAG and EEP guidelines are available to EAZWV membership. Proposal to form a joint EAZWV/EAZA working group to move this forward. (see 5f) - European College of Zoological Medicine partnership - The possibilty for an MOU with ECZM will be explored to further EAZWV's aims. HS to take forwards - EWDA potential partnership - The potential for partnership, e.g. through joint events, has arisen and is being explored. 8 Financial report (Öfner) 8.a Procedure for budget setting going forward Although changing the EAZWV fiscal year to start after the General Assembly in Spring would be appropriate as regards budget approval, the Board agrees to maintain the current system where the current year's budget is voted at the General Assembly after presentation and approval at the previous year's fall meeting. 8.b Banking arrangements Severe communication issues have arisen with the Mulhouse bank account. The board will explore setting up a bank account in Switzerland, where EAZWV is registered. HS will investigate the setting up of this account over the following weeks. A Quickbooks account will be set up to manage the bank account & billing information. 8.c 2015 financial statement The draft end of year accounts for 2015 were presented (updated year end accounts are presented Appendix 1). Budgeted deficit for yearend was The actual deficit was SO IZW/ Board SS/DDM SS HS SO 7

8 explained that the breakdown of expenses was a little different than budgeted. There were some unexpected costs as some 2014 travel expenses were only claimed in The other unbudgeted spend was due to the Board s decision to purchase dedicated membership management software (YourMembership) so as to both improve member services (including online payment) and increase efficiency see 2b. The cost of the software and ongoing support was (note SS negotiated with YourMembership, the chosen software provider, to waive the set up fee). An increase in membership income of over budget offset much of this increased spend. 8.d Budget allocation 2016 (see Financial Report) SO presented a revised budget for It takes into account of the increase in membership fees and also allows for a small drop in membership associated with not having a conference in Europe this year. The increased costs associated with a CEO are also included. It is anticipated that some further adjustments will be made during the year as the real costs of running the secretariat and developing the member offer become apparent and fund raising opportunities are explored. A further update will be prepared for the AGM. 8.e Proposal for management of EAZWV cushion fund This item was deferred pending a review of the financial model for future conferences. 8.f Association funding plan development A Resources Working Group was proposed by SS. This should be chaired by the Treasurer and it will be tasked with proposing financial procedures (setting of membership fees, budget), as well as exploring ideas for fundraising and long term financial planning. see also 5f. C NEXT MEETINGS General Assembly 1.a Positions up for election at General Assembly As per normal procedure, the following positions are up for election at the 2016 General Assembly: - President - Vice-president - Honorary secretary - Auditors These positions will be advertised in the next NL, with job descriptions and an invitation for expressions of interest. Given SS s resignation as president, the Board will propose that the elected President and Vicepresident take up their positions immediately after election (as opposed to January 2017). 1.b Date and organization of General Assembly 2016 (Secretary) The General Assembly is expected to take place during the Joint conference in Atlanta. The time, venue and will be worked out with the organizing committee. The issues currently up for vote at the GA are - approval of past AGM minutes, - Board positions, - Provisional 2017 budget (including confirmation of 2017 membership fees) - Constitutional adjustments (new address etc) Electronic voting will be arranged for through the website. In order to allow for votes from members not attending the conference, a preliminary Agenda + information will be made available online by 1 May 2016, together with an online forum for feedback. The final agenda and documentation will be posted 1 month before the General Assembly and online voting will then be enabled spring Board /Advisory board meeting 2.a Return from Sections & WGs on expected attendance to Atlanta The Section and Working Group representatives questionnaire returns suggest that there is a preference for a European venue for the next Advisory group meeting. 2.b Time & venue for 2016 spring Board meeting SS HF HF HF HF 8

9 D A proposal for an Advisory Board meeting/workshop lasting (1½ to 2 days) in April will be submitted to the Advisory Board. This meeting would focus on review of progress against the EAZWV masterplan, development of terms of reference and work plans for working groups and the formation of new working groups as required. The future role of the sections and how EAZWV can best support and be supported by national and regional sections will also be explored. OTHER BUSINESS No other business was presented for discussion. The President thanked the attendees and closed the meeting at 1800 HF Hugo Fernandez: Secretary Financial Report year ending 31 st December This financial report is in three sections. Firstly, we will present the Balance sheet, then the profit and loss accounts for 2015 and end with a discussion of the budget for EAZWV Balance Sheet: 31 st December 2015 Total 2015 Total 2014 FIXED ASSETS Total Fixed Assets - - CURRENT ASSETS Bank Account - Current 19, , Bank Account - Savings 76, , Cash Prepayments Accounts Receivable 10, Total Current Assets 106, , CURRENT LIABILITIES Accounts Payable 6, Loan - Accruals/ taxation 1, Total Current Liabilities 7, TOTAL NET ASSETS (LIABILITIES) 99, , CAPITAL AND RESERVES Reserves 99, , Total Reserves 99, , This Balance sheet shows that the overall assets of the association have decreased by 4, Profit and Loss Account INCOME Membership fees Refund awards and grants Income conference Bank interest (savings account) Balancing entries Publications sales Total Income GROSS PROFIT EXPENSES Subscriptions: Journal Zoo and Wildlife Medicine

10 Administrative costs: Bern Website and software costs Travel expenses Memberships (IUCN, WAZA) Awards and grants CEO recruitment: travel expenses Bank fees Refund membership fees Total Expenses NET OPERATING INCOME NET INCOME , Budgeted deficit for yearend was The actual deficit was The breakdown of expenses was a little different than budgeted. There were some unexpected costs as some 2014 travel expenses were only claimed in The other unbudgeted spend was due to the Board s decision to purchase dedicated membership management software (YourMembership) so as to both improve member services (including online payment) and increase efficiency see 2b. The cost of the software and ongoing support was An increase in membership income of over budget offset much of this increased spend. 3. Budget for Budget Revised 2016 Budget (presented Barcelona AGM) (December 2015) INCOME Membership fees 55, , a Member subscriptions to JZWM 17, , Income conference 10, b Bank Interest (savings account) c Publications sales 1,000 Total Income GROSS PROFIT 73, , EXPENSES Subscriptions: JZWM 17, , Administrative costs 47, , Website and software costs 1, , d Travel expenses 3, , e Memberships (IUCN, WAZA) 3, , Accountant/ tax advisor 2, f Student Awards and grants 2, , Section/WG Support-Grants and Awards 10, , g Bank fees h Refund membership fees Total Expenses 84, , NET OPERATING INCOME -10, , NET INCOME - 10, , Notes: a. Member income calculated on 2014 actuals (number and distribution) -5% x new membership fees b. Revised conference income based on 2015 figures To be discussed further with AAZV/IZW c. Bank interest on savings account not previously taken into account d. To include cost of new website/member management software and book keeping e. Travel expenses of Board members and Executive Director on EAZWV business (conferences/meetings) f. Tax advisor/accountant g. To include grants to sections and working groups (if required) as well as awards To reflect higher actual fees in 2015 Over the last year we have been focusing on increasing our members benefits. Our budget proposal at the AGM was 10

11 based on maintaining a similar service level to previous years. However, having gathered further data and considered options for improving the service, the board have reconsidered how the EAZWV s income and assets be used in The board has therefore produced a revised budget. The explanation for this revised budget is as follows: 1. Administrative costs: Our new Executive Director, Stephanie Sanderson, is currently working for us as a free-lance contractor whilst we get a better idea of work load associated. She will send us invoices at the end of every month, showing the amount of work done. We anticipate that the work load associated with setting up the new membership software, payment systems and member enquiries during this transition period will be high. We have therefore increased the budgetted administrative costs. We will review workload after 6 months and then work with Stephanie to on the secretariat operating budget and an employment contract. 2. Website and Software costs: EAZWV signed up for Yourmembership, Paysafe and Quickbooks to improve your membership services. This is now allowing a smooth management of online membership payment from either members or treasurers side. In addition, the new website should allow online discussion forums for the membership, easier access to important information. All contracts were set up for a period of one year only, with the possibility to extend them if we are happy with the program. 3. Travel Costs: As part of their job description, the new Executive Director is required to represent our organization to other organizations, meetings and partners, as well as generating new members all over Europe. We have increased the travel budget to take this into account. The President and Executive Director will share destinations according to their goals and actions. 4. Financial Management Costs: Tax Advisor: we are investigating the possibility to apply for a non-profit association status in Switzerland (was denied in 1997) to make fund raising easier to us. We need some help with applying to the Swiss tax authorities so we decided to hire a tax advisor. The sum is capped at Euro. Bank Fees: account and remittance fees are very high in France. As there are severe communication problems with the bank in Mulhouse we decided to look for a new account in Switzerland where fees for the account and transfers are much lower. The new bank account for EAZWV is now in Schaffhausen, Switzerland. Nevertheless there will be some fees for the Paysafe transfers and as we do not know how high those will be as we do not know much about the payment habits of our members. So we raised the amount in the current budget too. 5. Income: As you can read in the budget charts, this rise in expenses is offset by an increase in projected income. Each day, the treasurer, board members, the President and the new Executive Director are working hard to get the best out of this budget, keeping up with the ambition out of the Master Plan in a good household manner, so that the value you ll get from your membership will be worth it. Sabine Öfner: Treasurer EAZWV Member Benefits 2016 Being a zoo and wildlife veterinarian is exciting and rewarding but it can also be a difficult and lonely job. How can we be expected to have expertise in all species?? Who is there to ask if we want some advice? How can you make sure that our health management protocols are up to date and ensure that you are making a positive contribution to the health of the European population as well as the individuals in your care? The European Association of Zoo and Wildlife Veterinarians is here to support you in the following ways: 1. Credibility and employment opportunities: EAZWV has a good reputation amongst zoo employers and is an EAZA partner and WAZA member. As a member of EAZWV, employers can be assured that you will have access to up to date information, great training opportunities and a network of likeminded vets across Europe that will assist you 11

12 in achieving the highest standards of veterinary care. We will be working in 2016 to ensure that you have access to all the latest information and relevant job opportunities via our new Website. 2. Continuing Professional Development (CPD): Improving your Knowledge and Skills: Many countries and indeed all BALAI approved zoos now require you to produce proof of relevant CPD in order to be allowed to practice. EAZWV provides a wide range of educational opportunities from annual scientific conference, practical workshops and summer schools, journal access, fact sheets and e-learning modules to meet your CPD needs. If you are still establishing your career as a zoo and wildlife vet EAZWV can help here too. It has a strong student section providing advice on educational opportunities and access to mentoring. EAZWV has also been instrumental in the setup of the internationally (Europe & USA) recognised accreditation scheme provided by the European College of Zoological Medicine. 3. Networking: Zoo work is by nature international. Your employer will expect you to facilitate animal moves whilst also minimising the risk of disease transfer between institutions across Europe. They will also expect that the health care advice you provide is consistent with the species specific protocols and guidelines produced by EAZA managed programme coordinators. Becoming and EAZWV member will give you easy access to vets working in zoos across Europe via both face to face events and our membership directory. EAZWV is also working closely with EAZA to provide access to relevant protocols and contacts for the EAZA managed programmes. 4. Influence and Advocacy: As vets, we are committed to improving the health and welfare of the animals in our care. As a member of EAZWV you can make sure that you are part of improving standards across Europe through active involvement in the association s regional sections, working groups and board. EAZWV s working groups focus on issues that impact across the region: training of vets and animal managers, lobbying and provision of specialist technical advice to EU commission, building strategic partnerships, encouraging research etc. Regional sections provide support and lobbying at national level. 5. Saving you money: As a member of EAZWV you will be eligible for subsidised (30Euro) online access to the Journal of Zoo and Wildlife Medicine worth 115Euro. For current journal subscribers, this means you will get all the other benefits of EAZWV membership for just 35 Euro extra a year!! In addition, members get discounted rates to relevant conferences and for manuscript submission to JZWV as well as access to EAZWV run workshops and training courses. The value of all these benefits is up to 310 Euro/year more than twice the full membership fee. From a financial perspective alone, membership is a very good deal. (see table 1 for more details) And there is more to come! Our membership already numbers are already over 700 from 55 countries. As we grow further, we will be able to provide more member benefits. Let us know what support you need to do your best work and we will work on providing it! TABLE 1: Potential Savings from EAZWV membership (using 2015 conference registration fees as an example) Annual online subscription to Journal of Zoo and Wildlife Medicine EAZWV full member price (Euro) Non-member price (Euro) EAZWV Member discount (Euro) JZWM manuscript submission fee International Conference on Diseases of Zoo and Wild Animals registration fee for Barcelona 2015) AAZV annual conference registration fee for Portland 2015) TOTAL Potential Annual Savings

13 European Association of Zoo and Wildlife Veterinarians - July 2012 / 2 Nr. 56 Full Member Summer School 2016 Dear EAZWV Members, We are happy to announce this years EAZWV Full Member Summer School at Nuremberg Zoo from Thursday 2nd to Sunday 5th June We intend to host anything between 10 and 20 participants. We have been contacted by many of you regarding a session this year, especially as some of you might not be able to attend the Atlanta congress. We still regret the cancellation of the event that was planned for last year and are now looking forward to this years meeting. Luckily Tiergarten Nuremberg will still serve as a host and the lecturers stayed on, too. We are looking forward to your bookings (please realize that the cheaper offer refers to double rooms and can only be booked if you register with naming a room mate, that has to register, too). Registration works on a first come first serve basis. Attached you can find the complete announcement for the EAZWV Full Member Summerschool Programm will follow after registration. If you have any questions, please contact us by With best wishes, Your organizing committee Christine Lendl, Sabine Öfner (treasurer EAZWV) 2 nd EAZWV-Full Member Summer School 2016 Venue: Tiergarten Nürnberg, Nuremberg, Germany Date: Lunchtime Thursday 2nd to lunchtime Sunday 5 th June 2016 Topics: Nutrition Speaker: Prof. Dr. Annette Liesegang, Dipl. ECVCN, Dipl. IVAS, Director Institute of Animal Nutrition, Zurich, Switzerland Breeding, contraception, breed and cull Main speaker: Dr. Frank Göritz, Head veterinarian of IZW, Berlin Local speakers: H. Mägdefrau, Dr. K. Baumgartner, Dr. H. Will, S. Öfner, Dr. C. Lendl Registration fee: Registration including accomodation in a single room: 650 Registration including shared accomodation a twin room: 585 Fee includes lectures/wet labs, proceedings, coffee breaks, lunch and supper as well as hotel and a guided evening tour around Nuremberg. We have pre-booked 10 single rooms and 5 double bedded rooms (to share) at the Schwaiger Hof in Schwaig near Nuremberg (about 15 min by public transport to the zoo). Registration: On a first come first serve basis for full members only, via Maximum number of participants 20. please us with expressions of interest/ to reserve your place. Registration will close at 31 st of March After successful registration you will receive an invoice with all details regarding payment. Registration is completed as soon as payment is credited. Sorry, no refunding possible in case of cancellation. Detailed information will be mailed to the participants in due course. 5

14 Conference Announcement Conference Registration opens 1 April, 2016, Local Co-Hosts: Zoo Atlanta and Georgia Aquarium From well-known native wildlife to critically endangered species on the brink of extinction, Zoo Atlanta offers memorable close encounters with nearly 1,400 animals from around the world. The Zoo s newest destination, Scaly Slimy Spectacular: The Amphibian and Reptile Experience, featuring 60 species in a 111,000 square-foot complex, opened in spring Zoo collection highlights include Mei Lun and Mei Huan, the only giant panda twins in the U.S.; North America s largest zoological collections of gorillas and orangutans; and a global center of excellence for the care and study of reptiles and amphibians. Georgia Aquarium is an entertaining, intriguing and educational experience for guests of all ages. While promoting a fun and enjoyable learning experience, the Aquarium instills in its guests a new appreciation for the world s aquatic biodiversity. One of the Georgia Aquarium s major goals is to be the leading facility for aquatic animal conservation and research. On a global scale, the Georgia Aquarium supports, conducts and leads research on environmental and conservation issues. (its collection includes whale sharks!) The Hyatt Regency Atlanta is situated in the heart of downtown Atlanta near the Peachtree Center, MARTA Station, Centennial Olympic Park, the CNN Center and the Georgia World Congress Center. The signature blue dome of our Atlanta hotel has been a downtown landmark since Other nearby attractions includes Georgia State University, World of Coca-Cola, College Football Hall of Fame, Phillips Arena, Georgia Aquarium and the Georgia Dome. Conference Topics and Session Chairs, click HERE Travel Plans: Please consider these events when booking your travel plans. Saturday and Sunday (July 16-17) workshops will be offered Sunday evening (July 17) will be the Opening Icebreaker General Session starts on Monday - Friday from 8AM to 5PM Tuesday (July 19) starting at noon is Zoo Day Thursday evening (July 21) will be the conference banquet Review the Preliminary Conference Schedule, HERE For Hotel Reservations, book NOW! Do you want a roommate? Go to this link for Roommates. Fun things to do in Atlanta: Go to Also, check back soon for a discount link for Savings in the City coupons. 6

15 Student Prize: Free Registration for Atlanta Conference APPLY NOW! EAZWV will be awarding 10 free Student registrations for the 2016 AAZV/EAZWV/IZW Joint Conference in Atlanta! Who can apply? Every EAZWV Student Member that has paid the 2016 membership fee is more than welcome to apply. How can you apply? The application is composed by a letter of intent and a short version CV, maximum 2 pages each, written in English. Please the application as a single document to the EAZWV Student Section by the 28 th of March. How will the awardees be chosen? A small independent committee chosen by the Student Section board will read through the applications and choose the top 10. Preference will be given to students with accepted presentations in the Conference (oral presentation or poster), so please refer if that s the case in your letter, as well as your reasons for wanting to attend. All applicants will be contacted by at the beginning of April. Supporting Research in Zoological Medicine: EAZWV & the Zebra Foundation Student? Researcher? Zoo Veterinarian? EAZWV are committed to supporting research in Zoological Medicine. It does this in partnership with the Zebra foundation providing both funds and scientific reviewers. The Zebra Foundation is a registered charity offering assistance, mainly in the form of Financial Awards to assist the initiation and completion of projects with relevant zoological content. This could be an elective study as part of a degree or higher qualification, field, or laboratory research. Priority is given to students or veterinarians embarking on a career in Zoological medicine. As well as receiving support from EAZWV the Zebra Foundation has a longstanding relationship with the British Veterinary Zoological Society (also a national section of EAZWV). Applications are invited at any time however are only reviewed twice yearly. Deadlines for submissions Deadlines for submissions are 31st March and 30th September. Application forms and more details are available at: 7

16 Student Section: Letter from the Chair Dear colleagues, We are all really excited and looking forward to see you all in Atlanta in just a few months. By now you should know if your abstracts got accepted or not, for those who are going to defend a poster or an oral presentation, congratulations! and for the ones who could not get it, don t worry, believe in your work and try again next conference, we want to hear all the amazing work you are doing. As you will see in this newsletter issue, there are 10 free subscriptions to the conference for student members, all the information is given in this newsletter. We are delighted to inform you all that from now on the SWORG (Student Working Group) has changed into a section (Students Section). That decision was made in the last board meeting and includes not only a change in our name but also deeper changes such as; board members, responsibilities, bank and economic alternatives, etc. We are right now in the process of writing a constitution for our section and deciding what board members should be necessary to have, all those changes will be post on the website. As you know the website has changed and is still under refurbishment, when finished it will be a working tool for all members to share information, find externships, internships, job opportunities, and a forum just for the students where you can ask any question. Last but not least, the Students Summer School! Unfortunately we are still working on the topics, programme, and speakers, but we can tell you it will be in September at La Menagerie du Jardin des Plantes (Paris, France) hosted by Norin Chai. Thanks to La Menagerie for offering their facilities to organise this well-known summer course. As soon as more information is available we will post it on the website, our Facebook page and the next Newsletter Issue. Remember you can send us any questions, inputs, suggestions, to our address. We are working for you and really proud to see how this section is growing. Kind regards, Javier Javier Martinez: Student Section Chair EAZWV Student Workshop Lisbon, Portugal September brought the EAZWV Student Workshop to sunny Lisbon, Portugal. Fourteen students from seven different nationalities came together to learn about the role of ex-situ collections in conservation, namely trough captive breeding and reintroduction. Main speakers present were Eng. José Dias Ferreira, curator of mammals at Lisbon Zoo and coordinator of the Persianleopard EEP; Dr. Rui Bernardino and Dr. Teresa Lobo Fernandes, veterinarians at Lisbon Zoo; Dr. Rodrigo Serra, director of the Iberian Lynx Reproduction Centre in Portugal; and our very own Kim Gruetzmacher (PhD student at the Robert Koch Institute) and Javier Martinez. In the afternoon sessions all participants presented a programme or scientific paper of interest to the main topic, and a group exercise of evaluation and constructive criticism was conducted. Results were very positive as all students learnt ways of improving their scientific presentations and provided constructive opinions on their colleagues efforts. After all this work, there was still time for a typical dinner and fun night out in the city. 8

17 On Saturday and Sunday the participants had the chance to visit the Lisbon Zoo and the Lisbon Oceanarium. On Sunday an exclusive opportunity was also provided to the students: a visit to the Iberian Lynx Reproduction Centre in Silves, south of Portugal. This centre is closed to the public and has a high level of security, but the director opened it to a small group of students that got to know all the different phases in the process of breeding one of the most endangered felids in the world. We would like to thank the Lisbon Zoo for hosting the Student Workshop 2015, and all the lecturers and participants for making it a great event. We hope to see you again in Paris for the Student Summer School 2016 Student Placement at Wildbase All about Kiwis! After finishing vet school and a two-year research degree I spent seven pretty exciting weeks at the Companion Animal Hospital of Massey University in New Zealand in order to obtain some more hands-on veterinary experience. Being from Germany it seems like a long way. However, New Zealand is a beautiful country with very friendly, welcoming people and due to its relatively small population of about 4.5 million, Massey University is the only vet school countrywide. Therefore, I hoped for an ideal learning environment and I certainly wasn t disappointed. Always drawn towards wildlife medicine, I spent two of my seven weeks with the Wildbase team. Wildbase is the wildlife section of the veterinary hospital. Specialized treatment and rehabilitative care is provided for more than 300 patients each year, mainly consisting of native species. Invasive species only get treated when kept as pets. New Zealand is true bird country and the kiwi its ambassador. Up to 30 kiwis get treated at Wildbase every year. They live a tough life in the wild these days. Their eggs get eaten by almost every mammal that has ever been introduced to New Zealand such as stoats, rats or possums. Being flightless even adult kiwis can t escape invasive predators like feral cats. Another weak spot is their sensitive bill. A kiwi s bill is not only essential to pick up food, but to find it in the first place: It acts as the kiwi s eyes. Thus, a dysfunctional bill is a certain death sentence. During my placement, the Wildbase team took care of a kiwi that had injured its bill by curiously poking it into a possum trap. As its bill wouldn t heal despite several weeks of intense treatment, the vets had to euthanize it. Despite this unlucky fate, about 80 per cent of kiwi patients can be treated successfully and released back into the wild. Winston was one of them. Being a rowi kiwi, he belonged to the rarest of all five kiwi species in New Zealand with only 250 individuals left. He was admitted to the hospital with a fractured limb. Due to difficulties in recovery, the Wildbase team had to come up with a special treatment for Winston: kiwi physiotherapy. Once a day, Winston was put into a custom-made nappy dangling from the legs of a chair. This rather oddly looking equipment enabled the vet nurses to properly exercise his limbs and joints in order to bring Winston back in shape. Sometimes, Wildbase even treats dinosaurs or at least their close relatives, the Tuatara. Tuataras are New Zealand s most ancient reptiles and living fossils believed to be unchanged for 150 million years. It can take them up to 20 years to reach sexual maturity and their lifespan can exceed 100 years. During my placement a male Tuatara was treated for a multitude of skin lesions and a damaged eye after he was beaten up by a seabird. He was finally recovering, but it was a very slow process. In addition to treating wildlife, research is also an essential part of Wildbase. The vets perform and support a variety 23

18 of research projects in order to better understand and preserve NZ native species. I was lucky enough to get some insight by joining a kiwi catching trip for blood sampling. It may sound simple to get hold of flightless almost blind birds. Unfortunately, it s not. First you have to find them, as kiwis are well hidden in their burrows during the day. We hiked through beautiful New Zealand ferntree forest for nine hours and managed to track down two kiwis by locating their radio collars. An unforgettable experience. The blood samples will help gathering data about vitamin D production in the rare birds. Wildbase has four veterinary residents. Apart from wildlife rehabilitation and research, the residents take turns working in the animal hospital at Wellington Zoo and performing necropsies in the wildlife pathology department at Massey University. Occasionally even a dead orca ends up on their dissection table. The residency program is ideal in order to become a specialist in bird and reptile medicine and to gain zoo medicine and research experience. Unfortunately, the program is only open for Australians and New Zealanders. However, to all European students I would highly recommend a placement at Wildbase in order to get close and learn about New Zealand s unique wildlife. If you have any questions please contact me on Scientific corner Catharina Vendl Dear Colleagues, In this issue of the Student Section Scientific Corner, I would like to present to you an article about the pharmacokinetic properties of a single administration of oral gabapentin in the Great Horned Owl. This article is important, because it provides some insight in a subject that is still not well-studied: the analgesia and pain management in wild species, especially non-mammals. Analgesia and pain management, especially of chronic pain, is an area that should be studied as much as possible, not only for humane reasons, but also because it is well-known that pain has effects in the physiology and behaviour of our patients, which can ultimately compromise their lives. You can access the abstract for this article at: I hope you enjoy it! Best wishes to all, Raquel Palma P.S.: Remember: you can be a part of the Newsletter too! Just send me any article that you find interesting! J Zoo Wildl Med Sep;46(3): doi: / PHARMACOKINETIC PROPERTIES OF A SINGLE ADMINISTRATION OF ORAL GABAPENTIN IN THE GREAT HORNED OWL (BUBO VIRGINIANUS). Yaw TJ, Zaffarano BA, Gall A, Olds JE, Wulf L, Papastavros E, Coetzee JF. Abstract Gabapentin (1-[aminomethyl] cyclohexane acetic acid) is a γ-aminobutyric acid analogue that has been shown to be efficacious for neuropathic pain control in humans. Plasma gabapentin concentrations >2 μg/ml are considered effective in treating epilepsy in humans and are suggested to provideanalgesia for neuropathic pain. This study investigated the pharmacokinetics of a single oral dose of gabapentin suspension (11 mg/kg) in great horned owls ( Bubo virginianus ). Plasma gabapentin concentrations were determined in six healthy birds for 48 hr using high-performance liquid chromatography with mass spectrometric detection. Plasma gabapentin concentrations were estimated by noncompartmental pharmacokinetic analysis. The harmonic mean (±SD) maximum concentration (Cmax), time to maximum concentration (Tmax), and elimination half-life (tv2λz) for gabapentin (11 mg/kg) were 6.17±0.83 μg/ml, 24

19 51.43±5.66 min, and ±69.35 min, respectively. In this study, plasma gabapentin concentrations were maintained above 2 μg/ml for 528 min (8.8 hr), suggesting that gabapentin administered orally every 8 hr may be appropriate in great horned owls. KEYWORDS: Analgesia; Bubo virginianus; gabapentin; great horned owls; neuropathic pain; pharmacokinetics Student Section President: Javier Martinez Vicepresident: Johanna Kasberg EdCo Student Representative: Rafaela Fiúza Scientific Corner Newsletter: Raquel Palma Proof Reader: Lara Hueston Student Newsletter Editor: Julia Schulz SWORG mailing list : Variegated squirrel 1 Bornavirus (VSBV-1) a novel zoonotic pathogen Recently, a novel zoonotic bornavirus in variegated squirrels which is most likely responsible for the death of three squirrel breeders in Germany was discovered (Hoffmann, Tappe et al., NEJM, 2015). The novel virus is related to the species Mammalian 1 Bornavirus, but forms a distinct phylogenetic cluster. Further studies were initiated to investigate the presence of VSBV-1 in additional squirrel breeding s and in wildlife in Germany. In the last months numerous samples from different squirrel species were screened in vivo using oral swabs for RT-qPCR. Additional VSBV-1 positive squirrels in several holdings could be identified. Beside variegated squirrels (Sciurus variegatoides), also Prevost s squirrels (Callosciurus prevostii) were positive. All animals were clinically healthy, but high genome loads were detected in the brain and other organs. Furthermore, bornavirus-specific antibodies were detected in the available sera from VSBV-1 positive squirrels. Picture: Hans Hillewaert At the moment a lot of questions about the pathogenesis of the new zoonotic bornavirus cannot be answered, e.g.: What species of squirrels are infected with VSBV-1? Are only exotic squirrels affected or can VSBV-1 also be detected in local squirrels? What is the transmission route of the virus to other squirrels/animals and humans? Is an epidemiological link between the VSBV-1 positive squirrels detectable? Can be a local reservoir identified or were the exotic squirrels infected in the countries originally caught and the virus was transmitted over generations unnoticed? For the generation of regarding information the investigation of additional squirrels, especially variegated squirrels (Sciurus variegatoides) and Prevost s squirrels (Callosciurus prevostii), would be helpful. At the Friedrich-Loeffler- Institut, the Federal Research Institute for Animal Health in Germany, sensitive and specific methods for the VSBV-1 diagnostics were established and validated. Two robust dry swab samples collecting saliva from the mouth are necessary for the PCR investigations in vivo. Furthermore for the detection of bornavirus-specific antibodies the submission of serum would be optimal. Diagnostic samples from squirrels can be submitted to Dr. Bernd Hoffmann, Friedrich-Loeffler-Institut, Südufer 10, D Greifswald-Insel Riems Currently the PCR and serological tests are free of charge. Sample collection and sample transfer to the FLI must be organized by the remitter. Dr. Bernd Hoffmann 25

20 Update from the EAZWV Contraception Working Group Most contraceptive methods have been manufactured for humans or for domestic animals; therefore, safe and effective use in wildlife species with varying reproductive physiologies can be a major challenge. Furthermore, although there is considerable information on wildlife contraceptive use, that information is only useful if compiled and analysed. To this end, the AZA Reproductive Management Center (AZA RMC) and the EAZA Group on Zoo Animal Contraception (EGZAC) share a database that captures this information. Using the database as well as the collective knowledge of the EGZAC Working Group and RMC Advisory Board, we are able to provide contraceptive recommendations and guidelines, giving special thought to the products available for use in each region. The EGZAC database has grown to nearly 5,000 records for 246 species ranging from addax to zorillas, yet for many species and groups of animals, we still have no or very limited data. In 2015, we have responded to over 90 contraceptive records, redesigned our website to be more user friendly, and have introduced a new pathology database to collect information on the effect of contraception on the reproductive tract. We have also seen the number of EGZAC registered institutions rise by 20%, bringing our total to 134 institutions, with 214 users actively entering data. We would like to see these numbers continue to grow in 2016, and strongly encourage institutions to register with us through By registering, you would be contributing data to benefit the global zoo community, and will gain access to taxon-specific recommendations, as well as an interface on which to track the contraceptive history of animals currently at your institution. Your data will in turn allow us to formulate evidence-based responses to contraceptive queries and contraceptive guidelines for use in the Best Practice Guidelines. All data remain anonymous. If you would like to know more, or have any queries, please contact We would like to thank all of our existing users for their continued support and also welcome any feedback that could help us improve our service. 26

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