ARCC Seed Grants. Technical Assistance Teleconference Call: Round 6 Full Proposal Submission. January 31, 2013

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1 ARCC Seed Grants Technical Assistance Teleconference Call: Round 6 Full Proposal Submission January 31, 2013

2 Agenda Introductions Seed Grant Program Purpose/Eligibility Full Application Process Lessons from Successful Round 1-5 Applications Review Process/Timeline Resources Q&A

3 Seed Grant Purpose & Scope Build stronger community-academic partnerships and improve community health Seed projects and partnerships that will build towards the development of further research proposals Not predetermined # of funded projects (based on submission quality)

4 Eligibility Partnership Team: Community Co-PI & Academic Co-PI Multiple partners allowedcan include other CBOs, public agencies, academics from other universities

5 Grant Types Partnership Building Maximum of $10,000, 24 months CBPR Implementation Maximum: $30,000, 24 months

6 Application Components Cover page (use form) Contact info Endorsements of CBO ED or Board Chair AND Academic Dept Chair Contact info for CBO fiscal agent Contact info/signature for Acad Dept Administrator For academic co-pi: NIH ERA Commons ID (if you have one) Summary (max 300 words)

7 Partnership Building Proposals Collaborative Plans (3-5 pgs): Partnership description (potential partners) Tell story of why and how you came together Who else will you need to bring to the table? Examples of who will join/be invited? Why did partners choose to use CBPR approach? List of potential partners/roles How will partners work together to complete project? How will you fulfill ARCC CBPR principles? Infrastructure that will be developed? (MOU, policies)

8 Partnership Building Proposals Collaborative Plans (3-5 pgs) cont.: Planning process goals (process for building relationships & creating partnership structure) What activities/tasks will be part of developing working relationship? How will you decide what to pursue together? What capacity/skills will partners need to pursue goals? How will this capacity be developed? How will you assess the health of the partnership?

9 Partnership Building Proposals Collaborative Plans (3-5 pgs) cont.: Outcomes/Next Steps What are the specific goals for future research? What are the specific mechanisms that you will use to develop research questions? How will you seek external funding? Be specific (not just ARCC) How will partnership be sustained after seed grant? Timeline 24 months- be realistic. Focus on partnership building not research

10 CBPR Implementation Research project Description (3-4 pgs) Community health issue of focus Project goals (why choosing CBPR approach?) Research plan Study design and methods Recruitment Analysis Timeline (24 months) IRB (allow 3-4 mos.) Allow time for training team (community context, tool design, IRB, recruitment, interpretation)

11 CBPR Implementation Research project Description (3-4 pgs) Outcomes/Next Steps Expected outcomes/community action (health improvements, programmatic, policy?) What are specific goals for future research? What are specific goals for external funding? How will partnership be sustained after seed grant? How will outcomes be disseminated/shared? Publishing is key step to external funding

12 Collaborative Plans (1-2 pgs) CBPR Implementation Proposals How are you fulfilling ARCC CBPR principles? Partnership description Relationship/trust building must continue Prior experience/history- new partners? Skills/resources necessary to complete the project? Methodological/content expertise? Biostatistician for analysis? Partner roles How are community member voices represented (not just CBO organizational level)?

13 Collaborative Plans (1-2 pgs) CBPR Implementation Proposals Plans for capacity building Partnership infrastructure How & when partners meet (virtually or in person) Partner agreements (existing or plans to develop) Required to create Memorandum of Understanding by project mid-point How will you assess the health of the partnership?

14 Institutional Review Board (IRB) Reviews proposals to ensure safety and privacy of participants. Looks at: study quality (is it good science?) disclosure of risks and benefits (letting participants know about possibility of any benefit or discomfort or risk) consent forms (are they clear?) Allow enough time (3-4 months) Community partner research team members may need to be IRB certified. ARCC provides this training upon request.

15 Project Leadership (1 pg max) for both partnership building and implementation proposals Document credentials and experience co-pis and other partners bring to partnership or project- show that the team has the necessary expertise to complete the project- e.g. members with methodological/content expertise? Biostatistician for analysis? Describe prior CBPR experience (if any) If none, describe how this capacity will be built? If fellow or student is involved, discuss sustainability of partnership?

16 Budget for both partnership building and implementation proposals Use provided Excel form- will make automatic calculations Required budget review: Submit draft form/justification by Feb 17: Will receive response w/in 48 hrs Grants use institutional (nonsponsored/internal) funds- don t need to go through NU s Office of Sponsored Research (OSR)

17 Budget (use provided form) Partnership: max $10K; Implementation: max $30K Split budget: $ for academic /related expenses to academic co-pi. $ for community/related expenses to community co-pi Pre-IRB and Post-IRB Indicate in-kind or contributed support Allowable expenses, Indirects

18 Budget Justification How many staff/partners needed for proposed activities? What else will be needed to run the project & its activities? Personnel Training/Educational materials Translation/Interpretation Consultant fees (biostatician) Meeting support (space fee, food, child care) Operating Expenses/Communications Travel costs (mileage, parking, conferences) Dissemination costs (e.g. events, PSAs, publicity) Justification: why each type of expense is needed. E.g. staff roles, % time allocated

19 Other Materials Max of 5 pages of other attachments Other attachments or letters of support not required or necessary

20 Submission Letter-size white paper with 12-point type Single space with double spacing between sections and paragraphs. One-inch margins on all four sides. Electronic submission- Single PDF

21 Lessons from Rounds 1-5 Biggest concern: Wanted more specifics Detailed info re: design, methods, recruitment/tools, basis in literature Specific roles of partners- how/when will partners meet/communicate? Strong discussion of next steps: plan for/build structure to support: Esp for partnership building apps: clear plan for next research steps Further research- funding applications dissemination to comm & acad audiences

22 Lessons from Rounds 1-5 (cont.) Is the project feasible? Don t have overly ambitious expectations (especially for partnership proposals) Does the team have the necessary expertise to complete proposed product? How will community be engaged throughout (not just CBOs but comm. members/residents)? Is this issue a community issue/priority? Build on prior work/other project funding (if prior ARCC grant, describe outcomes, how it went, how it led to this proposal)

23 Lessons from Rounds 1-5 (cont.) Do partners bring relevant connections & skills? Are there time/resources to build trust & support involvement of new partners? Is there community/academic interest in topic? Discuss capacity building/learning among partners (specific resources & training) Use figures, graphics, tables to help you organize and make very clear points Successful sample proposals were ed

24 Review Process Written reviews by 1 community reviewer and 1 academic reviewer In-person NIH-style review meeting with full group of reviewers May request revisions

25 Review Criteria: Partnership proposals Investigators/Partnership Leadership Appropriate knowledge/skills/experience/time to complete project & continue or expand project Partner history & prior collaborative work Community-engaged research training Partnership Development Application of CBPR principles Commitment to capacity-building of both community & academic partners

26 Review Criteria (cont.) Partnership proposals Future Potential Specific goals for additional fiscal support and sustaining partnership Potential to enhance partner capabilities as researchers Budget Reasonable and realistic

27 Review Criteria: Implementation Strong science and strong collaboration Significance: Addresses important?, community priority Relevance to clear knowledge gap Investigators/Partnership Leadership Appropriate knowledge/skills/experience/time to complete project & continue or expand project Partner history & prior collaborative work Community-engaged research training

28 Review Criteria : Implementation Partnership Development Application of CBPR principles Commitment to capacity-building of both community & academic partners Approach Quality of proposed research methods or project strategies Potential problems, alternate strategies, benchmarks for success presented Realistic project timeline

29 Review Criteria (cont.) Implementation proposals Future Potential Specific goals for additional fiscal support and sustaining partnership Potential to enhance partner capabilities as researchers Budget Reasonable and realistic

30 Awardee Requirements Execute Funding Agreement w/northwestern Mid-term progress report & meeting w/other awardees Partnership MOU Final summary report & Budget report from both Community co-pi & Academic co-pi Dissemination Community brief w/final report Grantee presentation/education event Academic presenting/publishing

31 Timeline Deadline for staff review February 12 of draft materials Draft budget review due February 17 Full Proposal Due February 26 Notice of Awards Award Start May September

32 Resources ARCC staff Materials on ARCC website: Community-Campus Partnerships for Health CBPR resources: Spring ARCC Events Examples of Community Review Processes, March 13 Town Hall, April 17 Collaborative Dissemination, April 17 CCH Keynote/Poster Session, May

33 Contact Information Jen Brown, ARCC Director: Maryann Mason, ARCC Faculty-Community Research Liaison: Community-Campus Coordinators Gina Curry: Josefina Serrato: Website:

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