GALVESTON ISLAND'S CAJUN FESTIVAL VENDOR AGREEMENT

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Letitia Bates
5 years ago
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1 Vendor Management by EWMedia Group 6606 FM 1488, Ste , Magnolia, TX , Toll-Free Phone/FAX don@ewmediagroup.com * Date in Header no longer valid new dates are July 20 22, 2018 GALVESTON ISLAND'S CAJUN FESTIVAL VENDOR AGREEMENT 1. Vendor fees are for one booth space, 10 x 10 for Craft Vendors, 10 x 20 for Food Vendors and 10 X10 Corporate Vendors. The fee must be paid in full before the vendor will be allowed to set up at the event. The fee is refundable only in the case of a cancellation of the event. 2. Vendors are encouraged to provide images of standard booth and wares and description for inclusion on the festival website. Vendor grants G COUNTY HOPE FOUNDATION rights to photo graph or record booth and wares at event for promotional purposes of the festival. 3. Vendor acknowledges by signing this agreement that Vendor has all necessary permits and licenses required to conduct their business. 4. Food Vendors will provide to G COUNTY HOPE FOUNDATION one week prior to event a copy of their valid Health Permit from Galveston County. The official copy must be posted at their booth during the event. Vendor agrees to abide by all rules required of the Permit. Failure to show a valid Health Permit at the event is grounds for removal from the event with no refund of Vendor Fee. 5. In the interest of a successful and enjoyable event and in keeping with the image of the festival and the community of Galveston, G COUNTY HOPE FOUNDATION reserves the right to disallow any display of objectionable material, specifically concerned with violent or obscene displays, overly loud or objectionable music to be played by Vendors, or disruptive conduct by Vendors. There will be no refund of Vendor Fee if Vendor is removed from the event due to violating this clause. 6. Unless special written permission is given in the case of gift or packaged items not intended for consumption at the event, Craft Vendors are expressly prohibited from selling, giving away, or otherwise distributing any food or beverage. Food Vendors are expressly prohibited selling, giving away, or otherwise distributing any beverages unless authorized in the Vendor Agreement. Violation can result up to removal without refunds. [EXAMPLE: NO FREE DRINK WITH PURCHASE OF ANY VENDOR SELLS, VIA FOOD, CRAFTS, ARTS, ETC;]

7. Vendors are encouraged to set up as early as practicable, as all Vendors must be fully set up and all vehicles removed to designated Vendor Parking areas by 10:00 AM (two hours before opening).

2 7. Vendors are encouraged to set up as early as practicable, as all Vendors must be fully set up and all vehicles removed to designated Vendor Parking areas by 10:00 AM (two hours before opening). Vendors will be provided with limited wristbands for staff admittance to the festival and 4 addition al comp tickets for guests. (Additional wristbands for staff may be purchased for $12) 8. Vendors are required to bring any tables, chairs, duct tape, stable gun, extension cords, etc. that they may require. 9. In the interest of the success of the event and all Vendors, Vendors must remain set up for the duration of the event. Any Vendor who tears down prior to closing will not be allowed to set up the remainder of the festival and will not be given a refund. 10. Spaces will be assigned in order in which Vendors return their application and payment. Placement will be made by in advance, but adjustments may be made, as circumstances require. 11. G COUNTY HOPE FOUNDATION, its employees and sponsors are not responsible for lost, dam aged, or stolen property of any kind. Although there will be overnight security for the festival site, Vendors are responsible for securing their own property. 12. All Vendors are required to keep their space clean and free of trash and provide their own trash bags and trash receptacles. All trash must be removed to the dumpsters or taken off site by Vendor. Food Vendors will remove all cooking oil and charcoal from the festival site. Vendors will regularly take all food trash to dumpsters. Note for Food and Non-Food Vendors: The Festival reserves control of all beverage sales, specifically alcoholic, carbonated soft drinks, energy drinks and bottled water, fruit Juice-based drinks, etc... *** G COUNTY HOPE FOUNDATION RESERVE THE RIGHTS TO CHANGE OR AMEND VENDOR AGREMENT AT ANY TIME***

3 G COUNTY HOPE FOUNDATION FESTIVALS VENDOR APPLICATION FOR GALVESTON'S "CAJUN FESTIVAL" Festival Date: -July 20-22, 2018 Festival Hours: J u l y 20th - Friday S pm - 11 pm J u l y 21st - Saturday 11 am - 11 pm J u l y 22th - Sunday 11 am 8 pm Location: Beach Central Park 2102 Seawall Boulevard Galveston, TX Brief Description: The Third Annual Galveston Cajun Festival, which is set for Father's Day weekend, July 20-22, 2018, will celebrate the best of Texas and Louisiana-styled food, family fun and live entertainment -- Galveston Island style! The grand event will be held on the beautiful grounds of Beach Central Park on the Hotel Galvez, 2192 Seawall Blvd. The festival will take place Rain or Shine!! Festival hours will be from 5 p.m. to 11 p.m. July 20, 11 a.m. to 11 p.m. July 21 and 11 a.m. to 7 p.m. July 22. The festival will feature a wide variety of Cajun food vendors, kid rides and live music from a wide array of per formers across a variety of genres. In addition, this year there will be a crawfish eating contest, and an autographing session with professional athletes. NOTE: Booth space is PREMIUM and very limited! If approved for a booth you will be the only vendor selling that product of service. Please Check One --- Arts & Crafts --- Food Vendor --- Corporate Vendor --- Other

4 Description of all food/merchandise that will be sold: Business Name: Contact Name: Contact Address: City: State: Zip: Contact Phone Number(Required): Address (Required): : Description of Vendors Allotted Space Cost Special Notes Arts & Crafts Vendor 10X10 $250 Food Vendor 10X20 $ Corporate Vendor 10X10 $1, You're responsible for tent, lighting, and electricity. You're responsible for tent, lighting, and electricity. Limit 4 Pre-Approved Items You're responsible for tent, lighting, and electricity. Premium Space Corporate Marketing Vendor 20X20 $2, Deposit N/A $75.00 You re responsible for tent, lighting, and electricity. Not refundable for cancellations after June 1, 2018 Late Fee Registration N/A $50.00 Application postmarked after June 5, 2018 *Special Notes: I N C L U D E WITH PAYMENT: Application - sign all pages, List all items being sold, List Personnel, Food Vendors - Insurance Binder (Due by July 1, 2018), Include Deposit & Payment, late fee and additional cost for special electricity, if required.

5 After July 1, No checks will be accepted - Only Cash, Credit Cards, & Money Orders. Type of Space Amount Number of Total Amount Vendor Allocation Spaces Requested Due Special Notes/Description of Services Additional Space for Description of goods to be sold for both Arts & Crafts I Food Vendors **NO LOUD MUSIC ALLOWED IN VENDOR BOOTH AT ANYTIME** ARTS & CRAFTS & CORPORATE & FOOD VENDORS RECEIVE (4) VENDOR ARM BANDS & (4) FREE ADMISSION TICKETS. **ALL VENDORS MUST PROVIDE THEIR OWN LIGHTING AND ELECTRICITY FOR THEIR BOOTH. ** MAIL CASHIERS CHECK (must have DOB and DL information on check) OR MONEY ORDER ONLY PAYABLE TO** G COUNTY HOPE FOUNDATION c/o EWMedia, 6606 FM 1488, Ste , Magnolia, TX PROVIDE Correspondence ADDRESS. DO NOT MAIL ANY PAYMENT UNTIL YOUR APPLICATION IS APPROVED!! RELEASE: Applicant's signature on this application releases G County Hope Foundation, Wyndham Hotels & Resorts, the City of Galveston, and all sponsoring organizations, their elected officials, di rectors, employees, and volunteers from any responsibility, personal liability, or claims or loss or damage arising out of or in conjunction with participation in the Galveston Cajun Festival. The Festival is not responsible for any injury sustained by exhibitors, patrons or guests. Applicant stores and exhibits their goods at your own risk. In addition, I/we have read and agree to abide by all festival regulations stated in this packet or instructions provided at the time of check-in. I/we under stand if the instructions are not followed - risk of removal may be imposed without a refund. I have read and accepted the conditions for participating as a Vendor at the event named above. Additional bands may require additional fees. Vendor Signature: Date:

6 FOR OFFICE USE ONLY: Payment Amount Received: Date Received: CC or MO Int. Vendor Management by EWMedia Group 6606 FM 1488, Ste , Magnolia, TX , Toll-Free Phone/FAX don@ewmediagroup.com *

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