Partnership & Sponsorship Opportunities

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1 The Value of Connection "My colleagues and I have truly felt the substance and value of the HCAA Conference. It's more intimate and more collaborative than any conference I've attended in years. Bravo to those who organized it as they were very thoughtful and thorough in their efforts!" - Donnovan Shaya (EHIM) 2019 Partnership & Sponsorship Opportunities

2 HCAA MISSION STATEMENT: HCAA s mission is to improve the quality, sustainability and value of self-funding and health care benefit administration. HCAA offers powerful connections with trusted colleagues sharing challenges and strategies on the forefront of innovative ideas. No other organization offers more to inform educate and engage TPAs and their self-funded industry colleagues. Your membership in HCAA and your support of its conferences and educational events is the best investment you can make to enhance your education and to develop your personal network. HCAA CORE PURPOSE: To support health care benefit administration. ABOUT HCAA Following the passage of ERISA and similar laws, third party administrators needed an organization which was committed to providing them information, education and a voice in their state as well as in the capitol. HCAA was formed in 1980 as the Independent Administrators Association, a California-based not-for-profit that acted as a legislative and regulatory advisory group for third party administrators and related service providers. In 1998, the Independent Administrators Association rebranded itself as HCAA the Health Care Administrators Association - and adopted as its guiding mission the support of health care benefit administrators and the self-funded industry with an expanded focus from state-based to national. The Health Care Administrators Association is the nation s most prominent nonprofit trade association supporting education, networking, resources and advocacy needs of third-party administrators (TPAs), stop loss insurance carriers, managing general underwriters, audit firms, medical managers, technology organizations, pharmacy benefit managers, brokers/agents, human resource managers and health care consultants. For over 35 years, HCAA has taken a leadership role in transforming the self-funding industry, and increasing the importance of self-funding as an important alternative in the healthcare delivery systems of our country. HCAA holds two conferences each year to gather the membership to talk about strategic and timely issues affecting them. Each conference is designed to both educate and to bring members together to network and to share ideas that will move both their companies, and the industry, forward. Vendors who join HCAA report we are the very best way to interact with TPAs and to contribute to the industry. Take advantage of event sponsorship opportunities, discounted advertising and website hot links. Attend in-depth TPA Summit events and our popular Executive Forum with other top-notch leaders at attractive locales. Get the HCAA quarterly newsletter and important correspondence. HCAA welcomes to membership all health care benefit administrators and the industry organizations that support them! HCAA CORE VALUES: Leadership: Relevant, timely and visionary action on behalf of HCAA and its industry partners. Development: Providing opportunities for education, learning, growth, and resources for our members. Integrity: Ethical behavior, fairness in judgment and transparency in decision-making. Inclusiveness: Connection among passionate industry advocates and the respectful exchange of ideas and concerns in a safe and collaborative environment. Quality: High standards and appreciation of the expertise and knowledge of the members. Become part of the powerful connections with trusted colleagues sharing challenges and strategies on the forefront of innovative ideas through Annual Partnership and Event Specific Sponsorship opportunities! There are limited opportunities to participate in both arenas. As our conferences have grown in popularity over the years, we ve worked hard to maintain a balance of offerings and opportunities so that partners and sponsors receive maximum exposure to attendees. HCAA PARTNERSHIP OPPORTUNITIES 2

3 2019 SPONSORSHIP OPPORTUNITIES AT A GLANCE Corporate Partner Page 4 Platinum Level Page 5 Podium Sign (Full Conference) Page 6 Emerging Leaders Seminar Page 6 Page 9 Podium Sign (One Day Conference) (Non-exclusive) Emerging Leaders Seminar (Exclusive) Page 6 Podium Sign (Half Day Conference) Page 9 First Day Keynote Page 6 Charging Station Page 9 Second Day Keynote Page 6 Conference Bag Page 9 Breakfast (Full) Page 7 Onsite Program Page 9 Lunch Page 7 Name Badge Page 9 General Session Page 7 Wi-Fi Hot Spot Page 10 Welcome Reception (Non-exclusive) Page 8 Connection Break Page 10 Second Night Reception (Non-exclusive) Page 8 Notepad/Pen Page 10 Breakfast (Continental) Page 8 Hydration Station Page 10 Room Key Page 8 Conference Pocket Guide Page 10 Network Lounge Page 8 Upgraded Themed Break Page 8 HCAA PARTNERSHIP OPPORTUNITIES 3

4 CORPORATE PARTNER LEVEL SPONSOR - $10,000 Exclusive Offer for only 20 Companies per calendar year! Two complimentary registrations for each HCAA conference. Additional attendees must pay full member rate. Tabletop Exhibit opportunity at both the HCAA Executive Forum & TPA Summit (if desired) 12-month HCAA membership Ongoing recognition as HCAA Corporate Partner Conference attendance list (PDF file) provided prior to each conference One page color marketing slip sheet (digital file) included in conference programs (if file is supplied) Link from HCAA website to Partner s website Recognition on event signage Special recognition in HCAA s newsletter Opportunity to provide a 90 second company/ product video overview during each conference Complimentary electronic banner in conference mobile app Sample tabletop exhibit opportunity! HCAA PARTNERSHIP OPPORTUNITIES 4

5 PLATINUM LEVEL SPONSOR - $5,500 Exclusive Offer for only 5 Companies at each conference! One complimentary conference registration included. Additional attendees must pay full member rate. Tabletop Exhibit opportunity at conference you are partnering on (if desired) Conference attendance list (PDF file) provided one week prior to the conference Recognition in the quarterly Newsletter Half page color marketing slip sheet (digital file) included in conference program (if file is supplied) Recognition on event signage, podium recognition, and company logo in PowerPoint at event Opportunity to provide a 90 second company/product video overview during each conference Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 5

6 $20,000 - $10,000 Opportunities per Conference KEYNOTE - First Day $20,000 PODIUM SIGN - Full Conference $15,000 KEYNOTE - Second Day $15,000 Gain exposure for your company by hosting one of our 2019 Keynote speakers. EMERGING LEADERS SEMINARS - Includes TPA Summit $12,500 (Exclusive) PODIUM SIGN - One Day Conference $10,000 Imagine the exposure your company could get by having your logo prominently displayed in the forefront of our entire conference! Don t miss out on being one of the premier sponsors of this conference! Your logo will be featured in the professional pictures taken of our renowned speakers. By being the exclusive sponsor of this program, you will have an opportunity to showcase your product to the next generation of TPA decision makers. Tabletop Exhibit opportunity at chosen conference (if desired) Two complimentary registrations at the HCAA conference selected. Additional attendees must pay full member rate. Conference attendance list (PDF file) provided prior to the conference One page color marketing slip sheet (digital file) included in conference programs (if file is supplied) Recognition on event signage Special recognition in HCAA s newsletter Opportunity to provide a 90 second company/product video overview during the conference Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 6

7 $9,999 - $7,500 Opportunities per Conference BREAKFAST $8,500 Breakfast is the most important meal of the day (especially if there s bacon) and helps us start each day of the conference. LUNCH $8,500 Connections occur often during lunch. Be part of helping create them during this portion of our agenda. GENERAL SESSION $7,500 Gain exposure for your company by hosting the main session activities of our conference. One complimentary conference registration One additional attendee at reduced fee equal to 50% off the member registration fee for the conference selected. Additional attendees must pay full member rate. Conference attendance list (PDF file) provided prior to the conference Recognition in the HCAA Newsletter Half-page color marketing slip sheet (digital file) included in conference program (if file is supplied) Recognition on event signage Opportunity to provide a 90 second company/product video overview during the conference Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 7

8 $7,499 - $5,000 Opportunities per Conference WELCOME RECEPTION $7,000 (Non-exclusive) SECOND NIGHT RECEPTION $7,000 (Non-exclusive) Powerful connections always happen at our receptions. Be part of helping create them during this 90 minute event. BREAKFAST - Continental $6,000 Breakfast is the most important meal of the day and helps us start each day of the conference. ROOM KEY $6,000 Imagine your company logo in every attendee s pocket or purse. They don t leave their room without it! Every time they reach for their room key card, they ll see your company name and logo prominently displayed! NETWORK LOUNGE $6,000 Allow for a place to relax and connect that is more than just a table and chair. UPGRADED THEMED BREAK $5,500 Breaks help us process the session we just heard and allow for connections as well. You can customize your break with unique themes that either fit the city, the conference theme or your companies moto to help get exposure for you and your company. One complimentary conference registration. Conference attendance list (PDF file) provided prior to the conference Recognition in the HCAA Newsletter Quarter-page color marketing slip sheet (digital file) included in conference program (if file is supplied) Recognition on event signage Opportunity to provide a 90 second company/ product video overview during the conference Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 8

9 $7,499 - $5,000 Opportunities per Conference EMERGING LEADERS SEMINAR $5,000 (Non-exclusive) PODIUM SIGN - Half Day $5,000 Imagine the exposure your company could get by having your logo prominently displayed in the forefront of our entire conference! Don t miss out on being one of the premier sponsors of this conference! Your logo will be featured in the professional pictures taken of our renowned speakers. CHARGING STATION $5,000 We hate it when our battery is running low on our device. Be the one that always provides needed juice. CONFERENCE BAG $5,000 Conference attendees need a place for all their important conference items. Help provide a nice vehicle for that purpose. ONSITE PROGRAM $5,000 Those attending the conference need to know what s going on each day. Help guide them through sponsoring. NAME BADGE $5,000 Those attending the conference need to know what s going on each day. Help guide them through sponsoring. One complimentary conference registration Conference attendance list (PDF file) provided prior to the conference Recognition in the HCAA Newsletter Quarter-page color marketing slip sheet (digital file) included in conference program (if file is supplied) Recognition on event signage Opportunity to provide a 90 second company/ product video overview during the conference Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 9

10 UNDER $5,000 Opportunities per Conference WI-FI HOT SPOT $4,500 We all need to stay connected and your sponsorship of wi-fi can get you close to hero status. CONNECTION BREAK $4,000 Breaks help us process the session we just heard and allow for connections as well. You can even customize your break to help get exposure for you and your company. NOTEPAD/PEN $4,000 It s always nice to have pen and paper handy. Gain exposure for your company through sponsoring. HYDRATION STATION $3,500 Quench the attendees' thirst by supplying branded water stations around the meeting space. CONFERENCE POCKET GUIDE $3,000 A small yet nimble handy reference for the conference is always a great addition. Provide this reference through sponsoring. One attendee registration at reduced fee equal to 50% off the member registration fee for the conference selected (additional attendees must pay full member rate) Conference attendance list (PDF file) provided prior to the conference Recognition in the HCAA Newsletter Quarter-page color marketing slip sheet (digital file) included in conference program (if file is supplied) Recognition on event signage Complimentary electronic banner in conference mobile app HCAA PARTNERSHIP OPPORTUNITIES 10

11 2019 SPONSORSHIP COMMITMENT FORM Please select the item(s) you wish to sponsor. EF represents sponsorship for Executive Form & TPA represents sponsorship for TPA Summit. *Price Per Conference Annual Corporate Partner - $10,000 (2019 calendar year) o Platinum Level Partner - $5,500 (per conference) EF $20,000 - $10,000 *PRICE EF TPA $7,499 - $5,000 *PRICE EF TPA UNDER $5,000 o o First Day Keynote $20,000 o o Second Day Keynote $15,000 o o Podium Sign (3 Day Conference) $15,000 o o Emerging Leaders Seminar (Exclusive) $12,500 o o Podium Sign (Full Day Conference) $10,000 EF TPA TPA Welcome Reception $7,000 Second Night Reception $7,000 o o Breakfast (Continental) $6,000 Room Key $6,000 o o Network Lounge $6,000 o o Upgraded Themed Break $5,500 Emerging Leaders Seminar o o $5,000 $9,999 - $7,500 *PRICE (Non-exclusive) TOTAL COMMITMENT: o o Breakfast (Full) $8,500 o Lunch $8,500 o o General Session $7,500 CONTACT INFORMATION: o o Podium Sign (Half Day Conference) $5,000 o o Charging Station $5,000 o o Conference Bag $5,000 o o Onsite Program $5,000 Name Badge $5,000 o o Wi-Fi Hot Spot $4,500 o o Connection Break $4,000 Notepad/Pen $4,000 o o Hydration $3,500 o o Conference Pocket Guide $3,000 Company: Contact: Title: Address: City: State: Zip: Phone: Fax: Web site: Event Contact: Event Contact Phone: Event Contact *PRICE Annual Corporate Partner: $ Executive Forum: $ TPA Summit: $ Grand Total Commitment: $ HCAA PARTNERSHIP OPPORTUNITIES 11

12 2019 SPONSORSHIP TERMS AND CONDITIONS Please check off to indicate that you have read and understand the HCAA sponsorship terms and conditions below. o Fee Schedule: Sponsors agree and understand that sponsorships are open to members only. Therefore, membership dues must be current and paid in full prior to sponsorship payment being made. Additionally, sponsorships will not be secured and guaranteed until both the membership dues are current and paid in full, and the sponsorship fee is paid in full. Membership status must be current through the close of the conference. Registrants liable for any NSF check fees or similar costs. o Hospitality Suites: All hospitality suites must be approved and arranged through HCAA in advance. o Off-Site Events: In the interest of the success of the entire conference, the Sponsor agrees not to extend invitations, call meetings, or otherwise encourage absence of attendees from the event during official dates and times of the conference. Competing luncheon events may not ever be scheduled. Night events with attendees may not be scheduled until after 7pm. o Cancellation Policy: Cancellations more than 120 days prior to the event will receive a full refund. Cancellations days prior to the event will receive a 75% refund. Cancellations days prior to the event will receive 50% refund. No refunds for cancellations less than 60 days prior to the date of the event. Should any circumstances beyond the control of, and not the fault of HCAA prevent the show from being held as scheduled, no fees shall be returned. Individual insurance coverage shall be the responsibility of the individual exhibitor. o Harassment Policy: HCAA is dedicated to providing a harassment-free conference experience for everyone, regardless of sex, age, disability, perceived disability, marital status, personal appearance, sexual orientation, race, color, religion, national origin, veteran status or any other legally protected characteristic. We do not tolerate harassment of conference participants in any form. Sexual language and imagery are never appropriate at any time or for any HCAA event, conference venue, session or speech. Conference participants violating these rules may be sanctioned or expelled from the conference [without a refund] at the discretion of HCAA. o All sponsors and partners must send a representative to a mandatory call with conference organizers set one month before each event to go over conference logistics, promotions, and opportunities. Additionally for Corporate and Platinum sponsors only. Please check off to indicate that you have read and understand the HCAA sponsorship terms and conditions below. o Exhibits: All exhibits must be contained to a table top display only and are subject to HCAA approval. Exhibitors must comply with all rules at hosting facility. o Sub Leasing Space or Space Sharing: Exhibitor may not allow any other corporation person or other entity to use the space allotted to the Exhibitor, nor shall the Exhibitor display articles or materials that are not those of the Exhibitor. o Drawings: Drawings will be under HCAA control and conducted at times specified by HCAA. No other drawings will be allowed. o Liability: Exhibitors shall assume and bear full responsibility for the compliance with any and all local, city and state safety, fire and health laws, ordinances and regulations regarding the installation and operation of the exhibit. HCAA does not guarantee exhibitors against loss, damage or theft of any kind. Exhibitors shall indemnify and hold harmless HCAA and the Hotel. If the premises are defaced or damaged by any act of negligence by any Exhibitor, its agents or guests, the Exhibitor will pay for any and all expenses incurred by damages to physical property, caused by Exhibitors, riggers, haulers, or other contractors engaged for the purpose of moving exhibits and equipment into and out of the building. Failure to adhere to any of the above may result in the loss of the sponsor partner opportunity at the conference or in the future, with HCAA. By signing below you hereby agree that you have read and understand the terms identified above. Print Name Title Company Signature Date Note: All sponsors are required to sign sponsorship terms and conditions before sponsorship becomes effective. Registrations, contributions and sponsorships do not qualify as a charitable contribution. HCAA PARTNERSHIP OPPORTUNITIES 12

13 2019 SPONSORSHIP PAYMENT INFORMATION Send completed forms to the HCAA office: Fax: OR - hcaainfo@hcaa.org - OR - Mail to: Health Care Administrators Association (HCAA) 5353 Wayzata Blvd., Suite 350, Minneapolis, MN WAIT! Have you renewed your HCAA Membership? You You must must be be in a member good standing in good in standing order to in sponsor order an to HCAA sponsor event. an HCAA If you event. are not If you in good are not standing in good by standing the time of by the the Conference, time of the Conference, your sponsorship your sponsorship will be cancelled. will be Therefore, cancelled and in in accordance accordance with with our our cancellation cancellation policy, policy, no no refund refund will will be be issued. issued. Renew Renew today! today! Contact Contact the the association association office office with with any any questions. questions. For questions, please contact: Susan Crolla at or scrolla@hcaa.org Payment Information Total Amount Due: $ Method of Payment: Check (made payable to HCAA) Credit: Visa MasterCard Amex Credit Card #: Exp. Date: CSV Code: Billing Zip: Authorized Signature: Authorized Print: HCAA PARTNERSHIP OPPORTUNITIES 13

14 5353 WAYZATA BLVD, SUITE 350 MINNEAPOLIS, MN HCAA PARTNERSHIP OPPORTUNITIES 14