REQUEST FOR QUOTATION Q SUPERINTENDENT SEARCH CONSULTING SERVICES

Transcription

1 REQUEST FOR QUOTATION Q SUPERINTENDENT SEARCH CONSULTING SERVICES As a receipt for this document please print, sign and this page only to: RAMONA REID, Purchasing Director ramona.reid@dvusd.org Signature Printed Name address Company Name Date Company Address Telephone Number Fax Number Page 1 of 8

2 PURCHASING SERVICES NORTH 21ST AVENUE PHOENIX, ARIZONA REQUEST FOR WRITTEN QUOTATIONS (RFQ) #16-042Q Request for Quotation: Quotation Due Date: District Contact: SUPERINTENDENT SEARCH CONSULTING SERVICES February 13, 2017 Time: 2:00 P.M. Ramona Reid, Purchasing Manager Deer Valley Unified School District No. 97 requests Quotations from qualified vendors for Superintendent Search Consulting Services. Quotations received by the correct time and date will be opened, and the name of each offeror will be publicly read. Quotations must be in the actual possession of the district on or prior to the exact time and date indicated above. The clock in the Purchasing Services Department shall be the official clock. Late Quotations will not be considered unless the Quotation: 1. Is received before contract award at the location designated for receipt of Quotations in the Request for Quotations, and 2. Would have been received on time but for the action or inaction of school district personnel. The Quotation must be submitted in a sealed envelope to the address below and marked "Request for Quotation Q". Offeror's name and address must be clearly indicated on the envelope. The Quotation must be completed in ink or typewritten; an original hard copy, one flash drive and six (6) copies must be submitted by 2:00 P.M. (local time), February 13, 2017, to (Ramona Reid, Purchasing Director, Deer Valley Unified School District #97, Purchasing Services, North 21st Avenue, Phoenix, AZ ) Questions regarding the specifications of this RFQ should be submitted via to Ramona Reid, Purchasing Director at ramona.reid@dvusd.org by 2:00 PM, February 6, If necessary, an amendment to address your questions will be issued on February 7, This solicitation document and all amendments will be available at Page 2 of 8

3 I. OBJECTIVE The purpose of this Request for Quotation (RFQ #16-042Q) is to acquire the consulting services of a firm to assist the District in conducting a Superintendent Search. It is anticipated that a firm may be selected and awarded at the February 14, 2017 Governing Board meeting. This will be done by identifying vendors significant experience with similar school districts (preferably Arizona school districts) that can provide the components identified in this Request for Quotation. The search process is to begin immediately after award and completed in time for the Governing Board to consider a candidate at the May 23, 2017 Governing Board meeting. Quotation shall include: A. Method of Approach The method of approach should include a written narrative to demonstrate the offeror s expertise. Language should be straightforward and limited to facts, solutions to problems and proposed action. II. GENERAL INFORMATION Scope of Work The District will provide the input from the parents, community and staff regarding the desired qualities of the superintendent candidates. The vendor shall: 1. Develop application to accept from interested candidates. 2. Identify timelines and target dates. 3. Coordinate advertising. 4. Receive applications, verify qualifications, conduct reference checks, and perform thorough background checks. 5. Inform applicants of status. 6. Report finalists recommendations to Governing Board. 7. Develop interview scheduling, format, sample questions, rating scales. 8. Coordinate Board and Stakeholder interviews and visitation procedures. 9. Organize site visits by finalists if needed. 10. Contact all finalists with results. B. Consulting Fee Provide consulting fees for all components, including training and any travel associated with implementation. Vendors should use their own format to submit cost quotation. Price quotes must include hourly rates for any additional services beyond method of approach. C. References from other K-12 school districts (preferably Arizona). Deer Valley Unified School District consists of 30 elementary schools and three middle (7-8) schools and five (5) high schools. Page 3 of 8

4 III. SELECTION PROCESS Quotations will be evaluated February 13-14, Offerors should have staff available at that time to answer any questions. The district may schedule telephone interviews with offeror(s) to assist in making its selection. Evaluation criteria are listed in the relative order of importance. The award will be made to the responsible offeror(s) whose Quotation is determined to be the most advantageous to the District based on the following criteria: 1. Experience and Expertise 2. Method of Approach 3. Proposed Staff 4. Cost Award will not be based solely on cost. Page 4 of 8

5 PROPOSAL REPLY FORM Number of last amendment received Proposal effective non-rescindable through July 1, (check box) Number of days for implementation Vendor wishes to respond with a NO BID Vendor requests to remain on district's bidder list for this type of product or service Vendor does not provide this type of product/service YES days COMPANY LOCAL SERVICE REPRESENTATIVE AUTHORIZED SIGNATURE (MUST BE OFFICER OF COMPANY) TYPED NAME & TITLE MAILING ADDRESS CITY STATE ZIP TELEPHONE NO. FAX NO. ADDRESS Page 5 of 8

6 Insert Fee Proposal

7 OFFER AND ACCEPTANCE The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the offer. Arizona Transaction (Sales) Privilege Tax License No.: For clarification of this offer, contact: Federal Employer Identification No.: Name: Phone: Fax: Tax Rate: % Company Name Address Signature of Person Authorized to Sign Offer Printed Name City State Zip Title CERTIFICATION By signature in the Offer section above, the offeror certifies: 1. The submission of the offer did not involve collusion or other anti-competitive practices. 2. The offeror shall not discriminate against any employee or applicant for employment in violation of State Executive Order 99-4, or A.R.S through The offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law. 4. The offeror warrants that it and all proposed subcontractors will maintain compliance with the Federal Immigration and Nationality Act (FINA). A.R.S and A.R.S and all other Federal immigration laws and regulations related to the immigration status of its employees which requires compliance with federal immigration laws by employers, contractors and subcontractors in accordance with the E-Verify Employee Eligibility Verification Program. 5. In accordance with A.R.S , the offeror is in compliance and shall remain in compliance with the Export Administration Act. 6. In accordance with A.R.S , the offeror does not have scrutinized business operations in Iran or Sudan. 7. In accordance with A.R.S , the offeror shall comply with fingerprinting requirements unless otherwise exempted. The offer is hereby accepted. ACCEPTANCE OF OFFER The contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor s Offer as accepted by the School District/public entity. This contract shall henceforth be referred to as Contract No The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contract release document, or written notice to proceed. Awarded this day of 20 AUTHORIZED SIGNATURE

8 W-9 FORM SUBMIT A COPY OF YOUR W-9 FORM WITH YOUR QUOTATION