2018 CoC Program Competition (NOFA) Summary for San Diego 1

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1 2018 CoC Program Competition (NOFA) Summary for San Diego 1 Introduction The U.S. Department of Housing and Urban Development (HUD), CoC Program Competition NOFA (NOFA) for 2018 has several important changes. This document provides a summary of critical information and a detailed list describing the major changes for this year. HUD provided a list of the high-level changes and new information. Other critical information or actions required by the local San Diego RTFH Process have been added to the HUD document. Details are provided in the chart following the critical information summary. Critical Information Summary Regional Task Force on the Homeless, San Diego Funding Source HUD - FY 2018 CoC Program Competition NOFA (NOFA) Timeline (Please see detailed calendar posted on website for more information) Prospective Applicant July 2, 2018 Conference Call Local Application Due Date Renewals August 1, All Renewal Application materials must be uploaded to dropbox by this 12:00 Noon. Local Application Due Date New / Bonus August 6, 2018 All New and Bonus Application materials must be uploaded to dropbox by this 12:00 Noon. Final Approved Project Documents in E-Snaps September 10,2018 Local Submittal to HUD September 16,2018 or prior Federal Due Date September 18,2018 Funding Details Funding Opportunity Catalog of Federal Domestic Assistance FR-6200-N-25 This number is used during registration to apply for funds. Please keep for use in your application (This number is needed on standard forms in the application.) Preliminary Prorata Need $ PPRN Allocation of funds based on HUD formula per geocode to be announced by HUD Annual Renewal Demand $ 19,504,303 Tier 1 Amount $ 18,334,045 (94% Final Prorata Need (FPRN) or Annual Renewal Demand 1 This document excerpts or directly copies sections from public documents released as HUD and USICH publications. Material is attributed to the original publications: 2018 CoC NOFA; What s New, Changed, HUD Optional Rating and Ranking Tool, and the HUD CoC Registration Notice. 6/26/2018 3:14 PM [Title] 1

2 Tier 2 ARD Amount Potential DV Bonus Amount Planning Grant Eligible Renewal Projects NEW project types NEW terms and concepts NEW Tier 2 Scoring System Mandates Increased program flexibility Expanded RRH groups Forms requirements Code of Conduct Updates System Award Management (SAMs) and Data Unique Numbering System (DUNS) Environmental Review Local Process (ARD) $ 1,170,258 (6% ARD) $ 1.5 Million 10% preliminary prorata need - PPRN $ 585,129 (3% of final prorata need - FPRN) Only projects on the approved Grant Inventory Worksheet (GIW), expiring in 2019 are eligible to apply for renewal funds. Renewal applications are not guaranteed funding. All projects are subject to review and scoring. Projects listed on the GIW for the first time cannot be reallocated. New project options: Transition Grant, Domestic Violence Bonus, Consolidated Projects Transition TH-PH-RRH; Consolidated Project Scoring for Tier 2 projects include formula changes based on project type. HMIS, Coordinated Entry System (CES), Housing First and Low Barrier housing approaches, RTFH Written Standards, VAWA, and regulatory assurances Able to change certain program classifications or targets groups through the application process. RRH target population restrictions have been reduced Forms are required prior to accessing the application in e-snaps. Codes of conduct forms are included the applicant profile. All applicants must have a Data Universal Numbering System (DUNS) number and have a current, active registration in the System for Award Management (SAM) SAMs has a new requirement for notarized document. SAMs users reregister with new password. Environmental Review exclusions Watch for information distributed via website or . Descriptions Brief descriptions for items labeled NEW follow: Transition Grants. Funds can be used to transition their project(s) from one CoC Program Component to another to wind down the previous project while ramping up the new project. Impacts: fills funding gap for programs changing from a transitional housing to a joint TH-PH- RRH (rapid rehousing) program gives opportunity to expand PH-RRH capacity while minimizing the risks of the reallocation process. Domestic Violence Bonus. CoC can create up to three DV Bonus Projects to serve survivors of domestic violence (DV), dating violence, stalking and human trafficking (HT) victims. Projected amount San Diego could apply for is estimated at This includes direct service projects and support for building Coordinated Entry System capacity to manage domestic violence issues such as the newly required Emergency Transfer Plan (ETP)

3 Impacts: Could expand the capacity to serve DV- HT and assist with costs for the necessary changes in the CES to implement the ETP approved by the Board last January, Consolidated Projects. Eligible renewal project applicants can consolidate up to four eligible renewal projects into one project. Impacts: (1) This reduces administrative burden on the agencies and RTFH; (2) greater flexibility in serving clients; (3) reduces the new award by any unexpended funds recaptured by HUD; and (4) would mean project profile would need to be adjusted in HMIS. Tier Two Scoring Changes. The CoC Application must continue to rank order project application into two tiers. Tier one is 94% of the eligible annual renewal amount. Tier two now has three methods for scoring projects making it extremely competitive for renewal applications placed in Tier two. There is no specific Permanent Housing Bonus other than the DV bonus. Impacts: extremely competitive for renewal applications placed in Tier 2. Because there is no Permanent Supportive Housing Bonus, new permanent supportive housing projects will compete for funds. Note that eligible DV Bonus projects include only Joint Transitional Rapid Rehousing (TH& PH-RRH), Rapid Rehousing (RRH), or SSO for Coordinated Entry (CES). Planning Considerations Organizations that have more than one grant in a particular housing project type may want to use this opportunity to consolidate projects into one award. This reduces administrative burden for tracking funds to each project award (such tracking the time personnel spend with clients from each project) and allows greater flexibility. Because you can consolidate during the 2018 application process, you will not have to complete separate amendments for each grant. Organizations with existing Transitional Housing could benefit from the new Transitions Grant without suffering a gap in service and funding. Projects that appeared as renewals on the Grant Inventory Worksheet for the first time are not subject to reallocation. Organizations with grants awarded in 2017 need to assure that their grant agreements and projects are in place before the end of this year. Please focus attention on implementing these new awards. 6/26/2018 3:14 PM [Title] 3

4 DETAILED SUMMARY: What s New 2 Chart Topic FY 2018 CoC Detailed Information Program Competition NOFA Section(s) Transition Grants II.B.2 III.C.3.q III.C.3.r Project applicants can transition an existing renewable component (e.g., TH) to another component (e.g., PH-RRH). To take advantage of the transition grant, the project applicant must use the reallocation process to relocate the existing eligible renewal component to one of the eligible new project components: PH-PSH, PH- RRH, Joint TH and PH-RRH, dedicated HMIS, or SSO-CE. The term of the new grant must be for 1 year. A project applicant can transition more than one existing component to create a new component provided the new project meets the following: is from the same recipient for the eligible renewal grant(s) being eliminated; and the project applicant must provide the grant number(s) of the project(s) being eliminated to create the new project; and must attach a copy of the most recently awarded project application. To create a Transition Grant, the CoC must wholly eliminate one or more projects and use those funds to create the single, new transition grant. The FY 2018 CoC Program Competition NOFA also requires: 2 Copied from website

5 No more than 50 percent of each transition grant may be used for costs of eligible activities of the program component originally funded; transition grants in this Competition are eligible for renewal in subsequent fiscal years for eligible activities of the new program component; and to be eligible to receive a transition grant, the renewal project applicant must have the consent of its Continuum of Care and meet the standards outlined in Section III.C.3.r of the NOFA. Transition grants must meet all FY 2018 CoC Program Competition eligibility and threshold requirements and if conditionally selected: the operating year start date of the new grant will be the date after the end of the pervious grant term for the expiring component; if more than one eligible renewal project was reallocated to create a single transition grant, HUD will use the day after the end of the earliest expiring grant term; and the project will have 1 year to fully transition from the original component to the new component that must take place during the normal operating year. Transition grants cannot use the consolidation process in the FY 2018 CoC Program Competition. 6/26/2018 3:14 PM [Title] 5

6 Domestic Violence (DV) Bonus II.B.3 II.B.10.e III.C.3.g 4) 6) V.C.3.b. (4)(d) VIII.A.2.e Up to $50 million is available for the DV Bonus which will provide housing and services to survivors of domestic violence, dating violence, and stalking. A CoC may apply for up to 10 percent of its Preliminary Pro Rata Need (PPRN), or a minimum of $50,000, whichever is greater, or a maximum of $5 million. A CoC may apply for one of each of the following types of projects which are limited to a 1-year funding request and must follow the Housing First approach: Rapid Re-housing (PH-RRH) projects. Joint TH and PH-RRH component projects as defined in Section II.C.3.m of this NOFA. SSO Projects for Coordinated Entry (SSO-CE) to implement policies, procedures, and practices that equip the CoC s coordinated entry to better meet the needs of survivors of domestic violence, dating violence, sexual assault, or stalking (e.g., to implement policies and procedures that are trauma-informed, client-centered or to better coordinate referrals between the CoC s coordinated entry and the victim service providers coordinated entry system where they are different). CoC may apply to expand an existing renewal project in accordance with Section III.C.3.i of the NOFA, that is not dedicated to serving survivors of domestic violence, dating violence, sexual assault, or stalking that meet the definition of homeless in paragraph (4) of 24 CFR to dedicate additional units, beds, persons served, or services provided to existing program participants to this population. DV Bonus projects will be reviewed for eligibility and threshold requirements and will be selected based on the CoC Application score plus other criterion specified in Section III.B.10.e of the NOFA. CoCs are required to rank all DV Bonus projects on the New Project Listing of the CoC Priority Listing with a unique rank number

7 Consolidations II.B.4 III.C.3.d V.B.2.b.( 4) 7) Eligible renewal project applicants will have the ability to consolidate two or more eligible renewal projects (but no more than four projects) into one project application during the application process. Prior to beginning the consolidation process in the project application, the applicant should consult with the local HUD field office to ensure each project is eligible to be consolidated. The projects being combined during a grant consolidation will continue uninterrupted. To be eligible for consolidation, projects must have the same recipient and be for the same component; and they will be funded in this competition only with FY 2018 funds (meaning no funds recaptured from prior years will be awarded to the project). HUD will not permit projects that have the following characteristics to consolidate: outstanding audit or monitoring findings; outstanding obligation to HUD that is in arrears, unresolved construction delays, history of poor financial management/drawdown issues, history of low occupancy levels, or lack experience in administering the project type, or other capacity issues. HUD will not permit a transitional housing and a permanent housing project to consolidate to form a Joint TH and PH-RRH component project and will not permit a transition grant to be consolidated with any other project. Additionally, transition grants cannot use the consolidation process in the FY 2018 CoC Program Competition 6/26/2018 3:14 PM [Title] 7

8 Bonus and Reallocation Bonus: III.B.3.c Realloca tion: III.B.3.q Both: V.B.2.c.( 1) 3) 6) CoCs may submit new project applications under the bonus and reallocation process. In the FY 2018 CoC Program Competition, HUD will allow projects and CoCs to combine bonus and reallocation available funding in a single project as both new bonus and new projects created through the reallocation process have the same eligible new components: PH-PSH; PH-RRH; Joint TH and PH-RRH HMIS (dedicated); and SSO-CE. Bonus: A CoC is eligible to apply for up to 6 percent of its Final Pro Rata Need (FPRN) and may apply for more than one bonus project provided it has demonstrated the ability to reallocate lower performing projects to create new higher projects as outlined in Section VII.B.2.c of the NOFA Reallocation: CoCs can shift funds in whole or part from existing eligible renewal projects to create one or more new projects without decreasing the CoC s ARD. New projects created through reallocation must meet the requirements set forth in Section II.B.1 of the NOFA and the project eligibility and project quality thresholds established by HUD in Sections V.C.3.b and V.C.3.c of the NOFA. CoCs may only reallocate eligible renewal projects that have previously been renewed under the CoC Program Because new project applications may be created through the reallocation or bonus processes, if HUD determines that a project applicant or a CoC incorrectly classified one or more new projects as reallocation or bonus, HUD may reclassify the project(s)

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