ARTS COMMISSION MEETING Thursday, December 13, :00 to 5:00 p.m. Oak Harbor City Hall Conference Room

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1 ARTS COMMISSION MEETING Thursday, December 13, :00 to 5:00 p.m. Oak Harbor City Hall Conference Room A G E N D A 1. Roll Call - Chairman: Gagnon, Rodric; Commissioners: Kingsbury, Therese; Nelson, Brandon; O Connell-Balda, Nora; Pohtilla, K.C.; Pohtilla, Skip; Szypula, Cydney 2. Excuse Absent Commissioners 3. Approval of November 8, 2018 Meeting Notes 4. Public Comment 5. Garry Oak Tree Wood stored at Public Works 6. Oak Leaves Project Next Steps 7. Council adopted the MOU with the Whidbey Island Arts Council 8. Council adopted Resolution Authorizing Acquisition of Joseph Kinnebrew Sculpture Collection 9. Sculpture Park Project 10. Washington State Arts Commission Creative Districts Program 11. Requests for amendments to OHMC Chapter 2.29 Oak Harbor Arts Commission 12. Next Meeting January 10, Adjournment 12/13/2018 Master Page 1 of 12

2 City of Oak Harbor Arts Commission Regular Meeting Minutes November 8, 2018 at 4:00 PM 1. Roll Call Present: Rodric Gagnon Therese Kingsbury Brandon Nelson K.C. Pohtilla Skip Pohtilla Cydney Szypula Staff Present: Blaine Oborn, City Administrator Dennis Lefevre, Senior Planner Absent: Nora O Connell-Balda The meeting was called to order at 4:00 PM. 2. Approval of Meeting Notes October 11, 2018 Motion: Commissioner Skip Pohtilla moved to approve the October 11, 2018 meeting notes as presented. Second: Commissioner Szypula seconded the motion. Commissioners K.C. Pohtilla and Nelson abstained as they had been absent. With all in favor, the motion carried unanimously. 3. Public Comments There were no comments from the public. 4. Community Presentation: Matthew Williams, Oak Harbor Main Street Association Mr. Williams gave a brief presentation to the Arts Commission regarding Oak Harbor Main Street Associations (OHMSA) goal to support the development of an Artisan Resource Center. Mr. Williams requested that the Arts Commission provide details of what the needs of the space will be, and he will work with downtown property owners to assist in finding a suitable location. 5. Public Art Space / Artisan Resource Center Discussion This discussion was in conjunction with Mr. William s presentation above. Commissioners Gagnon and Kingsbury volunteered to work with OHSMA on this project. 6. Children s Program Contribution (Whidbey Island Arts Council) Staff explained to the Commission that City funds cannot be designated as a donation as this would constitute a gifting of public funds. The Arts Fund is to be used for acquisition and maintenance, as stipulated in OHMC Section The Commission discussed OHMC Section Purpose and Functions, and determined that the funding of programs such as Whidbey Island Arts Council s Holiday Art Classes for Kids meets these purpose statements. Blaine Oborn, City Administrator, will schedule the Arts Commission to present to City Council at their upcoming workshop to request the use of Arts Funds for a one-time one-thousand dollar contribution to the Holiday Arts Classes for Kids program. 7. Commission Presentation to City Council RE: Rotational Art At the previous meeting, the Commission discussed the idea of a sculpture park on the school district property location adjacent to the Chamber of Commerce. Commissioner Kingsbury has identified a Minutes November 8, 2018 DRAFT Page 1 of 2 12/13/2018 Master Page 2 of 12

3 sculpture collection that the City might consider purchasing to begin the sculpture park. The collection is known as the Joseph Kinnebrew Sculpture Collection and the pieces are currently stored in Bellingham; several of the pieces will need to be restored and powder-coated. Mr. Oborn will schedule the Commission to present to City Council the proposed acquisition of this collection, and if the Council is amendable to the idea, a Resolution from City Council authorizing the acquisition will be slated for the December 4 City Council Meeting. 8. Arts Commission Purpose and Function Chairman Gagnon had previously asked Commissioners for their input to OHMC Section Purpose and Functions. Mr. Oborn encouraged the Commissioners to look at the complete OHMC Chapter 2.29 and consider what revisions they might request be made to the code language. 9. Transition to City Administrator Staff Liaison January 2019 Senior Planners Cac Kamak and Dennis Lefevre from the Development Services Department have staffed the Commission in recent years. Mr. Oborn explained that in January 2019, the Arts Commission will transition to having the City Administrator serve as the Staff Liaison. Mr. Oborn will work with Planning Staff as necessary on Commission projects. 10. Arts Commission Attendance Mr. Oborn explained OHMC Section Appointment, vacancy or removal to the Commission and suggested that at future meetings, the Commission should excuse absent members as appropriate. If a member has three consecutive unexcused absences, they may be dismissed from the Commission at the Mayor s discretion. The Commission discussed the possibility of establishing a sub-committee to create more opportunities for community involvement Projects: Driftwood Days Event and Windmill Project The Commission discussed two of the projects they would like to work on in The date for Driftwood Days is dependent on the tide tables; Chairman Rodric suggested the Commission begin marketing for the event in April once the date is set. Commissioner Kingsbury discussed her idea for creating a kinetic windmill. 12. Next Meeting December 13, Adjournment The meeting adjourned at 5:05 PM. Respectfully submitted, Lisa Felix Senior Administrative Assistant Administration Minutes November 8, 2018 DRAFT Page 2 of 2 12/13/2018 Master Page 3 of 12

4 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF OAK HARBOR AND WHIDBEY ISLAND ARTS COUNCIL This Memorandum of Understanding (MOU) sets forth the terms and understanding between The City of Oak Harbor and Whidbey Island Arts Council to support the Holiday Arts Classes for Kids program in December of WHEREAS, the purpose and function of the City of Oak Harbor Arts Commission is to foster arts and cultural programs for the enrichment of the City and its citizens; foster the development of a local arts community, encouraging an environment for the success of working individual artists; coordinate and strengthen new and existing art organizations and develop cooperation with regional entities; and, WHEREAS, the purpose of the Whidbey Island Arts Council is to assist local artists and arts organizations by providing support, fiscal management and sponsorship; and to engage in community arts outreach and increase community awareness of the arts and culture of Whidbey Island; and, WHEREAS, the City of Oak Harbor Arts Commission unanimously moved to support the Whidbey Island Arts Council s Holiday Art Classes for Kids, taking place in December of 2018, with the intent of furthering their goal of fostering opportunities for art within the local community; WHEREAS, the City Council approved the contribution on December 4, NOW, THEREFORE BE IT RESOLVED that the City Council authorizes a contribution of onethousand dollars ($1,000) to the Whidbey Island Arts Council, subject to the terms of this MOU. Duties and Responsibilities This MOU is intended to outline the responsibilities of the parties with regard to the provision of funds from the City of Oak Harbor Arts Commission to support the Whidbey Island Art Council s Holiday Art Classes for Kids: 1. The contribution of $1,000 from the Arts Commission will be a one-time grant to the Whidbey Island Arts Council; 2. The Whidbey Island Arts Council may use the funds solely for the Holiday Arts Classes for Kids taking place in December 2018, for the purchasing of supplies and instruction for the arts classes. Funding The one-thousand dollar ($1,000) contribution will be from fund 115, Art Acquisition and Maintenance Fund. MOU City of Oak Harbor and Whidbey Island Arts Council Page 1 of 2 12/13/2018 Master Page 4 of 12

5 Duration This MOU is at-will and may be modified by mutual consent of authorized officials from the City and Whidbey Island Arts Council. This MOU shall become effective upon signature by the authorized officials from the City and Whidbey Island Arts Council and will remain in effect until modified or terminated by any one of the partners by mutual consent. In the absence of mutual agreement by the authorized officials from the City and Whidbey Island Arts Council, this MOU shall end on December 31, This MOU is not intended to, and does not create any right or benefit, substantive or procedural, enforceable at law or equity by any party against the City of Oak Harbor or Whidbey Island Arts Council or their departments, officers, agents, or employees. This MOU does not in any way affect previous agreements unrelated to this subject. Indemnification Whidbey Island Arts Council shall defend, indemnify, and hold the City of Oak Harbor harmless for all loss, damage, injury, claim and/or lawsuit arising from the Holiday Arts Classes for Kids, in accordance with this agreement, except for the solely negligent acts and/or omissions attributed to the City. Contact Information City of Oak Harbor Blaine Oborn, City Administrator 865 SE Barrington Drive Oak Harbor, WA Phone: Whidbey Island Arts Council Kay Parson, President PO Box 173 Langley, WA Phone: Date: 12/04/2018 Blaine Oborn, City Administrator City of Oak Harbor Date: December Kay Parson, President Whidbey Island Arts Council MOU City of Oak Harbor and Whidbey Island Arts Council Page 2 of 2 12/13/2018 Master Page 5 of 12

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7 WASHINGTON STATE ARTS COMMISSION Creative Districts Program Overview Buskers in the Burg Festival Arts Parade, Ellensburg WA. Photo courtesy of Ellensburg Downtown Association. Program overview The Certified Creative Districts program works to help communities in Washington thrive. Managed by ArtsWA, it is a new legislative initiative designed to support the state s creative economy. Its purpose is to help communities strengthen their creative sector, diversify their economy, and enhance their quality of life. How we support your community ArtsWA s role is to guide communities as they seek District certification and implement their programs. In addition to providing Creative District certification, we: Offer specialized resources during the pre-certification phase. Support and track the progress of a community s creative economy after certification. Provide technical assistance, training and networking opportunities for Creative District communities. About ArtsWA Established in 1961, the Washington State Arts Commission (ArtsWA) works to support communities to bring art into the lives of all those who live in Washington State. Our mission is to be a catalyst for the arts, advancing the role of the arts in the lives of individuals and communities throughout the state. For more information, contact: Annette Roth, Creative Districts Program Manager ArtsWA PO Box Olympia WA direct agency annette.roth@arts.wa.gov Creative Economy in WA BY THE NUMBERS 177,648 CREATIVE JOBS 4% INCREASE FROM 2015 OCCUPATIONS WITH GREATEST NUMBER OF JOBS STATEWIDE SOFTWARE DEVELOPERS COMPUTER PROGRAMMERS GRAPHIC DESIGNERS MARKETING MANAGERS $21.9B TOTAL INDUSTRY EARNINGS $51,251 AVERAGE ANNUAL SALARY ACROSS THE SECTOR $26.37 AVERAGE HOURLY EARNINGS 12/13/2018 Master Page 7 of 12

8 Help Your Community Thrive with Creative District Certification What is a Certified Creative District? A Creative District is an exciting place to live, work in, and visit. It s a geographically defined area of cultural and economic activity. It s the heart of a community - a focal point for people to gather and enjoy the arts and culture a community has to offer. Mural painted by artist Patrick Siler on the wall of Thomas Hammer Coffee Roasters, Pullman, WA. Photo by Terry Richard, The Oregonian. It can include cultural facilities, arts-related organizations, creative economy companies and other businesses that support or complement these activities. It s a vehicle to grow jobs and create economic opportunities for people through the arts and creative industries. And it s a place where innovation and creativity can thrive, helping a community move enthusiastically into the future. By focusing on the creative economy, communities can grow jobs; increase economic, educational, and cultural opportunities; and boost the livability quotient for residents and visitors. How will Creative District certification benefit my community? Creative district certification will benefit your community in a number of ways. You can: Promote your community s unique identity Grow jobs and economic opportunities for all citizens Increase tourism and bring new visitors Attract new artists, creative businesses & investment How does the certification process work? Set the stage to improve or redevelop historic assets Find opportunities around affordable housing, live/work, and maker space Proactively develop your community s long-term future In Colorado, designated creative communities have seen a 5 percent annual increase in employment, and a 6 percent jump in revenue Gather Gather a broad community planning team and decide to proceed. Plan Work with your team on the Community Readiness Toolkit to plan your Creative District. Apply Write and submit a formal application, which will go to a review panel for consideration. Begin If your community gains certification, begin to implement your plan and track your progress. To get started, please contact: Annette Roth, Creative Districts Program Manager ArtsWA PO Box Olympia WA direct agency annette.roth@arts.wa.gov 12/13/2018 Master Page 8 of 12

9 Oak Harbor Municipal Code Chapter 2.29 OAK HARBOR ARTS COMMISSION Page 1 of 4 Sections: Findings Creation of arts commission. Chapter 2.29 OAK HARBOR ARTS COMMISSION Purpose and functions of the Oak Harbor arts commission Monetary donations and gifts of works of art to the city Membership of commission Term of office of members Appointment, vacancy or removal Temporary vacancies Officers Meetings of the commission Organization and procedure Administration City funding of the arts Findings. The city council finds that public artistic expressions of all kinds enhance the cultural, economic, educational and social life of the community and benefit the health and welfare of the city s residents. In its role as guardian of the health and welfare of the city, the city council finds it appropriate, necessary, and desirable to promote and support public experiences of the visual arts and other artistic disciplines for the good of the citizens of Oak Harbor. (Ord , 2012; Ord , 2009; Ord , 2005) Creation of arts commission. An arts commission of the city of Oak Harbor, to be known as the Oak Harbor arts commission, is hereby established to serve as an advisory body to the mayor and Oak Harbor city council. The commission shall consist of seven members, appointed by the mayor with the consent of a majority of city council, who shall serve without compensation. (Ord , 2017; Ord , 2016; Ord , 2012; Ord , 2009; Ord , 2005) Purpose and functions of the Oak Harbor arts commission. The purpose of the Oak Harbor arts commission shall be to foster the creative arts in Oak Harbor. Creative arts shall include all forms of the visual and performing arts. The arts commission shall make recommendations to the mayor and city council on activities, projects and programs which the city should sponsor or undertake to promote the following aims: The Oak Harbor Municipal Code is current through Ordinance 1859, passed November 20, /13/2018 Master Page 9 of 12

10 Oak Harbor Municipal Code Chapter 2.29 OAK HARBOR ARTS COMMISSION Page 2 of 4 (1) Foster arts and cultural programs for the enrichment of the city and its citizens. (2) Foster the development of a local arts community, encouraging an environment for the success of working individual artists. (3) Coordinate and strengthen new and existing art organizations and develop cooperation with regional entities. (4) Develop a program for public art, including identifying sources of funding. (5) Further the vision of Oak Harbor as a vibrant and progressive community. (6) Review this chapter and make recommendations for changes. (Ord , 2012; Ord , 2009; Ord , 2005) Monetary donations and gifts of works of art to the city. The city shall establish a separate fund to receive monetary donations for public art. Gifts of art to the city shall be reviewed by the Oak Harbor arts commission and shall be forwarded to the city council prior to acceptance or rejection by the city. (Ord , 2012; Ord , 2009; Ord , 2005) Membership of commission. The majority of said commission must reside within the city of Oak Harbor or work within the city. (Ord , 2012; Ord , 2009; Ord , 2006; Ord , 2005) Term of office of members. The term of office of the members appointed shall be for periods of four years from initial appointment. (Ord , 2012; Ord , 2009; Ord , 2005) Appointment, vacancy or removal. (1) In appointing members and filling vacancies, the mayor and council should endeavor to obtain a diverse cross-section of Oak Harbor s residents as members and also appoint members from groups having an interest in the arts and cultural activities, practicing artists and other persons employed in artistic endeavors. (2) Vacancies on said commission from whatever cause, except temporary vacancies as hereinafter provided, shall be filled by the mayor, subject to city council approval, for the unexpired term. (3) Any member of the commission may be removed from said commission prior to the expiration of his/her term by a two-thirds vote of the city council, subject to the provisions of subsection (2) of this section. The Oak Harbor Municipal Code is current through Ordinance 1859, passed November 20, /13/2018 Master Page 10 of 12

11 Oak Harbor Municipal Code Chapter 2.29 OAK HARBOR ARTS COMMISSION Page 3 of 4 (4) The appointment of any member of the commission who has been absent from three consecutive regular or special meetings of the commission without the approval of said commission shall automatically terminate. The administrator shall notify any member whose appointment has automatically ended and report to the appointing authority that a vacancy exists on said commission and that an appointment should be made for the unexpired term. The commission shall have the power and authority to excuse any member from attendance at any regular business meeting or study session for good cause. (Ord , 2012; Ord , 2009; Ord , 2005) Temporary vacancies. A member of the commission may be granted a leave of absence by the city council and a temporary vacancy shall thereupon exist for the period of such leave of absence. During the period of such temporary vacancy, the city council may fill such vacancy by a temporary appointment to said commission; provided, however, that the period of such temporary appointment shall not exceed the period of the temporary vacancy. At the expiration of a leave of absence so granted, the member shall automatically resume full and permanent membership on said commission. (Ord , 2012; Ord , 2009; Ord , 2005) Officers. The arts commission shall elect its officers, including a chairperson, vice chairperson and other officers, as it may deem necessary. The commission may set up committees. (Ord , 2012; Ord , 2009; Ord , 2005) Meetings of the commission. The Oak Harbor arts commission shall establish a regular time and place of meeting, and shall hold at least six regular meetings a year. Special meetings of the commission may be called at any time by the chairperson or by a quorum of the members of the commission upon personal notice being given to all members of the commission. If personal notice cannot be given, written notice must be received by such members at least 24 hours prior to said meeting. (Ord , 2012; Ord , 2009; Ord , 2005) Organization and procedure. The commission may make and alter any rules and regulations governing its organization and procedures not consistent with this chapter or any other ordinance of the city, subject to the approval of the city council. Requests for recommendations and study of matters within the area of interest of the commission must be submitted to it five days prior to any scheduled meeting. (Ord , 2012; Ord , 2009; Ord , 2005). The Oak Harbor Municipal Code is current through Ordinance 1859, passed November 20, /13/2018 Master Page 11 of 12

12 Oak Harbor Municipal Code Chapter 2.29 OAK HARBOR ARTS COMMISSION Page 4 of Administration. The mayor shall appoint an officer or employee of the city to act as administrator for the Oak Harbor arts commission. (Ord , 2012; Ord , 2009; Ord , 2005) City funding of the arts. (1) The city council in the biannual budget may set aside special funds to be placed in the arts fund. (2) Monies allocated to the arts fund from the utility tax shall be placed in the general fund with a direct allocation to the art acquisition and maintenance fund pursuant to OHMC (Ord , 2012; Ord , 2009; Ord , 2005). The Oak Harbor Municipal Code is current through Ordinance 1859, passed November 20, /13/2018 Master Page 12 of 12