REQUEST FOR PROPOSAL BUILDING CODE ADMINSTRATION SERVICES RFP #

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1 REQUEST FOR PROPOSAL BUILDING CODE ADMINSTRATION SERVICES RFP # Issued By: Baker County Board of County Commissioners 55 N. 3 rd St. Macclenny, FL (904) Website: Due Date/Time for Receipt of Proposals: July 31, 3:00 p.m.

2 SECTION 1: OVERVIEW 1.1 PURPOSE The Baker County Board of County Commissioners is soliciting proposals from professional firms or individuals to provide building code administration services for Baker County and the Town of Glen St. Mary. The selected firm or individual will provide the duties of a Building Code Administrator as defined in Section , Florida Statutes. SECTION 2: STATEMENT OF WORK 2.1 DUTIES AND RESPONSIBILITIES To administer, supervise, direct, enforce or perform the permitting and inspection of construction, alteration, repair, remodeling, or demolition of structures and the installation of building systems within the boundaries of Baker County's unincorporated areas plus the Town of Glen St. Mary. To ensure compliance with the Florida Building Codes, Florida Statutes, and Baker County's Zoning Laws. These responsibilities include: A. The review of construction plans to ensure compliance with all applicable sections of the codes and laws. The construction plans must be reviewed before the issuance of any building, system installation, or other construction permit. The review of construction plans must be done by the Building Code Administrator/Building Official or by a person having the appropriate plans examiner license issued by the Building Code Administrator and Inspector License Board, per Chapter 468, Florida Statues. B. The inspection of each phase of construction where a building or other construction permit has been issued. The Building Code Administrator/Building Official or a person having the appropriate building code inspector license issued by the Building Code Administrator and Inspector Licensed Board, per Chapter 468, Florida Statutes, shall inspect the construction or installation to ensure that the work is performed in accordance with the applicable section(s) of the code. 2.2 ANTICIPATED SCHEDULE The County believes the duties required can be completed in twenty (20) hours per week. These house may fluctuate as demand up to a maximum requirement of forty (40) hours per week. The anticipated schedule will be Mondays and Wednesdays from 8:30am 5:00pm and Fridays from 8:30am 12:00pm. Applicants should note this schedule is subject to change without notice from the County. 2.3 MINIMUM QUALIFICATIONS Qualified Applicants must possess a Florida Building Code Administrator license issued by The Building Code Administrators and Inspectors Board. Individuals possessing a provisional license will not be considered.

3 SECTION 3: INSTRUCTION AND INFORMATION TO BIDDERS 3.1 TENTATIVE SCHEDULE OF SELECTION PROCESS The County s anticipated schedule is as follows: Event Date Request for RFP Available 7/13/15 Deadline for Questions 7/24/15 Proposal Due Date 7/31/15 Recommendation/Award 8/18/15 The above dates are estimates only and the County reserves the right, in its sole discretion, to alter this schedule, as it deems necessary or appropriate. 3.2 SUBMISSION OF PROPOSAL An original and three (3) copies of the proposal plus one (1) electronic copy shall be sealed and clearly marked on the outside: Request for Proposal Building Code Administration Services, RFP# Proposals must be in writing, and may be submitted by the Proposer in person, by courier or overnight to: Baker County Board of County Commissioners 55 N 3rd Street Macclenny, FL Proposals must be received no later than July 31, 3:00 p.m. Facsimile proposals will not be accepted. Any proposals received after this date and time will be rejected. In addition to the information as stated above to be marked on the outside of the envelope, it should also provide the date and time of opening and company name and address. 3.3 PROPOSAL FORMAT 1. Professional Summary of responding firm or individual. 2. Resumes for individual(s) that will serve as Building Code Administrator. 3. Copy of Florida Building Code Administrator s license for all individuals that will serve as Building Code Administrator. 4. Pricing Proposal a. Base pricing based upon 20 hours work, per week. b. Include hourly pricing for additional time above 20 hours work, per week. 5. References 3.4 AMENDMENTS TO PUBLIC MEETINGS AND PUBLIC RECORDS LAWS FOR GOVERNMENT CONTRACTING (EFFECTIVE JULY 1, 2012) Pursuant to recent changes in Section , Florida Statutes, (General Exemptions from inspection or copying of public records) the bid opening process is temporarily exempt from Florida s Public Records requirements, except bids received pursuant to a competitive

4 solicitation for construction or repairs on a public building or public work. Information may be released to the public after the Board provides a notice of intended decision or 30 days after the bid opening, whichever is earlier. Additionally, Section , Florida Statutes, (General exemptions from public meeting requirements) states that any portion of a meeting in which negotiations with a vendor is conducted as part of the competitive negotiation process at which a vendor makes an oral presentation or answers questions as part of the competitive solicitation process are exempt from public meeting requirements until the Board provides notice of an intended decision or until 30 days after bid opening, whichever is earlier. Any portion of a committee meeting at which negotiation strategies are discussed is exempt. A complete record shall be made of any portion of an exempt meeting; no portion may be held off the record. The recording of and any records presented at the exempt meeting are exempt from Section , Florida Statutes, until such time as the board provides notice of an intended decision or 30 days after opening the bids, proposals or final replies. Please refer to Section , Section and Section , Florida Statutets, for further details. 3.5 PROHIBITED CONTACT Proposers are directed not to contact evaluating committee members, County Commissioners, or County departments until award has been made by the Board of County Commissioners. ALL QUESTIONS FROM PROPOSERS SHALL BE ADDRESSED IN WRITING TO THE COUNTY ADMINSTRATION OFFICE (see contact information below). 3.6 ADDITIONAL INFORMATION/ADDENDA Any ambiguity, conflict, discrepancy, omissions or other error discovered in this solicitation must be reported immediately in writing to the jurisdiction and a request made for modifications or clarification. Request for additional information or clarifications must be made in writing no later than July 24, Request for additional information or clarifications will be received by or letter. The request must contain the submitter s name, address, phone number, facsimile number, and address and addressed to: CJ Thompson County Manager 55 N. 3 rd St. Macclenny, FL (904) The County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Submitters should not rely on any representations, statements or explanations other than those made in this solicitation or in any addendum to this solicitation. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

5 It is the submitter s responsibility to be sure all addenda were received. The submitter should verify with the designated contact person prior to submitting a proposal that all addenda have been received. Submitters are required to acknowledge the number of addenda received as part of their submission of the proposal. Proposers shall submit the Addendum Acknowledgment form attached hereto as Attachment A. 3.7 PROPOSALS AND PRESENTATION COST The County will not be liable in any way for any cost incurred by the applicants in the preparation of their proposal in response to the RFP nor for the presentation of their proposals or participation in any discussions or negotiations. 3.8 PUBLIC ENTITIES CRIMES A person or affiliate who has been placed on the convicted Vendors list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contactor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section , Florida Statutes, for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted Vendor list. By signature on this solicitation and confirmation on the attached form, proposer certifies that they are qualified to do business with Baker County in accordance with Florida Statutes.

6 ATTACHMENT A Addendum Acknowledgment Acknowledgment is hereby made of receipt of addenda issued during the solicitation period. RFQ# Person Completing RFQ (Signature) Addendum # through # Initial: Date: Name (Printed): Title: >>>Failure to submit this form may disqualify your response<<<

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