Minutes of the Board Meeting

Transcription

1 Minutes of the Board Meeting Monday, March 21, 2016 LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre) Trustees: Kathy Archer, Jeff Beattie, Dawn Danko, Penny Deathe, Wes Hicks, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustee Scott Robertson. Regrets were received from Trustee Christine Bingham and Student Trustee Hannah Tobias-Murray. 1. Call to Order Todd White, Chair of the Board, called the meeting to order at 6:05 p.m. 2. Profiling Excellence Executive Superintendent Joshua congratulated John Aikman on his receipt of the lieutenant Governor s Ontario Heritage Award for Lifetime Achievement. 3. Approval of the Agenda RESOLUTION #16-29: Trustee Van Geffen, seconded by Trustee Beattie, moved: That the agenda be approved. 4. Declarations of Conflict of Interest None. 5. Confirmation of the Minutes The minutes from the February 22 and 29, 2016 meetings were confirmed. Trustee Danko left the meeting at 6:30 p.m. Reports from Trustee Special Committees 6. Finance and Facilities February 25 and March 3, 2016 RESOLUTION #16-30: Trustee Van Geffen, seconded by Trustee Deathe, moved: That the report of the Finance and Facilities Committee February 25, 2016 be approved, including that staff allocate $11M to the Secondary School Revitalization Strategy annually. RESOLUTION #16-31: Trustee Van Geffen, seconded by Trustee Beattie, moved: That the report of the Finance and Facilities Committee March 3, 2016 be approved, including that staff identify Science Labs, Playing Fields, Learning Commons, Technology Labs and Gym Floors as potential priorities. Additionally, staff are asked to bring the committee further analysis on Technology Labs and Gym Floors. Trustee Beattie assumed the Chair. 7. Governance Committee March 1, 2016 There was agreement to vote on the recommendations in the report separately.

2 RESOLUTION #16-32: Trustee White, seconded by Trustee Deathe, moved: That the Mission Statement We empower students to learn and grow to their full potential in a diverse world be approved. The motion was CARRIED on the following division of votes: RESOLUTION #16-33: Trustee White, seconded by Trustee Van Geffen, moved: That the Commitment statement We are committed to learning, equity, engagement and innovation be approved. The motion was CARRIED on the following division of votes: RESOLUTION #16-34: Trustee White, seconded by Trustee Van Geffen, moved: That the following five Priorities be approved: Student Learning and Achievement - We will improve student learning and achievement through effective instructional strategies. Positive Culture and Well-Being - We will build student and staff well-being through positive climate strategies. Effective Communication - We will improve our communication through comprehensive strategies. School Renewal We will optimize opportunities to invest in improved school facilities. Partnerships We will strengthen our collaboration with new and existing community partners to enhance opportunities for students. Amendments: Trustee Deathe, seconded by Trustee Hicks, moved: That the second priority (Positive Culture and Well-Being) be changed to read: We will build student and staff well-being through positive climate strategies and supportive relationships. 2 Trustee Johnstone, seconded by Trustee White, moved: That the Positive Culture and Well-Being priority be moved to the top of the list. The amendment was CARRIED on the following division of votes: In favour (5) Trustees Deathe, Johnstone, Mulholland, Pattison and White Opposed (4) Trustees Archer, Beattie, Hicks and Van Geffen.

3 To the amended motion, RESOLUTION #16-35: Trustee White, seconded by Trustee Johnstone, moved: That the Strategic Directions Plan be fully implemented in September 2016 and remain in effect for a minimum of four years. The motion was CARRIED on the following division of votes: It was clarified that the implementation phase of the Strategic Directions Plan will be embedded in the Annual Work Plan and throughout the reporting to trustees process. RESOLUTION #16-36: Trustee White, seconded by Trustee Deathe, moved: That the remainder of the Governance report be received. Trustee Mulholland returned to the meeting. Trustee Mulholland was not in the room during the vote. 8. Audit Committee March 3, 2016 RESOLUTION #16-37: Trustee White, seconded by Trustee Van Geffen, moved: That the report of the Audit Committee March 3, 2016 be received. Trustee White resumed the Chair. 9. Human Resources Committee March 10, 2016 RESOLUTION #16-38: Trustee Deathe, seconded by Trustee Hicks, moved: That the report of the Human Resources Committee March 3, 2016 be received. 10. Program Committee March 10, 2016 RESOLUTION #16-39: Trustee Johnstone, seconded by Trustee Pattison, moved: That the report of the Program Committee March 10, 2016 be approved. 3

4 Amendment: Trustee Pattison, seconded by Trustee Van Geffen, moved: That the Update on Transitions Syrian Newcomers be referred back to the Program Committee and that staff provide an update on the recommended action in the report. To the remainder of the report, Trustee Hicks recognized the excellent story regarding Westmount School s Self-Paced program in the Globe and Mail, thanking Jackie Penman, Corporate Communications Manager, and her staff for their efforts. Reports from Legislated Committees 11. Special Education Advisory Committee February 24, 2016 RESOLUTION #16-40: Trustee Johnstone, seconded by Trustee Pattison, moved: That the report of the Special Education Advisory Committee February 24, 2016 be received. 12. Parent Involvement Committee March 8, 2016 RESOLUTION #16-41: Trustee Deathe, seconded by Trustee Van Geffen, moved: That the report of the Parent Involvement Committee March 8, 2016 be received. 13. Resolution Into Committee of the Whole (Private Session) RESOLUTION #16-42: Trustee Pattison, seconded by Trustee Deathe, moved: That the Board move into Committee of the Whole (Private), this being done at 8:17 p.m. The open session resumed at 9:15 p.m. 14. Committee of the Whole (Private) March 21, 2016 RESOLUTION #16-43: Trustee Beattie, seconded by Trustee Van Geffen, moved: That the report of the Committee of the Whole (Private) March 21, 2016 be approved, including: That the Finance & Facilities Committee Report from February 25, 2016 be approved including a land severance. That the Audit Committee report from March 3, 2016 be received for information. That the Human Resources Committee Report from March 10, 2016 be received. That the Tentative Collective Agreement between the Ontario Secondary School Teachers Federation (OSSTF) - English as a Second Language Instructors (ESL) and Hamilton-Wentworth District School Board for the term of September 1, 2014 to August 31, 2017 be approved and amended as per the School Boards Collective Bargaining Act. 4

5 That the Tentative Collective Agreement between the Ontario Secondary School Teachers Federation (OSSTF) Professional Student Services Personnel (PSSP) and Hamilton-Wentworth District School Board for the term of September 1, 2014 to August 31, 2017 be approved and amended as per the School Boards Collective Bargaining Act. 15. Written Notices of Motion A. Naming of the Track at Sir Allan MacNab Secondary School Trustee Hicks RESOLUTION #16-44: Trustee Hicks, seconded by Trustee Deathe, moved: That a Naming a School In Part Committee be struck for the purpose of naming the track at Sir Allan MacNab Secondary with a 30-day consultation. Amendment: Trustee Mulholland, seconded by Trustee Beattie, moved: That the phrase 30-day consultation be changed to read minimum 14-day consultation. To the amended motion, 16. Oral Reports A. Student Trustees Report Local Activities and Ontario Student Trustees Association (OSTA) Student Trustee Robertson reported the following: He attended a leadership camp sponsored by the City of Hamilton through the Unfiltered Facts Leadership Group which was well organized and had several participants from both HWDSB and HWCDSB. Student Senate Next meeting is on Wednesday, March 30 th. Student Trustees are facilitating the final document on Student Senate s guidelines and constitution Key discussion issues are focused on student engagement and student transition OSTA s planning for its Annual General Meeting (AGM) on May 26-29, 2016 Working with stakeholders (including Ministry of Education) on key issues (Grade 9, new students and Syrian newcomers) as part of Executive s position at OSTA Work on Handbook on Student Trustee s role and responsibilities (part of OSTA s Policy Committee) Opportunity for trustees to attend OSTA s AGM; formal invite is forthcoming. There will be a stakeholder presentation regarding OSTA at this AGM. B. Director s Report Director Figueiredo highlighted the following in his report: Executive Council is working with Consultant Wayne Joudrie on the Annual Operating Plan (AOP). On March 31st there will be engagement across the province on Reading by Grade 1 initiative and the elementary school data/report card for semester 1 will be looked at between now and June. Prior to the March Break, school principals had some learning through Superintendent Shelley Woon on the Collaborative and Proactive Solutions (CPS) concept. Several mentors within the system have been supporting the Leadership 1 and 2 candidates through Superintendent Laura Romano s leadership. 5

6 C. Chair s Report Chair White s report included the following: With the passing tonight of HWDSB s Strategic Direction Mission Statement, Commitment Statement and Priorities, the work will now move to the launch phase of the Strategic Directions by September The Governance Committee will continue to bring updates to the Board on this key undertaking. The new Student Trustees for will be determined and announced by next month. Accommodation reviews are moving smoothly and on track. Delegations are forthcoming before the Board in May. The Orchard Park Schools Robotic team will be featured at the Rick Mercer Report show on March 22 nd on CBC. The team recently won the Oshawa competition and now have won its 23 rd consecutive championship world record. Congratulations on behalf of the Board to Donna Skelly for her winning the by-election for Ward 7 Councillor. Best wishes to all the candidates. The meeting adjourned at 9:50 p.m. rr 6