2017 Tyndale House Founda on Overseas Organiza on With Fiscal Sponsor Grant Applica on

Transcription

1 2017 Tyndale House Founda on Overseas Organiza on With Fiscal Sponsor Grant Applica on Instruc ons Please read these instruc ons carefully before you begin to make your online applica on process go as smoothly as possible. You may be the person on the ground overseas, or you may be in the U.S. ac ng on their behalf in submi ng this applica on. Welcome Welcome to the Tyndale House Founda on Online Applica on Process. We consider it a privilege to be invited to learn about your ministry and your project. Please keep in mind that we receive significantly more applica ons than we can possibly fund. We are confident this online process will make it easier for us to partner together as we seek God's guidance in building the Kingdom for His glory. As we pray about the projects presented to us, we also ask you to pray for us to have wisdom and discernment in the distribu on of funds. Instruc ons Some applica on ques ons are marked with a red diamond. These fields are required. You will not be able to submit the applica on un l they are filled in. You can save the applica on and add items later. If you have submi ed a prior applica on, some of the fields in the new applica on will be automa cally filled in with the informa on from your prior applica on. If there have been changes, you will need to update. Pay par cular a en on to addresses, contact informa on, etc. Beside some of the larger text fields you will see a red check mark which you can click to spell check the text in that box. Some fields, such as phone numbers, ask you to "verify" informa on (or enter it twice) to ensure there are no errors in your entry. The text boxes with gray dots in the bo om right corner can be enlarged by clicking those dots with your mouse and dragging to the size needed. Text from your exis ng documents can be copied and pasted into the applica on text boxes. If you are transferring a large block of text, you may find it exceeds the maximum number of characters permi ed in that box and will have to be edited. Simple forma ng of the text transfers more clearly. Avoid automa c bullets and numbering. Manual forma ng using dashes and asterisks is best. We recommend that you review your applica on and print it out as a guide for gathering the informa on you might need. Simply click on the "Review My Applica on" bu on or "Printer- Friendly Version" bu on located at the top of each page. At the top and bo om of each page there is a "Save and Finish Later" bu on. Please take advantage of this important op on and save your work as you go. DO NOT use the "Submit" bu on at the end un l your applica on is completely finished and ready to send to us. You cannot add to or change your applica on a er it has been submi ed.

2 A er each session of working on your applica on you must "Logout" of the "My Account" page using the "Logout" bu on located on the top right of the page. When you have completed your applica on, choose the "Review & Submit" bu on on the last page. This will allow you to review it one last me and make changes. Then choose the "Submit" bu on. This closes your applica on and you can no longer add any informa on or a achments. When we receive it you will receive no fica on at the address you used to register your username.if this is not received within six hours a er making sure you have whitelisted us, contact us. Applica on Deadline: December 1st of each year Applica ons for Projects located Overseas You can use the bu ons across the top to move from page to page. First page--informa on about the overseas organiza on, staff and leadership Second page--informa on on your THF applica on account manager. Third page--details about the project that you are asking us to fund. Financial reports and budgets can be in local currency. Fourth page--informa on about your Fiscal Sponsor. You can tell us about the U.S. Organiza on, their leadership, key staff and U.S. tax exempt status informa on. The text boxes on this page have a copper colored background. You could give your login informa on to your Fiscal Sponsor and ask them to login and fill out the boxes with a copper colored background, a aching the necessary documents. See the Set Up and Manage Your Applicant Account page on our website for details. You may have tax exempt status in your own country, but that does not fulfill the requirements placed on our Founda on by U.S. law. ing Your Applica on to Colleagues If you need informa on from a colleague to complete your applica on, you can them a dra for their review. There is a bu on at the top of each page for this feature. If you would like them to complete a por on of the applica on themselves, simply provide them with your "username" and "password" so they can also login and complete some of the ques ons. If you are overseas, there are por ons of the overseas applica on that can be filled out by the U.S. Fiscal Sponsor or Headquarters office using this method. When your applica on is finished and does not require any more addi ons or reviews, use the "Submit" bu on at the end of the applica on form to send it to the Founda on. DO NOT the applica on to Tyndale House Founda on. A aching Documents On each page there are opportuni es for you to a ach documents. To upload a achments, click on the "Browse" bu on to find and select the document in your digital files you want to upload. Then click on the "Upload" bu on; The file name of your a ached document will appear. If you choose the wrong document to a ach, you can click "Remove" and browse for a new document. Please collect photos into a Word or PDF document. In some cases your annual report, or audit or financial statements may not be available by the December 1st deadline. In each case, a ach a word document to the appropriate ques on no ng when it will be ready. When it is available, it to us with an explana on that it is a "late" a achment to be added to your proposal. The should clearly state your organiza on name, project tle and applica on ID#. Note: total capacity for all a achments is 50 MB. Submi ng Your Applica on When you have completed your applica on, choose the "Review & Submit" bu on at the end of the last page. This will allow you to review it one last me and make changes. Then choose the "Submit" bu on. This closes your applica on and you can no longer add any informa on or a achments. When we receive it you will receive no fica on at the address you used to register your "username".if this is not received within six hours a er making sure you have whitelisted us, contact us. The applica on

3 deadline is December 1st. Applica ons can be submi ed between September 1st and December 1st of each year. back to top Overseas Organiza on & Leadership Info Overseas Organiza on Informa on This por on of the applica on with a purple background color is for informa on on the Overseas Organiza on. It can be filled out by the person on the ground overseas, or by someone in the U.S. ac ng on their behalf in submi ng this applica on. Overseas Organiza on Name This is the name on your le erhead and is the legal name used in your country. Primary Contact for Overseas Request Person submi ng the applica on. Main contact for THF to communicate with about all facets of the project. Prefix <Select One> Title First Name Middle Name Last Name Address where you can be reached directly. Street Address or P.O. Box This is the mailing address in your country. City State, Province or District Each country is unique. Postal Code Country <Select One> Phone Country Code, Area Code, Full Local Number Mobile Phone Country Code, Area Code, Full Local Number Fax Country Code, Area Code, Full Local Number

4 Skype User Name This is the name on your Skype Account. A ach resume(s) or informa on about overseas staff involved specifically in management of the project for which you are reques ng funding These do not need to be formal resumes. List background, training, experience, involvement with the organiza on and project. If you include photos, please put in Word or PDF format. Website Address Mission and Purpose Statement This is your formal Mission Statement. If you do not have one, give an explana on of your mission and purpose. History/Background A summary of the history and background of the overseas organiza on. Total Average Overseas Annual Budget In U.S. dollars what is the average total annual budget for all facets of your organiza on? A ach Most Recent Overseas Annual Budget Breakdown of your current total annual budget. This may be in local currency.

5 A ach Most Recent Overseas Financial Statement Summarized financial statement for overall opera ons of the overseas organiza on for the most recent fiscal year. Include Balance Sheet and Income & Expense Statement. This may be in local currency. A ach Most Recent Overseas Audit Statement Audit performed by an independent auditor. This may be in local currency. Explana on of Overseas Financial Review Process if Audit is not available If you do not have an independent audit performed then a statement detailing your financial internal controls and management review process is required. If you a ached an audit statement you may leave this blank. List of Overseas Board Members and Board of Reference List Board Members of the overseas organiza on. Many organiza ons also have a Board of Reference. If you do, please list them as well. Connec on with Tyndale House Founda on or Individual Board Member If you have a connec on with THF or a Board or Staff Member, explain here. If not, please enter "none". Click here for a list of THF Board and Staff. A ach Most Recent Overseas Annual Report If you have a formal annual report for the overseas organiza on, a ach it here. Note total a achment capacity of 50 MB. President/Chief Execu ve Officer/Execu ve Director of the Overseas Organiza on (if different than Primary Contact for Overseas Request) Prefix <None> First Name Middle Name Last Name

6 Title Address where you can be reached directly. A ach resume(s) or informa on about overseas execu ve staff involved in management of the organiza on. This is management which may not be involved in the actual project for which you are reques ng funds. These do not need to be formal resumes. List background, training, experience and involvement with the organiza on. If you include photos, please put in Word or PDF format. back to top Account User Name Account User Name In some cases the individual se ng up the IGAM account and password may NOT be included on the "Leadership or Key Staff" page. In order to have accurate contact records and communicate effec vely with you, we need to have the name of the person whose is used to "Log In" to your account. Please include the address and name below. Account Login Prefix <Select One> Title First Name Middle Name Last Name Street Address and P.O. Box Only enter if DIFFERENT than Organiza on Address. This is your mailing address.

7 City State Zip Code Phone Country Code, Area Code, Full Local Number Mobile Phone Country Code, Area Code, Full Local Number Project Info Project Informa on Project A short concise statement of the project. This will serve as the Project Title. Example: "Development of indigenous publishers and authors in Eastern Europe and Africa" Request Amount In U.S. dollars. The Founda on considers possible funding for only one year at a me. Do not request funding to cover mul ple years. Total Cost of Project The full amount needed to accomplish your project in U.S. dollars. A ach Detailed Budget for the specific project, including projec ons for future years if applicable. This details the income and expenses you an cipate for your project. If they are spread over more than one year, please detail. This may be in local currency. The Founda on considers possible funding for only one year at a me. Do not request funding to cover mul ple years. Execu ve Summary establishing the need and the organiza on's ability to fulfill that need. Explain and document the need. Outline your vision and plan for mee ng that need and addressing the issues. Clarify with specifics and relate how you are suited to the task. Include possible partnerships or networking with others to meet the need. You can include links to informa on in your website. This Execu ve Summary should be a one page concise overview of this informa on. You can expand on the summary and include suppor ng informa on in the box below. 700 Word Limit

8 Addi onal Expanded Informa on to Support the Execu ve Summary If you wish to expand on the summary and include suppor ng or addi onal explana ons to provide complete informa on on the topics outlined above you can add that informa on here. Please remember that the history of the organiza on is to be included in the Organiza on Sec on on the first page of this applica on. Future of the project Outline plans to ensure for ongoing viability and maintenance of the project in the future as well as maximum impact in the context of your overall ministry. Include plans to develop partnerships or networking with others to meet the need.

9 Select The Focus of Your Project Because resources are limited, and we receive many more requests than we can fund, the Founda on has defined very specifically our areas of interest. Chris an Literature: The Founda on seeks to encourage the produc on and distribu on of Bibles, teaching materials, magazines and other Chris an literature. It seeks also to support programs which are ini ated by, or provide training and experience for na onals in many lands. In today's digital environment, we also consider various other media in this category such as radio, TV, websites, digital publishing and educa on. Other Evangelical Work: The Founda on seeks to support programs which challenge others to take an ac ve and ongoing role in suppor ng the proposed project. It seeks to support training and leadership development. The Founda on rarely contributes to building projects, libraries, individual scholarships, or personnel support. Ques ons Regarding Geographical Area The following ques ons apply to the focus of this par cular project only - not the scope of all the work your organiza on does. What is the primary country or region served by this project? If this project is serving more than one country or region you have the op on of choosing addi onal countries or regions: Where is the field staff administering this project located? More Informa on About Your Project Primary Language used for the project: May or may not be the primary spoken language. Choose one. If you chose "Other" enter it here: Age Group that benefits from your project: You may choose up to three. Who is the main group of people this project serves? You may choose up to two. If you chose "Other" enter it here:

10 Supplemental Applica on A achments Supplemental Applica on A achment Instruc ons You may want to include other informa on. 1. Please collect photos into a Word or PDF format. 2. You may also have informa on on your website that you would like us to see. In addi on to the text required in the ques on answer boxes, you can refer us to supplemental material on your website. 3. There are places below to a ach up to 4 addi onal documents if you wish. Note total capacity for all a achments is 50 MB. This a achment feature IS NOT to be used to a ach a previously prepared proposal. In order for your informa on to be posted into your request record in our database, the informa on needs to be entered into the answer field boxes provided. You can copy and paste into these fields from your already exis ng documents. Add Supplemental Applica on A achment if desired Add Supplemental Applica on A achment if desired Add Supplemental Applica on A achment if desired Add Supplemental Applica on A achment if desired back to top U.S. Fiscal Sponsor Info This por on of the applica on in copper colored boxes is for informa on on the U.S. Fiscal Sponsor of the overseas organiza on. We recommend that the login informa on be given to a contact in the U.S. office so they can complete this por on of the applica on. They can use the "Applicant Account Login" bu on on our website. The overseas organiza on may not have access to all the informa on. An organiza on located overseas that is a separate en ty with its own governing board and administra on needs a rela onship with a "Fiscal Sponsor" who is a Tax Exempt Organiza on

11 in the United States to act for them. A fiscal sponsor is a public charity seeking funds for a project compa ble with its own mission but implemented by an organiza on without a public charity status with the United States Internal Revenue Service. Please click here for further explana on and to see fiscal sponsor guidelines. Although the overseas organiza on may have tax exempt status in their own country that does not sa sfy the requirements U.S. Tax Law requires of Tyndale House Founda on. US Fiscal Sponsor Organiza on Informa on A ach U.S. Fiscal Sponsor Le er Organiza ons overseas using a U.S. Fiscal Sponsor are required to submit a le er from that sponsor indica ng the rela onship and willingness to act for the overseas en ty. An applica on cannot be submi ed without it. What percentage of the grant amount that might be allocated is assessed by the U.S. Fiscal Sponsor? If none, enter 0. 0 If zero percent, what fees are assessed by the U.S. Fiscal Sponsor? If none, enter $0. 0 If a percentage or fee is assessed, what is it used for? If none, enter N/A. test U.S. Organiza on Name This is the name on your le erhead. It may be different than your Legal Name on your IRS Tax Determina on Le er. Test Organiza on Street Address or P.O. Box This is your mailing address. 478 Hill Ave City Glen ELlyn State IL Zip Code Phone Example: (xxx) xxx-xxxx (630) Website Address Fax Example: (xxx) xxx-xxxx (555) Organiza on Address founda on@tyndalehousefdn.org Mission and Purpose Statement This is your formal Mission Statement. If you do not have one, give an explana on of your mission and purpose. mission and purpose

12 History/Background A summary of the history and background of the organiza on. history/background Total Average U.S. Annual Budget In U.S. dollars what is the average annual budget for all facets of your organiza on? 4,100,000 A ach Current U.S. Annual Budget Breakdown of your current total annual budget. A ach Most Recent U.S. Financial Statement Summarized financial statement for overall opera ons of the organiza on for the most recent fiscal year. Include Balance Sheet and Income & Expense Statement. A ach Most Recent U.S. Audit Statement Audit performed by an independent auditor. Explana on of U.S. Financial Review Process if Audit is Not Available If you do not have an independent audit performed then an overview outlining your financial internal controls and management review process is required. If you a ached an audit statement you may leave this blank. explana on goes here List of U.S. Board Members and Board of Reference List Board Members. Many organiza ons also have a Board of Reference. If you do, please list them as well. Mary

13 Virginia Leslie Cami Connec on with Tyndale House Founda on or Individual Board Member If you have a connec on with THF or a Board or Staff Member, explain here. If not please enter "none". Click here for a list of THF Board and Staff. none A ach Most Recent U.S. Annual Report If you have a formal annual report, a ach it here. Note total a achment capacity of 50 MB. Tax Status Informa on Legal Name This is the name shown on your IRS Tax Determina on Le er. To view or download an example of an IRS determina on le er, please click here. Test Organiza on Tax ID Number This is the FEIN (Federal Employer Iden fica on Number) shown on your IRS Tax Determina on Le er Tax Registra on Date Also found on the IRS Tax Determina on Le er. Tax Status Also on IRS Tax Determina on Le er 501c(3) President/Chief Execu ve Officer/Execu ve Director Prefix Mrs. First Name Mary Middle Name Kleine Last Name Yehling

14 Title VP Execu ve Director Street Address or P.O. Box Only enter if DIFFERENT than Organiza on Address. This is your mailing address. City State Zip Code Address where you can be reached directly. Phone Example: (xxx) xxx-xxxx (630) Mobile Phone Example: (xxx) xxx-xxxx Fax Example: (xxx) xxx-xxxx Skype User Name This is the name on your Skype Account. A ach resume(s) or informa on about staff involved in management of the organiza on This is management which may not be involved in the actual project. These do not need to be formal resumes. List background, training, experience, involvement with the organiza on. If you include photos, please put in Word or PDF format. Contact Person to Receive Payment IF a grant is allocated (if different from President/CEO/Execu ve Director) If a grant is awarded, would payment be sent to a person different from the primary contact for the request? If Yes, you MUST enter the informa on below. Prefix <None> Title First Name Middle Name Last Name

15 Street Address or P.O. Box Only enter if DIFFERENT than Organiza on Address. This is your mailing address. City State Zip Code Address where you can be reached directly. Phone Example: (xxx) xxx-xxxx Mobile Phone Example: (xxx) xxx-xxxx Fax Example: (xxx) xxx-xxxx Skype User Name This is the name on your Skype Account. When you have completed your applica on, choose the "Review & Submit" bu on below. This will allow you to review your applica on one last me and make changes. Then choose the "Submit" bu on. This closes your applica on and you can no longer add any informa on or a achments. You will receive no fica on at the address you used to register your username. If no fica on not received within 6 hours, contact us. The applica on deadline is December 1st of each year. back to top