APPROVE AGENDA APPROVE CONSENT AGENDA Motion by Denner, seconded by Sharp to approve the following items under the consent agenda:

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1 The Amanda-Clearcreek Local Board of Education met in regular session on August 13, 2018 at 7:00 PM at Amanda-Clearcreek 3-12 Meeting Room 1100 for the purpose of conducting official school business. President Reid called the meeting to order with the following members present: Denner, Kern, Reid Saum, Sharp. Pledge of Allegiance was led by Mr. Eric Pinkstock. APPROVE AGENDA Motion by Kern, seconded by Saum to approve the agenda as presented. Kern, Saum, Denner, Sharp, Reid APPROVE CONSENT AGENDA Motion by Denner, seconded by Sharp to approve the following items under the consent agenda: 1. Accept minutes from previous meeting(s) 2. Approve certificated substitute list #1, as submitted by the Fairfield County ESC 3. Accept resignation(s): A. Brittany King, Cheerleading Advisor, effective 7/31/18. B. Melanie Julien, aide, effective 8/6/18 4. Donation(s): A. John Smith with Fairfield Soda Blast, donation of time and services in the amount of $ Mr. Dick thanked the people who donate or give to our school. Mr. Smith cleaned up the bell tower that was vandalized. Denner, Sharp, Kern, Saum, Reid PUBLIC PARTICIPATION Ms. Julie Feliciano announced that the Aces Against Cancer will be held August 26 th -31 st this year. T-shirts are now on sale and everyone is invited. TREASURER REPORTS Treasurer Bradford presented financial reports including the FINSUM and CHECKS reports, the Bank Reconciliation and the Board 5-year report. The total amount of checks written for the month of July was $1,649, and our monthly general fund revenue was $1,953,244. July general fund revenues were higher than expenditures by $568,471 due to the real estate tax advance and the income tax disbursement. She noted that these revenues carry spending throughout the year. The income tax disbursement for this quarter was all from delinquent collections. The receipts to date are lower than the previous 4 years mainly due to the lack of income tax revenue along with lower property tax revenue from this time last year. The district s cash balance is $1.24 million lower than last year at this time also and is close to our July 2015 cash balance. Discussion was had by Mr. Denner inquiring about the activity fact sheets.

2 Mrs. Bradford also gave the Finance Committee meeting report and stated that the committee met on August 2, 2018 at 6:30 pm in Room 1100 at the 3-12 school building with 10 members present. Items discussed were the following: *2017/2018 Revenues and Expenditures by Fund which included the balance as of July 1, 2018, classification and purpose of the Fund, history, financials and revenue sources. *Levy Update The Board of Education had a special meeting prior to the committee meeting and approved to put a five-year, 1.5% earned income tax on the November ballot. If the levy is passed in November 2018, then the district will not see the full collection of the levy until the 3 rd year, which is the school year. *Around the Table discussion Discussion was had on the levy including cash balance, projections and strategic planning. One of the items discussed was true cash days. For this board meeting, Mrs. Bradford created a spreadsheet that included school districts in Fairfield and Pickaway Counties. This spreadsheet was created from the FY19 forecasts of each school that shows expenditures, cash balance, 90 days true cash and the actual cash days. AC fell in the middle of the schools included in the cash days category. Motion by Saum, seconded by Sharp to approve financial reports as presented. Saum, Sharp, Denner, Kern, Reid SUPERINTENDENT REPORTS AND RECOMMENDATIONS APPROVE CLASSIFIED CONTRACTS Motion by Saum, seconded by Sharp to approve the following classified contracts for the school year: A. Classroom Educational Aide 1. Rebecca Pearce, step 0 B. One-on-One Educational Aide 1. Darlene Schooley, step 1 2. Larry Bond, step 0 3. Rachel Jones, step 2 C. Substitute Educational Aide 1. Rebecca Dellanbach Discussion was had by Mr. Dick who stated that these are not new positions, but hirings to fill late resignations. Saum, Sharp, Kern, Denner, Reid APPROVE CERTIFICATED CONTRACTS Motion by Saum, seconded by Reid to approve the following certificated contracts for the school year: A. Intervention Specialist Jennifer Bickley, MA step 10 (pending experience paperwork) Mr. Dick explained that this hiring was also due to a late resignation. Saum, Reid, Sharp, Denner, Kern

3 APPROVE SUPPLEMENTAL CONTRACTS Motion by Kern, seconded by Denner to approve the following supplemental contracts for the school year: A. Golf Coach Tracy Sharp, step 5 (retro to ) B. MS Cheerleading Advisor Jessica Johnson, step 4 Kern, Denner, Saum, Sharp, Reid Motion by Kern, seconded by Sharp to approve the following supplemental contracts for the school year: The Board has offered the position of Assistant Football Coach to those employees of the district who have a license and no such employee qualified for these positions accepted them. Further, the positions were advertised as available to any individual with a license who is qualified to fill them and is not employed by the Board. C. Assistant Football Coach Steve Hinton, step 3 Kern, Sharp, Denner, Saum, Reid APPROVE VOLUNTEERS Motion by Denner, seconded by Sharp to approve the following volunteers for the school year: A. Football Mark Marshall, Jordan Leasure Mr. Dick thanked all volunteers. Denner, Sharp, Saum, Kern, Reid BUILDING AND GROUNDS COMMITTEE MEETING REPORT Mr. Kern gave the Buildings and Grounds Committee meeting report. The roof s projected completion date has been extended to December 15, The work has been kept in concentrated areas away from students for safety and a sign will be designed to show the cost share of the roof showing the state funding 85% of the project. The restrooms that are being added to the band booster booth was also talked about and was an agenda item on tonight s board agenda. Blacktop sealing is complete except for a portion of the parking lot that will be completed after the roof project is done. Summer cleaning was also a topic along with pointing out that we had a great group of volunteers and the Athletic Boosters to help with some landscaping around the district and at the football field. You will also see play clocks being installed on the football field and those clocks have been donated to the school. STUDENT LIAISON REPORT Blaine Holbrook and Alery Martin are our student liaisons. They reported that school starts tomorrow and fall sports have been going on for a couple of weeks. There is a football game Friday night, golf matches have started along with soccer. Aces Against Cancer is starting and students get their chromebooks August 16 th.

4 LEGISLATIVE LIAISON REPORT Mr. Kern gave the Legislative Liaison report and stated that the Legislators are on vacation right now. He stated that there was a special election for Congress and we had a current State Senator in that election. If he is victorious, he will have to resign his state senate seat and there will be a process of filling that seat. BUILDING PRINCIPAL S REPORT Mrs. Wagner gave the Primary Building report and stated that they had a great turnout for the 1 st & 2 nd grade open house despite the storms. She believes there were over 400 people there and was very pleased. Kindergarten screening starts tomorrow and their open house is Thursday. Kindergarten enrollment is up and the primary is sitting at about students per class. Mrs. Pinkstock gave the Elementary Building report and informed everyone that tomorrow is the 1 st day of school. They had an open house prior to this meeting and it was a full house with students coming in and visiting and dropping off their supplies. Mrs. Haughn gave the Middle School Building report and reported that they had their open houses as well and had great attendance as they only have a few student schedules left. 7 th & 8 th graders will be getting their chromebooks on the 1 st day of school and 6 th grade will get theirs Thursday evening. Mr. Hinton gave the High School Building report and stated that Mrs. Haughn and he went to a Prevention and Pastries presentation. It was a presentation by a number of county organizations that work with schools like New Horizons, Big Brother/Big Sisters. These entities offer free programs and outside presenters for our students that we may be able to incorporate into the school programs. They were very excited about many of these programs. Mr. Sharp asked if there were any highlights. Mr. Hinton said there were 8 10-minute presentations and one in particular was a cyber safety class about cell phones and social media. They were also interested in the Big Brothers/Big Sisters programs. NEW BUSINESS APPOINT OSBA BUSINESS MEETING DELEGATE Motion by Reid, seconded by Kern to appoint Mr. Kern as the delegate and Mr. Denner as the alternate for the annual business meeting at OSBA on Monday, November 12 th, 2018 at 2:30 PM. Reid, Kern, Denner, Saum, Sharp APPROVE PEPSI VENDING CONTRACT Motion by Saum, seconded by Kern to approve the 5-year Pepsi Vending Agreement. Discussion was had by Mr. Dick explaining that a committee met with Coke and Pepsi in June to hear vending proposals. Coke had the better deal whoever due to the district being 3000 cases short in sales, it forced our hand to re-sign with Pepsi. We did negotiate a lower case amount, and everything else is the same from our last agreement. Mrs. Saum inquired about whom sells the product and Mr. Kern asked about what drinks are sold. Mr. Dick mentioned that he is not in favor of vending machines everywhere in the buildings. Saum, Kern, Sharp, Denner, Reid

5 APPROVE RESOLUTION DECLARING TRANSPORTATION TO BE IMPRACTICAL Motion by Sharp, seconded by Saum to approve the following resolution for declaring transportation to be impractical: The Superintendent of Schools, Mr. J. B. Dick, recommends that the board of education adopt the following resolution: WHEREAS selected students determined to be residents of this school district, and eligible for transportation services; and WHEREAS after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for selected students to their selected schools; and WHEREAS the following factors as identified in Revised Code have been considered: 1. The time and distance to provide the transportation 2. The number of pupils to be transported 3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration 4. Whether similar or equivalent service is provided to other pupils eligible for transportation 5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules 6. Whether other reimbursable types of transportation 7. are available; and WHEREAS the option of offering payment-in-lieu of transportation is provided in Ohio Revised Code: Therefore, be it RESOLVED that the Amanda-Clearcreek Board of Education hereby approves the declaration that it is impractical to transport the selected students and offers the parent(s)/guardian(s) of selected students payment-in-lieu of transportation Mr. Dick explained that this is for students who attend private schools and the district can t get them transported to their school in a practical way. An in-lieu-of payment is then offered for these students. Sharp, Saum, Denner, Reid, Kern APPROVE CONTRACT WITH FAIRFIELD COUNTY BOARD OF DD Motion by Kern, seconded by Denner to approve purchase service contract with Fairfield County Board of DD. This is a 1-year contract for services for students who attend preschool and/or school-age programs at Forest Rose School. Kern, Denner, Saum, Sharp, Reid

6 ESTABLISH FIVE-YEAR FORECAST MEETING September 17, 2018 at 6:00 p.m. was established as the five-year forecast meeting to be held in room 1100 at the 3-12 building. It was also discussed to possible have a breakout session for the strategic plan. APPROVE FMLA LEAVE Motion by Saum, seconded by Kern to approve FMLA leave request for Samantha Oberfield through September 9, Saum, Kern, Denner, Sharp, Reid APPROVE CAPITAL IMPROVEMENT BATHROOM PROJECT Motion by Reid, seconded by Denner to approve the capital improvement project to add bathrooms to the band booster concession stand building at approximately $24,000. Discussion was had by Mr. Dick explaining that the board had discussed it at board meetings, but never officially approved it. The bids have come in higher than anticipated. There will be 2 handicapped accessible bathrooms each with 2 heads. We will still have the savings from the port-a-johns rentals and the return on investment will be about 8 years. Reid, Denner, Kern, Saum, Sharp APPROVE CHIMNEY CHANGE ORDER RESOLUTION TO THE GMP Motion by Saum, seconded by Reid to approve the chimney change order resolution to the GMP for the roof project. Discussion was had by Mr. Dick that this is to fix the chimneys on the roof. Mrs. Bradford explained that the additional amount is covered in our full budgeted amount and no additional money will be needed for this change order. There was also discussion in regards to being behind in our roofing schedule especially due to rain. When the weather forecasts 40% or more chance of rain for a day, there is no roof work. Included in this change order is 14 additional days for weather. Saum, Reid, Kern, Sharp, Denner APPROVE BUS PURCHASE Motion by Saum, seconded by Sharp to approve the purchase of a Thomas bus from Ohio CAT. This is a 77/78 passenger bus with a cost of $90, Discussion was had that the transportation department is working to only have one line of Thomas buses instead of multiple brands, which will help with parts. Mr. Dick also noted that the bus came in $20,000 under what we had estimated in the forecast. Mr. Saum mentioned that at one of the OSBA conferences, it was stated that bus fleets should not be over 8 years old. Mr. Dick will get a listing of bus ages. Saum, Sharp, Kern, Denner, Reid

7 BOARD DISCUSSION The Board has decided to go through the Board Policy Book to read over and update all policies along with discussion items for upcoming meetings. A. Strategic Plan Structure/Board Self Evaluations Mr. Dick had given the board members samples of strategic plan formats. He feels that groups need to be created and then report out. Plans should be long-term and not to just pass a levy. He stated that the plan remains the same, but may be carried out differently if the levy fails. Each Board member voiced their opinion on where it should start and the process. Mrs. Saum believes the goals should come from the SWOT that was worked on in a prior board meeting. Mr. Reid feels the vision and mission statements we already have is something we believe in and that we need to work on goals. Mr. Denner stated that there are 5 parts to a strategic plan and wants to look into the vision, mission and beliefs statements. Mr. Kern feels there needs to be broad areas for advisory committees and those committees would have 1 or 2 board members on each. Mr. Sharp stated that it is very important for stakeholders genuine input from community and staff. There was much discussion on this, but in the end the Board has asked for Mr. Dick to find some organizations to help facilitate the strategic planning. They will then have a special board meeting for those facilitators to present to the Board and one will be picked. Topics that the Board feels are integral for the planning include communication, financials, facilities, curriculum, and community engagement. Many of these come from the results of the community survey. B. Communications Position/Purchase Service Mr. Dick stated that he is not in favor of a PR position, but does believe we need someone for guidance. Discussion was had on what we want that person or company to do for us for the purpose of a request for proposals for this service. Mr. Sharp would like a person who knows where to get the info and consistently puts it out to the community via s and mailings. Mr. Kern stated he wants an RFP process. Mr. Dick stated that he will get that process started and out this week and will have the proposals back on the 24 th of August. C. Endowments Mrs. Bradford explained that there are 2 different ways to incorporate in-house endowments. A capital projects fund can be set up and to accumulate funds for a PI project. Money donated into this fund can sit in that specific fund for up to 10 years for the project. Monetary gifts cannot be given back but can go back to the original fund it flowed through. There is legal wording to create this 070 fund. A 029 statutory Education Foundation is the 2 nd way. This fund is used more for scholarships, teacher grants, or programs. This can be set up as a trust with the Fairfield County Foundation for investment purposes only. It is still the district s money. There is a legal resolution for this endowment also and will still have to follow all district policies. Mrs. Bradford and Mr. Dick spoke with Fairfield County Foundation and will be getting additional information. D. Board statements Mr. Sharp had asked for this to be added to the discussion. He feels that the Board needs to put statements out to the public explaining items that are voted on that may be controversial or need explaining. He feels that it needs to be one board voice and feels the levy vote is one of those issues. Mr. Dick will get a statement together. Mr. Denner also

8 ADJOURNMENT brought up the video streaming of the board meetings and would like to do a pilot. Mr. Dick stated that we do not have a work around to remain ADA compliant. Mr. Dick will check with legal counsel to see what can be done. Audio streaming will also be looked into. Motion to adjourn at 8:58 PM by Saum, seconded by Sharp. Saum, Sharp, Kern, Denner, Reid Austin Reid, President Jill Bradford, Treasurer