November Dear 2018 Potential Expo Exhibitor:

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1 November 2017 Dear 2018 Potential Expo Exhibitor: The Carroll County Bureau of Aging and Disabilities invites you to take part in the 13 th Annual Seniors on the Go An Aging and Disabilities Expo to be held on Wednesday, April 4, 2018 at The Shipley Arena, Carroll County Agricultural Center, 706 Agricultural Center Drive, Westminster, Maryland, from 9am to 2pm. For the 2018 Expo we will highlight Assistive Technology by partnering with Maryland s Department of Disabilities Technology Assistance Program. The Expo provides over 52,000 square feet of one-stop shopping and is an incredible opportunity to showcase the latest in information, technology, products, services, and resources to approximately 2,000 attendees. We believe our exhibition and sponsorship opportunities are among the best around. Vendor registration and participation is open to all agencies, organizations, and businesses providing services to older adults, individuals with disabilities, Veterans, their caretakers and families. The Carroll County Bureau of Aging and Disabilities is an Aging and Disability Resource Center (ADRC), in addition to serving older adults and Veterans. New for Vendors this year: Booth set up will ONLY be on Tuesday, April 3 rd, between 12:30 pm and 5:30 pm. There will be NO BOOTH SET- UP the day of the Expo. Two parking passes will be provided to vendors in their Expo packet that can be picked up during Booth Set-Up on Tuesday (12:30-5:30pm). In addition to the continental breakfast served to exhibitors in the Exhibitor and Staff Lounge from 7:30 am to 8:30 am, a lunch of pizza and chips will be provided to exhibitors in the Lounge anytime between 11:30 am and 1:00 pm. On Expo day, boxed lunches with sandwiches will be available for purchase from the Expo kitchen for $6.50 (CASH only) as supplies last. Networking Dessert from 1:00 to 1:45 p.m. in the Lounge where sweets and seats are available for vendors and providers to network and catch-up. Please note that unless you are a registered vendor, soliciting/handing out information throughout the event is strictly prohibited. All registered vendors will be listed on the Seniors on the Go webpage, as well as the Expo Facebook page. Please Note For Booths Requiring Electricity!! New this year, not all areas of the Shipley Arena will have electricity for booths. If you require electricity for your booth, please check the Expo layout. All booths in red will have electricity. Please note that there will be an additional fee of $25 to have electricity available at your booth. This can be paid during registration. Again this year, in an effort to keep attendance up for the last 1 ½ hours of the Expo, we will have a few special events, including a special dessert for attendees after lunch and the very popular Vendor Prize Bingo. All prizes donated will be on display, indicating the vendor and booth location. Before each bingo game, the prize will be presented and the vendor donating the prize will be acknowledged. If you are interested in donating a vendor prize, please note WHAT the prize will be on your registration form.

2 Because of our efforts to keep a crowd after lunch, we will ask that vendors remain set up until 2:00 pm. New this year, we will provide sweets and seats in our lounge area for a Vendor Networking Dessert from 1:00 1:45 pm. We hope that you can use this time to network and catch-up (please do not leave your booth unattended). Then at 2:00 pm we will have a vendor drawing. The vendor drawn that is still completely set up, will win a free business rate booth at the next Expo. We are happy to announce that Timber Ridge Apartments/Ridge Residences won a free business booth for the 2018 Expo. Once again we are partnering with the Carroll County Times for the publicity of this event. The Times will be inserting the Official Expo Program Guide that will be distributed to over 20,000 households in Sunday, April 1, 2018 s paper. We will also be giving the Program Guide to visitors on the day of the Expo. In addition there will be advertisements, featured event notations on the CC Times online calendar, and advertising tiles on the Times homepage. All vendors who ve registered by the deadline will be listed in the Expo layout of the Program Guide and will be contacted by the CC Times to do additional advertising. We will also be partnering with WTTR and new this year the Expo will be highlighted during a Guest DJ event the week prior. WTTR will also be running radio advertisements of the Expo and its various events. In addition, all vendors will have their own opportunity to advertise on WTTR leading up to the Expo. The Expo Marketing committee does extensive marketing of this event as well. You will see flyers, brochures, banners, etc. throughout the community beginning this winter/spring. In addition, information is placed on Carroll County Comcast Channels 19 and 24, Carroll County Government s website, as well as the Seniors on the Go Facebook page (Please like us and include our FB link to your website and materials to assist in advertising the Expo). Last year we added 3 new banner placements and an additional 50 yard signs throughout Carroll County. If you are interested in any of our promotional materials for your place of business please let us know. The registration form allows you the opportunity to request your top 3 choices for a particular booth. Show organizers will make every attempt to honor your location request, however it is not guaranteed. Updates to the floor plan will be made on our website weekly so that you will have the ability to know which booths are still available. Sponsor booths will be assigned by show organizers (marked with an S ). Exhibit space is sold on a first come, first served basis. Registration is not considered complete until forms and payment have been received. We will be accepting online registration and online credit card payments. Please click on the link provided and follow the online instructions. As always, you can still print out the forms and mail, along with your check made payable to Carroll County Commissioners, to: Carroll County Bureau of Aging & Disabilities Attn: Seniors on the Go Expo 125 Stoner Avenue Westminster, MD Please be sure to keep a copy of this paperwork for your agency s accounting purposes. There will be no refunds. Due to mandatory sponsorship requirements of the Carroll County Ag Center and Shipley Arena our contract states that anyone offering beverages must use Pepsi Products purchased ONLY from The Pepsi Bottling Group, Frederick. Contact the Ag Center at for more information. Thank you for considering participation in this year s Expo. For more information about this year s event, contact the Bureau of Aging & Disabilities, at / seniorexpo@ccg.carr.org. Sincerely, Leslie Wagner, Chair of Seniors on the Go Expo / seniorexpo@ccg.carr.org

3 2018 Registration Form Deadline for Program Guide is March 2, 2018 Registration is NOT complete until payment is received. (There will be NO refunds for this event) Sponsors will receive premium placement Sponsor/Exhibitor Booth Level Cost Non-Profit Exhibitor $200 Must provide copy of tax exempt card to to receive discount Business Exhibitor $375 Bronze Sponsor $600+ Extra Chairs? $4/each # Extra Electricity* $25 YES What You Receive 10 x 8 booth with 8 back drape, 3 side drapes, 6 topped skirted table, 2 chairs, 2 wristbands for breakfast and lunch, and business name on booth sign and in Official Expo Program Guide (must receive registration by deadline to make Official Expo Program Guide). Colors are blue, green and white. Same as above PLUS preferred placement and booth sign will reflect sponsorship level Silver Sponsor $800+ Same as above PLUS business logo will appear in event program No No Charge Charge YES Gold Sponsor $1,050+ # Extra Same as above PLUS prime location Platinum Sponsor $1,300+ Same as above PLUS ultimate location and expanded booth size equivalent to 2 regular booths Will You Be Providing? Health Screening No Additional Charge (Vendors will be selected by: relevance, date registered, and screening type (i.e. there will only be one blood pressure table) Please describe: Booth OR Health Screening Area Vendor Prize Bingo Donation Prize Description: Booth Cost:... Extra Chairs: # x $4 =... Extra Wristbands (Breakfast/Lunch): # x $5 =... Electricity:... TOTAL:... * Booth Electricity * $25 ONLY available to booths marked RED on Expo layout (first come first served) Sponsors No charge for electricity but MUST note whether it is needed. If not noted on your registration form above then NO electricity will be placed at your booth.

4 Assignment of exhibit space is on a first come, first serve basis, however event organizers would like to give you the opportunity to choose your location. Please look over the enclosed floor plan and indicate your booth preference. Every attempt will be made to honor an exhibitor s location request, however it is not guaranteed. Show organizers reserve the right to re-locate exhibitors. Please remember your agreement to participate is not complete until we have received all of the requested information and payment. Please indicate preference by booth number: Choice #1 Choice #2 Choice #3 NOTE: Booths marked with an S are prime locations for Sponsors and will be assigned by Show Organizers. Booths marked in RED are provided with electricity for an additional fee. Business/Name: (As you would like it to appear in the Official Expo Program Guide and on booth sign) Contact Person: Date Street Address: City: State: Zip: Telephone: Cell: Fax: Address: Website: Description of Business/Organization: Registration is NOT complete until ALL forms and payment have been received. Any payments/contracts received after March 2, 2018 will not have their names in the Official Expo Program Guide. Mail to: Carroll County Bureau of Aging & Disabilities Seniors on the Go Expo 125 Stoner Avenue Westminster, MD The Americans with Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact The Department of Citizen Services, or or MD Relay 7-1-1/ as soon as possible but no later than 72 hours before the scheduled event. ada@ccg.carr.org

5 Please return this signed agreement with registration and payment EXHIBITOR PARTICIPATION AGREEMENT The undersigned hereby agrees to participate in the Carroll County Seniors on the Go Expo in the Shipley Arena at the Carroll County Ag Center located at 706 Agricultural Center Drive in Westminster, Maryland on: Wednesday, April 4, :00 a.m. to 2:00 p.m. Set-Up Time Tuesday, April 3, :30 to 5:30 p.m. All exhibitors must be set up by 5:30pm on Tuesday, April 3, Booth spaces must be occupied and attended during all hours of the Expo. Exhibits must remain set up until the close of the Expo at 2:00 p.m. Exhibitors dismantling early will not be offered any special booth spaces at next year s Expo. Booths need to be completely dismantled by 4:00 p.m. on Wednesday. The undersigned hereby agrees to indemnify and hold harmless the Carroll County Commissioners, its officers, agents, employees, and volunteers from any and all liabilities, damages, judgments, settlements, losses, costs, or charges incurred as a result of any claim, demand, action, or suit relating in any way to your participation in the Carroll County Seniors on the Go Expo. The Carroll County Bureau of Aging & Disabilities does not guarantee or agree to protect Exhibitor against loss of any kind. Exhibitor recognizes and agrees that in entering into this contract, it is not relying on or expecting Carroll County Bureau of Aging & Disabilities to provide any type of security or protection against loss or damage of any kind and Exhibitor hereby waives any claims or causes of action relating to any such loss of damages. I acknowledge that this agreement to participate is not complete until all requested information and payment have been received by the Expo Committee. I have read and understood the contents of this Agreement and Release; wherefore, I have executed this Agreement and Release on this day of, 20. Signature Witness Print Name Business Name The Americans with Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact The Department of Citizen Services, or or MD Relay 7-1-1/ as soon as possible but no later than 72 hours before the scheduled event. ada@ccg.carr.org