2019 OMA Sponsorship and Exhibitor Opportunities for Corporations, Businesses, Organizations and Museums

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1 2019 OMA Sponsorship and Exhibitor Opportunities for Corporations, Businesses, Organizations and Museums Be a leader in the Oklahoma museum field. Receive statewide publicity. Promote programs, services and products throughout Oklahoma. Support the health of the profession. Sponsorship & Exhibitor Opportunities: OMA Professional Development Smarties Trivia Night OMA Annual Conference 1

2 Greetings from the Oklahoma Museums Association We have listened to our sponsors and exhibitors and have combined all 2019 opportunities into one booklet. Now, you can easily select what is perfect for you. It is because of generous sponsors and exhibitors, like you, that we are able to assist Oklahoma museums on a daily basis, which we love to do. This booklet is divided into three sections: 1. OMA Professional Development Opportunities, listed in red, support the training we offer with topics such as museum education, fundraising, collections care and more. 2. Smarties Trivia Night Opportunities, listed in yellow, support our annual fundraiser which assists Oklahoma museums with their efforts to educate, inform and entertain. 3. OMA Annual Conference Opportunities, listed in blue, support the 2019 conference at the Choctaw Casino Resort from September So, take a look, grab a pen and select an opportunity all of which benefit Oklahoma museums and the communities they serve. You can also complete the form online, just visit OKMuseums.org. Trust me, we will make you proud to be our partner and sponsor. Our Oklahoma museums thank you. Executive Director, Oklahoma Museums Association About Oklahoma Museums Association In 2019, OMA will enter its 47 th year of serving Oklahoma museums. Everything we do has Oklahoma museums and Oklahoma museum professionals in mind. OMA continues its role as a nationally recognized leader in the museum field. We are THE organization that best understands and serves the 531 museums, tribal cultural centers, historical societies, historic sites, living history museums, zoos and botanical gardens, historic houses, and other museum-related institutions in Oklahoma. OMA offers professional development and opportunities to connect with others sharing similar concerns and interests in the museum community allowing Oklahoma museums and their staff, volunteers and board members to be better equipped and motivated to pursue best practices. The result is strong institutions that engage citizens and enhance their communities. Membership Information If you are not currently a member of OMA, consider becoming an important part of the collective Oklahoma museums voice. Members receive access to a variety of resources helping them feel connected to the museum profession. Visit OKMuseums.org for details on membership levels and benefits. Membership is encouraged but not required to be a sponsor or exhibitor. Affiliated Organization & Corporate Membership Designed for businesses and affiliated organizations that offer goods and services of interest to Oklahoma museums and the individuals who work and volunteer for them. Membership range: $250 - $500 Institutional Membership Designed for museums, historical societies, tribal cultural centers, zoos and botanical gardens, and similar organizations. Membership range: Pay what you can - $1,125 Individual Membership Designed for those who work in or volunteer for a museum, those who are studying to become part of the profession, or those retired from the profession. Membership range: $15 - $250 2

3 Professional Development Sponsorship Opportunities Professional development sponsorships are key to supporting the health of the Oklahoma museum profession and OMA. Benefits continue throughout 2019, so sign up now to be recognized all year! Lead $1,500 Inspire $1,000 Engage $500 Network $250 Connect $150 Free rectangle size ad in each quarterly OMA newsletter (4.875 x 2.5 inches) during 2019 *$200 value Verbal acknowledgement by OMA Executive Director at all professional development trainings in 2019 One complimentary registration with option to host the OMA professional development training of your choice during 2019 (does not include the OMA annual conference) Name with link in OMA elist messages as 2019 sponsor of OMA professional development Name with link included on all webpages promoting professional development trainings during 2019 Name included on all webpages promoting professional development trainings during 2019 Name included on all OMA newsletter articles promoting professional development trainings during 2019 Name included on all printed professional development materials provided to participants * Amount considered a charitable contribution will be limited by the value of benefits as noted. 3

4 Smarties Trivia Night Sponsorship Opportunities Smarties Trivia Night is a fundraiser on June 14, 2019 to support OMA programs and services, which in turn, benefits ALL Oklahoma museums and the communities they serve. Platinum $2,500 Gold $1,000 Silver $500 Bronze $250 Contributor $100 Free half-page size ad in four issues of quarterly OMA newsletter (7.5 x inches) *$500 value One team table of eight during Smarties Trivia Night *$200 value Organization/Company logo in color on front cover of event program Organization/Company logo with link included on event webpage Organization/Company name with link included on two OMA elist messages Organization/Company/Individual name included on event webpage Organization/Company/Individual name included on all OMA newsletter articles promoting the event Organization/Company/Individual name included in event program * Amount considered a charitable contribution will be limited by the value of benefits as noted. 4

5 Conference Sponsorship Opportunities Being a conference sponsor at any level will help make your organization/company recognizable to the Oklahoma museum community and will demonstrate your support of it. The stronger and healthier the statewide museum industry is, the more it can utilize the services of vendors and consultants. Premier $10,000 Signature $5,000 Primary $2,500 Sustaining $1,000 Supporting $500 Patron $250 Logo on front cover of final conference program Name listed in preliminary conference program Full-page black and white ad in final conference program $500 value Logo with link on conference webpage Logo in final conference program Verbal acknowledgement by OMA President at conference Half-page black and white ad in final conference program $300 value One full conference registration *$335 value Logo on signage throughout the conference Name on signage throughout the conference Name on conference webpage Name in quarterly OMA newsletter Name in final conference program Name on conference elist messages Name badge sponsor ribbon * Amount considered a charitable contribution will be limited by the value of benefits as noted. 5

6 Conference Exhibitor Overview Museums Rock f Best of Oklahoma Museums SEPTEMBER 18-20, 2019 CHOCTAW CASINO RESORT, DURANT 2019 OMA Conference The 2019 OMA Annual Conference Museums Rock: The Best of Oklahoma Museums will take place at the Choctaw Casino & Resort, 4216 S Hwy 69, Durant, Oklahoma. Dates for the conference are September Who Attends One full conference registration with meals and events included for primary exhibit hall registrant. OMA will contact all exhibit hall registrants regarding meal and event confirmations in July. Listing in the conference program with brief description of 50 words Exhibitor Space Assignment Each year, the OMA conference attracts attendees of all levels (administrative, museum programs, collection managers, board members, volunteers and students). The museums they represent are diverse in size and collection. See Exhibit Hall floor plan on page 7 with the numbered spaces. Reservations for your first, second, and third choices for exhibitor spaces should be made on the enclosed form and accompanied by full payment. Space assignment is first-come/first-served. Conference Hotel Exhibit Hall Schedule Choctaw Casino & Resort 4216 S Hwy 69, Durant, OK Wednesday, September 18 Exhibitor Set Up 2:00 p.m.-4:00 p.m. Conference exhibitors and participants are eligible for the room rate of $ tax/night for a king or $ tax/night for a double queen. Deadline to book at this rate is Monday, September 2, Thursday, September 19 Exhibit Hall Hours 8:30 a.m.-5:00 p.m. Visit with Exhibitors 11:45 a.m.-12:15 p.m. Reception with Exhibitors 4:30 p.m.-5:00 p.m. Room rate includes buffet breakfast. Make reservations by calling and referring to the block name Oklahoma Museums Association or the block code 1909OKLAHO. Exhibitor Space Rate Early Bird (paid by March 22) $600 Standard (after March 22) $650 Friday, September 20 Exhibit Hall Hours 8:30 a.m.-12:00 p.m. Exhibit Hall Rules The following rules and regulations will be enforced throughout the duration of the Exhibit Hall. All exhibitor spaces must be open and staffed during Exhibit Hall hours unless prior permission from OMA. Level II Package Affiliated Organization/Corporate Members of OMA receive a 10% discount on Exhibit Hall rate. Exhibitors must wear the OMA name badge issued to gain admission to the Exhibit Hall and to any conference programs and events for which they are registered to attend. All meals and events are included in Exhibit Hall Rate for the primary exhibit hall registrant. Meals and events can be purchased separately for additional registrants for $125 each. OMA reserves the right to modify Exhibit Hall hours and events set forth if necessary to meet program and conference needs and/or security regulations. Exhibitor Space Exhibits must not project beyond the table space allocated, nor obstruct the view of other exhibitors. Exhibitor space includes: One six-foot table draped with a modern black spandex cover and two chairs in an open setting. A diagram appears on page 7. registration list two weeks prior to conference PDF copy of final registration list 6 The noise level from any demonstration or sound systems must not to interfere with other exhibitors. Exhibitors may not assign, sublet, or apportion all or any part of the space allotted to them.

7 3' 3.51" Use of Exhibitor Space to promote the goods and services of any third-party entity, individual or side-venture other than the Exhibitor is strictly prohibited. Offenders will forfeit their registration fee and be asked to leave immediately. Exhibitor Space reservations will not be accepted after June 30, The Exhibit Hall will be located in an open space, with no security, including after hours. To the fullest extent permitted by law, OMA is not responsible for any loss or damage to property belonging to you, or your institution, and does not maintain insurance to cover it. Exhibits and displays must conform to State fire code and regulations. Items may not be attached to walls, ceilings or fixtures in any manner. Wi-Fi is available throughout the conference area. Deliveries may be sent to Choctaw Casino Resort to arrive no earlier than September 17. On delivery information, include: Attn: Brenda Granger / OMA Conference / Hold for arrival on September 17, Cancellation Policy Exhibitor Space cancellations must be submitted in writing to Brenda Granger, Executive Director, 2020 Remington Place, Oklahoma City OK Exhibitor Space cancellations received in writing by July 1, 2019 will qualify for a 50% refund. There will be no refunds for cancellations received on July 2, 2019 or thereafter. Deadlines March 22 Last day for Early Bird Exhibit Hall rate when paid in full June 30 Last day to sign up for Exhibit Hall Space; Conference sponsorships due June 30 Deadline to purchase conference program advertising and submit artwork OMA Conference Exhibit Hall Layout Magnolia Ballroom Pre-Function Magnolia Hall Pre-Function Air Walk Magnolia 1 Magnolia 6 Magnolia ' 8.07" 5 3' 4.97" Enter for Meal Room exit Grand Theater Landing Cypress Boardroom Pine Oak Cedar 7

8 Conference Advertising Advertising is an excellent way to make sure that conference participants and the museums they represent have information about your products and services. Conference Program Advertising OMA Affiliated Organization/Corporate Members at the Level II membership receive a 10% discount on conference program advertising. Ads are available on a first-come, first-served basis. Fees and Page Specifications Back cover full-page (7.5 x 10 inches) in color Standard Price $600 OMA Level II Members Price $540 Back cover half-page horizontal (7.5 x 4.5 inches) in color Standard Price $400 OMA Level II Members Price $360 Interior full-page (7.5 x 10 inches) in black and white Standard Price $500 OMA Level II Members Price $450 Interior half-page horizontal (7.5 x 4.5 inches) in black and white Standard Price $300 OMA Level II Members Price $270 Interior quarter-page vertical (3 x 4.5 inches) in black and white Standard Price $180 OMA Level II Members Price $162 Artwork should be a minimum of 300dpi. Artwork and payment are due no later than June 30. Resource Table Materials The resource table, located in the general session area, provides visibility of materials to conference participants. Businesses can purchase space for brochures and catalogs that promote their business and services. Resource Table Specifications Setup, stocked and organized by conference staff throughout the two days of the general conference. Fee is $300. Businesses are responsible for shipping materials at their expense. Any materials remaining at the end of the conference will not be returned. Deliveries may be sent to Choctaw Casino Resort to arrive no earlier than September 17. On delivery information, include: Attn: Brenda Granger / OMA Conference / Hold for arrival on September 17,

9 Conference Exhibitor & Consultant Packages Packages are an economical way to receive maxinum exposure while demonstrating commitment to the museum field. Discounts are not applicable on package rates. The Exhibitor Special - $1,500 (Separately valued at $2,450) Perfect for the business that wants an exhibit space plus a little more name recognition. The Exhibitor Special includes: Exhibit space which includes one full conference registration Meals and events for one additional Exhibit Hall registrant An interior full page black/white advertisement in the final conference program Level II Affiliated Organization/Corporate membership in OMA for one year Organization/Company logo on signage throughout the event Name listed in conference blasts Name listed on conference website Name listed in OMA newsletter, MuseNEWS Name listed in final conference booklet Name listed on signage at conference registration Name badge ribbon identifying sponsor The Consultant Special - $850 (Separately valued at $1,325) Allows a business associate to promote their company and services in multiple ways in lieu of being an exhibitor. The Consultant Special includes: One full conference registration including meals and events An interior ½ page black/white advertisement in the final conference program Level I Affiliated Organization/Corporate membership in OMA for one year Organization/Company logo on signage throughout the event Name listed in conference blasts Name listed on conference website Name listed in OMA newsletter, MuseNEWS Name listed in final conference booklet Name listed on signage at conference registration Name badge ribbon identifying sponsor 9

10 Sponsorship & Exhibitor Opportunities Form You may complete this form online at OKMuseums.org Name of Sponsor/Exhibitor Address City/State/Zip Contact Person Office # Mobile # Website Professional Development Sponsorship Lead $1,500 If you do not want to take advantage of the rectangle ad in each 2019 OMA newsletter valued at $200, initial here. Inspire $1,000 Engage $500 Network $250 Connect $150 Total this section $ Smarties Trivia Night Sponsorship Platinum $2,500 If you do not want to take advantage of the half-page ad in four issues of the OMA newsletter valued at $500, initial here. If you do not want to take advantage of one team table of eight during Smarties Trivia Night valued at $200, initial here. Gold $1,000 If you do not want to take advantage of one team table of eight during Smarties Trivia Night valued at $200, initial here. Silver $500 Bronze $250 Contributor $150 Total this section $ 10 Conference Sponsorship Premier $10,000 If you do not want to take advantage of the full-page ad in conference program valued at $500, initial here. If you do not want to take advantage of one full conference registration valued at $335, initial here. Signature $5,000 If you do not want to take advantage of the full-page ad in conference program valued at $500, initial here. If you do not want to take advantage of one full conference registration valued at $335, initial here. Primary $2,500 If you do not want to take advantage of the half-page ad in conference program valued at $300, initial here. If you do not want to take advantage of one full conference registration valued at $335, initial here. Sustaining $1,000 If you do not want to take advantage of the half-page ad in conference program valued at $300, initial here. If you do not want to take advantage of one full conference registration valued at $335, initial here. Supporting $500 Patron $250 Total this section $

11 Conference Advertising Please call to confirm advertising space availability before submitting form. Standard Price OMA Level II Member Price Back cover, full-page $600 Back cover, full-page $540 Back cover, half-page $400 Back cover, half-page $360 Interior, full-page $500 Interior, full-page $450 Interior, half-page $300 Interior, half-page $270 Interior, quarter-page $180 Interior, quarter-page $162 Resource Table Total this section $ Resource Table $300 Conference Exhibitor & Consultant Packages The Exhibitor Special $1,500 The Consultant Special $850 Total this section $ Conference Exhibit Hall Space Early Bird Exhibit Hall rate (paid by March 22) $600 Early Bird OMA Level II Affiliated Organization/Corporate Member Exhibit Hall rate (paid by March 22) $540 Standard Exhibit Hall rate (after March 22) $650 Standard OMA Level II Affiliated Organization/Corporate Member Exhibit Hall rate (after March 22) $585 We will exhibit on September 19 and 20 We will exhibit on September 19 only Space # preference (see page 7): 1 st Choice 2 nd Choice 3 rd Choice Business Description Less than 50 words. Will appear in final program. Primary Exhibit Hall Registrant (i.e. person listed in conference program) Name Title Office # Mobile # Additional Exhibit Hall Registrant $125 (includes meals and events) Name Title Office # Mobile # Total this section $ 11

12 Conference Exhibit Hall Terms Agreement ALL CONFERENCE EHIBITORS MUST AGREE TO AND SIGN TERMS BELOW The undersigned agrees to all terms included in this packet and indemnify and hold harmless Oklahoma Museums Association and Choctaw Casino Resort from any and all claims, liabilities, losses, damages, and expenses that may ensue from accidents, injuries, fire, theft, and/or any other cause. Name Date Payment Information Total all sections $ Check Enclosed Send Invoice Visa MasterCard Discover American Express Card Number Expiration Security Code Cardholder Name Signature Unless you are completing this form online (OKMuseums.org), submit pages to: Oklahoma Museums Association 2020 Remington Place Oklahoma City, OK All opportunities named are handled on a first-come, first-served basis and are open until filled. Please call the OMA office at or Brenda Granger, Executive Director, at bgranger@okmuseums.org with questions. Thank you for your support of Oklahoma Museums and the Oklahoma Museums Association! 12