Notice of Commissioner Meetings & Agenda for the Week of January 16, County Offices Closed in observance of Martin Luther King, Jr.

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1 Board of County Commissioners C. Richard Weaver, President Dennis E. Frazier, Vice President Stephen A. Wantz, Secretary J. Douglas Howard Richard S. Rothschild Carroll County Government 225 North Center Street Westminster, Maryland ; fax MD Relay ~ 7-1-1/ Notice of Commissioner Meetings & Agenda for the Week of January 16, 2017 Please Note: This weekly notice and agenda is subject to change. Please call to confirm a meeting you plan to attend. All meetings, unless otherwise noted, will be held at the Carroll County Office Building, Room 311. All or part of a meeting may be conducted in closed session. Indicates Outside Activities Monday ~ January 16, 2017 County Offices Closed in observance of Martin Luther King, Jr. Day Tuesday ~ January 17, :00 a.m. District 5 Business Advisory Meeting Salerno s Restaurant ~ Sykesville, Maryland Commissioner Howard 9:00 a.m. Planning & Zoning Commission Meeting County Office Building ~ Reagan Room Commissioner Frazier 2:00 p.m. Veterans Advisory Meeting Westminster, Maryland Commissioners Weaver & Howard Wednesday ~ January 18, :00 a.m. BWI Partnership Signature Breakfast with Colonel Rickard Linthicum Heights, Maryland Commissioner Howard

2 Wednesday ~ January 18, 2017 (Continued) 10:00 a.m. Maryland Association of Counties Land Use Subcommittee Meeting Annapolis, Maryland Commissioner Rothschild 10:30 a.m. Maryland Association of Counties Legislative Committee Meeting Annapolis, Maryland Commissioners Wantz & Rothschild 3:00 p.m. Carroll Community College Board Meeting Westminster, Maryland Commissioner Wantz 5:30 p.m. CareFirst Commitment Legislative Reception Annapolis, Maryland Commissioners Wantz & Howard Thursday ~ January 19, :30 a.m. Board of County Commissioners Closed Administrative Session 10:00 a.m. Board of County Commissioners Open Session County Office Building ~ Room 311 Positively Carroll Item 1 Public Comment on this item Briefing/Discussion/Possible Decision Request Pre-Approval ~ FY18 Annual Transportation Plan Department of Public Works ~ Mr. Jeff Castonguay Department of Management & Budget ~ Mr. Ted Zaleski Item 2 Public Comment on this item Discussion/Decision Human Services Programs Workforce Development ABAWD Program Grant Department of Citizen Services ~ Ms. Christine Kay Department of Management & Budget ~ Mr. Ted Zaleski

3 Thursday ~ January 19, 2017 (Continued) Item 3 Public Hearing Public Comment will be taken during the Public Hearing Chapter 36 ~ Personnel Policies Department of Human Resources ~ Ms. Kim Frock Department of the County Attorney ~ Mr. Tim Burke Item 4 Public Comment on this item Discussion/Decision Grant Acceptance ~ Roberts Mill Engineering Department of Land & Resource Management ~ Mr. Tom Devilbiss Department of Management & Budget ~ Mr. Ted Zaleski Item 5 Public Comment on this item Discussion/Decision Exercise an Option to Purchase an Easement on the Joseph Roberts and Deborah K Roberts Property Department of Land & Resource Management ~ Mr. Tom Devilbiss Item 6 Public Comment on this item Briefing/Discussion/Possible Decision Request Approval for Transfer of Funds Bear Branch Nature Center Themed Playground Department of Recreation & Parks ~ Mr. Jeff Degitz Approval/Adoption of Minutes Administrative Session ~ Open CLOSED ~ Legal Advice CLOSED ~ Land Acquisition

4 Thursday ~ January 19, 2017 (Continued) 1:30 p.m. Board of County Commissioners Open Session County Office Building ~ Reagan Room Item 7 Joint Board of County Commissioners/Environmental Advisory Council Meeting E.A.C. Proposed 2017 Work Plan Department of Land & Resource Management ~ Mr. Tom Devilbiss Public Comment Friday ~ January 20, :00 a.m. Carroll County State s Attorney s Middle School Drug Program Presentation West Middle School ~ Westminster, Maryland Commissioner Wantz 12:00 p.m. Mid-Atlantic Tourism Public Relations Alliance Meeting Taneytown, Maryland Commissioner Wantz Saturday ~ January 21, :30 a.m. Constitutional Sheriff s and Peace Officers Association Event Hanover, Maryland Commissioner Rothschild 2:00 p.m. 180 th Anniversary of Carroll County Celebration Grace Lutheran Church ~ Westminster, Maryland Commissioners Wantz & Howard 5:30 p.m. New Windsor Fire & Hose Company Installation Banquet New Windsor, Maryland Commissioner Rothschild 6:00 p.m. Harney Volunteer Fire Company Installation Banquet Harney, Maryland Commissioner Wantz

5 Sunday ~ January 22, :05 a.m. The Commissioners Report WTTR Commissioner Wantz 2:00 p.m. Eagle Scout Court of Honor Ceremony Sandy Mount United Methodist Church ~ Finksburg, Maryland Commissioner Weaver ACCESSIBILITY NOTICE: The Americans with Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact The Department of Citizen Services, or , MD Relay 7-1-1/ as soon as possible but no later than 72 hours before the scheduled event. CARROLL COUNTY a great place to live, a great place to work, a great place to play

6 Grant Application Briefing Paper FY18 Annual Transportation Plan Approval of Application Development and Public Hearing 1/19/17 Project Name: FY 2018 Annual Transportation Grant Application Department/Agency: Department of Public Works Funding Agency: Maryland Department of Transportation with pass through funds from the Federal Department of Transportation Deadline: 1/27/17 (Part I) 3/24/17 (Part II) Background: The Carroll County community transit program provides service to older adults, persons with disabilities and the general public through demand response (door-to-door) service and the TrailBlazer (deviated-fixed routes). The four TrailBlazer deviated-fixed routes connect Eldersburg and Taneytown to Westminster and serve the areas of Westminster and South Carroll. The deviated-fixed route service operates Monday through Friday, with limited Saturday service in Westminster. Carroll County community transit only provides transportation within the county. The FY18 Annual Transportation Grant Application currently under development will request Federal and State grant funding to support operating and capital expenses. The Board will also approve the complete FY18 Annual Transportation Grant Application with final budgets prior to submission in March. Public Hearing: In order to include public input in the development of the Annual Transportation Grant Application, the opportunity for a public hearing will be advertised on January 23, If a public hearing is requested, it will be held on February 23, The projected FY18 budgets will be included in the advertisement for the public hearing. Projected Budgets: FY18 Projected Operating Budget FY17 Projected FY18 Vendor Contract Cap* $1,580,974 $1,588,745 County Operating Costs** $118,600 $134,225 Total Operating Budget $1,699,574 $1,722,970 FTA/MTA*** $789,991 $789,991 County Contribution $909,583 $932,979 * 3% salary increase included for vendor **Subject to change ***Assume FTA/MTA flat funded FY18 Projected Capital Budget FTA MTA Required County Match Total 6 Replacement Vehicles $300,000 $37,500 $37,500 $375,000 6 Replacement Tablets $2,400 $300 $300 $3,000 Preventive Maintenance $160,000 $20,000 $20,000 $200,000 Transportation Development Plan (5 year) $80,000 $10,000 $10,000 $100,000 Total $542,400 $67,800 $67,800 $678,000

7 Staff Recommended Motion: I move that the Board of Commissioners approve the development of the FY18 Annual Grant Application, and open a 21 day period for public hearing requests. Attending: Jeff Topper, Public Works Debby Standiford, Grants Office

8 GRANT AWARD BRIEFING 1/19/17 Program Title: HSP Workforce Development Program Funder: MD Dept. of Human Resources/Carroll County Dept. of Social Services (CCDSS) Grant Period: 2/1/17 10/31/17 Department/Agency: Department of Citizen Services passed through to Human Services Programs Due Date: ASAP Background: Starting January 1, 2016, recipients of SNAP (Supplemental Nutrition Assistance Program) identified as Able Bodied Adults Without Dependants (ABAWD) are required to work, attend school or attend job training in order to continue to qualify for benefits. The Carroll County Department of Social Services has identified a need for job training services in Carroll County for the most vulnerable of the individuals identified as ABAWDs who do not have a high school diploma or previous work experience. Program: During the first 6 months of the program, HSP received 39 referrals, enrolled 5 and provided employment training for 4 individuals. 1 participant received their diploma and secured employment. This grant award will provide HSP the capacity to serve up to SNAP beneficiaries, with priority given to ABAWDs, through its workforce development program, Opportunity Works. The goals of the training include: identify job barriers; participate in onsite job training and work experience: identify job openings; and develop interview and resume skills. Participants also receive case management services. Budget (2/1/17 10/31/17) Grant Award HSP s Opportunity Works Program $25,711 HSP Match $25,489 County Cash Match 0 Total Program $51,200 Staff Recommended Motion: I move that the Board of Commissioners accept the grant award for HSP s Workforce Development Program. Attending: Christine Kay, Director, Citizen Services Angela Gustus, Executive Director, HSP Debby Standiford, Grants Office

9 DEPARTMENT OF HUMAN RESOURCES Briefing Paper January 19, 2017 ISSUE: Public Hearing - Amendments to Carroll County Code of Public Local Laws and Ordinances Chapter 36 Personnel Policies BACKGROUND: On January 19, 2017, the Board of County Commissioners will convene a Public Hearing to accept testimony on proposed amendments to the Carroll County Code of Public Laws and Ordinances Chapter 36 Personnel Policies. The amendments are intended to assure the fair and equal treatment of County employees with regard to certain aspects of their employment. On October 6 and 20, and December 15, 2016, staff presented the four proposed substantive changes to the Carroll County Code of Public Local Laws and Ordinances Chapter 36 Personnel Policies. Since the Policy has not been updated since December 2004 the majority of the proposed amendments to Chapter 36 simply clarify and correct obsolete language in the document. The Board of Commissioners received a briefing on the nature of the proposed amendments and outline of the reasons for the suggested changes on October 6 and 20, and December 15, The four substantive changes presented to the Board were: 1. an increase in the amount of compensatory time employees are eligible to maintain, 2. the elimination of encumbered leave and advanced sick leave which have been largely superseded and replaced by the Short Term Disability Benefit Policy HR and the Catastrophic/Extended Family Sick Leave Policy 2014-HR-07, 3. limiting leave without pay absences to no more than 30 days in a rolling 12 month period, and 4. clarifying holiday leave process for employees required to work on a Commissioner determined holiday. On December 15, 2016, the Board authorized staff to proceed to a Public Hearing in this matter. In accordance with established procedures and pursuant to State and County statutes, this Hearing was advertised in a newspaper of general circulation within the prescribed timeframes. Staff Recommended Motion: I move that the Board close this Hearing and keep the record open for a period of not less than ten (10) days prior to considering a motion for adoption. Attendees: Kimberly Frock, Director, HR Timothy Burke, County Attorney

10 GRANT AWARD BRIEFING January 19, 2017 Program Title: Roberts Mill Stormwater Management Facility Engineering Funder: Maryland Department of the Environment (MDE) (Through Chesapeake Bay Trust RFP) Grant Period: January 2017 January 2019 Department/Agency: Department of Land and Resource Management, Bureau of Resource Management Award Notification Date: December 22, 2016 Background: The Department of Land and Resource Management, Bureau of Resource Management (BRM), has been awarded a $75, grant by the Maryland Department of the Environment, to partially fund the engineering portion of the Roberts Mill stormwater management facility project. This award was a result of the application made by the BRM to the Chesapeake Bay Trust s Watershed Assistance grant program. The Board of County Commissioners approved the submittal of this grant application during open session on September 15, The Roberts Mill site is an existing in-stream water quantity facility designed to retain large flood events. There are also three small extended detention basins adjacent to the flood control facility which provides some measure of water quality. The BRM in conjunction with the Memorandum of Agreement signed on October 23, 2014 with the municipalities of Carroll County will be working with the City of Taneytown to convert the facility into a large wet pond that will provide water quality for the predominantly residential and commercial 300 acre drainage area, while continuing to provide flood protection. More than 83 acres of impervious area will be treated by the proposed facility, meeting certain requirements of the County s National Pollutant Discharge Elimination System (NPDES) permit. Program: - Chesapeake Bay Regulatory and Accountability Program Grant (CBRAP) (Formerly: Watershed Assistance Grant Program) Funder Status County Contribution Grant Request Project Costs MDE (Engineering) Awarded $61, $75, $136, DNR (Construction) Awarded $1,047, $1,000, $2,047, Total Project Costs: $2,183, *These costs reflect current estimates and are subject to change throughout the duration of the project. Recommendation: I move that the Board of Commissioners approve the acceptance of the grant award from MDE. Attending: Tom Devilbiss, Director, Department of Land and Resource Management Colleen Ensor, Watershed Grants Analyst, Bureau of Resource Management Debby Standiford, Grants manager, Department of Management and Budget

11 Department of Land and Resource Management Agricultural Land Preservation Program Briefing Paper January 19, 2017 Open Session Issue: Agricultural Land Preservation using the Lump Sum Payment Option on the Joseph Roberts and Deborah K. Roberts property, Stonesifer Road, Taneytown, District 1. Background: At its meeting on January 12, 2017 Commissioners delayed final approval for purchase of a conservation easement on the Roberts property due to the property s proximity to the Taneytown growth area boundary. Commissioners asked the Program Manager to notify Taneytown officials of the pending easement and to then return for final approval request. Communication with Taneytown has now occurred, with officials concurring with the purchase. The acre farm property is owned by Joseph Roberts and Deborah K. Roberts. The property was given preliminary approval to participate in the County Agricultural Land Preservation Program by the County Agricultural Land Preservation Advisory Board on September 10, Subsequently, the Board of County Commissioners granted preliminary approval on November 5, Notice of Intent to purchase a conservation easement on the property has been duly advertised. The Option signed by the owner provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owner requested to be compensated by the lump sum payment option, and agreed to the purchase price of $300, The County and the landowner are ready to proceed to the easement settlement stage. Action: Discussion/Decision Staff is requesting exercising an Option to Purchase an easement on the Joseph Roberts and Deborah K. Roberts property. Staff-Recommended Motion: I move that the Board of Commissioners exercise an Option to Purchase an easement on the Joseph Roberts and Deborah K. Roberts property. Attendees: Tom Devilbiss, Director, Department of Land and Resource Management Deborah Bowers, Program Manager, Agricultural Land Preservation Program J. P. Smith, Jr., Preservation Specialist, Agricultural Land Preservation Program

12 Carroll County Department of Recreation and Parks Briefing Paper Thursday, January 19, 2017 Issue: A transfer of $33,300 to supplement the current budgeted amount for a new nature themed playground at Bear Branch Nature Center (BBNC). Transfer From Transfer To Amount BBNC Tot Lot Self Help #8693 BBNC Tot Lot #8630 $20,000 Park Legacy Fund #4124 BBNC Tot Lot #8630 $13,300 Background: The FY2017 capital budget was adopted with a total of $116,700 budgeted for a new tot lot at Bear Branch Nature Center. In an attempt to procure equipment that would complement the nature center and surrounding park, it became necessary to secure additional funding to accomplish that goal as nature themed equipment is typically more expensive. To that end, the Department initiated a year end fundraising campaign along with a self-help project requested by the Friends of Hashawha Bear Branch. Sufficient funds are now available but must be transferred into one account to initiate the procurement process for the nature themed equipment. Staff Recommended Motion: I move that the Board of County Commissioners approve the transfer of $20,000 from account #8693 and $13,300 from account #4124 to capital project #8630 for the procurement of a nature themed tot lot at Bear Branch Nature Center

13 Environmental Advisory Council Briefing Paper January 19, 2016 Open Session Issue: Environmental Advisory Council Proposed 2017 Work Plan and Annual Joint Meeting Background: The Environmental Advisory Council (EAC) serves to support and advise the Carroll County Board of Commissioners on environmental issues. The EAC functions at the direction of the Board and, as such, works cooperatively with County land and resource management staff to research environmental policy issues; to advise the Board of County Commissioners; to foster environmental education; and generally to act in the best interest of County residents by promoting effective environmental protection and management principles. As an advisory body to the Board, the EAC s primary projects and topics of discussion are intended to provide the Board with additional information and perspectives on environmental issues, or environmental aspects of broader issues, being considered by or anticipated to be discussed by the Board. The EAC also plays an important role in public education regarding environmental issues relevant to the County. The EAC drafted a proposed work plan that outlines projects and issues anticipated for 2017, on which the EAC may be able to provide additional information to help inform Board decisions, discussion, or policies regarding these topics or to provide public outreach for environmental compliance. The EAC annually meets jointly with the Board to discuss the proposed work plan for the coming calendar year and seeks the Board s concurrence to finalize the work plan and move forward with these projects. The EAC also will report on projects that occurred during The EAC seeks concurrence with the proposed work plan. Action: Briefing/Discussion Attendees: Tom Devilbiss, Department of Land & Resource Management Brenda Dinne, Department of Land & Resource Management Environmental Advisory Council Members