Open Business: PTO Board Meeting. Monday, 2 March :00 Base Library Conference Room

Transcription

1 PTO Board Meeting Monday, 2 March :00 Base Library Conference Room In Attendance: Mariefe Cahanding- Vice President, Lisa Schloemer- Treasurer, Membership, Publicity, Sheridan Martin- Secretary, Mary Anne Putman- MS/HS Staff Appreciation, Victoria Lemons- RES Staff Appreciation, Heather Strable- Spirit Night, Emily Fries- AR, Amy Reed- RES Volunteer Coordinator, Nicole Hicks RES Book Fair, LaDonna Sewell Upcoming PTO Board Meeting Dates: Thursday, 2 April 2015 High School Rm 21 8:30am Upcoming PTO Events Dates: 2-6 March RES Book Fair 5 Mar Spirit Night Chick- fil- A at the Forum Friday, 6 March MS/HS Spring Fling 23 March Deadline to turn in Senior Scholarship Application 26 March MS/HS Appreciation- Soup &Salad Theme March RES Snack Pack for Staar 2 Apr Spirit Night WhatABurger Pat Booker 6-10 April MS/HS Book Fair 16 April Kinder Round- up April RES Snack Pack for Staar 4-8 May Staff Appreciation Week 7 May Spirit Night Chick- fil- A at the Forum5:00-8: May RES Book Fair (BOGO) 15 May RES Mercado 22 May RES Field Day 29 May RES AR Store 3 June RES AR Awards 4 June RES AR Popsicle Party 4 Jun Spirit Night WhatABurger TBA RES 5th Grade Graduation TBA Summer Connection Book Sales (?) Open Business: 1. Open position of President needs to be filled. 2. Summer Connection Books (workbooks to bridge summer break)- provides very little income for PTO and requires a significant amount of work- discussion was made to possibly offer an alternative option of providing information regarding website for free online workbooks

2 3. Spirit Wear (Beth Thompson, Need more t- shirts and water bottles for next year, but will wait for end of year budget funds availability. Committee Updates: President/Vice President: 1. Mariefe Cahanding chaired meeting. Treasurer: 1. Lisa Schloemer provided finance report, which can be viewed on RFISD PTO website. 2. Lisa Schloemer stated that when you have an upcoming event, you can contact her for a breakdown of previous costs 3. Currently, the budget has no extra surplus, so it is important to stay within budget for the rest of year 4. Questions asked regarding budget report: a. Author visit- they are all booked right now, but it may be possible to book one in May b. Movie License- will not be renewed for next year RES Volunteer Coordinator: Amy Reed stated that it has been quite difficult at times with last minute copy requests at the RES work room, so she will be requesting though MS. Hemenway that it would be greatly appreciated if copy requests could please be submitted 3 days prior to deadline. RES Yearbook: Tricia Thomas wanted to let us know that the deadline for the items in yearbook have been extended by 1 week to March 12; however, she would still like everything by March 5, since March 12 is during spring break. Spirit Night: (via e- mail from Heather Strable) Fundraiser possibility was discussed. (Heather Strable) spiritnight@randolphpto.org Heather spoke with Boosterthon and David Jones, general manager, who came down from Dallas to meet with Mary Anne and Heather. Heather reported, Loved all that he had to say! He spoke briefly with Mrs. Hemenway, elementary school principal, about doing an event. Her hesitation is that we have been strictly asked not to have the students fundraise in the past by the superintendent. This is why we don t sell cookie dough, candles, etc. With Boosterthon the students would be asking friends and family for pledges. We have a new superintendent and Mrs. Hemenway will be meeting with him tomorrow she said she s to speak with him regarding his thoughts on this. Heather then responded: Mrs. Hemenway didn't get a good response in regards to our kids making money for our school so this fundraiser will not be taking place.

3 Box Top and Redemption: (via from Janet Lujan) Randolph Elementary Box Tops Contest in December was very successful. Over 4600 box tops were submitted for a total of $ This check will be sent in April. Randolph Elementary and Secondary School Box Tops contests concluded last month. Over box tops were submitted. The elementary school submitted over 7,000 and the secondary schools submitted over 500. Anonymous donors donated the remaining balance. In addition, the winners for Randolph MS/HS Box Tops received: 1st Prize $15 Subway gift card 2nd Prize $10 Subway gift card 3rd Prize $10 Sonic gift card 4 Chick Fil A meals (Project Graduation fundraiser paid by PTO) Seven elementary classes will receive a cookie party for submitting the highest amount of box tops. In addition, the top three classes will receive scholastic bucks. Another box top contest will be held, however the check will not be mailed until December This may prevent collecting expired box tops in the Fall. Labels for Education Our current balance at Labels for Education is 12,506. A catalog is available on line to purchase equipment earned by labels for education. Coaches from both campuses will be contacted to discuss using accrued points. Planet Green All cartridges were mailed in last month. A check for $46.25 will be mailed to the school. Upcoming Events: 2-6 March RES Book Fair- Nicole Hicks bookfair-elem@randolphpto.org Started today, 2 March- going well 10% of sales goes to library in Scholastic dollars Thursday, 5 Mar. Spirit Night Chick- fil- A at the Forum- Heather Strable spiritnight@randolphpto.org Chuck E Cheese seemed to go well. Next Spirit Night is March 5 at Chick Fil A. Please support Randolph and pick up some chicken! Heather is working on McTeacher Night at the McDonalds on Pat Booker. More info. to come

4 Friday, 6 March MS/HS Spring Fling- Lisa Schloemer reported, treasurer@randolphpto.org Need lots of volunteers for the day of the event Will have inflatable obstacle course and inflatable jousting- need volunteers to man Event will take place in gym in case of inclement weather 26 March, MS/ HS Staff Appreciation- MaryAnne Putman sunshine-ms-hs@randolphpto.org Soup/ Salad theme- sign-up genius request will be put out approx. 2 weeks prior March and April, Snack Pack for STAAR, Emily Fries ar@randolphpto.org Heather Strable spiritnight@randolphpto.org Bulk water bottles (approx. 1200) and breakfast bars will be purchased and delivered to RES 30 March- 4 th grade, 31 March 4 th &5 th grade 20 April 5 th grade, 21 April 3 rd &4 th grade, 22 April 3 rd, 4 th &5 th grade Thursday, 2 Apr. Spirit Night WhatABurger Pat Booker- Heather Strable spiritnight@randolphpto.org 6-10 April MS/HS Book Fair- Lisa Schloemer treasurer@randolphpto.org Will take place 7-10 April if 6 April remains a holiday SignUp Genius will be published shortly 16 April- Kinder Round- up, 5:30pm - Lisa Schloemer treasurer@randolphpto.org Need PTO board members to man table to recruit for PTO 18 April Project Grad 5K Fun Run fundraiser (Not a PTO event) Mary Anne wondered if PTO would consider donating to Project Grad, since the more money raised, the more activities that will be available for the seniors. Consensus stated that PTO budget doesn t have a surplus at this time 4-8 May Teacher Appreciation Week Clarification made that this is a national Teacher appreciation week, which includes all educators 9 May is Nurse Appreciation Day- suggestion made to give a token of appreciation prior to that day since it is a Saturday RES: Victoria Lemons sunshine-elem@randolphpto.org Committee: Emily Fries ar@randolphpto.org, Heather Strable spiritnight@randolphpto.org Chelsey Borgos room- parent- coordinator@randolphpto.org, Will coordinate activities and donations. Will distribute teacher survey to find out teacher preferences- suggestion was made to share this info with parents for gifting ideas MS/HS: MaryAnne Putman sunshine-ms-hs@randolphpto.org will coordinate volunteers and donations and will coordinate with RES campus so that events are comparable. She will send an or Sign-up Genius shortly to request a committee Thursday, 7 May Spirit Night Chick- fil- A at the Forum-, Heather Strable spiritnight@randolphpto.org May RES Book Fair (BOGO)- Nicole Hicks bookfair-elem@randolphpto.org Someone from the Board will be need to be at the bookfair every day for opening and closing times.

5 15 May Mercado- Heather Strable Heather sent out a letter for Srta Alvarez to get volunteers and she got a lot! She won t be needing help from Mary Scott prior to Mercado but Heather did give her Mary s name and info. so she can contact her about volunteers for the day of Mercado. Heather sent out a note asking for empty egg shells so the students can make cascarones. 22 May Field Day-, Heather Strable spiritnight@randolphpto.org, Emily Fries ar@randolphpto.org Ms. Hemenway conveyed that this year, the kids can earn ribbons for events instead of the previous carnival like event with bouncy houses. Emily stated that the ribbons can be purchased by the PTO very inexpensively, so should have no problem staying within budget. Heather typed up letters for donations for food that day for our volunteers and staff (approx. 150) and Emily has been taking those letters to businesses to see what we re able to get. She has asked Bahama Bucks to donate syrup for snow cones and Little Caesars to donate pizza for the volunteers. We are waiting for responses from both. PTO will coordinate volunteers- still need lots of volunteers! Ice will be provided by cafeteria Sno-Cone machine is currently at RES. Friday, 29 May AR Store- Emily Fries ar@randolphpto.org Emily is waiting for school supply list from Principal Last store went well. First Day School Supplies offers affordable school supplies and company states that when their marketing campaign is properly used, there is the potential to make money for the PTO/ school Will begin ordering supplies in April and last day to order is 30 June. They have free shipping. Suggestion was made by Donna to offer supplies at Kinder Round-up PTO Senior Scholarship Awards-, Lisa Schloemer secretary@randolphpto.org Applications are in the HS counseling office Essay Evaluators are lined up Deadline to turn in Application is 23 March (Only 3 have been turned in thus far) Evaluators Deadline is 20 April Monetary award amounts will depend on application results and will be voted on Board Members with applicants will NOT be a part of the vote, and although the process is anonymous, will be asked to step out of the meeting 3 June RES AR Awards-, Emily Fries ar@randolphpto.org 4 June RES AR Popsicle Party-, Emily Fries ar@randolphpto.org Thursday, 4 Jun Spirit Night WhatABurger- Heather Strable spiritnight@randolphpto.org TBA RES Fifth Grade Graduation-, LaDonna Sewell LaDonna will chair the graduation- reported that this will not mainly fall under PTO, so will have no problem staying under budget TBA RES Summer Connection Books-, Emily Fries ar@randolphpto.org and Heather Strable spiritnight@randolphpto.org See open item #2 above Events that are bold and italic are events that offer volunteer opportunities.

6 Filed by: Sheridan Martin, Secretary 2 March 2015