City of Lacey Request for Qualifications. 337 Reservoir

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1 March 21, 2019 City of Lacey Request for Qualifications 337 Reservoir SUMMARY The City of Lacey is seeking a qualified consultant to provide design services for a new elevated potable water municipal reservoir, infrastructure upgrades and settings, and site improvements to City-owned site. Statements of Qualifications (SOQs) will be evaluated based on the firm s experience with projects of this type in similar environments, and the quality and breadth of the approach proposed to complete the work. Interested firms should submit a project approach and identify those individuals, along with their expertise, that will be assigned to the project. Examples of relevant work are encouraged, and should showcase the quality, breadth, and approach used in prior projects. Statements of Qualifications, prepared according to the following detailed instructions, must be received at the address below no later than 5:00 p.m. Pacific Standard Time, Thursday, April 11, No postmarks will be accepted. The City of Lacey assumes no obligations of any kind for expenses incurred by any respondent to this solicitation. It is the City of Lacey s policy to assure nondiscrimination in any contract entered into pursuant to this advertisement. Firms will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award as provided by Title VI of the Civil Rights Act of For additional information, contact: Puna Lovell, P.E., Utility Engineer City of Lacey Public Works Water Resources Division 420 College Street SE Lacey, WA Phone: (360) Fax: (360) plovell@ci.lacey.wa.us

2 GENERAL INFORMATION The City of Lacey potable water system includes seven welded steel stand pipe storage tanks. Due to population growth and increased water demand, planned improvements of the City s water infrastructure are required. As part of the City s Water System Comprehensive Plan (February 2013), a new reservoir was identified for storage and pressure deficiencies in the 337 zone. The City owns property located at 4504 R Intelco Loop SE with a 25 foot access easement dedicated for these improvements. In 2018, the City completed a 337 Pressure Zone Facilities and Pressure Study was performed by Carollo Engineers, Inc. It was recommended that a 0.75 million gallon elevated storage tank at hydraulic grade be constructed. The City anticipates that pre-design and design of the project will begin in 2019 with construction occurring in The City is requesting statements of qualifications from consultants that can provide pre-design, design, hydraulic modelling, and construction services for the project. CONSULTANT EXPERIENCE The ideal consultant will have experience and expertise in the following: Design of water storage tanks, including elevated tanks specifically in Washington State and other seismic-prone areas; Ability to present recommendations clearly and precisely; Ability to meet firm deadlines as set by the City and Washington State Department of Health; Preparing Pre-Design Reports and meeting the latest Washington State Department of Health Water System Design Manual Requirements; Familiar with the latest City of Lacey Stormwater requirements; Design standards applicable for this project; Hydraulic Modelling Experience. SCOPE OF EFFORT AND TIMING Task 1: Pre-Design Report Kick-off Meeting with City staff. Review all pertinent City provided data. Prepare a Pre-design report, which will include: o Meeting the latest Washington State Department of Health Water System Design Manual Requirements; o Tank design alternatives that will fit the project site 337 Reservoir Page 2

3 o Site Configuration/Layout o Site Access o Existing Well/Pump Station/Settings & Controls o Prepare hydraulic modeling updates with oversight from the City. o Cost Estimate Task 1 Deliverables: Meeting Minutes from Kick-off Meeting (1 electronic copy) Draft Design Report (1 Word copy, 1.pdf copy) Final Design Report (1 Word copy, 1.pdf copy, 3 printed bound copies) Task 2: Site Investigation and Planning City is currently completing a soils report for the project location. Review geotechnical evaluation of the project location. Conduct additional geotechnical evaluations if needed. Prepare a draft Geotechnical Report documenting services, findings, and recommendations. Address and incorporate City comments into the final Geotechnical Report. Comply with the latest City of Lacey Stormwater Design Manual project submittal process. Evaluate opportunities for T-Comm 911 service infrastructure; improvements will be City-owned. Provide cost and recommendations. Assist the City with preparing permitting and environmental documentation as requested, including the Conditional Use Permit. Task 2 Deliverables: Draft and Final Geotechnical Report (1 Word copy, 1.pdf copy) (if additional geotechnical information is needed) Draft Stormwater Site Plan (1 hardcopy, 1.pdf copy) Final Stormwater Submittal (1 hardcopy, 1.pdf copy) Permitting documentation T-911 cost and documentation (1 hardcopy, 1.pdf copy) Task 3: Design Prepare design plans and specifications for the construction of the new reservoir and existing well VFD. Also prepare design plans and specifications for the existing wells/tanks settings and controls and submit to the City for review. Address and incorporate City comments into the design plans and specifications. 337 Reservoir Page 3

4 Provide structural calculations. The specification format is WSDOT specifications with CSI format used for items not covered by WSDOT standard specifications. AutoCad files will be in the latest version of Civil 3D. Provide cost estimates that includes a summary of overall cost and an itemization of materials, labor, equipment and construction cost. Items used in the cost estimate should be discussed with the City prior to submittal. Provide an estimated project construction time schedule. Include line items for long lead time materials and equipment. The Design will also include, but not limited to: o Reservoir o Site & Maintenance access o Water Main improvements and Tie-In o Foundations o Structural Support o Coatings o Mechanical o Electrical and Instrumentation & Control Systems o T-Comm Access o Existing Wells/Tanks Settings & Controls Task 3 Deliverables: 1 printed copy, 1.pdf copy, and 1 AutoCAD/Word/Excel copy per Submittal DOH Submittal 30% Design Submittal - Plans, Specifications (Outline) 60% Design Submittal - Plans, Specifications (including WSDOT, Amendments, Special Provisions, and Technical Specifications), cost estimate 90% Design Submittal - Plans, Specifications (all), cost estimate 100% Design Submittal - Plans, Specifications, cost estimate Response to City comments for 30%, 60%, and 90% Review (1 electronic copy) Estimated Project Construction Time Schedule (1 Project copy, 1.pdf copy) Task 4: Bid Phase Services Answer bidders questions, as requested by the City. Task 4 Deliverables: Q&A and/or Addendum, as needed (1 electronic copy) 337 Reservoir Page 4

5 Task 5: Construction Phase Services Review electrical and structural submittals. Review other submittals as requested by the City. Respond to requests for information (RFI s) and submittals and change order items regarding electrical and structural items. Respond to other RFI s as requested by the City. NACE certified inspection of the tank coating process will be provided by the City. Provide other field inspection services as requested by the City. Provide Construction Inspection Services of the reservoir during the construction phase. The City will run the pre-construction meeting and weekly construction meeting and prepare the pay estimates. Prepare record drawings based upon Contractor and field inspector redlines. AutoCad files will be in latest version of Civil 3D. Task 5 Deliverables: Submittal reviews (1 electronic copy) Response to RFI s or change order items (1 electronic copy) Construction Inspection Record Drawings Project Timing: NTP June 2019 Pre-Design Winter 2019 Design completion Fall 2020 Construction Winter 2020 and 2021 SOQ FORMAT: Consultants are asked to express their interest in this project by offering a SOQ which demonstrates their ability and capacity to provide the services described. 1. Number of Copies and Due Date -- Interested consultants should submit one stapled, printed copy and one electronic copy of their SOQ so that they are received no later than 5:00 p.m. Pacific Standard Time, Thursday, April 11, 2019 at Lacey City Hall, at the address listed under information contact. SOQs received after the deadline will not be reviewed. 2. Format -- Each SOQ will be limited to no more than 15 pages including the cover. A printed side constitutes one page. Printed means any printing of any kind except for the phrase this page intentionally left blank. Pages must be on 8.5 x 11 paper. Margins will be at least 1 top, bottom, left and right. Body type must be 11 point or larger at standard spacing. The printed copy SOQ must be stapled. 3. Cover Letter A cover letter, which does not count as part of the 15 page limit, should establish the firm s interest in this project and may not exceed one page. The letter must be signed by an individual capable of committing the resources of the proposing firm. 337 Reservoir Page 5

6 SOQ CONTENT: Company Design Experience Provide a description of your company s experiences in performing similar work, addressing the elements listed under Scope of Effort. Key Personnel/Past Performance Identify and describe the relevant experience and qualifications of the pertinent individuals who would serve as key personnel for this project. Identify availability of key personnel to work on this project. Identify other staff members and/or subcontractors that will contribute to the project, and their relevant experience. Project Manager must be a Registered Professional Engineer and/or licensed Structural Engineer in the State of Washington. The Project Structural Engineer must be a licensed Structural Engineer in the State of Washington with experience in water storage reservoirs, with elevated water storage reservoirs experience preferred. Approach and Schedule Describe your company s approach of how best to meet project objectives. Include a discussion of the primary focus of your approach, using elements listed in the Scope of Effort as guidance. Include a proposed work schedule including the timing of various key tasks. Understanding of Project Components Identify objectives/tasks that you feel are key to the success of the project; this may include items not already identified in this Request for Qualifications. References for protocols and methods are encouraged. Include a proposed work schedule including the timing of various key tasks. Quality Control Describe the standards and methods used by the company to assure useful quality deliverables of this nature to the client. Describe how your firm will address concerns or deficiencies in quality control and deliverables and give a specific example. References Provide descriptions and references for five comparable projects that your company has previously performed. Include contact names, company/agency and telephone numbers for each. Identify key personnel listed on this project who has worked on the reference project. 337 Reservoir Page 6

7 SELECTION PROCESS Several Public Works staff members will review all SOQs. Each staff member on the evaluation panel will rate the criteria on a scale from 1 to 5 (Poor, Below Average, Average, Above Average, and Excellent), and scores will be added to help determine the most qualified consultants. SOQs will be rated based on the following criteria: Company Experience with Similar Projects 10% Key Personnel/Past Performance-30% Approach and Schedule 25% Understanding of Project Components 25% QA/QC Procedures 10% Points may be deducted for SOQs that do not follow SOQ FORMAT. Staff members may choose a short list of qualified consultants who will be invited to make a presentation to the evaluation panel. Presentations, if needed, will be arranged in May Based on the SOQs and/or interviews/presentations, the selection panel will choose the company which, in its opinion, best meets the requirements set forth in this Request for Qualifications and negotiate a consultant agreement. INTENDED SELECTION SCHEDULE SOQs due 5:00 p.m., Thursday, April 11, 2019 Interviews (if needed) May 2019 Negotiations with Finalist May 2019 Final Review of Contract May 2019 Finalize Contract June Reservoir Page 7

8 PROJECT LOCATION FIGURES: Figure 1: Project Location for New 337 Reservoir 4504 R INTELCO LOOP SE LOOP SE 4504 R INTELCO 337 Reservoir Page 8

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