Washington County School District Request for Proposal Athletic Trainer Services RFP #AT 0411

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1 Request for Proposal Athletic Trainer Services RFP #AT 0411 I. GENERAL A. Intent of Request for Proposal (RFP) The purpose of this Request for Proposal is to solicit sealed, competitive proposals to provide certified athletic trainers in support of high school athletics at varying locations throughout the school district. B. Background is the seventh largest school district in Utah with approximately 24,000 students. The district has a total of forty-one schools including six high schools and one alternative high school. The District ranks as the largest employer in Washington County. C. Other Requirements 1. Conform to Response Form Guidelines All proposed information must be submitted on the Proposal Response Forms found in this RFP to Mark Hoss, Purchasing Coordinator. 2. Proposals Submitted on a Timely Basis All proposals must be submitted by: Friday April 29, Submission of Proposals Sealed proposals must be submitted to Mr. Mark Hoss, Purchasing Coordinator at the following address: 121 W. Tabernacle St. George, Utah Any proposals submitted at any other locations will be deemed nonresponsive and be returned unopened. 4. Late Proposals Unacceptable Any proposal received after the deadline will be deemed non-responsive and will not be considered for evaluation. 5. Faxed Proposals Unacceptable Faxed copies of the proposal will not be accepted.

2 D. Proposal Calendar It is anticipated that the following schedule will be followed: April 11, 2011 April 29, 2011 RFP Released and Advertised Proposals due. Sealed proposals are to be submitted to the Purchasing Coordinator no later than 3:00 p.m. Mountain Time. May 2-6, 2011 May 10, 2011 Evaluation of Proposals. Contract Award E. Clarification of Proposal The district may request formal written clarification of any portion of the proposal at any time. F. Required Signatures Proposals must be signed by an official of the firm authorized to bind the proposing entity to the proposed terms for a period of thirty (30) days from the date of receipt by the district s Purchasing Coordinator. G. Basis of Selection Evaluation of proposals, and if a firm is to be selected, section of the firm will be on the basis of: 1. The firm s plan to provide the District with the services as described in Section II, Scope of Services. 2. The firm s experience in providing services similar to those described in this RFP, and the experience of the individuals which the firm proposes to provide such services. 3. The firm s references from clients which are comparable to the District. 4. Cost H. Contacts 1. Inquiries All inquiries relative to this Request for Proposal must be directed to: Mark Hoss, Purchasing Coordinator, ext

3 2. Other Contacts Prohibited No other employee, Board Member, or evaluation committee member should be contacted concerning this RFP during the selection process. Failure to comply with this requirement may result in disqualification. I. Right of Rejection The Board of Education reserves the right to reject any and all proposals or to waive any non-statutory informality. The Board of Education further reserves the right to make the contract award deemed by the Purchasing Coordinator to be in the best interest of the district. The Board s decision to accept or reject the contract shall be final. J. Addenda to RFP If it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all proposers of record who received the original RFP. K. Firm Proposal An official of the firm must sign proposals, if proposer is a company, authorized to bind the company to a contract. Conditions must be firm for a period of thirty (30) days from the due date of this RFP. L. Conflict of Interest Disclosure All proposals must list agent or other relationships between the proposer and any company, contractor, or other agency where the potential for a real or perceived conflict of interest may arise in the course of providing assistance to the. M. Assignment of Contractual Rights It is agreed that the successful offeror shall not assign, transfer, convey or otherwise dispose of the contract of its right, title or interest in, or any part thereof, without previous written consent of Washington County School District Board of Education. II. SCOPE OF WORK Firm must agree to provide the following services on a mutually agreed upon schedule during each academic year. A. Varsity Sporting Events Services are required at a minimum at the following events: 1. Varsity Home Basketball Games Men & Women 2. Varsity Home Football Games 3. Varsity Home Volleyball Games. 3

4 4. Varsity Home Wrestling Matches 5. Varsity Home Soccer Games Men & Women 6. Varsity Baseball Games 7. Varsity Softball Games 8. Other events, on an as needed basis B. Coaches Conference Provide an annual Coaches Conference that includes additional education in sports nutrition, strength and conditioning, and sports psychology. C. Athlete physicals Provide physicals for athletes one day each Academic Year. D. Practice Visits Visit high schools a minimum of two times per week during practices. E. Athletic Trainer Support Provide a minimum of two hours of therapy/medical services per week as an athletic trainer to high school athletes as ordered by the high school. III. Contents of Proposal Firms should provide this information: 1. State the firm s ability to provide the services as described in Section II, Scope of Services. Provide a brief history of the company and its experience, qualifications and success in providing these services. 2. Describe the experience of the individual(s) who would be responsible for providing the services to the District. 3. State the firm s references comparable to the District, including the name and telephone number of a contact person the District may call. 4. Provide a copy of Certificate of Liability Insurance. 5. Pricing structure for services provided.. 4

5 Schedule A CERTIFICATION OF PROPOSAL I (We) have read the Request for Proposal and fully understand its intent. I (We) certify that I (we) have adequate personnel and resources to fulfill the proposal requirements. I (We) further understand that our ability to meet the criteria and provide the required services shall be judged solely by Washington County School District. I (We) further certify that, since the receipt of this RFP, no contact, discussion, or negotiation has been made nor will be made regarding this proposal, with any employee or Board Member other than the listed contact people in the RFP. I (We) understand that any such contact could disqualify this proposal. I (We) certify that all schedules and addenda contained herein shall be considered part of the entire RFP and that the complete documents submitted shall be considered a legally binding document. Submitted by: Proposer s Name Authorized Signature Name and Title Telephone Date. 5

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