Approximately delegates, including speakers, partners and exhibitors are expected to attend the 2015 SATiBA Conference.

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1 About the Event The South African Tissue Bank Association (SATiBA) will host its first national conference on 17 & 18 September 2015 in the beautiful city of Pretoria at the African Pride, Irene Country Lodge. The event will mark the Official Launch of the organisation, the first General Meeting of its members and will feature high quality speakers, with the focus on procurement & legal matters; infectious diseases; quality control & donor selection; and distribution networks. SATiBA caters for all South African tissue banks and disciplines and includes donation, storage and distribution of blood, embryo, sperm & egg, stem cells, umbilical cord, cornea, bone & tendon, aortic valves and skin. The conference promises to attract a wide group of industry partners, including members of transplant centres, health care facilities, government officials and private entities. About the Venue The Irene Country Lodge offers luxury accommodation in the heart of Gauteng, South Africa s economic capital, and is known for the long and winding oak-lined country lane where cows graze in green pastures. This haven of peace and tranquillity is the ideal venue for creative thinking, networking and lends itself to outstanding conference facilities. With lakeside views to rival most paintings, African Pride Irene Country Lodge is a luxury upmarket hotel, and is conveniently situated between Midrand and Pretoria, making travel to and from the OR Tambo airport an easy, quick drive. Even more convenient, Centurion Gautrain station is situated at the Centurion Shopping Centre, a mere 5 min drive away. Who will be attending? Approximately delegates, including speakers, partners and exhibitors are expected to attend the 2015 SATiBA Conference. Regarding Delegates, we will invite all SATiBA members and non-satiba members including: National and Provincial Departments of Health Health Professionals Primary Healthcare Professionals Emergency Care Professionals Forensic Pathology Service Managers Tissue Bank Managers, Coordinators, Technologists and Staff Organ Procurement Coordinators Quality Management Representatives and QC Staff Procurement Officers 1

2 Most tissue banks are supported by academic institutions and medical facilities and partners and therefore include the Universities of Pretoria, Free State, Witwatersrand, Tshwane University of Technology, as well as Netcare and other private hospital groups, the Organ Donor Foundation and the South African Transplant Society. Who should be partnering with us? Any corporation, institution or non-profit organisation wishing to promote and profile their services, capabilities and products to tissue banking professionals. Pathology Services Medical Technology ICT Equipment Devices Biotechnology Pharmaceutical Companies Ethical Generic Research Medical Funding Institutions Medical Schemes Administrators Life Insures Wellness Companies Hospital Groups Leisure and lifestyle Groups Why collaborate with SATiBA? The 2015 SATiBA Conference will provide you with a platform that: Is easy to participate in. Facilitates interactions between your team and prospective clients. Is a cost-effective marketing campaign. Is attended by decision makers. Offers partnership packages that create bottom line advantage. Is supported by a focussed targeted marketing campaign. Works with industry role-players Marketing campaign The following avenues, amongst others will be used to promote the SATiBA Conference: The Conference will be advertised by all SATiBA members. campaign to the CEO s of hospitals, MEC s of Health and DG s in all provinces and request them to encourage relevant staff members to attend. Advertisements/announcements on SATiBA and all member Websites 2

3 Public Relations our academic & professional partnerships and a series of media releases will ensure exposure in relevant media. Internet our event website is continually updated and open for inquires. We invite you to link your website to ours for wider reach. Conference program Details with regards to the program will be finalised shortly, but the basic outlay is as follows: Thursday, 17 September 2015 Time Program Speaker 10:00 Exhibitor set-up 13:00 Registration & Light lunch 14:00 SATiBA General meeting 16:00 First Session: Successful establishment and Rep from EATB or the like maintenance of a voluntary association 17:30 SATiBA official launch and Cocktail function Friday, 18 September Members, media, Govt. rep, special guests 7:30 8:00 Registration Tea and Coffee 8:00 8:30 Official welcome & opening 8:30 10:00 First session: To be confirmed 3 speakers of 30 minutes each 10:00 10:30 Tea & Coffee Break 10:30 13:00 Second session: To be confirmed 3 speakers of 30 minutes each 13:00 13:45 Lunch 14:00 15:30 Practical discussion groups 15:30 15:50 Tea & Coffee 16:00 17:00 Third session To be confirmed 17:00 Exhibitor breakdown 18:00 Thank you & Closing 3

4 Partnership opportunities Depending on the investment by partners, varying levels of appropriate visibility before, at the conference and thereafter will be offered. Partner benefits o Gaining extensive marketing exposure and branding to your target audience and including company literature in delegate packs. o Showcasing new products and services at your exhibition stand. o Receiving exposure prior to, during and after the conference. o Create brand awareness and promote product knowledge through distributing promotional material to your target audience. o Cultivate brand loyalty through extensive acknowledgement of your investment. Partnership packages Only 2 Gold packages left! Description Gold Silver Basic Pre-Conference Acknowledgement on Conference website X X X Feature as partner via your logo on all pre-conference X correspondence At the conference Conference speaker slot of 10 minutes X T&C s apply (approval by program committee) Branding at conference entrance and outside venue X Exhibition stand X X X Listing and acknowledgement in final conference X X X program Advertise in conference program X X Inclusion of promotional articles in goody bag X X Complementary conference pass X2 X X X Complementary gala function pass X2 X Post Conference to attendees with acknowledgement as partner X and contact details VALUE: R R R

5 Additional partnership packages Description Cost Includes: Exhibition stand R 5000 Includes: Acknowledgement on conference website Listing and acknowledgement in final conference program R 1000 Includes: Acknowledgement on conference website Advertise in conference program R 3000 Includes: Acknowledgement on conference website Exclusive sponsorships: Lunch & Tea break sponsorship per day R 3000 Includes: Acknowledgement on conference website and banner display Cocktail function sponsorship R Includes: Acknowledgement on conference website banner display, branding at the dinner and full page advertisement in conference program Branded items: Mints & Sweets R1 000 Branded items supplied by sponsor Note pads R1500 Branded items supplied by sponsor Pens R1 000 Branded items supplied by sponsor Delegate conference bag R3 000 Branded items supplied by sponsor Lanyard and name tags R2 000 Branded items supplied by sponsor Sold to Netcells USB s R2 000 Branded items supplied by sponsor 5

6 Contract to partner To reserve and confirm your participation at the 2015 SATiBA Conference, please fill in the required details and fax or it to the contact details listed below: Company Name (for invoicing): Contact person: Mailing address: Postal code: VAT number: Tel: Fax: Website: For our involvement at the 2015 SATiBA Conference we select and require the following items (as per the partnership opportunities table): PACKAGE / ITEM(S): Cost (excluding VAT) Total to be invoiced R Signed on behalf of the company: Signature: Designation: Name: Date: Fax: (058) venters@tut.ac.za/petrus@androcryos.co.za 6

7 Terms & Conditions 1. Partnership packages are available on a first-come first-served basis and the organisers reserve the right to decline partnership bookings at their sole discretion. 2. The Partnership Contract form constitutes a binding agreement between the Partner and the organiser. 3. Partnership will only be confirmed on receipt of the completed and signed partnership contract as well as receipt of payment of the 50% deposit. 4. The law of South Africa governs this contract. 5. Logos must be provided in jpeg format and ed to venters@tut.ac.za within 24 hours of commitment to ensure that we are able to offer maximum exposure. 6. All exhibitors are to comply with the Exhibition Rules and Regulations as determined by the venue, as well as the Occupational Health & Safety Act. 7. Any deposits paid to the Organiser are non-refundable. 8. Any cancellations received from the Partner 45 days prior to the start of the conference attracts a 100% cancellation fee of the total value of Partnership. The Partner is obliged to make payment of all outstanding amounts not yet paid to SAMA within 10 days of such cancellation by the Partner. The partner s obligation The partner agrees: 1. To pay to the Organiser: a. 50% deposit on confirmation to secure booking (non-refundable); b. Remaining 50% payable 30 days prior to the start of the Conference. 2. That in the event of cancellation by the Partner 45 days prior to the start of the Conference; the Partner shall forfeit all amounts paid to the Organiser and remain liable for any unpaid amounts owing to the Organizer whatsoever the reason for the withdrawal or cancellation; 3. The Partner acknowledges that the decision to or not to continue with the event shall be the absolute discretion of the Organiser. 4. In the event of cancellation of the conference by the Organizer, for whatever reason, all monies paid by the Partner to the Organizer shall be refunded to the Partner within 30 days of the date of cancellation by the Organizer. The organiser s obligation The Organiser shall be responsible for the following: 1. Academic programme 2. To ensure that all invitations to the participants of the SATiBA Conference are sent in a timely fashion. 3. Not be liable for any damage or injury to any person or goods whatsoever during the staging of SATiBA Conference; 4. Not be liable to the Partner s losses should the event be cancelled due to acts beyond its control including war, riots, coup d etat, armed resistance, over throwing of the government and weather related disaster. 7

8 Contact us For more information or to discuss your involvement, contact: CONFERENCE ORGANISING COMMITTEE Contact person Contact number address: Partnerships Petrus Loubsher (011) Sandra Venter (058) Speakers/Programme Cleo Motsoari (012) Media & Public Relations Yvonne Holt (011) General Michael Pepper (012) Louis Rehrl Lynne Pickering (011) Charlotte Ingram (011) For more information consult our website: 8