Request for written proposal

Transcription

1 Contract for Individual Consultant (other Specialists) Request for written proposal Reference: Project Coordinator, UNESCO/IOC-led project - Strengthening Capacities of Early Warning and Response for Tsunamis and Other Coastal Hazards in the Caribbean Date: 15 January 2019 Request to submit a written proposal for a work assignment with UNESCO UNESCO is inviting written proposals from Individual Consultants; for the work assignment described in attachment A. To enable you to prepare a proposal for this assignment, please find attached the following documents: (a) Terms of Reference (see attachment A); (b) Background material concerning the work assignment (attachment B) Your written should comprise: (a) A Technical Proposal consisting of - an up to date curriculum vitae, and - an approach and methodology for the assignment, a workplan and comments on the Terms of Reference if any (in brief). (b) The amount to be charged for the assignment, which should be quoted in US dollars only. Please show any travel costs separately Your proposal and any supporting documents must be in English.

2 UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organisation best value for money. Your proposal should be submitted by no later than 28 January 2019 (midnight, Paris time). proposals should not exceed 5MB. The address is: copied to It is the individual s responsibility to ensure that his/her proposal is received by the deadline. Thank you for your interest in this UNESCO assignment; and we look forward to receiving your proposal. Bernardo Aliaga/END 2

3 ATTACHMENT A TERMS OF REFERENCE: Job Title: Level: Contract Duration: Duty Station: Project Coordinator Mid-Level Individual Consultant 11 months Caribbean Tsunami Information Centre (CTIC), Bridgetown, Barbados Within the framework of the UNESCO/IOC-led project - Strengthening Capacities of Early Warning and Response for Tsunamis and Other Coastal Hazards in the Caribbean (the project) which is funded by a grant from the European Commission (ECHO), the Consultant falls under the direct supervision of the IOC Tsunami Programme Specialist in charge of the Paris based ICG/CARIBE EWS. The Consultant will report to and work under the daily management and guidance of the UNESCO Programme Officer for Coastal Hazards and the CTIC based in Bridgetown. A. Tasks: The Consultant has responsibility for the daily management and guidance of a Project Assistant in Bridgetown. The incumbent will have the following functions: 1. Facilitate the coordination of the Strengthening Capacities of Early Warning and Response for Tsunamis and Other Coastal Hazards in the Caribbean Project through the following specific tasks: 1.1 Develop a detailed project Log Frame and work plan for the planning and guidance of the project activities at country and sub-regional level 1.2 In consultation with the UNESCO Programme Officer for Coastal Hazards and CTIC, provide daily management and guidance for the Project Assistant and national consultants hired as project support personnel in the daily implementation of the project work plan and budget based on the agreements between IOC-UNESCO and the European Commission (ECHO). 1.3 Manage all project coordination matters under the project, by: Leading the implementation of project activities (including trainings) at regional, national and community levels, in coordination with the Project Assistant. Providing technical expertise and guidance in the development and achievement of project outputs. Providing leadership, technical guidance, organizational support and facilitation for project activities. Maintaining close contacts with ECHO, and preparing timely reports, budgets and briefing notes, and representing UNESCO/IOC in relevant project meetings and events Ensuring accurate and effective monitoring of the project according to established indicators and baselines. Reporting progress and results in the required format.

4 Providing technical review, guidance and support to the integration of the project and inputs within the overall IOC-UNESCO and CTIC programmes Developing and implementing a project communications plan including use of the CTIC website. 1.4 Developing project outreach, translations and marketing materials in the languages of the project. 2. Assisting the Programme Officer for Coastal Hazards and CTIC in activities related to the implementation of the IOC-UNESCO ICG/CARIBE EWS and CTIC activities and work plans. 3. Provide monthly reports on the items described under 1. and 2. above. All deliverables must be provided electronically in modifiable version using the Microsoft Office Suite of Applications, or other programme acceptable to UNESCO/IOC, except for any hard copy brochures, scanned or PDF gathered documents or multi-media outputs. B. Education: University degree at Master level in disaster management, social or natural sciences, or civil engineer certification, combined with knowledge of early warning systems and/or community preparedness for disaster risk reduction C. Competencies: A successful candidate will be required to demonstrate the following competencies: Accountability Communication Teamwork Innovation Results focus Planning and organizing Knowledge sharing and continuous improvement For detailed information please consult the UNESCO Competency Framework. D. Work Experience: At least five (5) years of progressively responsible professional work experience in programme planning and management in a related field, with emphasis on education activities on emergency preparedness and disaster risk reduction Relevant work experience in coordination of European funded projects and/or operating within international projects or organizations. 2

5 E. Skills and Competencies: Advanced analytical and training skills. Demonstrated results-based management skills. Interpersonal and communication skills. Coordination skills and flexibility to work in teams. Excellent knowledge of IT applications. Web-page management/editing experience. Ability to work in an international and multicultural environment. Ability to handle a large volume of work possibly under time constraints on regular basis. Ability to express clearly and concisely ideas and concepts in written and oral form. Proven capacity to establish partnerships and coordination with a range of partners is essential. F. Languages: Excellent knowledge of English. G. Administrative Information: 1. Payment: Equal monthly payments will be provided upon the satisfactory completion of tasks and submission of outputs including monthly reports as detailed in Section A of this Terms of Reference, with due consideration of: 1.1. Timely achievement of outputs 1.2. Timely completion of reports and ability to meet established deadlines 1.3. Effectiveness of communication with the project team, UNESCO/IOC, CTIC and other partners 1.4. Demonstrated reliability and initiative 2. Provision for Travel and Daily Subsistence Allowance: If travel is required, as part of the consultancy, UNESCO/IOC will be responsible for securing air tickets and provision of a Daily Subsistence Allowance (DSA). This allowance is meant to cover necessary expenses (accommodation, all meals, departure tax, communications and other incidentals) by the consultant when not working in a country which is not her/his country of residence. All accommodation arrangements must be made by the consultant himself/herself and must be within the recommended price ranges provided by UNESCO/IOC. Expenses beyond the total budgeted amount are the responsibility of the consultant to settle. It is recommended that at least 21 working days notice be provided to UNESCO/IOC for facilitation of travel and DSA payments. The consultant is responsible for ensuring that he/she have valid passports and necessary visas to allow travel to the required countries. 3. Working Conditions: 3

6 The successful candidate must be available for the duration of the assignment and shall work as a Midlevel consultant on a full time basis. She/he shall be stationed within the CTIC Office in Bridgetown, Barbados with workinghours 9:00 AM - 5:00 PM MONDAY TO FRIDAY, noting the need for additional work hours and travel as necessary. Please note that UNESCO is a no-smoking Organization. The consultant must be equipped with a laptop and should be reasonably accessible by and telephone (preferably mobile). Use of internet based communication (Skype or equivalent) is also encouraged. H. Evaluation of Applications: Candidates must meet the minimum profile requirements and comply with the application instructions to be evaluated. The evaluation will be conducted primarily on the basis of the completed UNESCO CV Form, motivation/cover letters, a written proposal and references. An assessment exercise may be used to support the evaluation of candidates. I. Submission of Applications: Applications must include: 1. A motivation/cover letter 2. Completed UNESCO CV Form 3. At least one reference letter and the contact details of three additional referees that may be contacted 4. A written proposal (2 pages), including the lump sum amount requested for the consultancy Applications must be ed to: a.brome@unesco.org, copied to b.aliaga@unesco.org by 28 January 2019 (midnight, Paris time). Please note that applications received after the deadline would not be considered. Only those shortlisted would receive acknowledgement. 4

7 ATTACHMENT B Project Background: The Intergovernmental Oceanographic Commission of the United Nations Educational, Scientific and Cultural Organisation (UNESCO/IOC) as part of its Tsunami Programme is currently implementing major initiatives aimed at reducing the vulnerability of its Member States in the Caribbean and adjacent regions to tsunamis and other coastal hazards. As part of these efforts and in conjunction with the European Commission; European Civil Protection and Humanitarian Aid Operations (DIPECHO), the Strengthening Capacities of Early Warning and Response for Tsunamis and Other Coastal Hazards in the Caribbean Project will be implemented over the period October 2018 to March The Project is designed to support the continued development of an effective end-to-end Tsunami and Other Coastal Hazards Warning System (CARIBE-EWS) which is currently being coordinated by the UNESCO/IOC-led Intergovernmental Coordination Group for the Caribbean and Adjacent Regions (ICG/CARIBE). The project will be implemented by UNESCO/IOC; through its Caribbean Tsunami Information Centre (CTIC), in partnership with the Caribbean Disaster Emergency Management Agency (CDEMA), Seismic Research Centre of the University of the West Indies, St. Augustine (SRC), the U.S. National Oceanic and Atmospheric Administration (NOAA)/National Weather Service Caribbean Tsunami Warning Program (CTWP), and other supporting agencies. It will be a pillar initiative of the ICG/CARIBE EWS resulting in enhanced regional coordination and significantly advance global tsunami preparedness through the framework of UNESCO/IOC; including the Working Group on Tsunamis and Other Hazards Related to Sea-Level Warning and Mitigation Systems (TOWS-WG) concerned with progress and harmonisation of initiatives across the four global ICGs. This Strengthening Capacities of Early Warning and Response for Tsunamis and Other Coastal Hazards in the Caribbean Project reflects the provisions of Goals 11 and 13 of the UN Sustainable Development Goals, the UN Sendai Framework for Disaster Risk Reduction , Worldwide Initiative for Safe Schools, the objectives of the annual UN World Tsunami Awareness Day (WTAD) and supports the outcomes of the CDEMA-led Regional Comprehensive Disaster Management (CDM) Strategy and Framework The project also seeks to address identified gaps for tsunamis and other coastal hazards within the ICG-CARIBE-EWS Implementation Plan , the CDEMA and the Regional Response Mechanism (RRM) (under revision) document published in 2013 and the CDEMA Coordinating Unit Corporate Plan, With the support of the regional technical agencies and technical services to be procured, project results will focus on the following areas of intervention: 1. Result Area 1: Regional and national level inter-agency coordination mechanisms on early warning for tsunamis and other ocean-related hazards established and enhanced with special emphasis on Antigua and Barbuda, Barbados, Dominican Republic, St Kitts and Nevis, St. Vincent and the Grenadines, and Trinidad and Tobago; and 2. Result Area 2: Community Performance Based Tsunami Recognition Programme for the Caribbean and Adjacent Regions (Tsunami Ready) enhanced through the recognition of 5 new communities (1 each) in Antigua and Barbuda, Barbados, Dominican Republic, St. Vincent and the Grenadines,

8 and Trinidad and Tobago and renewal/maintenance in Anguilla and British Virgin Islands respectively. Key project outputs include: 1. A regional tsunami coordination response plan to be led by CDEMA 2. A generic national tsunami protocol for adaptation by non-project pilot states 3. Country-specific national tsunami protocols for Antigua and Barbuda, Barbados, Dominican Republic, St. Vincent and the Grenadines, and Trinidad and Tobago 4. Tsunami Ready Recognition for one community each in Antigua and Barbuda, Barbados, Dominican Republic, St. Vincent and the Grenadines, and Trinidad and Tobago (including the development of community tsunami inundation and evacuation map, tsunami response plans, installation of signage and emergency communication equipment and the execution of drills and other public awareness activities) 5. Tsunami Ready Recognition renewed and maintained for Anguilla and British Virgin Islands respectively including the installation of signage and emergency communication equipment The efficient coordination of the management of the project and its activities through the tasks identified in Attachment A Terms of Reference for the Individual Consultant, Project Coordinator position proves critical to the achievement of the project outputs and outcomes. The Caribbean Tsunami Information Center (CTIC): The Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (CARIBE EWS) was established in It is one of four regional tsunami warning systems for which IOC provides intergovernmental coordination. Community awareness of tsunami risk and preparedness is essential as tsunamis happen infrequently. In each of the four regional tsunami warning systems Tsunami Information Centres (TICs) have been established. The role of TICs is to provide awareness information on tsunami and other sea-level related hazards to the general public and communities. As such the TICs work in tandem with the Regional Tsunami Warning Systems. The Caribbean Tsunami Information Center (CTIC) is designed to monitor and coordinate tsunami awareness, training and educational aspects throughout the Caribbean. The fourth session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE-EWS) (2-4 June, 2009) agreed to establish CTIC and to accept the offer of the Government of Barbados to host CTIC to serve all ICG/CARIBE EWS Members States. The Government of Barbados has hosted the established CTIC since 2013 based on signed Memoranda of Understanding (MoUs) with UNESCO/IOC.