Arts Council of Wales. Governance and Staffing Structures

Transcription

1 Arts Council of Wales Governance and Staffing Structures

2 Arts Council of Wales is committed to making information available in large print, braille, audio and British Sign Language and will endeavour to provide information in languages other than Welsh or English on request. Arts Council of Wales operates an equal opportunities policy. Front cover: Mundo Paralelo - National Theatre Wales, NoFit State Circus and Théâtre Tattoo (image: Kiran Ridley)

3 Council and its Committees The Arts Council of Wales was established by Royal Charter on 30 March We are a registered charity whose trustees are the appointed Council Members. The Welsh Government s Housing, Regeneration and Heritage Minister appoints the Chair and the Members of the Arts Council. The Council is a Welsh Government Sponsored Body. Our relationship with the Welsh Government is set out in a Management Framework. This details the terms and conditions under which the Government provides grant-in-aid. We are also required to work within policy guidelines set by the Department for Culture, Media and Sport (in respect of our Lottery activities) and the regulatory requirements of the Charity Commission. Council is responsible for: setting the strategic direction for the Arts Council developing, implementing and monitoring arts policy agreeing the Corporate and Operational Plans setting the annual budget deciding the annual allocation of grants to revenue-funded organisations ensuring that the Arts Council manages its affairs effectively and accountably Council appoints a number of committees to provide specialist advice and to make decisions within a framework of delegated powers. They are: Audit Committee Remuneration Committee Capital Committee three Regional Committees Ad hoc committees are set up for specific purposes, such as overseeing the organisation of our presence at the Venice Biennale. All committees are made up of Council Members and co-opted individuals and operate under specific terms of reference. Council is also able to draw on the advice and expertise of a National List of Advisers.

4 Arts Council of Wales Council Capital Committee Remuneration Committee Audit Committee Regional Committees Venice Advisory Committee Senior Management Team National Advisers Equal Opportunities Monitoring Group Project/Task Groups Welsh Language Monitoring Group Funding Decision Groups Council Sub-Committee Advisory Committee Staff Project/Task Groups

5 Executive staff Chief Executive Arts Development Corporate Services Director, Arts Director, Engagement and Participation Director, Enterprise and Regeneration Director, Finance and Resources Director, Investment and Funding Services Wales Arts International Night Out Collectorplan Cultural Olympiad

6 The Chief Executive s Team The Team s principal responsibilities include: Governance ensuring that the activities of Council, Committees and staff are managed in an effective, compliant and publicly accountable fashion. This responsibility extends across all of our activities, from the conduct of Council s business to the way that we manage and administer our funding programmes Leadership enabling the executive staff to drive forward the work of the Arts Council with ambition and energy Planning ensuring that we initiate, develop and implement activities that deliver the priorities that Council has set Management ensuring the effective use of our intellectual, financial, physical and human assets Advocacy ensuring that the work of the Arts Council, and the activities that we fund, are communicated and promoted in a vigorous, accessible and persuasive fashion

7 Chief Executive s Team Chief Executive Nick Capaldi Head (Communications) Betsan Moses Manager (Planning, Performance & Compliance) Angela Thomas Communications Siân James Design and Publications Ann Wright Executive Assistant Katy Brown Web Content Editor Osian Jones (0.5fte) Catherine Chinnick Translator Dafydd Frayling

8 The Arts Development Team Working together, the 3 Directors in the Arts Development Team lead and co-ordinate the development of policy. They also organise the deployment of our specialist arts expertise, and oversee the practical delivery of Council s priorities. The Team s principal responsibilities include: Governance supporting the work of Council and its Committees Policy initiating, developing and leading the implementation of policy Expertise leading and developing the team as a source of high quality advice and expertise Quality promoting the pursuit of excellence in the arts in Wales by managing advisory and monitoring services that assist in the raising of standards Engagement encouraging the development of positive and collaborative relationships with artists and arts organisations Each of our Arts Development Directors has a regional role, overseeing activity in different parts of the country: North Wales Siân Tomos Mid and West Wales Diane Hebb South Wales David Alston The core of our Arts Development Team will be our specialist arts experts. 7 senior arts experts act as Portfolio Managers. Their role is to organise and co-ordinate the full range of our arts expertise, and to ensure that our arts projects and services are delivered to the highest possible standards. They will be supported, across the Arts Development Team, by 16 Development s and 10 s (3 of whom also act as Personal Assistants to one of the Directors). Partnerships facilitating joint working with regional, national and international cultural agencies

9 The Arts unit will lead and co-ordinate the development of arts policy, organises the deployment of our specialist arts expertise, and oversees the practical delivery of Council s arts priorities. The Director (Arts) has managerial responsibility for Wales Arts International and provides the secretariat to the Wales in Venice Advisory Committee. Staff will be organised around the following three portfolios of activity, headed by one of the Managers: Performing Arts (Theatre, Music, Opera/Music Theatre, Dance); national touring Visual Arts; Crafts/ Applied Arts; Artists Film and Video Combined arts/multi-disciplinary arts, Festivals, Circus/Carnival, Literature, support for the individual artist The Engagement and Participation unit will lead and co-ordinate the development of policies designed to encourage more people to enjoy and take part in the arts. The unit works to ensure that those policies are consistent with, and support, the delivery of Welsh Government objectives. The Director (Engagement and Participation) has responsibility for the Night Out service and for the delivery of Wales s contribution to the Cultural Olympiad. Staff will be organised around the following two portfolios of activity, headed by one of the Managers: Education; Creative Learning; Children, Families and Young People Equalities; Community and Participatory Arts; Audience Development and Arts Marketing; Venue Development; Volunteering in the Arts The Enterprise and Regeneration unit will lead and coordinate the development of policies designed to grow and expand the arts economy in Wales, ensuring that those policies are consistent with, and support, the objectives of partners and stakeholders (especially local government). They will bring a more entrepreneurial approach to our work, creating the business environment in which artists and arts organisations can thrive. Staff will be organised around the following two portfolios of activity, headed by one of the Managers: Digital and Creative Economy; Collectorplan; Arts Broadcasting Partnerships; Workforce Development; Intellectual Property and Income Generation Local Government Partnerships; Regeneration; Architecture and the Built Environment; Arts and Sustainability

10 Arts Development Team: Arts Director (Arts) David Alston PA Eleri Allsobrook Portfolio Manager Nick Davies Portfolio Manager Louise Wright Portfolio Manager Carys Wynne Head (Wales Arts International) Eluned Hâf PA Ann-Eryl Pendleton Development Antony Owen-Hicks Development Iolo Williams Development Sian Griffiths/ Olivia Harris (Maternity Cover) European Zélie Flach Development Suzanne Griffiths-Rees Development Cerys Thomas Development Heidi Mehta Development Nicola Morgan Development JoJo Tyhurst Kate Panter Darren Davies

11 Arts Development Team: Engagement and Participation Cultural Olympiad (Until 2012) Gwyn L Williams Director (Engagement and Participation) Diane Hebb PA Janine Reynolds Portfolio Manager Sally Lewis Portfolio Manager Amanda Loosemoore Head (Night Out) Pete Gregory Development Sian Thomas Development Rolande Thomas Development Hilary Farr Development Jenny Stoves Development Ceri Charles Durrant Rhian Haf (Maternity Cover) Nia Jones/ Ffion McCarthy Lisa Williams (0.5) Vacancy (0.5)

12 Arts Development Team: Enterprise and Regeneration Director (Enterprise and Regeneration) Sian Tomos PA Helen Williams Portfolio Manager Lisa Matthews Portfolio Manager Nathalie Camus Development Carys Wynne Williams Development Lowri Clement Development Henry Rees Development Michael Goode Aeron Roberts

13 The Corporate Services Team The 2 Directors in the Corporate Services Team work together to ensure that our financial systems, grants management, monitoring and reporting processes meet the highest standards of effectiveness, accountability and transparency. Governance enabling the effective and accountable management of the Arts Council s business by supporting the work of Council and its Committees Research and Evaluation contributing data and business intelligence to assist with the development and monitoring of policy Statutory reporting managing the production of Annual Accounts and other financial information as required by the Welsh Government, Department for Culture, Media and Sport and Charity Commission Internal audit liaising with, and assisting, Council s internal and external auditors Financial, grants management and reporting ensuring the efficient and timely processing of financial transactions, grants payments and financial management information Grants management providing efficient systems for managing and monitoring all of the Council s funding programmes, including project monitoring and the analysis of funding data Monitoring and risk management ensuring that the financial and organisational health of our key organisations and projects is appropriately monitored Business development provision of business advice to RFOs and key projects Information establishing a new Information/Help Desk function to co-ordinate our the provision of advice Information Communications Technology managing the delivery and maintenance of our ICT services Human Resources developing and managing HR policy and maintaining positive relationships with our recognised trade union, Unite Facilities management ensuring that Arts Council staff have access to safe, secure office accommodation and to the equipment and facilities they need to do their job

14 Investment and Funding Services unit will lead and co-ordinate the services that support our management, monitoring and evaluation of our funding programmes. The Director (Investment and Funding Services) provides the secretariat to Council s Capital Committee. Investment and Funding Services staff focus particularly on monitoring revenue funded organisations (RFOs), managing the oversight of Lottery Capital projects, introducing online applications process and other e-business systems, and the establishment of a new and improved Information Service. Key areas of service responsibility include: grants management for Treasury/Lottery programmes RFO monitoring managing Lottery capital processes managing arrangements for Lottery delegation to the Film Agency developing the business capacity of RFOs managing funding reviews research, evaluation, business intelligence and analysis of arts funding information and advisory services Finance and Resources unit will lead, co-ordinate and report on the efficient management and stewardship of Council s financial, physical and human resources. Key to this will be cost-effective management of the Arts Council s buildings estate, its procurement of business services, and its use of automated/e-business systems. The Director (Finance and Resources) provides the Secretariat to the Council s Audit and Remuneration Committees. The post holder also fulfils the position of Trustee on the Arts Council Retirement Plan. Key areas of service responsibility include: financial management (processing of all financial transactions) financial reporting (budget management, the production of management and statutory accounts) internal/external audit Information Communications Technology Human Resources facilities management (including Health and Safety); procurement business continuity financial services

15 Corporate Services Team: Investment and Funding Services Director (Investment and Funding Services) Kath Davies PA Hâf Lewis Head (Business Development) Andrew Richards Head (Information and Funding Services) David Newland (Business Support) Leigh Croft Manager (Evaluation and Research) Ann Kellaway (Arts Funding) Maria Wain Information Adviser Lowri Jones (Business Support) Jane Colhoun/ Tim Evans Research Sarah Jones/ Claire Pagler (Maternity cover) Information Adviser Elin Butler Information Adviser Catrin Cooke Tim Evans (0.6 fte) Olivia Harris Nicola Tudor (0.9 fte) (Secondment Cover) Katie James Information Adviser (0.5fte) Siwan Jones

16 Corporate Services Team: Finance and Resources Director (Finance and Resources) Hywel Tudor PA Elen Miles Head (Finance and Accounting Services) Alyn Coleman (Finance) Jerome Lozac hmeur Head (ICT and Office Services) Mark Condron (ICT) Steve Thomas Manager (Facilities and Procurement) Gerry Donnelly (HR) Michelle Rogers (Finance) Duncan Lackie (ICT) Andrew Ellul Richard Griffiths Ruth Sainsbury Janice Feehan (0.5 fte) Catherine Chinnick