Services and Activities Fee Committee (SAFC) Annual Budget Request

Transcription

1 Services and Activities Fee Committee (SAFC) Annual Budget Request These requests are made by any campus entity to fund student organizations, services, projects, or programs for the following academic year. For specific criteria and timelines refer to the Services & Activities Fees Guidelines. Requester(s) Individual or Departmental Name: Student Services: Recreation & Fitness Proposal Point of Contact Name: Julie Draper Phone Number: Address: Amount Requested: $61, This request is (select one): X Original Amended* * Amended proposals will be reviewed at the discretion of the Committee. The following documents and information MUST be submitted with this request. Requests are not to exceed eight (8) pages: 1. A detailed review of the request, its purpose, and an itemized budget. 2. Respond to the following statements completely 1) The degree to which the request supports a UWT student program or provides a direct service that is of general interest to UWT students. 2) The likelihood of partial or full funding from another source or the probability funding is available from another source. 3) The number and/or diversity of students likely to benefit from the program or service and its benefit in proportion to the level of proposed funding. 4) If the program or service was previously funded by the SAFC, provide a brief report of annual activities and students served. 3. Attach a budget summary of expenditures and encumbrances if you were granted a SAFC Annual allocation. Services and Activities Fees Committee Official Use Only Approved or Denied: Amount Approved: Vote: (For) (Against) (Abstentions) SAFC Chair Signature Date

2 Recreation & Fitness Program SAFC Proposal Purpose The Department of Student Services, on behalf of the campus community, requests funds for the Recreation and Fitness Program for the fiscal year. The University of Washington Tacoma s Recreation & Fitness Program is comprised of the Longshoremen s Hall Recreation Center and the Campus Fitness Center. The Longshoremen s Hall is a recreation center which features a spacious and comfortable collaborative learning space, a huge event and recreation area, a gaming center, outdoor recreation courts, and an on-line gaming room. The Campus Fitness Center is an exercise facility which features a variety of cardio equipment, weights, and other fitness equipment. The Recreation & Fitness program is dedicated to developing and maintaining a healthy and social oriented environment, which promotes and enhances the daily lives of its users and complements the University and the Division of Student Affairs missions. The Recreation & Fitness program is a collaborative effort between the students and the University aimed at providing intentional facilities and equipment for recreation and fitness for UW Tacoma students, faculty and staff. In order for Student Affairs to maintain the Recreation & Fitness program at its current level, support extends from the University to provide facilities support, maintenance and upkeep to both facilities. This intentional collaboration is outlined in memorandums of understanding for both the Longshoremen s Hall and the Campus Fitness Center, as agreed upon by Student Affairs, Finance, Administrative Services, ASUWT, and SAFC. The memorandums of understanding are updated and agreed upon each year in order to continue to expand to meet the needs of the campus community. Background The ideas for both the Longshoremen s Hall Recreation Center and the Campus Fitness Center were explored approximately three years ago in 2005, where student leaders and representatives of the University began critical conversations on feasibility of such a collaborative project to provide recreation and fitness facilities for the campus community. The University acquired fitness center space by removing the designated University Center site from the inventory of leasing space available to the community. The University also incurred the costs of all cosmetic and structural enhancements to the facility, including the purchasing and installation of appropriate flooring and providing an employee work station as well as continued costs associated with electricity and major maintenance. The SAFC approved expenditures from the students long-term funds to purchase fitness equipment. The University s role in preparing the Longshoremen s Hall as the campus recreation center included acquiring space by obtaining and developing a designated site on 1710 Market Street. The University incurred significant costs associated with facility improvements, including, but not limited to, adding storage rooms, replacing existing door hardware with ADA compliant hardware, restroom modifications to improve accessibility and provide for baby changing, hazardous material and underground storage tank removal, boiler replacement, electrical, lighting and communication repairs and improvements, interior painting and clean-up, and outdoor play area fencing and clean-up. The SAFC approved expenditures from the students long-term funds to purchase recreation center and collaborative learning space furnishings, computer and media equipment, espresso equipment, additional data and

3 communication ports, IT/computer purchase and installations, carpeting, new floor finishes, and sports and recreation- related paving and striping. The students and the University moved forward cooperatively to develop the initiative which would allow both facilities to open during the academic year. Over the past two years, both the Longshoremen s Hall and the Campus Fitness Center have proved that they are successful programs which provide important services and opportunities to the UW Tacoma campus community Recreation & Fitness Program In order to manage a successful Recreation & Fitness program, SAFC awarded $79,675 for the Recreation & Fitness program, for the fiscal year. Below is the breakdown of how funding was allocated as well as the expenditures thus far in the fiscal year. Staffing Operating Marketing & Equipment Expenses Promotions Funding Allocated $45,696 $2,787 $5,000 $2,000 Expenditures $32,643 $1,567 $1,193 $610 Funding Remaining $13,053 $1,220 $3,807 $1,390 Facility usage for the fiscal year is broken down by each quarter, designated by students or faculty/staff. Events that took place in the Longshoremen s Hall are tracked by quarter as well. It is expected that usage and events will continue to be consistent during spring quarter. Recreation & Fitness Facilities Summer 2008 Autumn 2008 Winter 2009* Longshoremen s Hall Usage (Students) Longshoremen s Hall Usage (Staff/Faculty) Longshoremen s Hall Events Fitness Center (Students) Fitness Center (Staff/Faculty) *Winter 2009 only includes January and February 2009 Request for Funding The Department of Student Services, on behalf of the campus community, requests funds for the Recreation & Fitness program for the fiscal year: Staffing Recreation & Fitness Student Assistant: Responsible for providing customer service, answering phones; ensuring safety of participants and equipment in facilities; checking eligibility of users and informing users of facility features, services and policies, and ensuring all users are aware of the assumption of risk and release; reporting and managing equipment usage; cleaning and sanitizing equipment and facilities; and setting-up and taking-down for events in the recreation center. The Longshoremen s Hall will be staffed during the academic year (September 2009 June 2010) from 11am-4pm. The large facility necessitates two Recreation & Fitness Student Assistants to be working at all times in order to oversee the facility, assist users, set-up/take-down events, and manage equipment. The Campus Fitness Center will be staffed during the summer (July 2009 August 2009) from 11am- 5pm, Monday-Friday and during the academic year (September 2009 June 2010) from 9am-7pm. One staff member is sufficient to manage the overall facility and to meet the user s needs.

4 Longshoremen s Hall Academic Year: Monday Friday: 11:00am 4:00pm 25 hours per week with 1 staff member (40 weeks) 2000 Hours Pay per hour ($12.00) plus Benefit Buffer (12%) $26, Campus Fitness Center Academic Year: Monday Friday: 9:00am 6:00pm 45 hours per week with 1 staff member (40 weeks) 1800 Hours Pay per hour ($12.00) plus Benefit Buffer (12%) $24, Campus Fitness Center Summer: Monday Friday: 11:00am 5:00pm 30 hours per week with 1 staff member (12 weeks) 360 Hours Pay per hour ($12.00) plus Benefit Buffer (12%) $ Operating Expenses The Recreation & Fitness program operating expenses include phone lines, security system, and office supplies. The university supplies the majority of the cleaning and custodial supplies to be used by the staff for upkeep and cleaning of the facilities. The university also incurs costs for electricity and maintenance as issues arise. Phone Lines ($95 monthly) $1, Office Supplies ($25 monthly) $ Security System ($65 monthly) $ Operating Expenses $2, Equipment Equipment may need to be purchased throughout the year to replace currently owned equipment as necessary, as well as to allow the purchase of equipment based on user feedback in order to continue to have a changing and evolving atmosphere of recreation, fitness, and social growth for the campus community. Purchased equipment in the past has included free weights, yoga mats, video game consoles and games, ping pong and foosball tables, cardio machines, sports balls, etc. Equipment $2, Marketing & Promotions In order to effectively manage the Recreation & Fitness program on the UW Tacoma campus, funds are needed for marketing and promotions of services, programs and opportunities. Expenditures would include copy costs for posters/signs and promotional events to encourage and increase usage. Marketing & Promotions $1,000.00

5 Budget Summary The following requests for funds for the Recreation & Fitness program, is for $61,750. The total costs will cover staffing, operating expenses, equipment, and marketing and promotions for the fiscal year. Longshoremen s Hall Staffing (Academic Year) $26,880 Fitness Center Staffing (Academic Year) $24,192 Fitness Center Staffing (Summer) $4,838 Operating Expenses $2,340 Equipment $2,500 Marketing & Promotions $1,000 Total Request for Funding $61,750 SAFC Proposal Overview 1) The degree to which the request supports a UWT student program or provides a direct service that is of general interest to UWT students. Student interest was the impetus for the original plan for both the Longshoremen s Hall and the Campus Fitness Center and through memorandums of understanding, student involvement is encouraged and welcomed in developing and sustaining a program which meets the needs of the UW Tacoma community. As the usage numbers show, both facilities have had increasing usage by students since they opened only two short years ago. Satisfaction surveys have been issued to the student population, asking for feedback on existing programs and services as well as potential areas for growth and development. 2) The likelihood of partial or full funding from another source or the probability funding is available from another source. The University has made a commitment to funding various portions of the Recreation & Fitness program. By initially purchasing the Longshoremen s Hall and discontinuing the rental space of the area where the Campus Fitness Center is, both have allowed for the program to develop as it is today. The University put in significant amounts of money upon opening these spaces to prepare them for their present day uses and is committed to paying utilities as well as maintenance costs as they arise according to the current memorandum of understanding. The collaborative partnership in the past has asked the students to fund the staffing, operations and equipment aspects of the Recreation & Fitness program. 3) The number and/or diversity of students likely to benefit from the program or service and its benefit in proportion to the level of proposed funding. The Recreation & Fitness program is available to all UW Tacoma students. The services are constantly changing and adapting as student needs change and the program is open to suggestions about future growth. Usage has been steadily increasing over the past two years and should continue to increase as the program continues to be successfully promoted. 4) If the program or service was previously funded by the SAFC, provide a brief report of annual activities and students served. The Recreation & Fitness program, comprised of the Longshoremen s Hall and the Fitness Center, has seen a significant number of uses thus far, during the fiscal year. A detailed table earlier in the proposal breaks down usage by quarter as well as students and faculty/staff.