Short tender for Supply, Installation, and Commissioning & Testing of Submersible Pump set for service building of Mahatma Mandir, Gandhinagar
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1 Short tender for Supply, Installation, and Commissioning & Testing of Submersible Pump set for service building of Mahatma Mandir, Gandhinagar Industrial Extension Bureau (hereinafter referred to as indextb and/or the purchaser ) for the requirements of Supply, Installation, Commissioning & Testing of Submersible Pump set for service building of Mahatma Mandir, Gandhinagar. Invites offers through e-tender route for Supply, Installation, Commissioning & Testing of above item for Mahatma Mandir Gandhinagar. 1. Background 1.1. Industrial Extension Bureau (indextb) Industrial Extension Bureau (indextb) is a Government of Gujarat Organization, registered under the Societies Act The organization is under the Industries and Mines Department (IMD) of the Government of Gujarat (GoG). indextb makes various efforts for promoting investment in infrastructure and industrial sector in the State of Gujarat and attracts various investors. In efforts to promote investment and the State as ideal investment destination, it has been acting as the nodal agency for organizing Vibrant Gujarat Global Summits, since Vibrant Gujarat Global Summits are biennially organized since the year 2003 and accordingly Summits were successfully organized by indextb in the years 2005, 2007, 2009, 2011, 2013, 2015 and Over the years, the Summit has emerged as one of the flagship events of India and a major platform to discuss investments and development. The Summit till the year 2009 was organized by having required infrastructure on make-shift basis (temporary structures). Sensing the need to have the permanent structures to organize the Summit and considering increased need to have infrastructure related to organizing the exhibitions, conferences, seminars and other events related to business and government functioning, the Government of Gujarat decided to have facilities / infrastructure in the permanent form, by building a Convention and Exhibition Centre in Gandhinagar Mahatma Mandir Convention Centre (MMCC) The Father of the Nation Shri Mohandas Karamchand Gandhi, is also known with reverence as Mahatma. Gandhinagar the Capital City of State of Gujarat derives name from Father of the Nation. Since Gandhinagar did not have any major structure related to Mahatma Gandhi, it was considered to have a memorable and iconic complex build in the remembrance and homage to Mahatma Gandhi and was called as Mahatma Mandir. The total area allotted for construction of
2 Mahatma Mandir is approximately 34 acres. This comprises Convention Centre, Exhibition Centre and Service Building in approximate built up area of 39,893 sq. mt and Photo Gallery and Food Court in approximate built up area of 16,740 sq. mt. Following structural facilities are located in MMCC. a) Convention Centre (in three Floors) (Total area of approximately Sq mtr), Convention Hall (5000 seating capacity) 2. Eligibility Criteria The bidder must possess the requisite experience, strength and capability in providing the services necessary to meet the requirements as described in the RFP document. The bidder must also possess the technical know-how that would be required to successfully Supply, Installation, Commissioning & Testing of Submersible pump set of service building for Mahatma Mandir Convention Centre (MMCC), Gandhinagar and support services sought by indextb, for the entire period of the contract. The bids must be complete in all respect and should cover the entire scope of work as stipulated in the RFP document. The invitation to proposal is open to all bidders who qualify the eligibility criteria as given below The bidder should be a Registered firm (or) Company registered under the Indian companies act, 1956 (or) under the Limited Liability Partnership Act, 2008 (or) Partnership Act, 1932 or a proprietary firm 2.2. The Bidder should have been in existence for a period of at least 3 years as on 31st March, The Bidder should have a minimum average annual turnover of Rs. 5 lakhs for last three years i.e , and The bidder should have installed at least 5 submersible pumps at any locations in Gujarat last five years. (work orders/po/invoice to be submitted) 2.5. The bidder should be authorized dealer of reputed make; proof of authorization should be provided by bidder in submission The bidder should have a local presence (a working office/workshops etc) in Ahmedabad/Gandhinagar with the availability of technical/support staff personnel to ensure regular interaction and/or quick support with indextb on demand. The selected bidder has to provide service for 1 yr. from the date of installation The bidder should not have been blacklisted/debarred by Government of Gujarat (GoG), any other State Government in India (SG) or Government of India (GoI) or any of the agencies of GoG/SG/GoI Joint Ventures/Consortium are not allowed The warranty period of the all parts to be 12 months from the commencement.
3 3. Scope of Work 3.1. Bidder is required to supply, install, commission & test the Submersible pump set near Service building of Mahatma Mandir. Bidder is required to understand the current installed System and integrate the new one with the existing if required Bidder is required to provide Submersible pump set from make: KSB, LUBI, CGL, KBL, Shakti etc. or as per IS-standard specifications Bidder is required to provide necessary technical documents/compliance etc. fulfilling the requirement Time Limit : Date of Delivery of item 18/05/ Technical Specifications: Submersible Pump set for general purpose application (handling bore well water) For bore of 200mm dia. or more with 3-phase motor capacity about 50/55 hp (Cat. III, item No of SOR by R&B) Size : 4 inch (100mm) Power : 50/55 hp Motor : 3 phase, with suitable cable (at least 5m long) Stage : Multistage (preferably 10 stages) Head : 117m to 128m Discharge : 1400 to 1200 LPM Delivery pipe : 100mm dia. 4. Bid evaluation process 4.1 Part I (Bid Security): Bidders required submitting Rs. 1500/- BY DEMAND DRAFT in favour of Industrial Extension Bureau, Gandhinagar as tender submission cost whereas Rs. 5,000/- BY DEMAND DRAFT in favour of Industrial Extension Bureau, Gandhinagar as EMD. If the bidder has not been deposited/submitted document fee and/or Bid Security than the Bid shall be out rightly rejected. 4.2 Part II (Technical Bids): Bidders qualified as per Part-I above will be short- listed and Technical bids of those bidders will only be opened for evaluation and only those bidders who qualify with successful PoC would only be taken to next stage of Financial Evaluation. 4.3 Part III Successful bidder is requested to submit 5% performance security for the period of 6 months of the order value.
4 5. Price Schedule SR No. Particulars Amount (in Rs.)* 1 2a 2b Total cost of supply the Submersible pump set with all the above specifications including all the taxes & other charges, If any. Total cost for installation with above specifications including all the taxes & other charges, if any. However this price will not be considered for evaluation process of tender. Total cost for commissioning & test run in line with above specifications including all taxes & other charges, if any. However this price will not be considered in evaluation process of tender 6. Notice Inviting Proposal and Necessary Instruction ISSUE OF TENDER CLARIFICATIONS, IF ANY The tender can be downloaded from to from website At 12:00 Noon on for clarifications of queries if any at the below mentioned address: Industrial Extension Bureau (indextb) Block No 18, 2 nd Floor, Udyog Bhavan, Sector 11,Gandhinagar Phone : /93 PROPOSAL DUE DATE (LAST OF DATE OF TENDER SUBMISSION) Financial bid should be submitted online only and all technical documents/bid to be submitted before the 16:00 hrs. on through courier/speed post at the below mentioned address: OPENING OF TENDER Managing Director, Industrial Extension Bureau (indextb) Block No 18, 2 nd Floor, Udyog Bhavan Sector 11, Gandhinagar Part-1: Pre-qualification papers will be opened on the same day at 16:30 hrs. in the presence of bidders. Part- 2: Price Bid shall be opened for the technically qualified bidders on the same day/later part.
5 CONTACT PERSONS (FOR ANY CLARIFICATIONS) General Manager - MM, indextb dr.manish@indextb.com Contact numbers : Tel: /93 Fax : Proposal Submission Technical Proposal: Separate envelopes containing the tender fee & EMD and Technical Proposal should be also prepared and be marked as TECHNICAL PROPOSAL. This outer envelope shall bear the Name of the Assignment, submission address, Name of Agency, Address, Contact Details etc. The Proposals must reach indextb on or before the last date of submission mentioned in the notice inviting tender. Any proposal received by indextb after the deadline for submission shall be returned unopened. indextb shall not be responsible for any postal or courier delays. All contents of the Proposal should be clearly numbered, indexed and arranged in a sequence and shall be bound firmly. The Original Proposal shall contain no interlineations or overwriting, except as necessary to correct errors made by the official of Agency themselves. The person who signs the proposal must put initial against such corrections. The proposals shall be signed and submitted by the Authorized Signatory of the Agency. The authorization shall be attached in the Technical Proposal and shall be in the form of a written power of attorney/ board resolution or in any other form demonstrating that the representative has been dully authorized to sign. Financial Proposal: Agency is required to furnish the details online only. Opening of Proposal Industrial Extension Bureau (indextb) would open the proposals immediately after the Proposal Due Date and Time for the purpose of verification of requisite fees and EMD; verification of documents for pre-qualification would be considered of only those agencies who have paid the requisite fees/deposited fees and EMD. Proposal Evaluation The evaluation of proposals shall be awarded to the bidder scoring the highest final score as decided by selection committee. a. Financial Proposal Parameter Sr. No. 1 Financial Score- 100%- Weightage Description of Parameters for evaluation score
Background 1.1. Industrial Extension Bureau (indextb)
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