U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Transcription

1 OMB Approval No: (exp. 02/28/2006) U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plan Annual Plan for Fiscal Year 2005 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES

2 PHA Plan Agency Identification PHA Name: Metropolitan Development and Housing Agency PHA Number: TN 37 P005 PHA Fiscal Year Beginning: 10/2005 Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Main administrative office of the local government Main administrative office of the County government Main administrative office of the State government Public library PHA website Other: Section 8 Rental Assistance Office PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA PHA development management offices Other (list below) PHA Identification Section, Page 1

3 Annual PHA Plan PHA Fiscal Year 2005 [24 CFR Part 903.7] i. Annual Plan Type: Select which type of Annual Plan the PHA will submit. Standard Plan Streamlined Plan: High Performing PHA Small Agency (<250 Public Housing Units) Administering Section 8 Only Troubled Agency Plan ii. Executive Summary of the Annual PHA Plan [24 CFR Part (r)] Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives and discretionary policies the PHA has included in the Annual Plan. For the year ended September 30, 2004, MDHA earned a score of 90 on the Public Housing Assessment System (PHAS) and a score of 100 on the Section 8 Management Assessment Program (SEMAP). These scores continue to give MDHA its High Performer status on these two major housing programs, a distinction MDHA has enjoyed since the inception of these evaluation systems. Given the history of strong management performance, little change is being proposed in this year s Annual Plan. It should be noted that MDHA developed its initial 5-year plan in However, it developed a new 5-year plan in 2001, covering the years 2001 through The next 5-year plan will be developed in MDHA has one HOPE VI grant (Vine Hill Homes) completed and well into operation. A second grant (Preston Taylor Homes) is essentially complete and the final phase of rental units was being occupied in June of 2005; this grant is expected to be closed out prior to September 30, A third project (Sam Levy Homes) is well into reconstruction, with the first phase of new rental units being occupied in July of A fourth project (John Henry Hale Homes) has been approved and the relocation of all residents should be complete by the time this Plan goes into effect. MDHA had previously adopted the one strike and you re out policies for applicant screening and lease enforcement in both the public housing and the Section 8 programs. In the year just ended, 127 applicants were denied admission and another 86 tenants were evicted from public housing under this policy. Twenty-one residents were terminated from Section 8 assistance under this policy. FY 2005 Annual Plan Page 1

4 It is anticipated that 2005 will be a difficult budget year for both public housing and Section 8. In public housing, we anticipate 89% of our PFS formula for the Operating Fund for the October through December of 2005, and even lower funding for the balance of the year. The Capital Fund may be reduced as much as 10% this year. In Section 8, reduced funding (both number of units being funded and the average funding per voucher) is forcing MDHA to restrict new admissions to those households able to shoulder a significant portion of their housing expenses (i.e., those who are elderly, disabled, or have a stable work history). iii. Annual Plan Table of Contents [24 CFR Part (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Page # Annual Plan i. Executive Summary 1 ii. Table of Contents 2 1. Housing Needs 5 2. Financial Resources Policies on Eligibility, Selection and Admissions Rent Determination Policies Operations and Management Policies Grievance Procedures Capital Improvement Needs Demolition and Disposition Designation of Housing Conversions of Public Housing Homeownership Community Service Programs Crime and Safety Pets Civil Rights Certifications (included with PHA Plan Certifications) Audit Asset Management Other Information 47 Attachments Indicate which attachments are provided by selecting all that apply. Provide the attachment s name (A, B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space to the right of the title. Required Attachments: A Admissions Policy for Deconcentration B FY 2005 Capital Fund Program Annual Statement FY 2005 Annual Plan Page 2

5 N/A C D E F G H I J Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Assessment of Site-Based Waiting List Development Demographic Changes Section 8 Homeownership Capacity Statement Implementation of Public Housing Resident Community Service Requirements Pet Policy Progress in Meeting 5-Year Plan Mission and Goals Resident Membership on the PHA Governing Board Membership of the Resident Association Advisory Boards Voluntary Conversion Initial Assessment Optional Attachments: K PHA Management Organizational Chart L FY 2005 Capital Fund Program 5 Year Action Plan M Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) Supporting Documents Available for Review Indicate which documents are available for public review by placing a mark in the Applicable & On Display column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. Applicable & On Display List of Supporting Documents Available for Review Supporting Document FY 2005 Annual Plan Page 3 Applicable Plan Component PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans X and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: Records reflecting that the 5 Year and Annual Plans PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions initiatives to affirmatively further fair housing that require the PHA s involvement. X Consolidated Plan for the jurisdiction/s in which the PHA is located (which includes the Analysis of Impediments to Fair Annual Plan: Housing Needs Housing Choice (AI))) and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public housing program Annual Plan: Financial Resources; X Public Housing Admissions and (Continued) Occupancy Policy (A&O), which includes the Tenant Selection and Assignment Plan [TSAP] Annual Plan: Eligibility, Selection, and Admissions Policies X Section 8 Administrative Plan Annual Plan: Eligibility,

6 Applicable & On Display X X X X X N/A N/A X N/A X List of Supporting Documents Available for Review Supporting Document Public Housing Deconcentration and Income Mixing Documentation: 1. PHA board certifications of compliance with deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 2. Documentation of the required deconcentration and income mixing analysis Public housing rent determination policies, including the methodology for setting public housing flat rents check here if included in the public housing A & O Policy Schedule of flat rents offered at each public housing development check here if included in the public housing A & O Policy Section 8 rent determination (payment standard) policies check here if included in Section 8 Administrative Plan Public housing management and maintenance policy documents, including policies for the prevention or eradication of pest infestation (including cockroach infestation) Public housing grievance procedures check here if included in the public housing A & O Policy Section 8 informal review and hearing procedures check here if included in Section 8 Administrative Plan The HUD-approved Capital Fund/Comprehensive Grant Program Annual Statement (HUD 52837) for the active grant year Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAP grant Most recent, approved 5 Year Action Plan for the Capital Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) Approved HOPE VI applications or, if more recent, approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housing Approved or submitted applications for demolition and/or disposition of public housing Approved or submitted applications for designation of public housing (Designated Housing Plans) Applicable Plan Component Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Rent Determination Annual Plan: Rent Determination Annual Plan: Rent Determination Annual Plan: Operations and Maintenance Annual Plan: Grievance Procedures Annual Plan: Grievance Procedures Annual Plan: Capital Needs Annual Plan: Capital Needs Annual Plan: Capital Needs Annual Plan: Capital Needs Annual Plan: Demolition and Disposition Annual Plan: Designation of Public Housing FY 2005 Annual Plan Page 4

7 Applicable & On Display N/A N/A List of Supporting Documents Available for Review Supporting Document Approved or submitted assessments of reasonable revitalization of public housing and approved or submitted conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act Approved or submitted public housing homeownership programs/plans Policies governing any Section 8 Homeownership program check here if included in the Section 8 Administrative Plan Any cooperative agreement between the PHA and the TANF agency Applicable Plan Component Annual Plan: Conversion of Public Housing Annual Plan: Homeownership Annual Plan: Homeownership X Annual Plan: Community Service & Self-Sufficiency X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency X Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services grant) grant program reports Annual Plan: Community Service & Self-Sufficiency N/A The most recent Public Housing Drug Elimination Program (PHEDEP) semi-annual performance report for any open Annual Plan: Safety and Crime Prevention grant and most recently submitted PHDEP application (PHDEP Plan) X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA s response to any findings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) X Local Preference Determination Form X Criminal History Records Check Request Form X Board Resolution Adopting Public Housing Minimum Rent X Apartment Lease for Public Housing X Lease Addendum: Pets in Family Developments X Housing Market Analysis for Nashville-Davidson County X MDHA Capitalization Policy (Finance) X MDHA Check Signing Policy (Finance) X Employee Personnel Policy X Employee Safety Manual X Bloodborne Disease Plan X Procurement Policy 1. Statement of Housing Needs [24 CFR Part (a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA FY 2005 Annual Plan Page 5

8 Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the following table. In the Overall Needs column, provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1 to 5, with 1 being no impact and 5 being severe impact. Use N/A to indicate that no information is available upon which the PHA can make this assessment. Family Type Overall Affordability Housing Needs of Families in the Jurisdiction by Family Type Income <= 30% of AMI 23, Income >30% but <=50% of AMI 15, Income >50% but <80% of AMI 24, Elderly 9, Families with Disabilities 12, White 43, African-American 16, Hispanic 2, Other Ethnic 1, Size Supply Quality Accessibility Location What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s Indicate year: 2005 (Note: Overall needs in rows 1 through 3 in the above table are based on the 2005 Consolidated Plan data) U.S. Census data: the Comprehensive Housing Affordability Strategy ( CHAS ) dataset (Note: Overall needs in the remaining rows are based on 2000 Census data) American Housing Survey data Indicate year: Other housing market study Indicate year: Other sources: (list and indicate year of information) B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists FY 2005 Annual Plan Page 6

9 State the housing needs of the families on the PHA s waiting list/s. Complete one table for each type of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for sitebased or sub-jurisdictional public housing waiting lists at their option. Housing Needs of Families on the Waiting List (As of March 1, 2005) Waiting list type: (select one) Section 8 tenant-based assistance # of families % of total families Annual Turnover Waiting list total 2, Extremely low income <=30% AMI 1,705 72% Very low income (>30% but <=50% AMI) % Low income (>50% but <80% AMI) 95 4% Families with children 2,037 86% Single non-elderly 142 6% Elderly families 3 0.1% Families with Disabilities 166 7% White 166 7% African-American 2,179 92% Other Ethnic 24 1% Is the waiting list closed (select one)? No Yes If yes: How long has it been closed (# of months)? Since July of 2004 Does the PHA expect to reopen the list in the PHA Plan year? No Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes (Individuals with Disabilities, HOPE VI displaces, and Mainstream applicants) Housing Needs of Families on the Waiting List (As of March 1, 2005) Waiting list type: (select one) Public Housing FY 2005 Annual Plan Page 7

10 Housing Needs of Families on the Waiting List (As of March 1, 2005) # of families % of total families Annual Turnover Waiting list total 631 1,037 Extremely low income <=30% AMI % Very low income (>30% but <=50% AMI) % Low income (>50% but <80% AMI) 49 8% Families with children % Single non-elderly % Elderly families 6 1% Near elderly 19 3% Families with Disabilities 57 9% White 71 11% Black % Asian-Pacific 2 0.3% Other ethnicity 2 0.3% Characteristics by Bedroom Size (Public Housing Only) 1BR % 2 BR % 3 BR % 4 BR 15 2% 5 BR 3 0.5% 5+ BR 0 Is the waiting list closed (select one)? No Yes Housing Needs of Families on the Waiting List (As of March 1, 2005) FY 2005 Annual Plan Page 8

11 Housing Needs of Families on the Waiting List (As of March 1, 2005) Waiting list type: (select one) Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: Vine Hill Homes # of families % of total families Annual Turnover Waiting list total Extremely low income <=30% AMI 94 52% Very low income (>30% but <=50% AMI) 48 27% Low income (>50% but <80% AMI) 28 16% Other income 9 5% Families with children % Single non-elderly 16 9% Elderly families 2 1% Families with Disabilities 9 5% White 11 6% Black % Other ethnicity 5 3% Characteristics by Bedroom Size (Public Housing Only) 1BR 38 21% 2 BR 77 43% 3 BR 64 36% Is the waiting list closed (select one)? No Yes If yes: How long has it been closed (# of months)? Since March 2003 Does the PHA expect to reopen the list in the PHA Plan year? No Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes Victims of domestic violence FY 2005 Annual Plan Page 9

12 Housing Needs of Families on the Waiting List (As of March 1, 2005) Waiting list type: (select one) Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: Historic Preston Taylor # of families % of total families Annual Turnover Waiting list total Extremely low income <=30% AMI % Very low income (>30% but <=50% AMI) % Low income (>50% but <80% AMI) 47 11% Other income 4 1% Families with children % Single non-elderly 40 9% Elderly families 8 2% Families with Disabilities 59 14% White 7 2% Black % Other ethnicity 0 0% Characteristics by Bedroom Size (Public Housing Only) 1BR % 2 BR % 3 BR 39 9% 4 BR 65 15% 5 BR 19 4% 5+ BR FY 2005 Annual Plan Page 10

13 Housing Needs of Families on the Waiting List (As of March 1, 2005) Is the waiting list closed (select one)? No Yes If yes: How long has it been closed (# of months)? Since December 2004 Does the PHA expect to reopen the list in the PHA Plan year? No Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes Former Preston Taylor residents FY 2005 Annual Plan Page 11

14 Housing Needs of Families on the Waiting List (As of March 1, 2005) Waiting list type: (select one) Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: Sam Levy Homes # of families % of total families Annual Turnover Waiting list total 339 Not applicable Extremely low income <=30% AMI % Very low income (>30% but <=50% AMI) % Low income (>50% but <80% AMI) 43 13% Other income 4 1% Families with children % Single non-elderly 8 2% Elderly families 12 4% Families with Disabilities 23 7% White 21 6% Black % Other ethnicity 5 1% Characteristics by Bedroom Size (Public Housing Only) 1BR 40 12% 2 BR % 3 BR % 4 BR 46 14% Is the waiting list closed (select one)? No Yes C. Strategy for Addressing Needs FY 2005 Annual Plan Page 12

15 Provide a brief description of the PHA s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency s reasons for choosing this strategy. (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median FY 2005 Annual Plan Page 13

16 Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work Other: (list below) Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply Employ admissions preferences aimed at families who are working Adopt rent policies to support and encourage work Other: (list below) Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply Seek designation of public housing for families with disabilities Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) FY 2005 Annual Plan Page 14

17 Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable Affirmatively market to races/ethnicities shown to have disproportionate housing needs Other: (list below) Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA s selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) 2. Statement of Financial Resources [24 CFR Part (b)] FY 2005 Annual Plan Page 15

18 List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses 1. Federal Grants (FY 2005 grants) a) Public Housing Operating Fund 18,477,000 b) Public Housing Capital Fund 9,000,000 c) HOPE VI Revitalization d) HOPE VI Demolition e) Annual Contributions for Section 8 Tenant-Based Assistance 31,626,000 f) Public Housing Drug Elimination Program (including any Technical Assistance funds) g) Resident Opportunity and Self- Sufficiency Grants 56,277 h) Community Development Block Grant i) HOME Other Federal Grants (list below) 2. Prior Year Federal Grants (unobligated funds only) (list below) a) HOPE VI (Sam Levy) 0 b) HOPE VI (John Henry Hale) 15,000,000 c) 2004 Capital Fund 3,000,000 d) Capital Fund (RHF) 1,418, Public Housing Dwelling Rental Income 8,200, Other income (list below) a) Investment Income 375,000 b) Miscellaneous Income 1,000, Non-federal sources (list below) FY 2005 Annual Plan Page 16

19 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses Total resources 88,153,093 Because this financial resources statement was based on very preliminary funding estimates (before the FFY 2006 budget was under serious consideration), we specifically reserve the right to change this statement based on later, more accurate information; such changes would not be considered as significant changes in this Plan. 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part (c)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A. (1) Eligibility a. When does the PHA verify eligibility for admission to public housing? (select all that apply) When families are within a certain number of being offered a unit: (state number) When families are within a certain time of being offered a unit: (state time) Other: (describe): Eligibility established at application time. b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? Criminal or Drug-related activity Rental history Housekeeping (based on previous landlord reports) Other (describe) Record check of former MDHA residents. c. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? FY 2005 Annual Plan Page 17

20 e. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCICauthorized source) On items d and e, such record checks are not requested on all applicants but FY 2005 Annual Plan Page 18

21 only on those who indicate on their application that they have an out-of-state record. (2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) Community-wide list Sub-jurisdictional lists Site-based waiting lists (for Vine Hill, Preston Taylor, and Sam Levy HOPE VI sites) Other (describe) b. Where may interested persons apply for admission to public housing? PHA main administrative office PHA development site management office (for HOPE VI sites only) Other (list below) c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year? 3 2. Yes No: Are any or all of the PHA s site-based waiting lists new for the upcoming year (that is, they are not part of a previously-hudapproved site based waiting list plan)? If yes, how many lists? 1 (Sam Levy) 3. Yes No: May families be on more than one list simultaneously If yes, how many lists? Community-wide and any of the HOPE VI sites 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? PHA main administrative office All PHA development management offices Management offices at developments with site-based waiting lists At the development to which they would like to apply Other (list below) (3) Assignment FY 2005 Annual Plan Page 19

22 a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) One Two Three or More b. Yes No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: Only one offer is made at the HOPE VI sites. (4) Admissions Preferences a. Income targeting: Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Overhoused Underhoused Medical justification Administrative reasons determined by the PHA (e.g., to permit modernization work) Resident choice: (state circumstances below) Other: (list below) c. Preferences 1. Yes No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If no is selected, skip to subsection (5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) FY 2005 Annual Plan Page 20

23 Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences: (select below) Working families and those unable to work because of age or disability Veterans and veterans families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a 1 in the space that represents your first priority, a 2 in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use 1 more than once, 2 more than once, etc. 4 Date and Time Former Federal preferences: 1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) 1 Victims of domestic violence Substandard housing 3 Homelessness High rent burden Other preferences (select all that apply) 2 Working families and those unable to work because of age or disability Veterans and veterans families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs 1 Victims of reprisals or hate crimes Other preference(s) (list below) FY 2005 Annual Plan Page 21

24 4. Relationship of preferences to income targeting requirements: The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) The PHA-resident lease The PHA s Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials Other source (list) b. How often must residents notify the PHA of changes in family composition? (select all that apply) At an annual reexamination and lease renewal Any time family composition changes At family request for revision Other (list) (6) Deconcentration and Income Mixing a. Yes No: Did the PHA s analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. Yes No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) Adoption of site- based waiting lists If selected, list targeted developments below: FY 2005 Annual Plan Page 22

25 Employing waiting list skipping to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: Employing new admission preferences at targeted developments If selected, list targeted developments below: Other (list policies and developments targeted below) d. Yes No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) Additional affirmative marketing Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income-mixing Other (list below) f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: J. C. Napier Tony Sudekum James A. Cayce g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: Deconcentration Policy for Covered Developments Development Name: Number of Units Explanation (if any) [see step 4 at 903.2(c )(1)((iv)] Deconcentration policy (if no explanation) [see step 5 at 903.2(c )(1)(v)] FY 2005 Annual Plan Page 23

26 James A. Cayce 682 (Below 85%) Use lower flat rents to entice more working households and elderly/disabled to accept units here J. C. Napier 434 Below 85% Offer one month free rent to working households or those with projected rents of $150 or more who agree to move here Tony Sudekum Homes 428 Below 85% Use lower flat rents to entice more working households and elderly/disabled to accept units here 454 Below 85% Development being vacated for HOPE VI John Henry Hale Homes Scattered Sites 360 (iv) C: configuration promotes income deconcentration; also, at $13,264, it is well below the FY person Extremely Low Income limit of $16,650 Parkway Terrace 122 Above 115% With an average income of only $10,355, it is decidedly extremely low income limit of $16,650 New Vine Hill 136 Exempt under 903.2(b)(2)(v) N/A Historic Preston (c)(1)(iv) B: Taylor specifically authorized strategy under HOPE VI program N/A N/A B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). (1) Eligibility FY 2005 Annual Plan Page 24

27 a. What is the extent of screening conducted by the PHA? (select all that apply) Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation More general screening than criminal and drug-related activity (list factors below) Other (list below) b. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCICauthorized source) Record checks for c and d only if applicant indicates out-ofstate criminal record. e. Indicate what kinds of information you share with prospective landlords? (select all that apply) Criminal or drug-related activity Other (describe below) (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) None Federal public housing Federal moderate rehabilitation Federal project-based certificate program Other federal or local program (list below) b. Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply) PHA main administrative office Other (list below) Section 8 Administrative Office, 620 Dew Street. FY 2005 Annual Plan Page 25

28 (3) Search Time a. Yes No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Based on a request from the Voucher holder, MDHA may grant an extension of the applicant demonstrated serious efforts to find a unit that could pass HQS inspection during the initial 60 day period. (4) Admissions Preferences a. Income targeting Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. Yes No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing (Cases referred by the Metro Codes Department) Homelessness High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) FY 2005 Annual Plan Page 26

29 Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a 1 in the space that represents your first priority, a 2 in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use 1 more than once, 2 more than once, etc. 4 Date and Time Former Federal preferences 1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) 1 Victims of domestic violence 1 Substandard housing 3 Homelessness N/A High rent burden Other preferences (select all that apply) 2 Working families and those unable to work because of age or disability Veterans and veterans families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) 2 Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs 1 Victims of reprisals or hate crimes Other preference(s) (list below) 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for residents who live and/or work in the jurisdiction (select one) FY 2005 Annual Plan Page 27

30 This preference has previously been reviewed and approved by HUD The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements. This has been the case thus far; if the applicant pool does not ensure adequate targeting on its own, MDHA would establish preferences within income tiers. Given the current pattern of Section 8 funding (funding per voucher based on some past funding level), MDHA may also establish income tiers and/or bedroom allocations in order to be able to actually utilize the number of vouchers allocated. (5) Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) The Section 8 Administrative Plan Briefing sessions and written materials Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices Other (list below) Notification to social welfare agencies and service providers 4. PHA Rent Determination Policies [24 CFR Part (d)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based Rent Policies Describe the PHA s income based rent setting policy/ies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below. a. Use of discretionary policies: (select one) FY 2005 Annual Plan Page 28

31 The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) ---or--- The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the PHA s minimum rent? (select one) $0 $1-$25 $26-$50 ($30) 2. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 30% than adjusted income 1. Yes No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) For the earned income of a previously unemployed household member For increases in earned income Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: Fixed percentage (other than general rent-setting policy) FY 2005 Annual Plan Page 29

32 If yes, state percentage/s and circumstances below: For household heads For other family members For transportation expenses For the non-reimbursed medical expenses of non-disabled or non-elderly families Other (describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) Yes for all developments Yes but only for some developments No 2. For which kinds of developments are ceiling rents in place? (select all that apply) For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion For certain size units; e.g., larger bedroom sizes Other (list below) 3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply) Market comparability study Fair market rents (FMR) 95 th percentile rents 75 percent of operating costs 100 percent of operating costs for general occupancy (family) developments Operating costs plus debt service The rental value of the unit Other (list below) FY 2005 Annual Plan Page 30

33 f. Rent re-determinations: 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) Never At family option Any time the family experiences an income increase Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) Other (list below) When there is a change in the composition of the household g. Yes No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) The section 8 rent reasonableness study of comparable housing Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood Other (list/describe below) B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). (1) Payment Standards Describe the voucher payment standards and policies. a. What is the PHA s payment standard? (select the category that best describes your standard) At or above 90% but below100% of FMR 100% of FMR (Except higher percentages for 3 and 4 bedroom units) FY 2005 Annual Plan Page 31

34 However, given the reductions in HUD s average funding for our HAPs, while FMRs are being increased, we will likely reduce our payment standard this year to less than 100% Above 100% but at or below 110% of FMR Above 110% of FMR (if HUD approved; describe circumstances below) b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) FMRs are adequate to ensure success among assisted families in the PHA s segment of the FMR area The PHA has chosen to serve additional families by lowering the payment standard Reflects market or submarket Other (list below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply) FMRs are not adequate to ensure success among assisted families in the PHA s segment of the FMR area Reflects market or submarket To increase housing options for families Other (list below) To avoid reducing rents in contracted units when the HUD determined FMRs were reduced. d. How often are payment standards reevaluated for adequacy? (select one) Annually (When the FMRs are revised by HUD) Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Success rates of assisted families Rent burdens of assisted families Other (list below) (2) Minimum Rent a. What amount best reflects the PHA s minimum rent? (select one) $0 $1-$25 $26-$50 ($40) FY 2005 Annual Plan Page 32