1 Capital Region Workforce Partnership Consortium Meeting Agenda Friday, September 21, :30 a.m. 11:00 a.m. 200 South Third Street Richmond, VA Consortium Members Hon. James Holland, Chair, Chesterfield Hon. Ellen Robertson, City of Richmond Hon. Gilbert Smith, Charles City Hon. Robert Minnick, Goochland Hon. Angela Kelly-Wiecek, Hanover Hon. Richard W. Glover, Henrico Hon. Thomas W. Evelyn, New Kent Hon. Jason Moore, Powhatan Alternates Sarah Snead Joyce Davis Zach Trogdon Rebecca Dickson Jim Taylor Jane Crawley Rodney Hathaway None I. Welcome and Introductions The Honorable James M. Holland 9:30 a.m. A. Introduction of Jane Crawley, Henrico Deputy County Manager for Community Services II. Public Comment Period 9:35 a.m. 9:40 a.m. Questions may be submitted via phone inquiry prior to the scheduled meetings or may speak at the meeting if they pre-register prior to the start of the meeting to speak on a specified topic. Comments shall be limited to 3 minutes. III. Approval of the Minutes of May 18, 2012 and July 20, :40 a.m. 9:45 a.m. (Motion Required) Page 1 IV. Chair s Report 9:45 a.m.-9:55 a.m. 1. The Strategic Planning Process for the Region s Workforce Development Plan is kicking-off on October 4, 2012 from 9:00 A.M. 4:30 P.M. at the Resource Workforce Center, 121 Cedar Fork Road. Please mark your calendars accordingly and plan to attend. 2. The Grand Opening for the new Cedar Fork Workforce Center Takes Place on September 24, 2012 from 1:30-4:30 P.M. Please be certain to RSVP if you plan to attend. V. Consent Agenda Items (Approval of the Consent Agenda Means that Items 1a-1d are voted on as a single item, not as individual items. If a member of the Board requests removal of an item from the consent agenda, it may be removed and acted on as an individual item.) (Motion Required) Budget Amendment As Approved by the Resource WIB on September 13, 2012 (See Attached)...Page 9 a. Empyra Contract Modification for Youth Service Provider Inventory...Page 13 b. Youth In School Contract Renewals...Page 16 c. Out of School Youth Contract Final Award...Page 20
2 d. Chesterfield Public Schools New Awards- Meadowbrook and Community High Schools...Page 21 VI. Presentation from the Resource Youth Council 10:00 a.m. 10:25 a.m. Aligning Potential Gap Analysis Report Saphira Baker Communitas Consulting VII. Executive Director s Report 10:25 a.m. 10:40 a.m. 1. Workforce Development Month Adam Austin...Page Business Assistance Coordinator Resignation and Replacement- Position Recruitment Underway closes September 24, Assistant Secretary USDOL, Jane Oates visit to the City of Richmond 4. Promoting Opportunities for the Health and Success of Young Men of Color...Page Richmond Workforce Center Progress Report VIII. Other 10:40 a.m. 10:45 a.m. 1. CLEO Retreat as requested by Mrs. Robertson- Follow-up- Need to establish date, agenda, timeframe and preferred facilitation process. 2. New Business Members Needed- Sub-Committee- Follow-up IX. Adjourn Next Consortium Meeting: Friday, November 16, South Third Street Richmond, VA
3 1 Consortium Meeting Minutes for July 20, 2012 Members Present Hon. James Holland (Chesterfield) Hon. Robert Minnick (Goochland) Hon. Angela Kelly-Wiecek (Hanover George Drumwright (Henrico) Rodney Hathaway (New Kent) Sarah Snead (Chesterfield) Members Absent Hon. Gilbert Smith (Charles City) Hon. Jason Moore (Powhatan) Guests Attending: Jamison Manion, Resource WIB Staff Attending: Rosalyn Key-Tiller, Carla Cosby, Tracy Richardson, Connie Green and Adam Austin I. Honorable James. Holland called the meeting to order at 9:42 a.m. Members and guests were welcomed. Rosalyn Key-Tiller introduced new staff member, Tracy Richardson, Data Systems Manager. II. III. IV. Public Comment Period. There were no persons present for the public comment period. Approval of the Minutes. The minutes were approved with corrections. The minutes will be corrected to reflect Mr. Hathaway s attendance at the May 18, 2012 meeting. Rosalyn noted that the minutes will be validated at the Board s next meeting due to the lack of a quorum. Hon. Angela Kelly-Wiecek attendance presents a quorum. Chair s Report. 1. A WIB attendance data sheet was distributed to members. The data is a tally of the member s participation. The current complement of member s represents an overabundance of partners and non-business representatives. The CLEOs will make decision on how to move forward. Highlighted names represent members whose terms expired in June and may be considered for reappointment. George Drumwright, Hon. Bob Minnick and Hon. Ellen Robertson will serve on a review committee to consider WIB membership. Rosalyn noted that several members were to be appointed; some could be automatically reappointed. It is a requirement to have a representative from the Native American community. The current member has been unable to attend. The CLEOs will consider contacting the tribal chief or other representative to find a member who is able to actively participate. Sarah Snead will forward George suggestions on how to reach out to members and have they might be Consortium Minutes for July 20, 2012 Page 1
4 2 better engaged. Smaller businesses and targeted industry businesses will also be considered for members. Honorable Angela Kelly-Wiecek moved to approve the WIB member reappointments, Robert Minnick seconded the motion. There was no opposition. The motion passed. 2. Survey of CLEO members by Strumpf and Associates. As a part of the organizational assessment, members were asked to complete and return the online survey by July 27, Members will be randomly contacted to gather additional information to prepare the report on structure and recommendations. V. Consent Agenda Items. The WIB approved the budget amendment as presented. In May, the Consortium adopted a temporary budget and was informed that it would receive a budget amendment in July. The Consortium reviewed the budget amendments and changes as presented. Additional dislocated worker funds were requested from the State and granted in the ResCare contract to meet the needs of KRA s carry forwards. ResCare s performance outcomes are affected by KRA s performance. Impacts to performance include the CRC attainment and credentials earned. The question was raised regarding steps to assure that direct client services funds are appropriately tracked. ResCare has a line item budget and funds obligated for client services cannot be moved or changed. The Consortium would like to see regular performance reports and a mid-year review on performance. The CLEOs will consider appointing a CLEO member to the Quality Assurance Committee. Honorable Angela Kelly-Wiecek moved to approve the consent agenda, George Drumwright seconded the motion. The motion passed. VI. Resource Nomination. Terry Thomas nomination is presented for consideration as a Business Member. Mr. Thomas had previously served on the WIB and regularly attended meetings. George Drumwright moved to approve the nomination; Hon. Robert Minnick seconded the motion. The motion passed. VII. Final Decision made on the RFP for Adult and Dislocated Worker Services.. Hon. Angela Kelly-Wiecek moved to approve ResCare as the service deliverer for adult and dislocated worker services; George Drumwright seconded the motion. The motion passed. Consortium Minutes for July 20, 2012 Page 2
5 3 Jim Maris, ResCare Project Director noted that staff has been hired and are receiving training. Preparations are being made for the move to Cedar Fork and to Cary Street workforce centers. VIII. Discussion Item A. CLEO Retreat. Jamison Manion noted that Hon. Robertson extends the use of her staff to facilitate retreat. Mr. Holland suggested that Mrs. Robertson s alternate, Ms. Davis attend the meeting as well. Questions were raised regarding the agenda, retreat outcomes and goals, and event dates. George and Angela have recommendations for a facilitator. Discussions will continue. IX. Executive Director s Report Expenditure Report. The report does not include KRA s final June invoice and closeout costs. This number may adjust the carry forward. Some concerns expressed regarding over expenditure. 2. Quarterly expenditure caps. The quarterly expenditure caps have not been amended at the State or Federal level. 3. Resource Communications Plan. The Plan was adopted by the Board. Partner participation will be a priority. Members also suggest using local papers, social media and Twitter. 4. Business Solution Team Update. Team has developed an ambitious schedule. Team will work on developing an agreement with the Board around services and establishing a single point of contact. 5. Youth Council Report presented by Sarah Snead. Sarah serves on the Youth Council s Operations Committee as a liaison between the CLEOs and the Council. Johnny Newman resigned from the Council and WIB and they currently do not have a chair. The Council is having attendance issues as well and will work to seek new members. Based on current information, the Council does not believe that any funds will be returned unspent. Will present report once final invoices are submitted. Krishawn is working on finalizing in school and out of school contracts. Some localities have signed contracts. Chesterfield requested an increase, their contract will be modified. Mr. Holland acknowledged Krishawn s committee work and her diligence to get contracts finalized. Mr. Holland asked members to meet with the appropriate school board representatives; start working with grants person, etc. to get schools on board. It was suggested to gather some positive reflections from participants in the program. Adam was directed to interview youth working at Henricus and present report to the Board. Consortium Minutes for July 20, 2012 Page 3
6 4 Members requested a similar attendance report be prepared for the Youth Council. 6. Cedar Fork Progress. The WIB held its July meeting at the facility. The grand opening is scheduled for September, after Labor Day. The exact date is not certain until the permitting process is completed. The lease has been signed E. Cary Street Progress Report. 8. Transition Center Close-Out. The two (2) remaining staff members are currently working on closing out records, moving furniture and computers. 9. Out of School Youth Program Manager. Interviews are scheduled for the week of July 23 rd. The incumbent should be on Board in September. X. Other Jamison requested that the City s $19,800 contribution to the system be earmarked to support Cary Street. The request will be made a part of the Joint Finance Committee s report. Entrepreneurship Grant. $2.2 million entrepreneurial grant awarded. Capital Region is awarded $600,000 a year for next 3 years which begins in July. George Drumwright offered reflections to the Board on their work and his retirement. George was commended on the great work he has done for the region, the Consortium and the WIB. XI. Adjourn. Angela moved to adjourn the meeting at 11:00 a.m., Robert Minnick seconded the motion. The meeting adjourned. Consortium Minutes for July 20, 2012 Page 4
7 5 Capital Region Workforce Partnership Meeting Minutes May 18, 2012 Attendance Consortium Members Yes No Alternates Yes No Hon. James Holland, Chair, Chesterfield x Sarah Snead x Hon. Ellen Robertson, City of Richmond x Joyce Davis x Hon. Gilbert Smith, Charles City x Zach Trogdon x Hon. Robert Minnick, Goochland x Rebecca Dickson x Hon. Angela Kelly-Wiecek, Hanover x Jim Taylor x Hon. Richard W. Glover, Henrico x George Drumwright x Hon. Thomas W. Evelyn, New Kent x Rodney Hathaway x x Hon. Jason Moore, Powhatan x None x Staff and Guests Present: Rosalyn Key-Tiller, Elsie Best, Adam Austin, Leontine Jamison, Krishawn Monroe, Melonie Beatty, Jai Moody, Connie Green and Sara Sullivan. Resource Consultant, Lori Strumpf Gary Fletcher, Sheila Lewis, and Jamison Manion. I. Welcome and Introductions. Honorable James Holland called the meeting to order 9:37 a.m. Guests and visitors were welcomed. Rosalyn introduced new staff members and gave a brief overview of their areas of responsibility. II. Public Comment Period. No persons signed up for public comments. III. Establish a Quorum for the March 16, 2012 meeting. Approval of the Minutes January 27, A voice tally was taken. All items for decision were approved as presented. There was no opposition. The motion passed to approve the January 27, 2012 minutes. Approval of the Consent Agenda. Jurisdictions Mr. George Drumwright moved to approve the March 16, 2012 meeting; Hon. Robert Minnick seconded the motion. The motion passed with no opposition IV. Chair s Report. Ad Hoc Nominating Committee. Hon. Gilbert Smith, Hon. Robert Minnick and Mr. Rodney Hathaway served on the Committee. The recommended slate of officers is Mr. James Holland, Chair and Mr. Robert Minnick, Vice Chair. George Drumwright move to appoint the members as presented; Hon. Angela Kelly-Wiecek seconded the motion. The motion passed with no opposition. V. Consent Agenda Items. Hon. Ellen Robertson requested all Consent Agenda items be opened for discussion. A. Finance Committee Items. 1. Rosalyn stated that the Resource Board as well as the Executive Committee has reviewed and approved the KRA budget modification request. This budget modification
8 6 reflects unspent funds and any remaining balances from other categories shifted to the direct participant line. Mrs. Robertson requested a breakdown of the realignment. Rosalyn commented that KRA customers were contacted and requested to participate in a survey of the services received; individual training needs, was training completed or discontinued, etc. This action is based on inquiries from customers and vendors regarding KRA s decision to not pay invoices for customers and to vendors. This is a direct attempt to meet the needs of enrolled customers and dislocated workers. Gary Fletcher, KRA, acknowledged that funds were moved into direct participant costs and that no new participants will enter training. KRA will provide additional information on the amount of monies needed to support those participants. George Drumwright expressed that some participants took out loans and are incurring personal financial hardship and have not been compensated due to KRA s management of funds. Staff is working diligently to identify the approximate 20 vendors that have not been paid and resolve outstanding invoices. If the WIB had paid all costs, it would have been disallowed cost. The WIB paid $107,583 out of its budget for KRA customers. Rosalyn is seeking an additional $200,000 from the State to cover any dislocated worker costs. The State may consider the funding request if the request is justified. Rosalyn added that the vendor invoices represent invoices that KRA identified it would not pay because they felt it was outside of their requirement. KRA spent funds twice; identifying the money for training, not paying the provider and then re-identifying the funds for additional customer training. J Sargeant Reynolds now refuses to pay for any Individual Training Accounts. In order to maintain its relationships, the WIB is paying KRA s bills. The amount being spent outside of the budget is being captured. KRA will undergo an intensive audit. 2. Rosalyn provided an overview of the budget amendments and expenditures as outlined on Page 23 of the packet. Sara Snead commented that the in-school youth program has a noted success. The Henricus Foundation, which George and Sara are both members, has hired two youth from the program. One or both of the students will continue their education at J. Sargeant Reynolds Community College. Rosalyn added that the program may be able to assist with their tuition. City of Richmond s program continues to move forward. They have hired a project coordinator and will advertise for additional positions. Krishawn is awaiting their expenditures for reimbursements. It is anticipated they may have $80,000 in reimbursements. Career Cafes are being established at Armstrong and Huguenot high schools. Richmond will contract out some of its services through an Invitation for Bid. Chesterfield County has 35 participants. The data position is now filled. Nine (9) youth are currently in work experience, four (4) others will be moving forward. Board suggested that staff share the youth program models with the various CLEO jurisdictions. The motion was made to approve the Finance Committee items as presented. There being no opposition, the motion unanimously passed.
9 7 3. Recommended adoption of the proposed budget. Rosalyn noted that the proposed draft budget is a best guess. Changes as expected as the State and Federal move through process. At this point it is not certain what the carry forward will be. Two major budget changes were noted; moving the workforce center services out of Goodwill on Midlothian and establishing a workforce center at 203 E. Cary Street. Rosalyn mentioned that getting Cary Street up and running will be a major expense and it is important that adequate funds are available for rent and up fit, furnishings, etc. The Employment Transition Center will close on June 29, Closing expenses will be reflected in the budget. Customers were informed that the Center will close and where they could continue to receive services. The Greeter position has been filled and is staffed at the Whitepine Road location. Partners will cover cost of greeter. The position is carried on Henrico County s payroll. The partners will reimburse the County for salary and fringe. The One-Stop Operator Team wants to hire someone to handle day-to-day management. This budget item will be reflected in the budget. Ms. Angela Kelly-Wiecek moved to approve the proposed budget; George Drumwright seconded the motion. The motion passed with no opposition. 4. Recommend approval of KRA and Resource Staff request to release payment to KRA. Rosalyn stated that KRA payments were being held pending documentation and verification of ITAs and invoices. Staff recommends release of payments for any legitimate costs. Staff will continue to work to identify any outstanding items. Ms. Kelly-Wiecek moved to approve Consent Agenda Item V.A.4., Mr. Minnick seconded the motion. The motion passed with no opposition. B. Approval of WIB Nominee-Mr. Fred Scaggs, VEC. George Drumwright moved to approve Mr. Scaggs appointment to the Resource Board, Mr. Minnick seconded the motion. The motion passed with no opposition. George Drumwright requested list of WIB members and their attendance. George will work to identify a means to increase the business complement and address inactive members. VI. Discussion and Decision Items. A. Rosalyn informed the Board that the WIB adopted Lease Option B for the Cary Street workforce center. There was some discussion about the opportunities presented by moving forward with lease Option B. The budget will be modified to accommodate Cary Street. Furnishing the facility will add costs to the budget. Rosalyn commented that Jamison Manion stated that he and other city staff would move into the Cary Street building. George added that facility has a limited space and that leased spaced for partners must be identified first. The facility is near the bus line and provides
10 8 adequate parking. George Drumwright moved to endorse the Lease Option B, Angela Kelly- Wiecek seconded the motion. The motion passed with no opposition. VII. Update on the Results of the RF for Adult and Dislocated Worker Services. Rosalyn noted that the successful offeror is ResCare. She will move forward with negotiations. Hon. Ellen Robertson expressed concern about the procurement process and who has authority to approve contracts. Mrs. Robertson mentioned that since consolidation of the region there has not been a successful offeror. And that based on her research, Rescare s history and success is not positive; from previous reviews and people they provided services for that there have been problems even non-performance. Mrs. Robertson shared a handout of information regarding ResCare. The source of the information was not disclosed. Mrs. Robertson questioned how the decision was made to select this vendor and do the CLEOs have a voice in process. She also suggests that an Exit Interview be scheduled with KRA. Board members expressed that a meeting or conference call be scheduled with ResCare to address Mrs. Robertson s concerns. Mrs. Kelly-Wiecek is interested in having a better understanding of ResCare s structure. Rosalyn informed members that strict adherence to the Virginia Procurement Act was followed. Negotiations with the vendor have not been finalized. Rosalyn added that reference checks were performed with other workforce board and WIBs across the country. Rosalyn stated that the CLEOs may provide input on elements of the contract but do not approve the contract. George requested an end of year report on jobs and training. VIII. Discussion Item A. CLEO Meeting Schedule. The Board unanimously adopted its meeting schedule. There was no opposition. The motion passed. B. Resource WIB Becoming a 501c3. This is an information item only. As part of strategic development process, investigate and decide whether to become 501c3 or not. Lori Strumpf reviewed the PowerPoint. George Drumwright strongly expressed concern regarding the report s written statement that Henrico County has over exercised its authority. George specifically asked for the supporting information to this statement in Lori s report. He also recommends that the CLEOs be provided the WIBs business model, and who will serve as the fiscal agent, what will their budgets be, how will they buy out old employees, manage new employees, what will be their efforts to raise funds, etc. Members expressed that fiscal responsibility rests with the CLEOs. CLEOs would like review of the process to include who appoints WIB members. Mrs. Robertson suggested that CLEOs have more hands on work sessions. IX. Executive Director s Report. Rosalyn introduced new staff and directed members to the WIB schedule. X. Other. None. XI. Adjourn. Mrs. Robertson moved to adjourn the meeting, George Drumwright seconded the motion. The motion passed.
11 Summary of PY Budget Changes Revision #2 Approved by the Resource Workforce Investment Board 9/13/ Change Revisions to the Budgeted Amount 7/12/12 Budget Adopted 1 Increase youth available funding to reflect anticipated revenue 553, ,590, ,036, April Amend the amount budgeted for staff salaries to accommodate the Fiscal/Accounting Technician Position No change WIA Adult , , No change WIA Dislocated Worker , , No change WIA Youth , , Increase WIA Administrative 53, , , No change Non-Federal , , Increase Net Change to the Budget 53, , , Request from City of Richmond Representative to use City of Richmond General Fund Contribution (Non-Federal) to support Interior design and furnishings for the New Richmond One Stop No change WIA Administrative , , Increase Non-Federal 39, , Increase Net Change to the Budget 39, , , Request to increase Empyra contract to support searchable youth data base on Resource Website Increase WIA Youth 3, , , Increase Net Change to the Budget 3, , ,960.00
12 Summary of PY Budget Changes Revision #2 Approved by the Resource Workforce Investment Board 9/13/ Change Revisions to the Budgeted Amount 7/12/12 Budget Adopted 5 Reflect Youth In School Contract Amounts in the budget by Jurisdiction A Charles City Public Schools 313, B Chesterfield County Public Schools-LC Bird 368, C Chesterfield County Public Schools-Meadowbrook & Community 556, D Goochland County Public Schools 191, E Richmond City Public Schools 502, Increase Net Change to the Budget 632, ,932, ,300, Distributing the amount budgeted for the One Stop Operator to reflect the System Manager Position and Other Operating Costs; add Exemplary Performance Award to the One Stop Operator budget for staff development Increase WIA Exemplary Performance Incentive Award* 1, , No change WIA Adult , , No change WIA Dislocated Worker , , Increase Net Change to the Budget 1, , , The change to the budget for hiring of the One Stop System Manager did not increase the budget. This change adds a line item in the budget to reflect the cost of salary and fringe to staff the position. The total cost of $74,302 is distributed equally between the Adult and Dislocated Worker Funding.
13 Capital Region Workforce Partnership Revision #2 Budget for PY Approved by the Resource Workforce Investment Board 9/13/ PY Items with an asterisk were approved in the Program Year Budget Proposed Budget Revision 9/13/12 Total Budget Approved 7/12/12 WIA Administrative WIA Adult WIA Dislocated Worker WIA Youth Non-Federal Budget Budget Budget Budget Budget 1 PY2011/12 Carryforward 2,769,261 2,769, , , ,000 1,557, ,000 2 PY2012/13 Rapid Response 140, , , PY2012/13 Revenue Available 5,213,170 5,213, ,398 1,302,952 1,527,884 1,479, ,686 4 PY2013/14 Anticipated Youth Revenue 553, , Total Revenue Available 8,676,524 8,122, ,598 1,457,848 2,068,208 3,590, ,686 6 WIB/CLEO SUPPORT STAFF SALARIES/FRINGE 857, , , , , , ,411 7 TOTAL OPERATIONS COSTS 184, , ,500 4,000 4,000 5,000 10,000 8 Travel/Mileage-Staff 18,000 18,000 4,000 4,000 4,000 4,000 2,000 9 Travel/Mileage-Board Members 6,500 6,500 6, WIB-CLEO-Committee Meeting Expenses 7,500 7,500 5, , Strategic Plan Management 21,000 21,000 20, , Operations (Utilities/Communication Charges) 38,000 38,000 36, , Materials/Supplies 9,000 9,000 7, , Membership Dues 4,000 4,000 2, , Subscriptions 1,500 1,500 1, Advertisements/Public Notices 14,000 14,000 14, Audit Costs PY2011/12 45,000 45,000 45, Unemployment Insurance Payments to Former Employees 20,000 20,000 20, ONE STOP CENTER COSTS IN THE WIB BUDGET 127,470 88,470 25,470 24,500 24,500 14,000 39, Cedar Fork Road 21,000 21,000-7,000 7,000 7, Whitepine Road 21,000 21,000-10,500 10, Midlothian Turnpike Cary Street 85, ,470 25,470 7,000 7,000 7,000 39, ONE STOP CENTER LEASES 641, ,741 17, , , , , Cedar Fork Road 285, ,865 17,152 74,325 74, , Whitepine Road 163, ,826-22,826 22, , Midlothian Turnpike (Jul2012-Sep2012) 13,070 13,070-6,535 6, Cary Street (Oct2012-Jun2013) 178, ,980-59,660 59,660 59, TOTAL STRATEGIC PLAN COSTS 435, , ,990 65,617 65, , (c)(3) Costs 10,000 10,000 10, Consultant 38,500 38,500 38, *Strumpf Associates 57,200 57,200 57, Quality Assurance Committee 17,500 17,500 17, *Marketing/Applications for Certification 5,000 5,000 5, *Technical Assistance/Training 6,500 6,500 6, *Comment Cards/Survey 6,000 6,000 6, Program Planning & Development Committee 15,815 15,815 2,315 4,500 4,500 4, *Sub-Committee Meetings with Community Partners, etc. 1,115 1,115 1, *Targeted Industry Materials Dissemination 4,500 4,500-1,500 1,500 1, *Targeted Industry Roundtables 1,200 1,200 1, Career Pathways 9,000 9,000-3,000 3,000 3,000-3
14 Capital Region Workforce Partnership Revision #2 Budget for PY Approved by the Resource Workforce Investment Board 9/13/2012 PY Items with an asterisk were approved in the Program Year Budget Proposed Budget Revision 9/13/12 Total Budget Approved 7/12/12 WIA Administrative WIA Adult WIA Dislocated Worker WIA Youth Non-Federal Budget Budget Budget Budget Budget 42 Business Solutions Team 27,850 27,850 27, Youth Council 35,000 35, , *Youth Special Events 30,000 3, , *Youth Council Support 5,000 5, , Marketing 112, ,500 28,125 28,125 28,125 28, *Marketing New Brand 112, ,500 28,125 28,125 28,125 28, Technology 121, ,474 19,500 32,992 32,991 35, *IT Consultant 19,500 19,500 19, *Applications 15,099 15,099-5,033 5,033 5, *Empyra Renewal 77, ,880-24,960 24,960 27, *Chmura Renewal 8,995 8,995-2,999 2,998 2, TOTAL DIRECT SERVICES 5,471,860 4,839, ,030 1,339,349 3,133, ResCare Adults and Dislocated Workers 2,338,379 2,338, ,030 1,339, Contract: Henrico County/Fiscal Agent (Out-of-School Youth) 1,201,313 1,201, ,201, Charles City County PS (In School) 313, , Chesterfield County PS-LC Bird (In School) 368, , Chesterfield County PS-Meadowbrook & Community (In School) 556, , Goochland County PS (In School) 191, , Richmond City PS (In School) 502, , *ONE STOP OPERATOR 126, ,000 1,500 62,500 62, One Stop System Manager 74, , , Staff Development 1, , Other Operating Expenses 50,698 50,698-25,349 25, TOTAL BUDGETED and TOTAL EXPENDITURES 7,845,356 7,116, ,321 1,450,524 1,790,842 3,590, , TOTAL UNOBLIGATED/UNBUDGETED FUNDS 831,167 1,006, ,277 7, , ,101 WIA Administrative WIA Adult WIA Dislocated Worker WIA Youth Non-Federal
15 13 DEVELOPMENT WORK REQUEST Work Request Number Requesting Customer Resource (Capital Region Workforce Partnership) Request Date (initial) 06/06/2012 Estimated Completion By June 30, 2012 Project/Product OneFlow Approved Date Estimated Costs $2,880 Request Title Reason for Request/Details Adding Search by service/search by provider to the website Requested by Adam for the website. Description of Request Provide an integrated control that enables customers to search by service or by service provider on the website, and get details for matched services/providers. Analysis This requires development work and an additional release of OneFlow. The following will be provided: 1. Search by service - can either enter a search keyword (this will be a fuzzy search on the name or description of the service) or pick from the dropdown of services. 2. Search by provider can either enter a search keyword or can pick from the dropdown of providers (this will be limited to the organizations that provide services) 3. This will display the details of the service and provider, locations at which services are offered and contact information. 4. The user will be able to filter the search results by location to be able to reduce the information to the location they wish to receive services at. The services /provider search can be added for jobseekers or employers but each will need to be added on a separate page. Empyra will make the necessary changes and testing to ensure that the above changes are implemented. If we receive your approval to proceed, we can commit to getting this done by 6/30/12. Cost / Payment Schedule/ Approval Proposed cost for changes and enhancements is $2,880 with payment due in 30 days after satisfactory delivery/ user acceptance. To approve this request please return a signed copy of this document to Shanthi Subramanyam Approval: Date:
16 14 DEVELOPMENT WORK REQUEST Print Name & Title:
17 15 Budget Item 4: PY Budget Changes Revision #2 Approved by the Resource Workforce Investment Board 9/13/2012 Approval to increase Empyra s contract for an additional search feature for youth page of RESOURCE s website The Youth Council commissioned an inventory of the region s workforce development programs available to youth as part of a larger study, Aligning Potential: Matching the Needs and Resources of Youth with the Capital Region s Future. The intent of the inventory was to identify existing service and gaps in the region and provide a comprehensive directory to connect young people, their parents and partners to the available resources in the Capital Region. The directory is designed for use by youth, parents, mentors, educators, non-profits, civic groups, employers and citizens throughout the Commonwealth. The directory also includes an index of programs organized alphabetically, by services offered, by intended population, and by locality. As a supplement to the directory, Resource has added a listing of institutions that provide training for middle skill jobs jobs that require more training than a high school degree but less than four years of college, provided by the Virginia Workforce Connection. The result is a comprehensive resource that will help young people take advantage of the resources available in the community for their development, training, work experience, education, and preparation for a career. The Youth Council determined adding the searchable feature, which displays the results of the inventory, to the Resource website is an essential and effective way to build a comprehensive and accessible network of youth resources for youth, parents and partners in the Capital Region. The inventory feature will be maintained and updated by Resource Staff. See attached development work request for more information. Approved to increase Empyra s contract to add a search by service or provider feature component to RESOURCE s youth page of the website $2880
18 16 Budget Item 5: PY Budget Changes Revision #2 Approved by the Resource Workforce Investment Board 9/13/2012 Youth Services Contracts Contractor Name: Contract Period: Charles City County Schools June 25, 2012-June 30, 2013 (3 annual renewals remaining) Contracted Services Overview of Services to be Provided: Number of Participants to be Served: Entered Employment or Post- Secondary Education Attainment of Degree or Certificate (which includes GED, and High school Diploma The In-School Youth Services Program (ISYS) for Charles City County Public Schools will be conducted in conjunction with different facets of the Charles City High School guidance program. Charles City County School Division s vision and mission is to provide students with educational opportunities that prepare them to be lifelong learners, responsible citizens, and productive contributors in a global society. The program objective is to develop a bridge plan for student participants who have no clearly articulated career plan for entering the workforce or post-secondary education upon graduation or exit from high school. ISYS will assist these students in developing the skills and achieving the educational performance levels required to work successfully in business and industry by assisting them in developing a career plan for transitioning from school to post-secondary education or employment. Students will be exposed to a variety of learning options to include career planning and development activities, work experiences, leadership development, and counseling and support with connections to post-secondary training and education. The model will have three basic components: (1) career planning and development (2) summer learning experience and vocational preparation. 35 (at a minimum ) (15) 11 th Graders- (20) 12 th Graders **Modification pending to serve an additional (10) 10 th graders and (5) 11 th graders 85% of the 12 th Graders upon exit or during follow-up 85% of the 12 th graders at time of exit Amount of Award $313, Cost Per Participant $ **$6266 once modification is approved
19 17 Contractor Name: Contract Period: Chesterfield County Public Schools (LC Bird) June 26, 2012-June 30, 2013 (3 annual renewals remaining) Proposed Services to be Provided Overview of Services to be Provided: Number of Participants to be Served: Entered Employment or Post-Secondary Education Attainment of Degree or Certificate (which includes GED, and High school Diploma In-School The program will provide academic and support services that will enable students to graduate from high school with the necessary skills sets required to enter and succeed in college or career. Documentation for exiting students to meet this objective will include a high school diploma, a realistic post-secondary plan, and comprehensive career portfolio. ISYS students will participate in a range of supplemental services, including career exploration and planning, leadership development, personalized counseling, and exposure to post-secondary and workplace environments. The model will have four basic components: (1) academic support, (2) career planning and development, (3) access to post-secondary training prior to high school completion and (4) work experience. 80 (at a minimum ) (10) 10 th Graders (30) 11 th Graders (40) 12 th Graders 85% of the 12 th Graders upon exit or during follow-up 85% of the 12 th graders at time of exit Amount of Award $ 368, Cost Per Participant $4611
20 18 Contractor Name: Contract Period: Goochland County Schools June 28, 2012-June 30, 2013 (3 annual renewals remaining) Contracted Services Overview of Services to be Provided: Number of Participants to be Served: Entered Employment or Post-Secondary Education Attainment of Degree or Certificate (which includes GED, and High school Diploma The In-School Youth Services Program (ISYS) for Goochland County Public Schools work in conjunction with the Goochland High School guidance program. Goochland County School Division s vision and mission focuses on meeting the intellectual, personal, social and career preparation needs of all students. We want all students to leave high school with clearly defined career plans for entering post-secondary education or training programs or the workforce with documentable skills and training. The project will serve thirty students, ages 16 to 21. Fifteen students will exit the program during the project period. The program objective is to develop a bridge plan for student participants to enter the workforce or post-secondary education upon graduation or exit from high school. ISYS will assist these students in developing the competencies and skills set to achieve the educational performance levels required to work successfully in business and industry by assisting them in developing a career plan for transitioning from school to post-secondary education or employment by partnering with local community college. Students will be exposed to a variety of learning options to include career planning and development activities, work experiences, leadership development, and counseling and support with connections to post-secondary training and education. The model will have three basic components: (1) career planning and development, (2) access to post-secondary training prior to secondary completion and (3) experimental learning experiences. 30 (at a minimum ) 85% of the 12 th Graders upon exit or during follow-up 85% of the 12 th graders at time of exit Amount of Award $191,677 Cost Per Participant $6389
21 19 Contractor Name: Contract Period: Richmond Public Schools June 27, 2012-June 30, 2013 (3 annual renewals remaining) Proposed Services To Be Provided Overview of Services to be Provided: Number of Participants to be Served and locations: Entered Employment or Post-Secondary Education Attainment of Degree or Certificate (which includes GED, and High school Diploma In-School WIA funding and RPS resources will be used to establish Career Service Centers (CSC) at two RPS high schools (Armstrong and Huguenot) to provide a comprehensive bridge program to assist a total of at least 100 students (fifty, 11 th and fifty, 12 th graders) to achieve educational attainments, develop work specific skills and enter employment, post secondary education military service or training that will lead to self sufficiency. The project is designed to engage students by providing paid and unpaid work learning opportunities, enrichment activities, and financial incentives. Specific strategies will be implemented to increase student investment and commitment to completing this program. 100 (at a minimum ) (50) 11 th Graders (50) 12 th Graders Armstrong High School 2300 Cool Lane Richmond, VA Huguenot High School 7945 Forest Hill Ave Richmond, VA % of the 12 th Graders upon exit or during follow-up 85% of the 12 th graders at time of exit Amount of Award $502,000 Cost Per Participant $5020
22 20 Contractor Name: Contract Period: Henrico County (Fiscal Agent) June 25, 2012-June 30, 2013 (3 annual renewals) Contracted Services Overview of Services to be Provided: In preparation and alignment with the ever changing workforce development system the fiscal agent has designed a career pathways program named Skilled-up to serve eligible WIA youth. This program will focus on providing youth with a clear sequence of educational opportunities in specific occupational clusters in the Capital Region. The strategy is to offer education and training courses that are built around the WIB's targeted industries, stackable options, contextualized learning and intense wraparound services. Skilled- up will serve eligible out of school youth ages 17-21, who have expressed an interest in specific occupations in Resource's targeted industries of healthcare, manufacturing, logistics, and professional technical and scientific services. Youth that are determined eligible and suitable for training will be able to access our array of services. Number of Participants to be Served: 350 (at a minimum ) Entered Employment or Post- Secondary Education 50% of exited youth Attainment of Degree or Certificate (which includes GED, and High school Diploma 35% of exited youth One level Grade Increase in Literacy or Numeracy 50% of exited youth Attainment of Career Readiness Certificate 25% of new enrollment Amount of Award 1.21 Million Cost Per Participant $3428
23 21 Budget Item 5.C: PY Budget Changes Revision #2 Approved by the Resource Workforce Investment Board 9/13/2012 Approval of the award of the Contract for In School Youth Services to Chesterfield County School s to serve Meadowbrook and Community High Schools Chesterfield County Public Schools (CCPS) proposes to initiate new In-School Youth Services (ISYS) programs at Meadowbrook High School and Chesterfield Community High School. These schools are in high need of supplemental services as both enroll a high percentage of disadvantaged students and both are currently only provisionally accredited due to low on-time graduation rates. The schools will employ project staff that will identify, recruit and serve a total of 140 eligible students with an estimated 50 students exiting the program in June Meadowbrook High School (MBHS) is located in an aging suburb immediately adjacent to the city of Richmond. Demographic and economic trends over the past decade indicate an area in transition from comfortable lower middle class suburbia to urban poverty. All academic and social indicators for Meadowbrook are well below Chesterfield s other comprehensive high schools. The majority of Meadowbrook s students mirror Richmond s nearby urban center, where generational poverty, low parental educational levels, and crime impact school performance and behavior daily. In , the school enrolled approximately 1,650 students, of whom 64% are African American, 3% Asian, 21% Hispanic, 11% Caucasian and 1% are two or more races. Chesterfield Community High School (CCHS) is the only public alternative school in Chesterfield County. Designed to serve the needs of older adolescents who have not been successful in the regular educational environment, the school offers smaller class sizes and an intense academic schedule. Most of Community's students enter the school seriously behind on their path to graduation. In the school year, CCHS's enrollment was approximately 270, of whom 50% are African-American, 31% Caucasian, 15% Hispanic, 1% Asian, and 3% two or more races. As would be expected in an alternative environment, students exhibit significant economic, behavioral, and life challenges. A number of Community's students have been previously incarcerated, attend Community during the day before returning to Juvenile Detention, are on parole, or sport electronic monitoring devices. The school also enrolls at least a dozen teens who are actively parenting while a number of young women have dropped out because of an inability to obtain child care. The above description indicates two schools with a disproportionate number of high risk students eligible to be served by the proposed Workforce Investment Act s In-School Youth Services Program. Program staff will work with school guidance counselors, teachers, school social workers, and staff from Chesterfield s Department of Social Services to identify and enroll an estimated 140 primarily 11 th and 12 th grade economically disadvantaged students who are at risk academically and have no clearly discernible post-secondary plans. Award Amount: $556,420 Cost per participate ratio: $3709.
24 DRAFT 22 Resource Workforce Partnership Workforce Development Fact Sheet In the Richmond Region there are 35,738 unemployed citizens, and 35,467 job openings; a ratio of 1.01 unemployed persons per job in June of 2012, according to data from the Virginia Employment Commission. As of June 2012 the unemployment rate in the Richmond Region stood at 6.5%, which is down two tenths of a percent from the 2011 average, and nearly a full percent from the 2010 and 2009 averages. This rate however, is slightly higher than the 5.8% unemployment rate of April Nearly two-thirds of all job openings between 2008 and 2018 will require postsecondary education or training in the United States, according to the National Association of Workforce Development Professionals. About half of all job openings over the next decade will be jobs that require more than a high school diploma, but not necessarily a four-year degree according to the National Association of Workforce Development Professionals. 42% of adults over the age of 25 in the Richmond Region lack a credential past a high school diploma, and of that number 14% have not attained a high school diploma or equivalency according to the U.S. Census Bureau. 90 million U.S. Workers (about 60% of current U.S. workforce) have low literacy, limited English, or lack a credential past high school. 52% of U.S. employers struggled to fill critical positions in 2011, up from just 14% in 2010, according to a recent Manpower survey. In the Richmond Region Resource has targeted four industries as having the greatest potential for growth with the largest workforce needs and these are; healthcare, manufacturing, transportation and warehousing, and professional, scientific and technical services. Nearly 70,000 individuals in the Richmond Region took advantage of workforce development services in the plan year; of which, 23,461 took part in one of the Resource WIB supported workforce development programs in the Richmond Region.
25 DRAFT 23 The Virginia State Council of Higher Education reports that there were 409,277 students enrolled Virginia s public colleges and universities during the school year. Pell Grants were awarded to 122,260 of those students in the total amount of $432,116,169; meaning that 287,012 students pursued postsecondary degrees and credentials with out financial assistance from Pell Grants. Over 17,000 students in the Richmond Region representing approximately 1,100 employers received workforce development class room training through the Community College Workforce Alliance, a Resource Workforce Partner. The Resource Workforce Investment Board (Resource) is a federally funded collaborative effort of the localities of Virginia s Capital Region, including the City of Richmond and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent and Powhatan. Resource works to meet the workforce needs of business and increase private sector employment opportunities by working to ensure the integration of services to prepare individuals to meet the needs of business and industry in the Richmond Region. Resource oversees the activities authorized under the federal Workforce Investment Act (WIA) of 1998.
26 24 MEMORANDUM Resource Workforce Investment Board 5410 Williamsburg Rd Sandston, VA (804) From: Adam Austin To: Resource WIB & CLEO Date: September 7, 2012 Subject: Resource Grand Opening at Cedar Fork Caps off Workforce Development Month Resource will cap off Workforce Development Month in September by celebrating the grand opening of the Resource Workforce Center at 121 Cedar Fork Road in Eastern Henrico on Monday, September 24, The celebration will begin at 1:30 p.m. on the 24 th, and every member of the Resource Workforce Investment Board, Resource Youth Council and Consortium of Local Elected Officials is invited, so mark your calendars. We are putting the finishing touches on the plans for the grand opening event, but we would value support from our WIB, Youth Council and CLEO members. If you would like to volunteer resources or services for the event please Adam Austin at or call x232. At this time we are still trying to procure catering, balloons, and chairs. Any other ideas about what we should provide at the grand opening would also be appreciated. The grand opening the Resource Workforce Center at 121 Cedar Fork Road will cap off Workforce Development Month in the Capital Region. We have sent requests to all of the elected bodies in the localities of the Capital Region to adopt a resolution declaring September 2012 Workforce Development Month. We are working with our Title I service provider and partners to schedule events and activities during the month to highlight all facets of the Workforce Development System. Below is the schedule for September; we are still working with partners to add to this calendar and are always open to adding additional activities. We are pushing to have all the information about these events available on our website by this weekend. Week 1 September 1 st 8 th September 3 Resource Twitter feed goes September 4 How to Workshop Employment Applications at the Whitepine Resource Workforce Center (7333 Whitepine Rd.) September 4 How to Workshop Employment Applications at the Sandston Resource Workforce Center (5410 Williamsburg Rd)