Frequently Asked Questions ERASMUS+KA3 European Youth Together EACEA

Transcription

1 Frequently Asked Questions ERASMUS+KA3 European Youth Together EACEA 1

2 Contents Questions on eligibility Questions on the award criteria Questions on the budget and financial capacity Questions on the work programme and project proposals 2

3 Frequently Asked Questions: Eligibility 1. Can applicants involve partners from Erasmus+ partner countries, including from other regions of the world? Participating organisations must be established in the following programme countries to be eligible for this action (see Applicant guidelines 6.2): - EU member states - The European Free Trade Association (EFTA) countries which form part of the European Economic Area (EEA): Iceland, Liechtenstein, Norway. - Candidate countries for which a pre-accession strategy has been established: Turkey and the Former Yugoslav Republic of Macedonia. 2. Which countries are eligible for the different regions proposed: North, South, East and West? Applicant organisations should ensure that the action demonstrates a good geographical balance in terms of partners from different Erasmus+ Programme countries. 3. Can an organisation be a partner with more than one project in this call? Yes, provided that participating organisations meet the eligibility criteria as indicated in the European Youth Together call, they may participate as partner organisations in more than one proposal. This is subject to the principle of non-cumulative award (the same costs may not be financed twice by the EU budget). 4. Are municipalities and other local stakeholders welcome as part of the consortium? 3

4 Yes, as stated in the applicant guidelines (Eligibility Criteria (6.1), participating organisations can be public bodies at local, regional or national levels. 5. Can a student association linked to a university be a coordinator? Yes, non-profit organisations, associations and NGOs including European Youth NGO's are eligible participating organisations for European Youth Together. 6. Is it necessary for applicants to create new strategic partnerships for this call? There is no requirement in the call to establish new networks; the specific objectives refer to building or strengthening partnerships. Therefore reinforcing an existing network is eligible under the call. In addition, there is no upper limit to the number of organisations that can be part of a network. The application must include a minimum of five participating organisations.. 4

5 Frequently Asked Questions: Award criteria 1. Are there priorities within the objectives of the call and the award criterion on which groups of youth to target? In terms of the general and specific objectives stated in the call, European Youth Together projects aim to create networks promoting regional partnerships, to be run in close cooperation with young people from across Europe. The initiative targets partners who have the capacity to mobilise young people in partnerships covering different countries and regions within the Erasmus+ programme countries. One of the specific objectives inter alia supports the promotion of participation of under-represented groups of young people in politics, youth-organisations and other civil society organisations by engaging vulnerable and socio-economic, disadvantaged youth. 2. Is there a specific emphasis on the promotion and use of the English language for this call? All official EU languages are may be used for this call. 5

6 Frequently Asked Questions: Budget and financial capacity 1. Is it obligatory to produce exact figures for the budget proposals, or can applicants produce raw estimations? Organisations are not required to produce exact financial figures when completing the estimated budget annex. Instead, we ask applicants to make an estimation that is as precise and detailed as possible at the time of submission. 2. Are in-kind contributions eligible for this call? No, these kinds of financial contributions are not part of the budget and therefore they will not be accepted by the Agency. 3. When completing the estimated budget annex, can applicants apply for lump sums? No. European Youth Together grants do not include lump sums, unit costs or flat rates. All eligible expenditure, without exception, must be accompanied by invoices and supporting documents as specified in section 11 of the Applicant Guidelines; 4. Is it necessary to complete one line per individual for travel and/or subsistence costs in the detailed budget annex? When completing the detailed budget annex, applicants are required to estimate the number of persons for each work package or specified activity. It is not necessary to complete a separate for each person travelling or requiring subsistence costs. 6

7 5. Are applicants at risk of double funding if they have already applied for an additional Erasmus+ programme? If an applicant organisation has already applied for or received a grant under the Erasmus+ programme, it is still possible to apply for an action under the European Youth Together call. This is subject to the principle of non-cumulative award (the same costs may not be financed twice by the EU budget). Please refer to the Applicant Guidelines, section Is there a possibility that the project can be approved with a condition to decrease the originally proposed budget? If the Agency considers that estimated costs are not eligible, we will propose a modified budget to the applicant organisation. 7. Is an applicant organisation's annual budget a selection criterion? Is it more likely that applications with smaller budgets will be approved for funding instead? No, applications with smaller budgets do not have an advantage over any other proposals. The agency will assess the financial capacity of an organisation in order to determine its ability to carry out the actions proposed. Applicants must have stable and sufficient sources of funding to maintain their activity plan throughout the duration of the grant and to participate in its funding. In case of weak capacity, the Agency will take appropriate steps. 8. Are costs for printing publications eligible? Yes, costs for printing publications fall under the 'Estimated Communication costs' in the budget annex. 7

8 Frequently Asked Questions: Work programme and project proposals 1. Can applicants submit different kinds of mobility activities in the same work programme? Yes, if organisations feel that projects should be implemented through a variety of activities then we encourage applicants to submit different kinds of mobility activities. These activities must be directly linked to the general and specific objectives of the Call and must be detailed in a project description covering the whole period of the grant applied for. 2. Can applicants organise local activities which will not be 'crossborder' in nature? Yes, organisations can organise local activities under European Youth Together, however proposed activities cannot exclusively be local. Applicants must demonstrate some cross-border initiatives that are able to demonstrate European youth coming together from a variety of European regions. 3. Is it possible to present two cycles of the work plan? Participating organisations should present a work programme in line with the action they wish to propose. 4. Would it be advisable to create a website for the dissemination element of the work programme? A website can be part of the dissemination process however it is not mandatory. Given the nature of this call and the importance of reaching out to different regions of Europe, the agency expects to see a strong dissemination plan that promotes the key objectives of the call. 8

9 5. Are applicants obliged to include all participating organisations in their application form or can organisations present simply a core partnership? The application should state all participating organisations for the action and not just a core partnership. This is to ensure the eligibility of mobility activities and for reasons of transparency. It must be clear to which organisations EU funds are awarded. 6. Is there a partner search tool available to applicants for Key Action 3 programmes? There is no partner search tool available for the Erasmus+ KA3 actions managed by the Agency. 9

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