CLOSED The American Preparedness Council

Transcription

1 CLOSED The American Preparedness Council General Information Contact Information Nonprofit CLOSED The American Preparedness Council Address 11 Kentucky Ave Clarksville, TN Phone (931) Web Site Web Site Facebook Facebook At A Glance Year of Incorporation 2014 Former Names The Preparedness Council of TN 1

2 Mission & Impact Statements Mission Inspiring preparedness to ensure the community can face any challenge now and in the future. Background The American Preparedness Council was established in 2011 and became a 501(c)(3) organization in It was founded by Erin Jones, now the President/CEO, who saw a need for people to get better prepared but had a unique goal in mind. She saw that most people couldn't afford to purchase items needed to be better prepared, therefore every program is designed with this in mind. We teach how to get prepared on a budget and how to use available resources and help each other. We changed our name in May 2016 so we can show that we provide services to other areas outside of Tennessee. We sponsor preparedness fairs, teach classes, give presentations, have a volunteer staff and recruit other volunteers. We have three partners: The Church of Jesus Christ of Latter Saints for the Clarksville Emergency Preparedness Fair; American Red Cross, Tennessee River Chapter in providing hygiene supplies; Northwest High School, Clarksville Montgomery County School system on educating youth. We work alongside with the Boy Scouts of America, Cogioba District by providing service projects for Eagle Candidates and troops/packs. We provide volunteer opportunities to a local Young Single Adult group, an army battalion at Ft. Campbell, KY and the Boy Scouts. We sign off on required volunteer hours that lead to awards, promotions and increased job opportunities. Two or our officers volunteer with ARES (Amateur Radio Emergency Service), CERT (Community Emergency Response Team), Red Cross and have professional and personal relationships with Emergency Responders, Police and Fire, Clarksville City Mayor and several city council members. Our services include: teaching preparedness skills for disasters, joblessness and disability, how to prepare on a budget and utilize available resources, how to be practical in preparedness plans, how to locate information about community resources during emergencies and we provide information on volunteer opportunities at our non-profit and other agencies. Impact Clarksville Emergency Preparedness Fair; September 2016 in partnership with The Church of Jesus Christ of Latter Day Saints. Even with inclement weather, over 400 attendees present from Montgomery County and several surrounding counties, over 85 volunteers with 30 booths. Members from local community organizations displayed their information and supplies and emergency response teams displayed vehicles and interacted with the public. Our non-profit gave away hour emergency kits that we assembled from donated items we collected from many businesses. We organized an event in June 2016 and February 2017 in partnership with the American Red Cross. We collected supplies and assembled over 400 "Comfort Kits" for distribution to disaster victims. April & October 2016 we participated in assisting Cheatham County School District with survival education training to approximately 200 children and adults on outdoor survival cooking. February 2017, we donated 67 each 72-hr emergency kits to the students enrolled in the Academy of Health Science at Northwest High School. Management improvements: we paid for one of our officers to receive college training in non-profit management so that we can move forward in expanding our non-profit purpose. Goals: to provide additional management training to our Chief Operations Officer in grant writing and non-profit management; provide emergency preparedness training to the local high school and distribute 72 hour emergency kits; donate hygiene supplies to local women's shelters. Needs Unrestricted cash flow of $20,000 per year so we can hire a part-time employee or pay the COO to oversee the entire organization and fund programs that require supplies. Marketing strategies to make our website more desirable that people will want to search more thoroughly and strategies of how to market our preparedness manual. Fundraising plan to organize events, such as moving the yearly preparedness fair to another location to include vendors. As of now, it is hosted at a church that does not allow fundraising, vendors, raffles or admission fee. Board member training Other ways to donate, support, or volunteer Mailing a check, phone donations, in-kind donations 2

3 Service Categories Primary Organization Category Community Improvement, Capacity Building / Community Improvement, Capacity Building N.E.C. Secondary Organization Category Education / Educational Services Tertiary Organization Category Human Services / Human Services Areas of Service Areas Served TN - Montgomery TN We primarily serve Montgomery but allow people from other areas to attend all of our activities. Board Chair Statement I have seen several instances over the past few years that show me when an individual or family is prepared for an emergency, they can get through it easier. One example is a family that nearly lost the father and sole income. He pulled through but the family faced great challenges. They cooked more from scratch using basic food stuffs that they had stored, they harvested food from a garden that they had just planted a few months prior, they volunteered at a local church so they could utilize the welfare benefits that the members offered. Our non-profit taught this family all of those skills over the past 4 years as they have attended most all of our classes and presentations. CEO Statement It is apparent when one watches media reports of public responses after a disaster that a large majority of the citizens are unprepared. They are often depended on community response teams to meet their basic needs, especially in urban areas. Often the greatest need is within the first 72 hours. In addition, it is apparent that most individuals are unprepared for the loss of employment. With a little planning and setting aside some basic necessities, our citizens can increase their self-reliance skills. Currently there are numerous preparedness organizations and websites available to address the need. However, over the 20 years of personal preparedness practices by the Council's Officers, we have discovered that people still don't know where to begin with preparedness and want personal instruction. They are also concerned about how much it is going to cost. Over the years, we have learned methods of obtaining emergency/preparedness supplies at little to no cost and will share what we have learned to anyone interested. 3

4 Programs Programs Youth Education Description Students from ages 2-18 are offered opportunities to participate in classes and receive supplies to build 72 hour emergency kits. They learn how to prepare for basic disasters and avoid hazards. Budget 1000 Category Youth Development, General/Other Youth Development, General/Other Population Served Adolescents Only (13-19 years),, Short Term Success Long term Success Program Success Monitored By Examples of Program Success By the end of the distribution of preparedness manuals and 72 hour emergency kits, 100% of the students will have information on how to teach their family to start a preparedness plan, know the value of storing food and water, and learn the importance of how to cook with basic food stuffs in case of an emergency or even just joblessness or disability. Students receiving manual and 72 hour emergency kit will be better prepared to meet challenges in the future, should they occur. These students are in an Academy to learn how to be on emergency response teams and health care workers. Should an emergency arise, they will be better prepared to meet their own immediate needs and then go out into the community to help others. The teacher will conduct a before and after survey on the student's knowledge of emergency preparedness. Questions will be created by our non-profit. The results will be analyzed and a report will be written with statistics. This is a pilot program. Statistics will be collected and a report created of the effectiveness of the program. It is our goal that at least 70% of the students receiving supplies will teach their family what they learned. It is our goal that at least 50% of students assist at least one family member to create their own 72 hour emergency kit. Adult Education Description Adults are offered on-going classes on food preservation, water storage, survival gardening, solar generators, how to identify survival wild plants, how to survive the first 72 hours, and how to be better prepared using a budget plan. Budget 400 Category Population Served Short Term Success Long term Success Community Development, General/Other Community Development, General/Other Adults, Aging, Elderly, Senior Citizens, Elderly and/or Disabled By the end of each class, 90% of all participants will increase their motivation to become more prepared. 50% of the participants will give feedback within 2 weeks of a class telling us what they have put into place and what changes they have made to become more prepared. At least 50% of participants will put into practice at least one concept learned at any one of the classes or presentations. 4

5 Disaster Preparedness Description We provide assistance to the American Red Cross, Montgomery County Community Emergency Response Team, Amateur Radio Emergency Services, local high schools, and women's shelters. We do this by educating and donating supplies that can get people through the first 72 hours of a disaster or displacement. Budget 400 Category Youth Development, General/Other Youth Development, General/Other Population Served Children Only (5-14 years),, Short Term Success Long term Success Program Success Monitored By Examples of Program Success Children will increase preparedness knowledge through interactive and hands-on methods of learning. 80% of them will take what they learned and discuss it with parents. Since children will be participating in interactive, hands-on learning, they are more likely to retain the information they learned. They get a chance to touch, taste and smell items that are being presented to them, such as food from Dutch oven cooking or applying a wild weed poultice to a pretend wound. When we are asked back to events or asked to design another class by a particular group, we know that we have been successful. We always design the activity around what the school, group or organization requests, thus guaranteeing success since they created the activity. When we are asked back to do more events and classes. CEO Comments Funding is always a challenge. We have close to 20 local businesses that give us in-kind donations and/or gift cards so we can purchase supplies for classes and projects where we assemble hygiene and first aid supplies. 5

6 Governance Board Chair Board Chair Wesley Seth Jones Company Affiliation Community Volunteer Term Jan 2014 to Dec Board Members Name Affiliation Status Loris Ann Hopp Retired Voting Wesley Seth Jones Community Volunteer Voting Erin Lucille Jones Retired Voting Joy Ritter Community Volunteer Voting Ryan Southerland Community Volunteer Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 3 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 1 Female 2 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 4 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development Percentage Making Monetary Contributions 33% Percentage Making In-Kind Contributions 0% Constituency Includes Client Representation 6

7 Number of Full Board Meetings Annually 4 CEO Comments Two board members are from other states. We communicate via Skype, telephone and when necessary. 7

8 Management Executive Director/CEO Executive Director Ms. Erin Jones Term Start Nov Experience Master's degree in Education with a Special Education emphasis; Public school teacher for over 30 years; Began emergency preparedness in the early 1980s; Self-Reliance specialist for a large, Christian church for 12 years with area of responsibility covering a 150 mile radius in western middle Tennessee & southwestern Kentucky; Member of the Montgomery County CERT (Community Emergency Response Team); HAM radio operator and member of ARES (Amateur Radio Emergency System); Red Cross Volunteer on a Disaster Action Team and Communications Technology; Family Herbalist Certificate of Achievement from The School of Natural Healing Staff Full Time Staff 0 Part Time Staff 1 Volunteers 20 Contractors 0 Retention Rate 0% Plans & Policies Does the organization have a documented Fundraising Plan? Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers 5 When was Strategic Plan adopted? May 2016 In case of a change in leadership, is a Management Succession plan in place? Under Development Does the organization have a Policies and Procedures Plan? Under Development Does the organization have a Nondiscrimination Policy? Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? 8

9 Senior Staff Ryan Curtis Southerland Title Experience/Biography Chief Operations Officer Majored in Interdisciplinary Studies with an emphasis in Social & Behavioral Sciences at Western Kentucky University; Involved in research of social & individual behavior patterns for close to a decade; Former Boy Scout leader; Ordained Minister; Honorary Doctor of Divinity Degree; Preparedness field training of close to 20 years; Served on two non-profit boards, The Learning Disabilities Association of TN & Hypothermic Therapy is Cool in CA; Red Cross Volunteer Wesley Seth Jones Title Experience/Biography Secretary Army Veteran and member of Veterans of Foreign Wars; Government contractor in mechanics and electronics; Self-educated in preparedness and off-the-grid living; Member of the Montgomery County CERT (Community Emergency Response Team); HAM radio operator and Emergency Coordinator of ARES in Montgomery County, TN; Four years as Boy Scout Troop Leader and current Board Member CEO Comments Two of our board members are from out of state and one officer, who travels from Ohio to attend events and meetings. 9

10 Financials Fiscal Year Fiscal Year Start July Fiscal Year End June Projected Revenue $5, Projected Expenses $5, Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $0 $0 $0 Total Expenses $0 $0 $0 Revenue Sources Foundation and Corporation $0 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $0 $0 $0 Indirect Public Support $0 $0 $0 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $0 $0 $0 Membership Dues $0 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 10

11 Expense Allocation Program Expense $0 $0 $0 Administration Expense $0 $0 $0 Fundraising Expense $0 $0 $0 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses Program Expense/Total Expenses Fundraising Expense/Contributed Revenue Assets and Liabilities Total Assets $0 $0 $0 Current Assets $0 $0 $0 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $0 Total Net Assets $0 $0 $0 Short Term Solvency Current Ratio: Current Assets/Current Liabilities Long Term Solvency Long-Term Liabilities/Total Assets Top Funding Sources Top Funding Source & Dollar Amount Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 State Charitable Solicitations Permit TN Charitable Solicitations Registration Exempt - Expires Dec 2017 Organization Comments Our cash flow is challenging. We are always exploring ways to raise funds to pay management and fund programs. We have joined several Affiliate programs from businesses that sell preparedness supplies and have placed banners on our website. 11

12 GivingMatters.com Financial Comments This organization filed a 990-N form with the IRS, which does not provide specific financial information. Most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less ($25,000 for tax years ending after December 31, 2007 and before December 31, 2010) are required to electronically submit Form 990-N, also known as the e-postcard, unless they choose to file a complete Form 990 or Form 990-EZ instead. Comments provided by Kathryn Bennett 7/8/16. Created Copyright 2019 The Community Foundation of Middle Tennessee 12