Florida Courts E-Filing Authority Board
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1 Florida Courts E-Filing Authority Board Portal Progress Report November 2017 Carolyn Weber, Portal Program Manager
2 November E-Filing Stats Recipients Number Submissions to Trial Court 1,210,298 Submissions to Department of Corrections 568 Submissions to Second District Court Appeal 55 Submissions to Florida Supreme Court 1,264 Submissions to Bureau of Vital Statistics 519 Total E-Filing Submissions 1,212,704 Total Individual Documents Submitted Total Number of Pages 1,764,610 8,114,824
3 November Stats Continued Category Number Average Submissions per Weekday 59,444 Highest Volume Day: November 7, ,416 Peak # of filings in 1 hour: 3 pm 7,958 New Case Initiation 66,604 Portal Users 176,338 June had the highest average submissions per weekday at 61,675 May had the highest volume day on May 31 at 74,102 submissions June had the most submissions during the 3:00 P.M. hour at 8,246 August had the most new cases filed during a given month at 72,800
4 Year at a Glance 2,500,000 2,000,000 1,500,000 1,000, ,000 0 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Submissions Documents
5 Nov. E-Filing Past 5 Years ,212,704 1,764, ,145,103 1,672, ,051,478 1,581, ,494 1,481, ,994 1,425, , , , ,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 Documents Submissions
6 Average # Filings Per Hour in Nov. 9,000 8,000 7,000 6,647 7,163 7,958 7,512 6,000 5,000 4,716 6,101 4,926 5,372 4,000 3,000 3,185 2,000 1, ,147 1, am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm
7 Average # Days to Docket During Nov Days to Docket Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov
8 % Filings Returned to Correction Queue in Nov. 1.96% 1.92% 1.87% 1.81% 1.79% 1.79% 1.78% 1.78% 1.83% 1.75% 1.74% 1.69% 1.70% Nov. 16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17
9 Portal Activity by Top Filer Roles in Nov. Filer Role # of Accounts # of Submissions % of Submissions Attorneys 77,095 1,059, % Judges 1,116 90, % Process Servers 1,079 29, % Self-Represented Litigants 86,318 8, %
10 Self-Represented Litigant Accounts and Submissions in Nov. 100,000 90,000 80,000 70,000 60,000 53,030 55,355 57,942 60,294 63,129 65,835 69,084 72,138 75,156 78,429 80,760 83,597 86,318 50,000 40,000 30,000 20,000 10,000 6,227 6,585 7,419 7,183 8,248 7,177 8,545 8,629 8,101 9,224 6,833 8,702 8,001 0 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Accounts Submissions
11 TPV Nov. Submissions 20,000 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 ABC Legal efilemadeeasy TSI Legal TurboCourt Submissions Documents Organization # Submissions # Documents ABC Legal Services, Inc. 2,070 2,102 efilemadeeasy 15,944 18,937 TSI Legal 5,183 5,183 TurboCourt 2 3
12 Accepting Proposed Orders via Portal
13 Proposed Orders Received through the Portal Circuit County # Proposed Orders 1 st Escambia 860 Okaloosa 477 Walton nd Leon 149 Wakulla 57 5 th Marion 142 Sumter 8 14 th Bay 201 Jackson th Brevard th Lee 21
14 E-Filed Orders via Viewer to Portal Circuit County Submissions 1 st Mentis Escambia 8,336 Okaloosa 5,185 Santa Rosa 2,689 Walton nd Mentis Franklin 67 Jefferson 4 Leon 357 Liberty 0 Wakulla 10 3 rd ICMS Columbia 26
15 E-Filed Orders via Viewer to Portal Circuit County Submissions 4 th ICMS Nassau 58 8 th ICMS Alachua 2,262 Baker 171 Bradford 361 Gilchrist 125 Levy 165 Union 54 9 th Mentis Orange th ICMS Highlands 4 11 th Mentis Miami-Dade 3, th Mentis Desoto 27
16 E-Filed Orders via Viewer to Portal Circuit County Submissions 12 th Mentis Manatee th JVS Palm Beach 17, th CMS Broward 8, th ICMS Brevard 1, th Mentis Indian River 108 Martin 12 St. Lucie 6 20 th Mentis Collier 6 Lee 100
17 # Judicial Single Session Filings County Submissions Alachua 0 Bay 1,349 Brevard 4,759 Broward 8,868 Calhoun 214 Charlotte 501 Citrus 19 Clay 420 Collier 931 Columbia 1,411 Miami-Dade 237 County Submissions Dixie 154 Duval 3,811 Escambia 10 Franklin 19 Gadsden 296 Gulf 108 Hamilton 146 Hernando 922
18 # Judicial Single Session Filings County Submissions Highlands 195 Holmes 142 Indian River 1,674 Jackson 425 Jefferson 81 Lafayette 13 Lake 1,031 Lee 1,142 Leon 2,528 Liberty 60 County Submissions Madison 189 Marion 3,424 Martin 1,180 Nassau 111 Okaloosa 9 Okeechobee 177 Orange 5,235 Osceola 147 Pinellas 1 St. Lucie 2,653
19 # Judicial Single Session Filings County Submissions Seminole 4 Sumter 788 Suwannee 48 Taylor 506 Wakulla 257 Washington 270 FSC 688
20 Portal Team Projects Project System-to-System E-Filing [TPV] Status Providing technical support to TPV with system-to-system e- filing. 9 Vendors Certified, working with 4 more DIY Documents Criminal Case Initiation As approved, add A2J interviews to the Portal to assist the Self-Represented Litigant Eviction 30 days into 90 day proof of concept Working with FCTC Portal Sub-Committee to scope out the process and prepare a draft document Maintenance Release MR Deploy to Production January 6, 2018 Release Creating Release List for Release April 2018 Bounce Backs Change Advisory Board There are a large number of Portal accounts that receive multiple bounce back notifications. Working to clean up bad addresses in the Portal Meets every other month to discuss Portal enhancement requests and make recommendations to the EFAB
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