AMIS TRAINING MANUAL. AE103-CMF: Capital Magnet Fund (CMF) Program Application Submission (for FY 2017 CMF Program Applicants) August 2017 V4

Transcription

1 AMIS TRAINING MANUAL AE103-CMF: Capital Magnet Fund (CMF) Program Application Submission (for FY 2017 CMF Program Applicants) V4

2 Table of Contents 1 Introduction Update the CMF Program Profile Create, Complete, and Submit a CMF Application Create an Application and Complete the Applicant Information Section Narratives Complete the Business and Leveraging Strategy Section Complete the Community Impact Section Complete the Organizational Capacity Section Complete the Application Geographic Areas Related List (Appendix 1) Complete the Projections and Track Record Related List (Appendix 2) Complete the Proposed CMF Commitment Schedule Record Complete the Five Projected Performance and Financing Records Complete the Five Financing Track Record Records Complete the Sample Pipeline Projects Related List (Appendix 3) Complete the Enterprise-Level Sources of Leverage Related List (Appendix 4) Complete the Key Personnel Related List (Appendix 5) Complete the Previous Federal Awards Related List (Appendix 6) Complete the Application Financial Data Related List (Appendix 7) Add AMIS Application Attachments (Appendix 8) Complete Forms and Certifications (Appendix 9) Submit the Application Table of Figures Figure 1. AMIS Home Page... 5 Figure 2. Organizations Home Page... 6 Figure 3. Organization Detail Page... 6 Figure 4. Program Profiles Related List... 7 Figure 5. Program Profile Detail Page... 7 Figure 6. Program Profile Edit Page... 8 Figure 7. Program Profile Edit Page / Remove Additional Organizational Attributes... 8 Figure 8. Program Profile Detail Page... 8 Figure 9. Program Profile Detail Page Figure 10. Funding Application Edit / Notice Template Lookup Figure 11. Funding Application Edit / SF-424 Lookup Figure 12. Funding Application Edit Page Figure 13. Funding Application Edit Page (continued) Figure 14. Funding Application Edit Page (continued) Figure 15. Funding Application Error Message Figure 16. Funding Application Navigation Bar Figure 17. Funding Application Detail Page/Narratives Related List

3 Figure 18. Funding Application Detail Page/Narratives Related List Figure 19. Funding Application Detail Page/Narratives Related List Figure 20. Narrative Detail Page Business and Leveraging Strategy Figure 21. Narrative Detail Page Business and Leveraging Strategy Figure 22. Narrative Detail Page Business and Leveraging Strategy (continued) Figure 23. Funding Application Detail Page Figure 24. Funding Application Detail Page Figure 25. Narrative Detail Page Community Impact Figure 26. Narrative Detail Page Community Impact Figure 27. Funding Application Detail Page Figure 28. Narratives Related List Figure 29. Narrative Detail Page Organization Capacity Figure 30. Narrative Detail Page Organizational Capacity Figure 31. Narratives Related List Figure 32. Funding Application Detail Page/Application Geographic Areas Related List Figure 33. Application Geographic Area Edit Page Figure 34. Application Geographic Area Detail Page Figure 35. Funding Application Detail Page Figure 36. Funding Application Detail Page/Application Geographic Areas Related List Figure 37. Funding Application Detail Page Figure 38. Projections and Track Record Related List Figure 39. Proposed CMF Commitment Schedule Figure 40. Projections and Track Record Edit Page Figure 41. Projections and Track Record Detail Page Figure 42. Projections and Track Record Related List Figure 43. Projections and Track Record Edit Page Figure 44.Track Record and Projections Detail Page Figure 45. Projections and Track Record Related List Figure 46. Projections and Track Record Related List Figure 47. Projections and Track Record Related List Figure 48. Projections and Track Record Edit Page Figure 49. Projections and Track Record Detail Page Figure 50. Projections and Track Record Related List Figure 51. Projections and Track Record Related List Figure 52. Funding Application Detail Page Figure 53. Sample Pipeline Projects Edit Page Figure 54. Sample Pipeline Projects Edit Page Figure 55. Funding Application Detail Page Figure 56. Enterprise-level Sources of Leverage Edit Figure 57. Enterprise-level Sources of Leverage Edit Figure 58. Key Personnel Related List Figure 59. Key Personnel Edit Page Figure 60. Key Personnel Detail Page Figure 61. Previous Federal Awards Related List Figure 62. Previous Federal Award Edit Page Figure 63. Previous Federal Award Detail Page Figure 64. Application Financial Data Related List Figure 65. Application Financial Data Edit Page

4 Figure 66. Application Financial Data Detail Page Figure 67. Funding Application Detail Page Figure 68. Attach File Screen Figure 69. AMIS Application Attachments Related List Figure 70. Forms and Certifications Related List Figure 71. Forms and Certifications Edit Page Figure 72. Forms and Certifications Edit Page / 501(c)(4) Questionnaire Figure 73. Forms and Certifications Detail Page Figure 74. Funding Application Detail Page / Applicant Signature Figure 75. Funding Application Detail Page / Applicant Signature Confirmation Figure 76. Funding Application Detail Page / Submit CMF Application Figure 77. Funding Application Detail Page / Error Dialog Window Figure 78. Funding Application Detail Page / Submission Confirmation Window Figure 79. Funding Application Detail Page / Application Locked Window

5 1 Introduction AE101: Getting Started Navigating AMIS (for CDFI Fund External Users) is a pre-requisite for the training manual you are currently viewing, AE103: Capital Magnet Fund (CMF) Program Application Submission (for CMF Program Applicants) V4. An entity seeking to apply for financial assistance through the Capital Magnet Fund (CMF) Program will have the ability to submit a CMF Application, to the CDFI Fund, in the Awards Management Information System (AMIS). To submit a CMF Application online, the entity must have an AMIS account. Please refer to the AE101: Getting Started Navigating AMIS (for CDFI Fund External Users) training manual on how to set up an account. For full Application question text and guidance on the CMF Application content, please select The objective of this training manual is to provide CMF Applicants with technical instructions on how to create, complete, and submit a CMF Application in AMIS. For guidance on the content of the Application, please refer to the FY 2017 CMF Application Instructions document at 2 Update the CMF Program Profile Once applicants have successfully created an AMIS account, they must ensure that their Program Profile information is up to date before creating, completing, and submitting a CMF Application. To update the CMF Program Profile: 1. Log in to AMIS. 2. From the AMIS Home page, click the Organizations tab to be forwarded to the Organizations Home page. Click the Organizations tab. Figure 1. AMIS Home Page 3. On the Organizations Home page, your organization will be listed under the Recent Organizations section. (If your organization is not listed, click the Go! button next to the View drop-down menu to be forwarded to the Organizations list view.) 5

6 4. Click the Organization Name link to access your Organization Profile, e.g., ACIA Community Development, LLC. Click on the Go! Button Click the Organization Name link. Figure 2. Organizations Home Page 5. You will be forwarded to the Organization Detail page. Click the Program Profiles link to navigate to the Program Profiles related list. NOTE: When a user creates an organization, AMIS automatically creates a Program Profile, with partial data, for each CDFI Fund program. Applicants are required to complete the rest of the Program Profile information and specify information such as the Applicant Category prior to completing an Application. Click on the Program Profiles link. Figure 3. Organization Detail Page 6. From the Program Profiles related list, click the Program Profile Name link for the CMF record type to be forwarded to the Program Profile Detail page. 6

7 Click on the Program Profiles name link. Figure 4. Program Profiles Related List 7. From the Program Profile Detail page, click the Edit button to update the CMF Program Profile information. Click the Edit button to update the Program Profile. Figure 5. Program Profile Detail Page 8. You will be forwarded to the Program Profile Edit page. 9. Select your organization type(s) using the Additional Organizational Attributes picklist. This is accomplished by selecting an option from the 'Available' picklist and clicking the right arrow to move the selected option to the 'Chosen' picklist. If more than one selection is relevant for your organization, choose all that apply from the picklist. If none apply, you do not have to choose any. If you need to remove a selection from the Chosen list, simply click on the selection to highlight it, then click the left arrow which will move it back to the Available list. 10. Click the Save button. NOTE: If the required information is not completed correctly, you will receive an error message when attempting to save, asking you to correct the invalid data entry before you can successfully save. 7

8 Figure 6. Program Profile Edit Page Figure 7. Program Profile Edit Page / Remove Additional Organizational Attributes 11. You will be forwarded to the CMF Program Profile Detail page with a message stating that the Program Profile information has been updated. Figure 8. Program Profile Detail Page 8

9 3 Create, Complete, and Submit a CMF Application Once the Program Profile has been updated, the CMF Application can be created, completed, and submitted. The CMF Application consists of eleven sections: NOTE: To qualify for a CMF award, applicants must be a Certified CDFI or a non-profit organization and have been in existence as a legally-formed entity for at least three years prior to the Application deadline. Applicants should review the eligibility criteria in the NOFA to ensure they are qualified to apply for and receive an award before attempting to complete an Application. a. Funding Application (Applicant Information) High-level information on the Applicant, Service Area(s), the requested award amount, an executive summary, and a signature section. b. Narratives Information on the Applicant s Business and Leveraging Strategy, Community Impact as well as Organizational Capacity, requested in both data field and narrative formats. c. Application Geographic Areas Information on the geographic area(s) to be served. d. Projections and Track Record Information on the Applicant s financing track record, projected performance, projected financing, and proposed commitment schedule. e. Sample Pipeline Projects Information on projects that will utilize the Applicant s CMF Award dollars. f. Enterprise-Level Sources of Leverage Information on the Applicant s plans to leverage its CMF Award at the Enterprise-level to raise capital for the organization. g. Key Personnel Information on the Applicant s key staff. h. Previous Federal Awards Applicants must provide information on Federal government awards that the Applicant and/or any Affiliates have received over the past three years. i. Application Financial Data Information on the Applicant s financial and loan portfolio data for the past three complete fiscal years. j. AMIS Application Attachments One set of attachments is required from non-profit organizations and another set from Certified CDFI Applicants. k. Forms and Certifications Applicants must certify certain assurances and certifications and complete the Environmental Review Questionnaire. Applicants that are 501(c)(4)s must also complete a 501(c)(4) Questionnaire. CMF Applicants should review all sections of the CMF Application, as not all sections are required (such as Previous Federal Awards or Enterprise-level Leverage). By reviewing the Application in its entirety, Applicants will have a better sense of the sections of the CMF Application that are applicable to their strategy before submitting their Application to the CDFI Fund. 9

10 3.1 Create an Application and Complete the Applicant Information Section To begin creating a CMF Application, Applicants will first complete the Funding Application (Applicant Information) section: AMIS Training Manual AE103-CMF 1. From the Program Profile Detail page, click the Funding Applications link to navigate to the Funding Applications related list, then click the New CMF Application button. Click the Funding Applications link to navigate to the Funding Application. Click the New CMF Application button. Figure 9. Program Profile Detail Page You will be forwarded to the Funding Application Edit page. You must enter the requested information on this page to create your Application. Don t worry, you ll be able to go back and enter this information later before you submit the Application. 2. The first thing to do is to select the appropriate Notice Template. a. Click the Lookup icon to search and enter CMF2017 into the search bar. Click the Go! button to see the displayed search results and select the appropriate Notice Template. b. Click the Notice ID CMF2017, and you ll be brought back to the main Funding Application Edit screen. Click the Lookup button to search for the notice template. Guidance message providing the template name to type in the search field. Figure 10. Funding Application Edit / Notice Template Lookup 10

11 3. Next, select your SF-424. a. Click the Lookup icon to search and enter GRANT* into the search bar and click the Go! button. b. Click the SF424 ID for the most recently submitted SF-424. Be sure to use the Funding Opportunity Number for the SF-424 you select is CDFI-2017-CMF. Figure 11. Funding Application Edit / SF-424 Lookup NOTE: Applicants are not required to provide the SF-424 at this point in the process. Applicants can move past this point without selecting the SF-424 and circle back to add it later; however, the SF-424 must be included in the Application before it can be submitted. 4. Complete the Application Contacts section. a. Click the Lookup icon. b. Start typing the contact s name as search criteria in the Lookup dialog box. c. Click the Go! button to see the Search Results based in the name that was provided. d. Locate the appropriate contact from your organization contacts to select an Authorized Representative name. e. Click the Name link to add the contact to your application. 11

12 Start typing the name of the Contact in the search criteria and click the Go! button to search for contacts. Click the Lookup Icon to search and select a name. Figure 12. Funding Application Edit Page NOTE: Applicants must provide all required information, highlighted with a red bar, to save a page. Click the Help (?) icon, if displayed next to a field, to view instructions on how to complete a particular field. Regularly click the Save button to ensure that the latest information is saved. Do not click the Save & New button for the Funding Application page. 5. Complete all other required information in the following areas on the Funding Application Edit page. Remember, you ll be able to go back later and edit this information before submitting the Application. a. Applicant Profile b. Applicant Eligibility Criteria questions. c. Service Area i. Service Area options are: Local Service Area, Statewide Service Area and Multi-State Service Area. ii. For a Local Service Area, Applicants may select one or more counties in one state. For a Statewide Service Area, Applicants may select only one state and no counties. For a Multi-State Service Area, Applicants may select any combination of counties and states. Applicants must cover geographic areas in more than one state for this type of Service Area, but Applicants cannot select geographic areas in more than 10 states. iii. For each Service Area selected, Applicants are required to add at least one geographic area in the Application Geographic Areas section. d. Enter the Requested Award amount. It cannot be less than $500,000 or more than $17,900,

13 e. Enter the Total Estimated Hours to Complete the Application. Please be sure to revise the estimate with a final number before Application submission. f. Complete the Applicant Profile (Executive Summary) Click the Help (?) Icon to view Help Text that provides assistance in completing the Application. Figure 13. Funding Application Edit Page (continued) 6. The 'Applicant Signature' section, at the bottom of the Funding Application Edit page, must be completed by the Authorized Representative before submitting the application. However, you don t need to sign the Application to Save initially. a. The Authorized Representative must check the Signature box to electronically sign the Application certifying that the information provided is accurate. 7. Once you have provided information in all required fields, click the Save button to save the information you entered and to proceed on to complete other sections. Figure 14. Funding Application Edit Page (continued) 8. If required information is missing from the Application, you will receive the error message shown below. Correct the data and then click the Save button. 13

14 9. If you provided information for all required fields, you will be forwarded to the Funding Application Detail page where a confirmation message will be displayed, stating that the information was updated. Figure 15. Funding Application Error Message To complete the remaining ten sections of the CMF Application (i.e., Narratives, Application Geographic Areas, Projections and Track Record, Sample Pipeline Projects, Enterprise-level Sources of Leverage, Key Personnel, Previous Federal Awards, Application Financial Data, Forms and Certifications and AMIS Application Attachments), you will use the related lists at the top of the Funding Application Detail page. Figure 16. Funding Application Navigation Bar 3.2 Narratives The narratives consist of three sections: Business and Leveraging Strategy, Community Impact, and Organization Capacity. Applicants are required to complete each section, providing some information in data fields and other types of information in narrative format. To complete each section, Applicants will navigate from the Funding Application Detail page to a series of other pages, then enter and save the requested information on the associated Narrative Edit page (e.g., Narrative Edit page for Business and Leveraging Strategy). Applicants will then navigate back to the Funding Application Detail page and progress through the same series of pages to complete the next subsection. 14

15 The 'Narrative' section is considered complete when all the records associated with the three sections have a status of Complete. 1. From the Funding Application Detail page, click the Narratives link to navigate to the Narratives related list. Click the Narratives link at the top of the page. Figure 17. Funding Application Detail Page/Narratives Related List 2. You will be forwarded to the Narratives related list. Here the status column indicates if a Narrative section is Incomplete or Complete once all required information is provided. Links to edit or view Narrative information. Status to indicate the Organization Capacity Narrative is incomplete. Figure 18. Funding Application Detail Page/Narratives Related List 15

16 3.2.1 Complete the Business and Leveraging Strategy Section To complete the 'Business and Leveraging Strategy' Section: 1. From the Narratives related list, click the first Narrative Record ID link for Business and Strategy Narratives. Click the Narrative Record ID link for the Business and Leveraging Strategy narrative Figure 19. Funding Application Detail Page/Narratives Related List 2. You will be forwarded to the Narrative Detail page (for Business and Leveraging Strategy). Validation error messages Figure 20. Narrative Detail Page Business and Leveraging Strategy 1. You will be forwarded to the Narrative Edit page (for Business and Leveraging Strategy). Complete all questions within subsections 9a. Eligible Activities, 9b. Financing Types, and 9c. Activity Types. Click the Help (?) icon next to a field if you need additional instructions on how to complete a field. NOTE: All questions under subsections 9a, 9b, and 9c must be answered as percentages. Each subsection (9a, 9b, and 9c) must add up to 100% to be accepted as valid values. AMIS will display an error message to correct the data, if any of the subsections has a total greater than or less than 100%. 16

17 The sum of data entered in 9a must equal 100%. The sum of data entered in 9b must equal 100%. The sum of data entered in 9c must equal 100%. Click the Help (?) icons to view help text for assistance completing the Application Figure 21. Narrative Detail Page Business and Leveraging Strategy 1. Proceed with completing required information in the following sections: 10. Market Gaps and Proposed Strategy and Activities, 11. Projected Performance and Pipeline, 12. Track Record, 13. Overall Leveraging Strategy, 14. Enterprise-Level Leverage, 15. Re-investment, 17. Project-Level Leverage, 18. Private Leverage, and 19. Potential Adjustments. Note, the response for 16. Applicant-Level Leverage Multiplier will calculate automatically based on data entered by the Applicant in other questions. 2. When you have provided all required information, click the Save button to save your information. 17

18 18

19 NOTE: Question 16. Applicant-Level Leverage Multiplier will not be visible when you are in Edit mode while completing the Funding Application. This field will be automatically calculated by AMIS and therefore cannot be updated manually. When all required fields have been completed and no error messages appear upon clicking Save, the narrative will save and appear with a status of complete. NOTE: Question 18a. Private Leverage Multiplier will not be visible when you are in Edit mode completing the Application. This field will be automatically calculated by AMIS and therefore cannot be updated manually. Click on the 'Funding Application' link The status of the Business and Leveraging Strategy Narrative now appears as Complete. Figure 22. Narrative Detail Page Business and Leveraging Strategy (continued) 19

20 3. You will now be on the Narrative Detail page (for Business and Leveraging Strategy) where you will see that the status of the narrative has moved from Incomplete to Complete indicating that the information provided was saved successfully. 4. The Funding Application link will be in the format A-XXXXX. Clicking the 'Funding Application' Link will take you back to the Funding Application Detail page, where you can access the next required section. Figure 23. Funding Application Detail Page Complete the Community Impact Section To complete the Community Impact Section: 1. From the Funding Application Detail page, click the Narratives link to navigate to the Narratives related list. a. Notice that the Business and Leveraging Strategy status automatically changed to Complete. 2. From the Narratives related list, click the second Narrative Record ID link for 'Community Impact'. 3. You will be forwarded to the Narrative Detail page (for Community Impact). 4. Click the Edit button. 5. Complete all required information in the following sections: 20. Housing and Economic Development Outcomes, 21. Areas of Economic Distress, 22. Affordable Housing Activities Targeting LI, VLI and ELI, 23. Low-Income Community Engagement Strategy, 24. Alignment with Place-Based Strategies, and 25. Non-Metropolitan Areas. 6. When you have provided all required information, click the Save button to save your information. Hover over the Narratives link. 20

21 Click Edit on the Community Impact link. Figure 24. Funding Application Detail Page 21

22 Click Save when complete. Figure 25. Narrative Detail Page Community Impact 22

23 7. You will be on the Narrative Detail page (for Community Impact) where you see that the status of the narrative has moved from Incomplete to Complete indicating that the information provided was saved successfully. 8. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the next required section. Click on the Funding Application link The status of the Community Impact Narrative now appears as Complete. Figure 26. Narrative Detail Page Community Impact 9. From the Funding Application Detail page, you can access the next required section. Figure 27. Funding Application Detail Page 23

24 3.2.3 Complete the Organizational Capacity Section To complete the Organizational Capacity Section: 1. From the Funding Application Detail page, click the Narratives link to navigate to the Narratives related list. a. Notice that the Community Impact status automatically changed to Complete. 2. From the Narratives related list, click the fourth Narrative Record ID link for 'Organizational Capacity'. Click Edit on the Organization Capacity link. Figure 28. Narratives Related List 3. You will be forwarded to the Narrative Detail page (for Organization Capacity). 4. Click the Edit button. 24

25 Figure 29. Narrative Detail Page Organization Capacity 5. You will be forwarded to the Narrative Edit page (for Organization Capacity). Complete all required information in the following sections: 26. Management Team and Key Staff, 27. Previous Federal Awards (if applicable), 28. Financial Health, and 29. Loan Portfolio. 6. When you have provided all required information, click the Save button to save your information. 7. You will be on the Narrative Detail page (for Organization Capacity) where you see that the status of the narrative has moved from Incomplete to Complete indicating that the information provided was saved successfully. 8. You will also notice that all narratives have a status of Complete which is an indicator that all were successfully completed. 9. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the next required section. 25

26 Figure 30. Narrative Detail Page Organizational Capacity Figure 31. Narratives Related List 3.3 Complete the Application Geographic Areas Related List (Appendix 1) Applicants will add their geographic areas based on the Service Area type that was selected in Question 5. To complete the Application Geographic Areas Section: NOTE: For each Service Area that was selected in the Funding Applications Section above, Applicants will navigate to the Application Geographic Areas related list to add a geographic area, as shown in Steps 1-4 below. To add additional geographic areas, Applicants will return to the Funding Application Detail page and repeat Steps From the Funding Application Detail page, click the Application Geographic Areas link to navigate to the Application Geographic Areas related list, then click the New Application Geographic Area button. 26

27 Click the Application Geographic Areas link Click the New Application Geographic Area button. Figure 32. Funding Application Detail Page/Application Geographic Areas Related List NOTE: For each Service Area that was selected in the Funding Applications Section above, Applicants are required to add at least one geographic area in this section. For a Local Service Area, Applicants may select one or more counties in one state. For a Statewide Service Area, Applicants may select only one state and no counties. For a Multi-State Service Area, Applicants may select any combination of counties and states. You must cover geographic areas in more than one state for this type of Service Area, but you cannot select geographic areas in more than 10 states. 2. You will be forwarded to the Application Geographic Edit page. To add a geographic area, click the Look-up button next to the Geographic Area field. 3. A look-up will window will appear where Applicants can type the name of the county or state they are searching for. After typing the name and clicking the Go button, search results will display the available options that can be selected. 4. Click on the desired selection from the search results that are displayed. 5. Click the Save button to save your information and return to the Funding Application Detail or click on Save and New to add another new Application Geographic Area. 27

28 Click the Look-up button. Type in the state or county desired and click the Go! Button. Click on the selection from the search results displayed. Click Save if only one geographic area is needed or Click Save & New to continue adding other geographic areas. 28

29 If Save & New was selected a confirmation message will appear. Continue adding geographic areas or click Cancel to return to the Funding Application. Figure 33. Application Geographic Area Edit Page 29

30 6. You will be forwarded to the Application Geographic Area Detail page where a confirmation message will be displayed, stating that the information provided was saved successfully. Click the Funding Application link on the Application Geographic Area Detail page to be returned to the Funding Application Detail page. Click the link to return to the Funding Application. Figure 34. Application Geographic Area Detail Page NOTE: Applicants should leverage the delete button if an Application Geographic Area is added in error or no longer needed. This will permanently remove the record from the CMF Application 7. On the Funding Application Detail page, you can see that the Application Geographic Area has been added to the CMF Application. The Application Geographic Areas related list shows the number of records (states or counties) that have been added to the Application. Figure 35. Funding Application Detail Page 30

31 8. If you need to add another state or county, click the Application Geographic Areas link to navigate to the Application Geographic Areas related list. Click the New Application Geographic Area button to repeat Steps 1-5, as appropriate. Click the Application Geographic Areas link. Click the New Application Geographic Area button to add another state or county. Figure 36. Funding Application Detail Page/Application Geographic Areas Related List 3.4 Complete the Projections and Track Record Related List (Appendix 2) This section consists of three record types: Proposed CMF Commitment Schedule (one record), Projected Performance and Financing (five records, one for each year from ), and Financing Track Record (five records, one for each year from ). Applicants are required to complete each record, providing information on their financing track record over the past five years, projected performance and financing for the next five years, and proposed CMF Commitment Schedule. For the Track Record and Projected Performance records, which require data for multiple years, data must be entered one year at a time. The Projections and Track Record section is considered complete when all the records associated with these three areas have a status of Complete. NOTE: Overall, the Projections and Track Record section has a total of eleven (11) records: one (1) record for Proposed CMF Commitment Schedule, five (5) records for Projected Performance and Financing; and five (5) records for Financing Track Record. Applicants are required to complete all eleven records. 31

32 1. From the Funding Application Detail page, hover over the Projections and Track Record link and Click Go to List (11) to go to the Projections and Track Record Related list and view all records. Hover over the Projections and Track Record link to see a sample of the available records. Click the link labeled Go to list (11) to view the full list of available records. Figure 37. Funding Application Detail Page Click each Projections and Track Record ID to complete the information for each record. The Status will change to Complete once the information is completed and saved. Figure 38. Projections and Track Record Related List 32

33 3.4.1 Complete the Proposed CMF Commitment Schedule Record Here, the Applicant will project their schedule for Committing its CMF Award Funds. To complete the Proposed CMF Commitment Schedule record: 1. From the Projections and Track Record related list, click the Edit link corresponding to the Proposed CMF Commitment Schedule record. Click the Edit link for the Proposed CMF Commitment Schedule and complete the information. Figure 39. Proposed CMF Commitment Schedule 2. You will be forwarded to the Track Record and Projections Edit page. Complete all required information on the page for Table A. For fields that are not relevant to the Applicant s proposed activities, enter When you have provided all required information, click the Save button to save your information. 33

34 Click the Save when complete. Click the Help (?) Icon to view Help Text that provides assistance in completing the questions. Figure 40. Projections and Track Record Edit Page 4. You will be forwarded to the Projections and Track Record Detail page where a confirmation message will be displayed, stating that the record has been saved. Click the Funding Application link to return to the Funding Application Detail page. Click the Funding Application link to return to the Funding Application Detail page. Figure 41. Projections and Track Record Detail Page 34

35 5. From the Funding and Application Detail page, click the Projections and Track Record link to navigate to the Projections and Track Record related list. 6. Click the Go to list (11) link found at the bottom of the page to view the entire list of records in the section Complete the Five Projected Performance and Financing Records To complete the five Projected Performance and Financing records: 1. From the Projections and Track Record related list, click the Edit link corresponding to the first Projected Performance and Financing record for a specific Calendar Year (i.e., 2018). NOTE: The Projected Performance and Financing record for each Calendar Year listed on the Application must be completed. Complete a record by clicking the Track Record ID link (or Edit link) corresponding to a Projected Performance and Financing record for each Calendar Year listed. (By clicking the Edit link, you can navigate to the Edit page more quickly, bypassing the Detail page.) Once the data is saved for each Calendar Year, the status field will automatically change to Complete. Click the first Edit link corresponding to a Projected Performance and Financing record. Figure 42. Projections and Track Record Related List 2. You will be forwarded to the Track Record and Projections Edit page. Complete all required information on the page for Tables B, C and D. For fields that are not relevant to the Applicant s proposed CMF activities, enter When you have provided all required information, click the Save button to save your information. 35

36 Enter all the required information for Tables B, C and D. Click the Save button when complete. Figure 43. Projections and Track Record Edit Page 36

37 4. You will now be forwarded to the Projections and Track Record Detail page where a confirmation message will be displayed, stating that the record has been saved. Click the 'Funding Application' link to return to the Funding Application Detail page. Click the 'Funding Application' link to return to the Funding Application Detail page. Figure 44.Track Record and Projections Detail Page 5. From Projections and Track Record Detail page, click the 'Funding Application' link to navigate to the Projections and Track Record related list. 6. Click the Go to list (11) link found at the bottom of the page to view the entire list of records in the section to complete the next record. 7. Repeat Steps 1 6 until all five Projected Performance and Financing Records appear with a status of Complete. Figure 45. Projections and Track Record Related List 37

38 Figure 46. Projections and Track Record Related List Complete the Five Financing Track Record Records To complete the five Financing Track Record records: 1. From the Projections and Track Record related list, click the first Projections and Track Record ID link to be forwarded to the Track Record and Projections Detail page. NOTE: The Financing Track Record for each Calendar Year listed on the Application must be completed. Complete a record by clicking the 'Projections and Track Record' ID for each Calendar Year listed. Once the data is saved for each Calendar Year, the status field will automatically change to Complete. Click Edit next to the 'Projections and Track Record ID' link to be forwarded to the Projections and Track Record Detail page. Figure 47. Projections and Track Record Related List 38

39 2. You will be forwarded to the Projections and Track Record Edit page. Complete all required information on the page for Tables E, F and G. For fields that are not relevant to the Applicant s track record, enter When you have provided all required information, click the Save button to save your information. Enter all required information on the page for Tables E, F and G. Click the Save button when complete. Figure 48. Projections and Track Record Edit Page 39

40 4. You will be forwarded to the Projections and Track Record Detail page where a confirmation message will be displayed, stating that the record has been saved. Click the Funding Application link to return to the Funding Application Detail page. Figure 49. Projections and Track Record Detail Page 5. From the Funding Application Detail page, click the Projections and Track Record link to navigate to the Projections and Track Record related list. a. Notice that the first Financing Track Record status was automatically changed to Complete. 6. From the Projections and Track Record related list, repeat Steps 1-5 to complete a Financing Track Record for each Calendar Year until all Financing Track Record records appear with a status of Complete. 7. You will also notice that all records in the Projections and Track Record related list now have a status of Complete which is an indicator that all were successfully completed. Figure 50. Projections and Track Record Related List 40

41 8. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the other required sections. All records must be completed for the Projections and Track Record section of the CMF Application to be considered complete. Click the 'Funding Application' link to return to the Funding Application Detail page. Figure 51. Projections and Track Record Related List 3.5 Complete the Sample Pipeline Projects Related List (Appendix 3) Applicants are required to add at least two examples of potential transactions as part of their Application. They may add no more than 8 sample projects. See Appendix 3 of the Application Instructions for additional guidance. To add Sample Pipeline Projects: 1. From the Funding Application Detail page, hover over the Sample Pipeline Projects link and click the New Sample Pipeline Projects button to navigate to the New Sample Pipeline Projects Edit page. Hover over the Sample Pipeline Projects link to expose the related list. Click the New Sample Pipeline Projects button to create a record. Figure 52. Funding Application Detail Page 2. Complete all required information on the page: 41

42 a. DO NOT edit the Funding Application number. b. Enter the project description including the city and state of the proposed project. c. Enter details about the Need for CMF Financing and how the CMF Award dollars will play a role in financing or supporting the project. d. In the $CMF Financing Needed field, enter the amount of the CMF Award that will be allocated to the project. e. Enter the Total Eligible Project Costs which is comprised of Leveraged Costs plus CMF Award. f. In the Other Financing Sources field, briefly describe other sources of financing for the project. g. When you are done, click Save to save the record or Save & New to save the record and create a new one. Enter all required information and click the Save button. Figure 53. Sample Pipeline Projects Edit Page 42

43 3. Click Save after entering the last sample project. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the next required section. Click the 'Funding Application' link to return to the Funding Application Detail page. Figure 54. Sample Pipeline Projects Edit Page 4. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the next required section. NOTE: DO NOT edit the Funding Application field on the Sample Pipeline Projects Edit page. This field cannot be locked in Salesforce; it ties all the data entered in the Application to a single Application number. 3.6 Complete the Enterprise-Level Sources of Leverage Related List (Appendix 4) Applicants are not required to complete this related list in AMIS if there is no plan on leveraging the CMF Award at the Enterprise-level. To add Enterprise-level sources of leverage: 1. From the Funding Application Detail page, click the Enterprise-level Sources of Leverage link at the top of the page to navigate to the Enterprise-Level Sources of Leverage related list or hover over the link to expose the related list and click the New Enterprise-Level Sources of Leverage button. 43

44 Hover over the New Enterprise-Level Sources of Leverage link to expose the related list. Click the New Enterprise-Level Sources of Leverage button to create a record. Figure 55. Funding Application Detail Page 2. Complete all required information on the page: a. DO NOT edit the Funding Application ID Number. b. Enter the name of the investor. c. Select whether it s a previous investor. d. Select whether the investor is related to the Applicant. e. Choose the financing type from the dropdown. f. Enter the dollar amount you are seeking. g. Provide the status of the request. h. Enter the estimated date of receipt of funds. i. When you are done, click Save to save the record or Save & New to save the record and create a new one. Enter all required information and click Save Figure 56. Enterprise-level Sources of Leverage Edit 44

45 3. Upon clicking the 'Funding Application' link, you will be forwarded to the Funding Application Detail page, where you can access the next required section. Click the 'Funding Application' link to return to the Funding Application Detail page. Figure 57. Enterprise-level Sources of Leverage Edit 45

46 3.7 Complete the Key Personnel Related List (Appendix 5) Applicants are required to add at least one key person in this section, and may add no more than ten people. To add key personnel: 1. From the Funding Application Detail page, click the Key Personnel link at the top of the page to navigate to the Key Personnel related list or hover over the link to expose the related list and click the New Key Personnel button. Hover over the Key Personnel link to expose the related list. Click the New Key Personnel button to create a record. Figure 58. Key Personnel Related List 2. Complete all required information on the page: a. Enter the person s first and last name in the Name field. b. Enter the person s title in the Title field. c. Enter the name of the Applicant organization in the Firm field. d. Enter the number of years the person has been employed or contracted by the Applicant organization in the 'Years with Applicant' field. e. Identify all the positions the person has held with the Applicant organization. f. Identify all the duties the person will perform for the Applicant organization. g. Describe the person s qualifications in the 'Description of Key Staff Qualifications' text box. NOTE: DO NOT edit the 'Funding Application' field on the Key Personnel Edit page. This field cannot be locked in Salesforce; it ties all the data entered in the application to a single Application number. 3. When you have provided all required information, click the Save button to save your information. 46

47 Enter all information and click the Save button or Save and New to create additional Key Personnel records. Figure 59. Key Personnel Edit Page 4. You will be forwarded to the Key Personnel Detail page where a confirmation message will be displayed, stating that the information provided was saved successfully. Click the Funding Application link to return to the Funding Application Detail page. 5. You can add up to 10 key personnel, as appropriate, by repeating Steps 1 4 bove. Click the 'Funding Application' link to return to the Funding Application Detail page. Figure 60. Key Personnel Detail Page 47

48 3.8 Complete the Previous Federal Awards Related List (Appendix 6) Applicants must provide the following information for each of the Federal government awards that the Applicant and/or any Affiliates have received over the past three years (as of the Application deadline). a. If your organization has received more than one award of the same type in the last 3 years, total the amount awarded and enter this information on one line with the Award Date being the date of the most recently received award. b. Only include Federal Awards. To add previous federal awards: 1. From the Funding Application Detail page, click the Previous Federal Awards link at the top of the page to navigate to the Previous Federal Awards related list or hover over the link to expose the related list and click the New Previous Federal Award button. Hover over the Previous Federal Awards link to expose the related list. Click the New Previous Award button to create a record. Figure 61. Previous Federal Awards Related List 2. Complete all required information on the page: a. DO NOT edit the Funding Application ID Number b. Enter the name of the award. c. Enter the awarding agency. d. Enter the award amount. e. Enter the award date. Do not include any award received more than 3 years before the Application due date. f. Enter the Control/Award Number, if applicable. g. Enter all information and click the Save button or Save and New to create additional Previous Federal Awards records. 48

49 Enter all information and click the Save button or Save and New to create additional Previous Federal Awards records. Figure 62. Previous Federal Award Edit Page 3. You will be forwarded to the Previous Award Detail page where a confirmation message will be displayed, stating that the information provided was saved successfully. Click the Funding Application link to return to the Funding Application Detail page. 4. You can add as many federal awards as appropriate, by repeating Steps 1 3 bove. Click the Funding Application link to return to the Funding Application Detail page. 49

50 Figure 63. Previous Federal Award Detail Page 3.9 Complete the Application Financial Data Related List (Appendix 7) Applicants are required to provide financial data for the three most recently completed fiscal years. To complete the Application Financial Data section: 1. From the Funding Application Detail page, click the Application Financial Data link at the top of the page to navigate to the Application Financial Data related list or hover over the link to expose the related list and click the New Application Financial Data button. Hover over the Application Financial Data link to expose the related list. Click the New Application Financial Data button to create a record. Figure 64. Application Financial Data Related List 2. From the Fiscal Year drop-down menu, select a Fiscal Year and then complete all required information on the page for Table H and Table I. 3. Add the appropriate Financial Data Type. Select Audited or Unaudited for the financial data. 4. When you have provided all required information for that year, click the Save button to save your information or Save and New to enter additional records 50

51 Select the appropriate Fiscal Year and Financial Data Type. Enter all information and click the Save button or Save and New to create additional Application Financial Data records. Figure 65. Application Financial Data Edit Page 51

52 5. You will be forwarded to the Application Financial Data Detail page where a confirmation message will be displayed, stating that the information provided was saved successfully. Click the 'Application' link to return to the Funding Application Detail page. Click the Funding Application link to return to the Funding Application Detail page. Figure 66. Application Financial Data Detail Page 6. From the Funding Application Detail page, repeat Steps 1-5 above to add financial data for the remaining two fiscal years. 52

53 3.10 Add AMIS Application Attachments (Appendix 8) All Applicants must submit the following attachments as part of your organization s AMIS Application: AMIS Training Manual AE103-CMF Audited financial statements for the two most recent fiscal years Any management letter related to the audited financial statements for the most recent fiscal years (if management letters were provided as part of an audit). The following are required only for Applicants that are not Certified CDFIs: State charter, articles of incorporation or other establishing documents stating the Applicant is a Non-profit or not-for profit entity under the laws of the organization s State of formation. A certification or determination letter demonstrating tax-exempt status from the IRS. For Applicants that are governmental instrumentalities only, and as long as all other eligibility requirements are met, the CDFI Fund will accept a legal opinion from the Applicant s counsel, in form and substance acceptable to the CDFI Fund, opining that the Applicant is exempt from federal taxation. Articles of incorporation, by-laws, or other establishing documents. To add your attachments to the application: 1. From the Funding Application Detail page, click the AMIS Application Attachments link at the top of the page to navigate to the AMIS Application Attachments related list or hover over the link to expose the related list and click the New AMIS Application Attachments button. Hover over the AMIS Application Attachments link to expose the related list. Click the New AMIS Application Attachments button. Figure 67. Funding Application Detail Page 2. Click the Choose File button and browse to select a file or use the Document Name field to choose a file from the Organization Profile. 3. If choosing a file, from the Type drop-down menu, select a CMF-specific value. 53

54 Look-up document in Document Name field or click on the magnifying glass to look up documents from organization profile. Or click on Type field to attach CMF document type. Figure 68. Attach File Screen 4. In the Description text box, add language to describe the nature of the file you have attached, if necessary. 5. Click the Attach File button to upload the file. You will be returned to the Funding Application Detail page. Click on New AMIS Application Attachments button to add more documents. Figure 69. AMIS Application Attachments Related List 6. From the Funding Application Detail page, repeat Steps 1-6 above to attach all ecessary documents. 54

55 3.11 Complete Forms and Certifications (Appendix 9) All CMF Applicants must complete the Environmental Review Form and Assurances and Certifications as part of their AMIS online Application submission. Any Applicant that is a 501(c)(4) must complete the 501(c)(4) form as part of their AMIS online Application submission. To add your forms and certifications to the Application: From the Funding Application Detail page, click the Forms and Certifications link at the top of the page to navigate to the Forms and Certifications related list or hover over the link to expose the related list and click the New Forms and Certifications button. Hover over the Forms and Certifications link to expose the related list. Click the New Forms and Certifications button. Figure 70. Forms and Certifications Related List NOTE: Applicants are only allowed to add one 'Forms and Certifications' record. Any attempt to add records beyond one will receive an error message. 1. Complete all required information on the page. 2. When you have provided all required information, click the Save button to save your information. 55

56 Enter all information and click the Save button Figure 71. Forms and Certifications Edit Page Figure 72. Forms and Certifications Edit Page / 501(c)(4) Questionnaire NOTE: The questions under 501(c)(4) Questionnaire (for only 501(c)(4) Entities) only appear if an Applicant has an Organization Structure equal to Non-Profit- 501(c)(4) on their Organization Profile. If the Organization Structure is equal to Non-Profit-501(c)(4), then the Applicant is required to complete the 501(c)(4) Questionnaire before the funding Application can be submitted. 56

57 3. You will be forwarded to the Forms and Certifications Detail page where a confirmation message will be displayed, stating that the information provided was saved successfully. Click the 'Funding Application' link to return to the Funding Application Detail page. Click the Funding Application link to return to the Funding Application Detail page. Figure 73. Forms and Certifications Detail Page 57

58 3.12 Submit the Application To submit the application to the CDFI Fund: Make sure that the 'Applicant Signature' section on the Funding Application Detail page is completed. This section allows you to attest to the accuracy and completeness of the information you provided in the application. 1. From the Funding Application Detail page, the Authorized Representative must click the Edit button, check the Signature box in the Application Signature section, then click the Save button. The Authorized Representative must check the signature box and click Save for the Application to be submitted. 58

59 Figure 74. Funding Application Detail Page / Applicant Signature 2. Upon saving, a message will display as follows: Funding Application has been updated and there will be a check mark next to the signature line under the 'Authorized Representative Signature'. Figure 75. Funding Application Detail Page / Applicant Signature Confirmation 3. You will be forwarded to the Funding Application Detail page. Click the Submit CMF App button to submit your Application to the CDFI Fund. Only an Application Contact or the Authorized Representative may submit the AMIS Application. Click the Submit CMF App button to submit the Application to the CDFI fund. Figure 76. Funding Application Detail Page / Submit CMF Application 4. If the application includes any errors, an error dialog window on the Funding Application Detail page will be displayed with the error message. To correct the error, click the OK button, navigate to the applicable section with the error, correct the error, and then click the Submit CMF App button to resubmit the Application. 59