U.S. DEPARTMENT OF JUSTICE OFFICE ON VIOLENCE AGAINST WOMEN

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1 U.S. DEPARTMENT OF JUSTICE OFFICE ON VIOLENCE AGAINST WOMEN Sexual Assault Services Culturally Specific Program New Grantee Orientation January 7 8, 2014

2 WELCOME 2

3 INTRODUCTIONS Name and job title Agency and location What brought you to this work? 3

4 MELISSA SCHMISEK Your friendly neighborhood OVW Program Specialist." 4

5 Direct MY CONTACT INFORMATION Communicate unto the other person that which you would want him/her to communicate unto you if your positions were reversed. 5

6 TECHNICAL ASSISTANCE 6 National Organization of Sisters of Color Ending Sexual Assault

7 TECHNICAL ASSISTANCE: SCESA Funded by OVW to support you On-site Meetings Webinars Materials Consult Sexual Assault Culturally Specific Capacity Building 7

8 TECHNICAL ASSISTANCE: SCESA (860) Phone Web 8

9 OFFICE ON VIOLENCE AGAINST WOMEN 9 Brief Overview of its Structure

10 OVW MISSION to provide federal leadership in developing the nation s capacity to reduce violence against women and administer justice for and strengthen services to victims of domestic violence, dating violence, sexual assault, and stalking. To Learn More

11 OVW STRUCTURE Deputy Director Bea Hanson Chief of Staff, Allison Randall Senior Attorney Advisor Attorney Advisors Program Division Grants Financial Management Unit Administrative Division Tribal Deputy Director, Lorraine Edmo Nadine Neufville, Deputy Director of GDMD Donna Simmons, Associate Director Administrative Officer Budget Officer Program Specialists Lauren Nassikas, Associate Director Darlene Johnson, Associate Director Susan Williams, Associate Director Michelle Brickley, Associate Director Grant Finance Staff & GMS Program Assistants & Other Admin Support Finance/Budget Staff, Evaluation & Audit Program Specialists Program Specialists Program Specialists Program Specialists 11

12 OVW STRUCTURE: PROGRAM DIVISION Deputy Director Lorraine, Tribal Deputy Director Nadine, Deputy Director 3 Program Managers Lauren, AD Darlene, AD Susan, AD Michelle, AD Tribal Government 7 Program Managers 7 Program Managers 7 Program Managers 6 Program Managers Me! Tribal Coalitions LAV Arrest Rural STOP Formula Courts Campus Transitional Housing SASP Formula Safe Havens Youth Services Elder State Coalitions Children Exposed Disability Tribal SASP STEP Engaging Men and Youth SASP Cultural CLSSP 12

13 OVW STRUCTURE: GRANTS FINANCIAL MANAGEMENT DIVISION (GFMD) Deputy Director Donna Simmons, AD GMS Assistance Grants Financial Staff Closeout Specialist Kyle Lohrke Heidi Hull Erin Lorah (Hutchinson) Alanda Thomas Suheyla Lasky 13

14 SEXUAL ASSAULT CULTURALLY SPECIFIC SERVICES PROGRAM 14 Overview

15 HISTORICAL MOMENT: VAWA 2005 First Federal funding stream dedicated solely to the provision of direct intervention and related assistance for victims of sexual assault 15

16 SASP CULTURAL FUNDING STREAMS Sexual Assault Services Formula Tribal Governments Culturally Specific Coalitions States & Territories Tribal 16

17 WHAT IS SASP? Services Traditions Healing Outreach Survivors Advocacy Crisis Intervention Support Counseling Culture 17

18 WHO CAN BE SERVED Women Children Men Adolescents 18

19 SASP: IN THE WEEDS Allowable Crisis intervention Counseling Support groups Advocacy Accompaniment Traditional practices and culturally specific customs Not Allowable Prevention Training of outside professionals Activities performed by criminal justice system Forensic exams & interviews CJ staff positions Coordination of SARTS 19

20 SASP CULTURALLY SPECIFIC create, maintain, and expand sustainable sexual assault services provided by culturally specific organizations uniquely situated to respond to the needs of sexual assault victims 20

21 21 BREAK TIME!

22 Fun Ahead I promise! OVW REQUIREMENTS Reporting, Special Conditions, Conference Requests, Grant Adjustments and Tips

23 YOUR GRANT AWARD Project Period October 1, 2013 to September 30, 2016 Award Number 2013-KS-AX-xxxx 23

24 REPORTING: PROGRESS REPORTS Reporting Period January 1 st June 30 th July 1 st December 31 st Due Date July 30th January 30th GMS Technical Support Submitted in GMS (Grants Management System) Reports programmatic progress Used by OVW to monitor Used in reports to congress Developed by Muskie School Muskie: Content Questions VAWA (8292) muskie.usm.maine.edu/vawamei 24

25 REPORTING: FEDERAL FINANCIAL REPORTS Reporting Period January 1 st March 31 st April 1 st June 30 th July 1 st September 30 th October 1 st December 31st Due Date April 30 th July 30 th October 30 th January 30th Submitted in GMS Reports financial history for quarter Used by OVW to monitor Financial Questions

26 SPECIAL CONDITIONS A Legally Binding Contract 1. Please read them. 2. Please follow them. 26

27 SPECIAL CONDITION: CONSULTANT RATE #28 Not to exceed $650 per 8 hour day Maximum not automatic Uniqueness of skill Level of expertise Amount of experience Anything above requires approval from OVW Director 27

28 SPECIAL CONDITION: PRODUCT REVIEW #29 Any material developed with OVW funds Submit 20 days prior to release Via GMS Programmatic GAN Must receive approval before printing/releasing 28

29 SPECIAL CONDITION: DISCLAIMER LANGUAGE #30 **Placed on all material developed with OVW dollars** "This project was supported by Grant No. [insert award number] awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department of Justice, Office on Violence Against Women. 29

30 SPECIAL CONDITION: CONDITIONAL CLEARANCE #37 Cannot obligate, expend, or draw down funds until budget cleared by GFMD Once approved funds released 30

31 GRANT ADJUSTMENT NOTICES GANs

32 GAN: BUDGET MODIFICATION When moving money from one budget line item to another; 10% > Moving money to budget line item NOT previously approved When in doubt contact me 32

33 GAN: CHANGE IN PROJECT SCOPE Required when making a significant change in the direction of your grant project Scenario Original project had goal of establishing a hotline. Revision proposes to drop hotline and hire a full time counselor. 33

34 GAN: PROGRAM OFFICE APPROVAL All materials for OVW review Brochures Curriculum PSA A change in MOU partner (if applicable) 34

35 35 And words of advice

36 TOP 5 TIPS TO SUCCESS Your grant proposal is your Road Map Follow your budget and report actual expenses Read your special conditions Submit all reports on time Contact me with questions ASAP 36

37 37

38 IMPORTANT CONTACT INFORMATION Programmatic Questions Other Issues OVW Financial Direct - (202) GMS Tech Support Progress Reports VAWA (8292) muskie.usm.maine.edu/vawamei 38