2019 Awards Program FAQ & Checklist IMPORTANT DATES MARK YOUR CALENDARS! AT A GLANCE: AWARD ENTRY CHECKLIST
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1 2019 Awads Pogam á á PROGRAMS MUST TAKE PLACE BETWEEN 1 SEPTEMBER 2017 AND 31 AUGUST 2018 á á IMPORTANT DATES MARK YOUR CALENDARS! Septembe 1, 2017 August 31, 2018 August 1, 2018 August 31, 2018 Septembe 28, 2018 Octobe 12, 2018 Octobe 31, 2018 Decembe 15, 2018 Januay 11, 2019 Febuay 9, 2019 Beginning Date fo Eligible Pogams Cut-off Date fo Eligible Pogams Awad Enty Site Open Ealy Bid Enty Deadline ($25 savings) Nominations fo Recognition Awads Due Regula Enty Deadline Late Enty Deadline ($25 late fee) Finalists Notified Finalists Stoyboad Atwok Due Awads Gala at the Fou Seasons Hotel Houston, Houston, TX AT A GLANCE: AWARD ENTRY CHECKLIST EXCELLENCE AWARD Up to 1,000-wod desciption detailing the answes to the citeia specific to the awad categoy. One (1) PDF document that includes suppoting mateials (12 page / 5MB maximum size). The PDF can include a combination of photos, samples, dawings, gaphics, maps, and pinted collateal. One (1) 100-wod Judges Desciption: This 100-wod desciption cannot include you company s name o logo. This is viewed by the judges as a summay fo you enty. One (1) 100-wod Publicity Desciption: This 100-wod desciption should include you company s name. It will be used fo publicity puposes such as publication about the enty, the awad event pogam, the eading of the finalists, and ADMEI media/pess eleases. ACHIEVEMENT AWARD Up to 1,000-wod desciption detailing the answes to the citeia specific to the awad categoy. VARIES BY CATEGORY: The event budget (The final amounts billed to client including all fees paid by client diectly to vendos) A lette fom the client efeing to thei satisfaction with the event and DMC and/o appoving the submission is euied egadless of whethe the client is identified o anonymous. Please upload this lette to the "Suppoting Documents" section. NOTE: This lette is only fo ADMEI administative ecods and will not be made public. A sample client lette is included in this document. - Page 1 -
2 2019 Awads Pogam A maximum of twelve (12) photogaphs. Suppot mateials must be uploaded with you enty but ae limited to a maximum of ten (10) items such as: fabic swatches, menus, invitations, dawings, gaphics, maps, pinted collateal, video, and confeence URL. One (1) 100-wod Judges Desciption: This 100-wod desciption cannot include you company s name o logo. This is viewed by the judges as a summay fo you enty. One (1) 100-wod Publicity Desciption: This 100-wod desciption should include you company s name. It will be used fo publicity puposes such as publication about the enty, the awad event pogam, the eading of the finalists, and ADMEI media/pess eleases. RECOGNITION AWARD Up to 1,000-wod desciption detailing the answes to the citeia of the specific awad categoy. A high-esolution photogaph of the nominee fo publicity puposes. Two (2) lettes of ecommendation/suppot fom employe, vendo, client, o industy pee. One (1) 100-wod Publicity Desciption: This 100-wod desciption should include the nominee s and company s name. It will be used fo publicity puposes such as publication about the enty, the awad event pogam, the eading of the finalists, and ADMEI media/pess eleases. FREQUENTLY ASKED QUESTIONS WHAT PROGRAMS OR EVENTS QUALIFY TO BE ENTERED FOR AN AWARD? All pogams submitted fo the 2019 ADMEI Awads must have occued between Septembe 1, 2017 and August 31, WHAT IS THE DIFFERENCE BETWEEN THE ACHIEVEMENT AWARD AND THE EXCELLENCE AWARD? The Achievement Awad is fo an entie pogam (teambuilding/event/tou pogam). The Excellence Awad is fo specific component of DMC sevices (technology integation/déco/cisis management). CAN I SUBMIT A PROGRAM IN MORE THAN ONE CATEGORY? Absolutely! Fo example, one event fom a multi-event pogam can be submitted fo Best Innovative Event Achievement Awad in its budget categoy and fo Excellence in Event Déco/Design. The entie multi-event pogam can be submitted fo Best Oveall Pogam. WHO IS ELIGIBLE TO SUBMIT AN ENTRY FOR AN AWARD? Only staff of ADMEI Company Membes in good standing ae eligible to submit fo the ADMEI Achievement Awads. The nominee does NOT need to be a epesentative listed on the ADMEI website. You DMC must have played an integal ole in the development of the event, pogam, o activity being submitted. WHO CAN I NOMINATE FOR A RECOGNITION AWARD? You may nominate anothe Destination Management pofessional o youself fo the ADMEI Voluntee of the Yea, Destination Management Rising Sta, Destination Management Pofessional of the Yea, and Hall of Fame Lifetime Achievement awads. Please submit nominations by Septembe 28, This means ceate you enty online. (Login to the Awads site, add an enty, select awad type, ente you infomation as the Submitte/Nominato, ente the Nominee s name in the Nominee tab, and hit Save.) You have until Octobe 31, 2018 to complete the est of the infomation euied to hit Submit. You ae the owne of the Nomination. You can shae login infomation with the Nominee if you wish o collect the infomation and update the nomination youself. - Page 2 -
3 2019 Awads Pogam WHAT DOES IT COST TO SUBMIT AN ENTRY? Excellence and Achievement Awad enty fees ae listed below in U.S. dollas.* Thee is no fee fo Recognition Awad enties. Enties submitted and paid fo by end of day -- 24:00 ET -- August 31, 2018 eceive a $25 discount. A late fee of $25 will automatically be chaged fo all submissions eceived between 00:00 ET, Octobe 13, 2018 and 24:00 ET, Octobe 31, SUBMISSION DEADLINE EXCELLENCE AWARDS ACHIEVEMENT AWARDS RECOGNITION AWARDS August 31, 2018 $120 USD $170 USD Septembe 28, 2018 Nomination Due: $0 Octobe 12, 2018 $145 USD $195 USD Octobe 31, 2018 $170 USD $220 USD Enty Due: $0 * Pices listed eflect $5.00 cash discount fo payments made via check o wie tansfe. WHEN AND HOW DO I PAY FOR MY ENTRIES? Submission deadlines ae posted above. Enty fees may be chaged (Visa, MasteCad o Ameican Expess). Please ente you payment infomation on the payment page of the online enty pocess. Enties will not be accepted without payment infomation. Had copy submissions will not be accepted. WHAT TYPES OF SUPPORTING DOCUMENTS CAN I SUBMIT WITH MY ENTRY? Questions, citeia, and suppoting documentation vay fo each awad. Please efe to the Enty Instuctions & Awads Oveview document fo all necessay inclusions in each awad categoy. IS A LETTER REQUIRED FROM THE CLIENT FOR THE ACHIEVEMENT AWARD SUBMISSION? Yes, a submission appoval lette fom the client efeing to thei satisfaction with the event and DMC is euied egadless of whethe the client is identified o anonymous. A sample client lette is included in this packet. Please upload this lette in the "Suppoting Documents" section within the online enty pocess. This lette is only fo ADMEI administative ecods and will not be made public. IS A BUDGET REQUIRED FOR ALL ENTRIES? The event budget is euied fo some Achievement Awad enties (the final amounts the client was billed including all fees). Budgets ae fo the judges eyes only and will be deleted pio to the Awads Gala. WILL I BE NOTIFIED OR REFUNDED IF I AM DISQUALIFIED? Disualified enties will not be notified and fees fo disualified enties ae non-efundable. To avoid being disualified, make sue all awad enties do not include you company s name o logo, o photogaphs of youself o staff membes. You may submit a photo with you logo blocked. Enties will be disualified fo failue to comply with any of the stated ules. Incomplete enties o non-compliance will esult in disualification. This will be solely at the discetion of the judges. WHEN WILL I FIND OUT IF I AM A FINALIST? Finalists will be notified on o befoe Decembe 15, The judging panel eseves the ight to withhold an awad in the event no suitable enty is submitted. Awad finalists ualify fo ADMEI s Annual Confeence standad membe egistation ate ($975) even if the ate has expied. WHAT IF I HAVE AN IDEA FOR A NEW AWARD OR A MODIFICATION TO AN AWARD? We welcome all comments, suggestions, uestions, and feedback to continue to elevate ou awads pogam. You can send you ideas to info@admei.og. ADDITIONAL QUESTIONS? Submit additional uestions via to: info@admei.og. - Page 3 -
4 2019 Awads Pogam PREPARING YOUR ENTRY Stat ealy! Below ae some steps and suggestions to think about when pepaing you enties. Identify the pogams you wish to submit in advance. Begin the witten desciption as ealy as possible. Review the uestions specific to you selected categoy. Ceate a daft o woking document befoe pogam opeations. Complete the desciption, answeing all uestions, immediately afte the pogam s opeations while the details ae still fesh. Collect suppot mateials thoughout the planning and opeations pocess. These mateials may include: Photogaphs Samples Fabic Swatches Menus Invitations Dawings Gaphics Maps/Diagams Floo Plans Pinted Collateal Collect client infomation including: A submission appoval lette fom the client efeing to thei satisfaction with the event and DMC is euied egadless of whethe the client is identified o anonymous. Please upload this lette on the "Suppoting Documents" section. This lette is only fo ADMEI administative ecods and will not be made public. Testimonials and uotes fom client. Pemission fom client to use name, logo, and any collateal mateial associated with thei oganization. A note on photogaphs: Take moe than you think you will need! Include oveall and detail shots. Focus in on the elements you plan to highlight in you enty. These photogaphs should tell the stoy of you event! Keep in mind that finalists ae euied to poduce an electonic stoyboad to be displayed at the Annual Confeence. See the infomation on electonic stoyboad submissions fo moe details. - Page 4 -
5 2019 Awads Pogam REQUESTING A CLIENT LETTER SAMPLE TEMPLATE Shaed by Lee Hutchison, DMCP of AlliedPRA Dallas/Fot Woth The Association of Destination Management Executives Intenational ecognizes the best pogams management demonstated by ceativity and oveall execution of sevices fo pogams offeed by Destination Management companies. This global competition highlights outstanding pogams by focus and oveall budget. <Name of you DMC> would like to submit the <Pogam Name> fo an ADMEI Achievement Awad in the <categoy name>. Submission of this pogam fo this awads pogam euies the appoval of the client. You may choose to have the pogam submitted anonymously, which would mean that you copoate name will not appea anywhee in pint o on the web. If <client> appoves the submission of you pogam fo this categoy, please submit: A lette of efeence that notes you satisfaction with the pogam and the DMC that implemented the pogam. This lette is euied fo the enty to be accepted fo judging, whethe o not the client is identified. Detemination whethe <client> wishes to be listed by name o efeed to geneically as client/oganization/copoation. <Name of you DMC> is poud of its wok on behalf of <client>. We hope you will appove the submission of you pogam to this pestigious awads pogam. <Name of you DMC> Awads histoy: Yea Achievement Awad Finalists/Winnes: Categoy Example: 2018 ABC DMC Awad Winne Finalist: Best Oveall Pogam Account Manage DMC Addess City/State/Zip/County Last Updated: Sep. 27, :58 AM - Page 5 -
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