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1 Consultancy Service to Conduct Final Evaluation of the Project: Implemented by: Islamic Relief Palestine in Partnership with Bayader for Development & Environment and Small Enterprises Center Funded by: Islamic Relief UK PIN Code: 020_ July 2017

2 Terms of Reference 1. Introduction 1.1 Background about Islamic Relief Islamic Relief Worldwide (IRW) is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organization (NGO) founded in the UK in As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. More information on IRW is available at: Islamic Relief Palestine (IRPAL) IRPAL is an affiliate of Islamic Relief Worldwide, active in the Palestinian territories since IRPAL has its main office in Gaza city. IRPAL is working to improve the wellbeing of vulnerable people, deliver life-saving emergency aid, enhance education environment, reduce the humanitarian impact of conflict, empower communities to reduce poverty and protect communities from disasters. Its work has rested on respecting the humanity and dignity of those whom it helps and on adherence to clear transparency and accountability standards. IRPAL supports the Palestinian people through three main programmes: Humanitarian, Community Development, and Child Welfare and Education. More information on IRPAL is available at: Background about the Project The project aims to contribute to reducing poverty and achieving sustainable livelihoods among poor youth. In particular, it seeks to restore and improve livelihoods status and employability of vulnerable poor youth through sustainable enterprise development for conflict-affected income-generation projects. The project works with underprivileged youth entrepreneurs and productive women to equip them with the necessary skills and resources leading towards the establishment or the upgrading of their own small businesses, in order to become self-reliant, and ultimately enhance their livelihoods. The project involves business skills development, empowerment grants, business counselling, advice and coaching, as well as creating and enhancing their business linkages, as described below: Phase 1: Business Development Training Phase 2: Empowerment grants Phase 3: Business counselling, advice and Coaching Phase 4: Business linkages 2

3 1.3 Summary of the Project Information Project Name Livelihoods Creation and Economic Empowerment Funded by Islamic Relief UK Location of the Action Gaza Strip Project Duration 21 months (From January 18 th, 2016 to September 18 th, 2017) Target Beneficiaries 250 (150 youth productive women) Overall Goal/ Impact To contribute to reducing poverty and achieving sustainable livelihoods among vulnerable groups with particular focus of youth and productive women Purpose Improved livelihoods status and employability of vulnerable poor youth through microbusiness development and commercialization for conflict-affected incomegeneration projects Results Result 1: Business development training program delivered and best champion projects selected for empowerment grants. Result 2: Empowerment grants provided Result 3: Business counselling and coaching services provided Result 4: Business linkages services provided Main Activities Activities Related to Result Prepare TOR for BD trainer(s) 1.2 Launch request for training services tender 1.3 Select qualified coach/s and mentor/s 1.4 Deliver 25 hrs. business development and how to start small businesses training to participants Activities Related to Result Develop selection criteria and framework based on feasibility analysis to projects ideas 2.2 Develop selection scoring sheet 2.3 Call for grant application targeting the trained youth participants and productive women groups at CBOs 2.4 Conduct evaluation and select champion 90 projects 2.5 Provide with grants (seed capital) for the selected projects Activities Related to Result Provide mentorship, coaching and follow up on planning and implementing marketing & promotion activities and financial management activities 3.2 Implement market researches, marketing plans and promotion activities Activities Related to Result Perform business-to-business B2B activities/initiatives and link supported businesses into the supply chains of standing businesses under supervision and follow up of project team 4.2 Perform business-to-customer B2C activities/initiatives and link supported businesses with their potential customers/clients, get their attention and interest in supported products 4.3 Follow up on audience, grab their interest and keep soliciting their desire and action to buy and/or partnering right after and beyond the marketing B2B and B2C events 4.3 Create business deals resulted from B2B and B2C initiatives Local Partners 1. BAYADER for Development & Environment (Bayader) 2. Small Enterprises Center (SEC) 3

4 2. Objectives of the Consultancy Assignment IRPAL is seeking an experienced Consultant to conduct the final evaluation of the mentioned project. The evaluation aims to provide an assessment of the project to gauge the level of achievement of the project results and targets and anticipated impact on the target group, and the level of efficiency, effectiveness, impact, relevance and sustainability. A complementary purpose is to identify lessons learned and draw recommendations to inform and guide the design of future interventions. The Specific objectives of the evaluation are: To assess the extent to which the project has delivered the anticipated results indicated in the log frame with specific attention to impact and outcomes. To assess the performance of the project in alignment with intended results, deliverables and programming indicators focusing upon the appropriateness of the used implementation approach and methodology of different components. To assess project impact on the target group. Develop a document for best practices procedure/ Guide in microbusiness development. To document lessons learned and develop actionable recommendations for what could be improved in the project design and implementation. 3. Evaluation Methodology 3.1 Evaluation Criteria The evaluation is expected to be done within the following guiding framework: Project relevance. Efficiency: Assess the extent to which least inputs have been utilized for the maximum outputs, outcomes and impact achievement coupled with quality. Effectiveness: Assess the achievement of the project in relation to its stated objectives and intended results. Impact: Assess to what extent the project is contributing to a long-term positive effect on the target groups. Sustainability: Assess the key factors affecting sustainability of the project. The consultants shall elaborate in the technical proposal the proposed aspects/ questions that will be used to assess the above-mentioned evaluation criteria. 3.2 Implementation Methodology The consultant shall propose the proper evaluation methodologies that will be sued to conduct this assignment. 4. Effort of the Consultant 4.1 Inputs to the evaluation The following are the key inputs to the evaluation: Stakeholders feedback Relevant reports and documentation External secondary information and data as appropriate to the evaluation 4

5 4.2 Expected Outputs/ Deliverables The consultancy is expected to produce the following deliverables: 1. An Inception Report 2. Draft Evaluation Report 3. A document for best practices procedures in microbusiness development. 4. An initial briefing for the IRPAL project team 5. A final learning events 6. Final evaluation report reflecting comments from IRPAL Details are as follows: An inception report including a detailed work plan, approved by IRPAL, setting out the detailed methodology and deliverables prior to commencing the field work. Final Evaluation Report: The following should be noted: I. The structure of the final report shall be proposed by the consultant and agreed with IRPAL. II. Draft evaluation report shall be submitted to IRPAL prior to the finalization of the report before 10 days of contract end, including summary of findings, recommendations, detailed analysis of the evaluation criteria. III. An initial briefing for the IRPAL project team: Comprehensive learning event, in order to share evaluation results, key findings, lessons learned and recommendations with all projects parties through a (PowerPoint) presentation, before finalizing the evaluation report. IV. A document for best practices procedures in microbusiness development. V. A final learning event to share evaluation results, key findings, lessons learned and recommendations with the local partners and other related agencies VI. Final evaluation report, which shall be submitted five days after receiving the comments from IRPAL on the draft evaluation report. A soft and hard copies of the final evaluation report, including all necessary attachments is required. The main body of the report shall not exceed 40 pages, while other information can be annexed. 4.3 Duration It is estimated that the consultancy assignment shall be carried out during August till mid of September Estimated level of effort The level of effort days shall be reasonably proposed by the consultant in the technical proposal and will be finally agreed with the selected consultant. 5. Proposal submission and Evaluation 5.1 Proposal Submission Consultants shall submit "one original copy" of the Technical and Financial Proposals in a package containing two separate envelopes (sealed and stamped) as follows: I. The first envelope must be clearly marked TECHNICAL PROPOSAL. II. The second envelope must be clearly marked FINANCIAL PROPOSAL. No financial information shall be contained in the Technical Proposal otherwise the offer will be cancelled and excluded from the evaluation process. Consultants shall not be entitled to compensation related to costs of preparing the proposals. 5

6 5.2 Profile of the Consultant Potential consultant is required to possess the following qualifications and experience: This call for consultancy is ONLY opened for Individual Consultants. At least 10 years of experience in monitoring and evaluation (M&E) methods and approaches (including quantitative, qualitative, and participatory); planning, design and implementation of M&E systems; and report writing. Experience in evaluating livelihood projects/ programs, microbusiness and community development sector including experience with different donors. Competent in English language (The final report of the assignment shall be written in English). 5.3 Contents of Technical Proposal The Technical Proposal shall clearly include, but not necessarily be limited to the following information (to facilitate the technical evaluation of proposals): Proposal submission cover letter. Introduction (including the consultant s understanding of the context of required assignment). An outline of the consultant s general experience of similar assignment/projects, demonstrating knowledge of the project requirements and understanding of the tasks. (Information on the current assignments of the consultants should be presented.) A description of the manner in which the consultant would plan to execute the work, for each task separately. Work plan time schedule, approach or methodology proposed for carrying out the required work, personnel to be assigned to each task and staff days. Curriculum Vitae (CV) of consultant s key personnel proposed for the assignment. All content of the proposals shall be in English language. Remarks: o The consultant shall elaborate the proposed aspects/ questions that will be used to assess each of the evaluation criteria and the data collection methodologies/ tools mentioned in the TOR. 5.4 Contents of Financial Proposal The financial proposal shall show all the direct costs related to the implementation of the assignment, while other operational costs such as transportation, communications, etc. can be implicitly included. Prices shall be in Shekels. IRPAL projects are exempted from VAT, so the consultancy firm shall provide zero VAT stamped invoice and source deduction certificate Please use the following table, and do NOT add any additional budget lines, to facilitate evaluating and comparing the financial offer. No. Item Total Cost (ILS) 1 Cost of evaluation 5.5 Evaluation of Proposals Step One: Evaluation committee shall do an administrative check to make sure that all technical proposal meets the TOR requirements and all items are covered in a clear and easily understandable and is assembled in a professional manner (General and specific experience, following the content order, and completeness of the technical proposals) 6

7 Step Two: Evaluation of the technical proposal Proposals will be evaluated in a two-stage manner, commencing with evaluation of technical proposals and allocation of merit points and ranking of technical proposals, only then will the financial proposals be opened. Technical Proposals shall be evaluated and merit points awarded based on the following: No. Criteria Points 1. General Experience of the Consultant 1.1 Team Leader (Qualification and Experience) Other staff (Qualification and Experience) Specific/Competence of Key Personnel to this Assignment 2.1 Specific and recent experience of similar assignment/project Adequacy of Approach 3.1 Adequacy and quality of workplan Proposed approach and methodology for conducting the assignment 15 Total 75 Evaluation of the Financial Proposal Only those of the consultants whose technical proposals attained a score of at least [50] points in the technical evaluation shall be opened for the evaluation of financial proposals. The evaluation of Financial Proposals will be done according to following formula: Financial Score = (lowest price "Successful" / each price) 25. Overall of the Evaluation The consultants with the highest total score (sum of technical and financial scores) will be considered as the winner of the consultancy assignment and will be invited for contract negotiations and ultimately to sign the Contract. 5.6 Proposals Submission Date and Address Please submit your proposals by 03/08/2017 (13:30 pm at the latest) at the following address: Islamic Relief, Palestine Filed Office Al- Dawli building 2, 26A Medhat Al-Wehidi St., Rimal South. Any Proposal received after the due date will be rejected. Following submission, IRAL may engage in further discussion with applicants concerning quotations in order to ensure mutual understanding and an optimal agreement. For any issues relating to the quotation or its contents please directly to procurement@irpal.ps 6. Contract IRPAL will be responsible for all contractual matters relating to this assignment. 7. Method of Payment The service provider will be paid after the end of assignment and submitting all deliverables as per contract. 7