CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE

Transcription

1 FORM GEN. 60 CTY OF LOS ANGELES NTER-DEPARTMENTAL CORRESPONDENCE Date: January 9, To: Attn: The Mayor The Councl Mandy Morales, Mayor's Offce John Whte, Cty Clerk s Offce From: chard H. Llewellyn, Jr., 7 Cty Admnstratve Offcer Subject: GRANTS PLOT PROGRAM GRANT ACCEPTANCE PACKET FOR CALFORNA OFFCE OF EMERGENCY SERVCES (CAL OES), VCTM ASSSTANCE PROGRAM (VAP) SUB-AWARD THROUGH LOS ANGELES COUNTY Attached s the Grant Acceptance Packet for the Vctm Assstance Program Sub-award of supplementary fundng n the amount of $,787,86 receved by the Cty Attorney's Offce. Ths fundng contnues the program for a 2-month performance perod from October, 207 through September 30, 208. The grant fnances vctm advocates and admnstratve support staff to provde servces to vctms of crme and survvors of homcde vctms ncludng crss nterventon, resource and referral assstance, flng clams, applyng for resttuton or funeral arrangements. As a partcpant n the Grants Plot Program, ths department submtted the packet for revew and analyss by the CAO Grants Oversght Unt and the approprate CAO Analyst. n accordance wth the approved procedures for the Plot, ths Offce revewed the Packet for completeness, conducted a concse analyss and prepared a Fscal mpact Statement. The Grant Acceptance Packet conssts of the followng: Revew of Grant Award and Acceptance Determnaton Department Request for Acceptance of Grant Award f you have any questons about the Grants Plot Program or the procedures for the Grant Acceptance Packet, please contact Camlla Fong at Attachments RHL.A CA: CL F: d

2 Recpent Cty Department: The Offce of the Cty Attorney Grant Award Ttle: Vctm Assstance Program Awardng Agency: Los Angeles County Grant Agreement Number/Reference: C.F OFFCE OF THE CTY ADMNSTRATVE OFFCER Revew of Grant Award and Acceptance Determnaton Award Notfcaton Date: October 30, 207 Grant Amount: $,787,86 Pror Grant Award(s): $,528,778 Performance Start Date: Performance End Date: 0/0/7 09/30/8 Purpose: The Offce of the Cty Attorney s requestng authorty to accept grant fundng from the County of Los Angeles for the Vctm Assstance Program (VAP). Fundng n the amount of $,787,86 wll provde for the contnuaton of vctm servces from October, 207 to September 30, 208. Checklst for Grant Acceptance: Yes No N/A Comments. Authorty for Grant Acceptance Department requests acceptance of the Grant ( ) Terms/Condtons outlned n Award Notce/Grantor Agreement 2. Match Requrement Revew Match Sources dentfcaton completed ( ) Obtan match requrements from Award Notce/Grantor Agreement Addtonal Funds requested ( ) Submt to CAO for revew 3. Charter Secton 022 Determnaton Charter Secton 022 fndngs completed ( ) Submt to CAO for revew and determnaton 4. Provsons for Grant-Funded Contracts Standard and Grantor Provsons or equvalent language s ncluded Pro Forma Agreement RFP MOU PSA ( ) ncorporate Provsons or Language nto proposed agreement ( ) Submt to Cty Attorney for revew and approval; copy to CAO 5. Personnel Authortes Department has submtted a request for poston(s) ( ) Revew documents and make determnaton 6. Grant mplementaton Recommendatons * Department has submtted grant mplementaton nstructons ( ) Submt to CAO for revew 7. Controller nstructons for Fund/Accounts Set-Up Department has requested Funds/Accounts Set-up x 8. Governng Body Resouton/Certfcaton Department has submtted Resouton/Certfcaton 9. Fscal mpact Analyss Department has submtted Fscal mpact Statement ( ) Submt to CAO and Cty Attorney for revew ( ) Submt to CAO for revew and determnaton PF2 (0629)

3 OFFCE OF THE CTY ADMNSTRATVE OFFCER Revew of Grant Award and Acceptance Determnaton 0. Grant Award Summary The Offce of the Cty Attorney s requestng approval to accept $,787,86 n grant fundng for the 38th year of the Vctm Assstance Program (VAP). The Calforna Governor's Offce of Emergency Servces (Cal OES) awarded the County of Los Angeles $7,5,444 to provde vctm-wtness servces, of whch $,787,86 wll be awarded by the County to the Cty Attorney's Offce for the grant perod of October,207 to September 30, 208. The total cost of the program s $,860,69 of whch $,787,86 wll be rembursed to the General Fund as follows: $804,703 n salares, $37,66 n frnge benefts, $29,866 n ndrect costs, and $535,676 n expenses, consstng of $483,600 n contractual servces, and $52,076 for travel, prntng and bndng, supples, and Vctm Emergency Fund. The remanng cost of $72,758 s the Cty's contrbuton for related costs (Central Servces and Department Admnstraton), whch was prevously ncluded n the FY Adopted Budget. Grant fundng wll provde for salares, operatng expenses and frnge benefts for regular authorty postons (nne full-tme vctm advocates and two admnstratve support postons) and 7.75 FTE contract workers. Staff provdes servces to vctms of crme ncludng emergency support, crss nterventon, resource and referral assstance, assstance wth vctm of crme clams, resttuton assstance, and funeral arrangements. The vctm advocates wll be assgned to the Los Angeles Polce Department's (LAPD) Harbor, Hollenbeck, Newton, North Hollywood, Northeast, Olympc, Van Nuys, and Wlshre Area Dvsons. Accordng to the Cty Attorney's Offce, 9,029 new and contnung crme vctms receved servces n Recommendatons Pursuant to a revew of departmental recommendatons for ths grant, please provde a complete lst of necessary actons for mplementaton ncludng acceptance of the award by the Cty, Controller nstructons for fund and accounts set-up, coordnaton of project actvtes, etc. That the Councl, subject to the approval of the Mayor:. Authorze the Cty Attorney or desgnee to execute the grant agreement between the County of Los Angeles and the Cty Attorney s Offce; 2. Authorze the Cty Attorney or desgnee to accept grant fundng n the amount of $,787,86 from the County of Los Angees; 3. That the Cty Councl, subject to the approval of the Mayor, authorze the Controller to: a. Establsh a recevable for ths program n the amount of $,787,86 from the County of Los Angeles; b. Establsh the appropraton account wthn Fund 368 as follows: Account Vctm Assstance Program - $,787,86 4. Upon recept of grant funds and approval of grant expenses, transfer up to $804,703 from Fund 368, Department 2, Account 2030, Account 2N30 to Fund 00, Department 2, Account 530, Rembursement from Other Funds for grant related salary expenses; 5. Upon recept of grant funds and approval of grant expenses, transfer up to $37,66 from Fund 368, Department 2, Account 2N30 to Fund 00, Department 2, Account 530, Related Cost Rembursement - Other Funds for grant related ndrect costs; and 6. Authorze the Cty Attorney or desgnee to prepare Controller nstructons for any necessary techncal adjustments, subject to the approval of the Cty Admnstratve Offcer, and authorze the Controller to mplement the nstructons. 2. Fscal mpact Statement () Yes Ths Offce fnds that the Grant comples wth Cty fnancal polces as follows (see below): ( ) No Ths Offce fnds that the Grant does not comply wth Cty fnancal polces as follows (see below): The total cost of the Vctm Assstance Program s $,860,69 of whch $,787,86 wll be rembursed by the County of Los Angeles for salares, operatng expenses, and frnge benefts. There s no new General Fund mpact as the $72,758 n related costs for central servces and department admnstraton was ncluded n the FY Adopted Budget. The acceptance of the use of the grant funds s consstent wth the Cty's Fnancal Polces n that budgeted appropratons wll be balanced aganst recepts expected from the contnuaton of the grant. / - Doc. No, "" CAO At Chef CAO/Assstant CAO Dal PF2 (0629)

4 % u [TV] r MU a *.3 S': j= *t (a a / c: rljws < tta «un. ta.t: 9 pfk; L*aa **» Lv*ft p ranua] V MS 'B k5 m m \ y MCHAEL N, FEUER Cty Attorney December 8, 207 The Honorable Erc Garcett Mayor of Los Angeles Cty Hall Los Angeles, CA 9002 Attenton; Pamela Fnley Honorable Members of Cty Councl Cty of Los Angeles Cty Hall Los Angeles, CA 9002 Attenton; Holly Wolcott Re: Vctm Assstance Program (VAP) Grant for Fscal Year Councl Fle No, Contact persons: Mchko Reyes Derek Tennell Tel Tel Dear Mayor Garcett and Honorable Members of Cty Councl: The Offce of the Cty Attorney s transmttng for your revew and approval formula grant fundng totalng $,787,86 for FY to support the Cty s Vctm Assstance Program (VAP) durng ts 38th year. Formula grant funds arse from the federal Vctms of Crme Act, wth the Calforna Governor s Offce of Emergency Servces (Cal OES) servng as the pass through agency. The County of Los Angeles s the prme recpent of these funds, wth the Cty of Los Angeles as ts sub-recpent. The County has confrmed ts ntent to make $,787,86 (25% of the total avalable funds) for the contnued operaton of VAP for FY (September, 207 through October 3,208). Now n ts 38th year of operaton, the Los Angeles Cty Attorney's Offce Vctm Assstance Program (VAP) asssts vctms of crme through the provson of state mandated servces (CA Penal Code Secton ). n addton to orentng vctms wth the crmnal justce system and supportng them throughout the court process, addtonal vctm servces nclude: emergency support, crss nterventon, referrals to communty and governmental agences, resttuton assstance, as well as ad procurng fnancal assstance through the Calforna Vctms of Crme

5 December 8, 207 Page 2 Compensaton Program for medcal, mental health counselng, ncome/support loss, funeraf/bural expenses, and relocaton expenses. Durng the FY (July 206 to September 207), VAP provded servces to 9,029 new and contnung crme vctms, provded 7,592 drect referrals to communty and governmental agences, asssted 7,377 vctms fle Calforna Vctms of Crme Compensaton applcatons, lnked,55 ndvduals to crss nterventon and emergency assstance support, provded 5,367 orentaton overvews regardng the crmnal justce system, accompaned 2S8 vctms to court, and provded 39 presentatons to publc/governmental/law enforcement agences regardng the program. There s no new general fund contrbuton to accept ths fundng, The FY grant award of $,787,86 wll mantan ongong support for establshed poston authortes and 7.75 contracted workers to carry out ongong VAP servces at the exstng LAPD/Cty locatons, along wth $72,758 for ndrect costs to satsfy the requred match. Grant fundng wll also cover ndrect costs, operatng and equpment expenses, travel and tranng, vctm emergency fund drawdown rembursements, and offce supples through September 30, 208. Wth acceptance of ths VAP fundng, ongong vctm servces at the followng LAPD/Cty locatons wll be avalable: Harbor, Hollenbeck, Newton, North Hollywood, Northeast, Olympc, Van Nuys, and Wlshlre statons. These wll complement vctm servces beng provded under the C grant award, whch nclude 77th, Devonshre, Foothll, Pacfc, Topanga, Msson, Valley Traffc, and Van Nuys (co-located at Strength Unted Famly Justce Center). As detaled below, the total cost to Cty Attorney s Offce to operate VAP s $,860,69: * Salary $ 804,703 * Frnge $37,66 * ndrect Costs $ 202,624 * Materals/Supples $ 7,050 * Travel $ 22,626 * Contractual Servces $ 483,600 * Prntng & Bndng $ 0,000 * Vctm Emergency Fund $ 2,400 The County wll remburse the Cty wth moneys receved from Cal OES as follows: $804,703 n salares, $37,66 n frnge benefts, $535,676 n addtonal operatng costs to nclude 7.75 contracted vctm advocates, and $29,866 for related ndrect costs. The remanng $72,758 reflects the Cty's contrbuton to fulfll the match requrement to pay for related costs. There s no new general fund contrbuton. t s antcpated that VAP formula grant funds wll be renewed or ncreased for FY

6 December 8, 207 Page 3 We, therefore, request that the Cty Councl, subject to the approval of the Mayor, approve the followng:. AUTHORZE the Cty Attorney or desgnee to EECUTE the grant agreement between the County of Los Angeles and the Cty Attorney s Offce. 2. AUTHORZE the Cty Attorney or desgnee to ACCEPT the fundng n the amount of $,860,69 from the County of Los Angeles. 3. That the Cty Councl, subject to the approval of the Mayor, AUTHORZE the Controller to: a. b. Establsh a recevable for ths program by $,787,86 from the County of Los Angeles; Establsh the appropraton account wthn Fund 368, as follows: Account 2030 Ttle Vctm Assstance Program Amount $,787, Upon recept of grant funds and approval of grant expenses, TRANSFER up to $804,703 from Fund 368/2, Account 2030 to Fund 00/2, Revenue Source 530, Rembursement from Other funds for grant related salary expenses. Upon recept of grant funds and approval of grant expenses, TRANSFER up to $37,66 from Fund 368/2, Account 203Q to Fund 00/2, Revenue Source 536, Related Cost Rembursement - Other funds for grant related ndrect costs. AUTHORZE the Cty Attorney or desgnee to prepare Controller nstructons for any necessary techncal adjustments, subject to the approval of the Cty Admnstratve Offcer; and, AUTHORZE the Controller to mplement the nstructons. Thank you for your consderaton n ths matter. Very truly yours, Leela Kapur Chef of Staff cc: Mchko M. Reyes Derek Tennell Sharon Lee - CAO

7 Page of 4 Cty of Los Angeles Grant Award Notfcaton and Acceptance Recpent Department Ths Grant Award s: New O Contlnuaton/Renewal -Supplemental Q Revson Grants Goordnaton Janette Flntoft E-Mal: janette.fntoft@lacty.org Sub-Allocaton Phone: Project Manager: Derek Tennel Phone: E-Ma: derek.tennel@agty.org Department/Bureau/Agency: Cty Attorney Date: December, 207 Grant nformaton CaOES Name of Grantor: Pass Through Agency: LA County Dstrct Attorney Grant Program Ttle: Vctm Assstance Program (VAP) Fundng Source (Publc or Prvate): 0 Federal jg) State Local Foundaton Corporaton Other Notfcaton of Award Date: 0/30/207 Grant Type: 0 Formula/Block Gompettve/Dscretonary Agency s Grant D: CFDA # Other D # C.F. No Funds Dsbursement: Advance Rembursement Other ecvts fd# Match Requrement None Recommended 0 Mandatory Amount = Match Type: 0 Cash n-knd dentfy Source of Match: General fund Fscal nformaton: Awarded Funds $,787,86 Match/ln-Knd Funds $72,758 % Match Addtonal/Leveraged Funds Total Project Budget $,860,69. Approved Grant Budget Summary: Category Personnel Salares Frnge Benefts ndrect Equpment MateraWS uppes travel Contractual Servces Other Total: Awarded Addtonal Match 804, ,868 General Fund CAP 38 Related Cost 72,758 7,050 22, ,600 0,000 2,400,787,86 Explanaton Prntng & Bndng Vctm Emergency Funds 72,758 Approved Project. Descrptve Ttle of Funded Project: Vctm Assstance Program Performance Perod Start/End Dates (Month/Day/Year), End: 09/30/8 Start: 0/0/7 j Purpose: Captal/nfrastructure Equpment Ctywde: El Affected Councl Dstrcts): Ctywde Affected Congressonal Dsrct(s): Ctywde E Program Pannng/Tralnng Plot/Demonstraton dentfy nternal Partners (Cty Department/Bureau/Agency): dentfy External Partners: L03 Angeles County Dstrct Attorney Summary /. Please provde a project summary ncludng goals, objectves (metrcs), specfc outcomes, and brefly descrbe the actvtes that wf be used to acheve these goals. You may attach an addtonal sheet of paper f necessary. The Calforna Governor's Offce of Emergency Servces (Cat QES) has advsed the County of Los Angeles (the prme recpent of grant funds) regardng elgblty to receve grant funds. As a result, the County has confrmed ts ntent to make $,787,86 avalable to the Crty 03 a sub-recpent for the contnued operaton of the Cty s Vctm Assstance Program for FY 207-8, for (October, 207September 30, 208). PF2 (09207)

8 Page 2 of 4 Cty of Los Angeles Grant Award Notfcaton and Acceptance Fscal mpact Statement Please descrbe how the acceptance of ths grant wll mpact the General Fund. Provde detals on any addtonal fundng that may be requred to mplement the project/prggram funded by ths grant. The total cost of VAP s $,860,69 as detaled on the attached budget. The grant funds total $,787,86 and wll be rembursed by the County of Los Angeles wth moneys receved from the CalQES. Grant funds wll be used as follows: Salary - $804,703; Frnge Benefts $37,66; Operatng Expenses - $535,676; and ndrect Costs - $202,624, of whch $72,758 wll be contrbuted by the Cty to fulfll the match requrement to pay for related costs. There s no new General Fund contrbuton. Acceptance- Packet The above named Department has receved an award for he Grant Program dentfed above, accepts tul responsblty for the coordnaton and management of all Grant funds awarded to the Cty, and wll adhere to any polces, procedures and complance requrements set forth by the Grantor and ts related agences or agents, as well as those of the Cty, and ts fnancal and admnstratve departments. The followng tems comprse the Acceptance Packed and are attached for revew by the CAO Grants Oversght Unt: Grant Award Notfcaton and Acceptance 2 Grant Project Cost Breakdown (Excel Document) 0 Detal of Postons and Salary Costs (Excel Document) Copy of Award Notce Copy of Grant Agreement (f applcable) Addtonal Documents (f applcable) Department Head Name: Mary Clare Modor Department Head Sgnature; Date: FOR CAO USE ONLY The Offce of the Cty Admnstratve Offcer, Grants Oversght Unt has revewed the nformaton as requested, and has determned that the Acceptance Packet s: f j Complete The Acceptance Packet has been forwarded to approprate CAO analyst ' Returned to Department (Addtonal nformaton/documentaton has been requested.) fj Flagged (See comments below,) Comments: 3" s 'S Unt Sgnature: Date: ///<f/.j, PF2 (09207)

9 Grant Award Motfcaton and Acceptance Grant Project Cost Breakdown j Salares 4 Grant Funds 00 Salares General _ 020Jalares Grant Rem bursed 070 Salares As Needed 090 Overtme $ 4- CAP Rate 804,703 j $ $ ' j $ 804, % 0.7%* 5.0% $ 37,66, 9,080 20, ,482 $ l 72,758 72,758 $ $ 0,000 0,000j 22, ,600; T + 4-7,050 2,400 _ 37,66 8,838 20, ,240 4 L Expense >20 Prntng & Bndng 230 Travel 3040 Cortractua Servces 330Transportaton 460 Governm enta Meetngs 6040 Offce Supples 6020 Operatng Supples 7300 Equpment Vctm Emergency Funds 804,703 ~ Related Costs Total 804,703 Salares Total; crnge Benefts Central Servces Department Admnstraton Comments delated Costs* [Department: j_ AddtonalJ?osts** Cty Funds [Non-Cty Fundsj Total Grant Name: Vctm Assstance Program Grant Project Breakdown Page 3 of , , , ,400 r Expenses Total: Grand Total + $535,676 0 $ $0 $535,676 H' $,787,86 $ 72,758 $ 4?,860,69 *Please use the full Cost Allocaton Plan (CAP) rates unless dsallowed by the Grantor. CAP rates should be appled to Gross Salares (ncludng Compensated Tme Off.) Other sources of fundng. Please ndcate whether these funds are part of a match requrement and whether they are already provded or new fundng s requred. PF2(09207)

10 Grant Award Notfcaton and Acceptance Detal of Postons Salary Costs for Grant Page 4 of 4 Department: Cty Attorney T Other Fundng Sources Project Name: Vctm Assstance Program Cty. Non-Cty Grant Fundng t- Rembu rsable* [Non-Rembu rsable** Job Classfcaton Total New Exstng No, Cost No. Cost No. T Cost No. j Cost Comments Admnstratve Coordnator + 4. " l 79,56 79,56 h Admnstratve Coordnator H 78,43 Wtness Servce Coordnator (Vctm Servce Coordnators) T" -l , ,404 ~r r T j l J -4 ± -h T j L. t T l T -U t r- t 4 t L r -. ' h t" f T.4- t - ~ -- - Total VtJ ,703,_L_ [ndcate classfcaton code by each poston and percentage of tme spent on ths grant. The amounts shown here should only reflect [salary costs. Related costs (frnge benefts, department admnstraton and central servces) are separate and when combned wth j salares, wll result n the full costs for personnel. Rembursable costs are savngs to the Cty. These costs would ncude all currenty Cty- :funded postons workng for the specfed grant program actvtes that wl be rembursed by grant funds. A* Non-rembursable costs may not be rembursed by the Grant but could be used as a Match or as addtonal costs needed to enhance the program. f - PF2 (09222)