Quick Guide for Students

Transcription

1 Quick Guide for Students How to Log In 1. Type in your web browser and press ENTER. 2. Click the FIRST TIME USERS link to set up your account and establish your password. 3. Enter your name, birth-date, zip code and your Student ID (C#). You must enter the information as it appears on your admissions application. Distance Learning powered by Blackboard Distance Learning is Ivy Tech s online course management system that can be used by both distance and on-campus students. After logging in to Campus Connect, click the Distance Learning powered by Blackboard link in the Quick Links channel on the Home tab. 4. Your new Campus Connect username will be displayed. Enter a password for your account. 5. Enter answers for at least 3 security questions. 6. Click the link to log in to Campus Connect. Navigating Campus Connect Here are a few of the things you ll find inside: HOME TAB: News, announcements, quick links, getting help and the Ivy Tech Whitepages directory. ACADEMICS TAB: Courses, transferring your credits, Distance Learning and academic options. Self-Service Banner In addition to course registration, the following services are available online through Self-Service Banner: Course search Grades Tuition payments Student schedule Transcripts Financial aid Update personal information To access these services, log into Campus Connect and click the SELF-SERVICE BANNER link in the Quick Links channel. MY CAMPUS TAB: Campus information, contacts, student life, campus events and activities. STUDENT SERVICES TAB: Registration, grades, financial aid, tuition payments, bookstore, career services and student resources.. LIBRARY TAB: Online resources through the Virtual Library. , CALENDAR & GROUPS are located in the upper right side of the screen calendar groups Click CONTENT/LAYOUT in the upper left to customize your content Service Desk If you need assistance with Campus Connect or any of our online services, the Service Desk can assist you. The fastest way to get assistance is to submit a problem ticket. You will find a link to submit a ticket on the Campus Connect login page at. You can also call us at IVY- TECH ( ).

2 Quick Guide for Students Registering for Courses 1. After logging in to Campus Connect, click the SELF-SERVICE BANNER link in the QUICK LINKS channel. 2. Click the STUDENT tab. 3. Click the REGISTRATION link. 4. Click the ADD OR DROP CLASSES link. 5. Enter one or more CRN s (Course Request Numbers) in which you d like to register and click the SUBMIT CHANGES button. If you do not know the CRN s, scroll down and click the CLASS SEARCH button to locate the CRN. 6. After submitting your registration request the system will return either a successful registration message or details of why registration could not occur for the CRN(s) you requested. Virtual Library 1. After logging in to Campus Connect, click the LIBRARY tab. Click any of the following four boxes to get started: Financial Aid Financial Aid students need to familiarize themselves with Self- Service Banner as there are many tasks that must be completed online in order to receive financial aid. To access these services, log in to Campus Connect and click the SELF-SERVICE BANNER link in the QUICK GUIDE channel. Please refer to the Quick Guide for Financial Aid Students handout or poster for details. Online Bookstore 1. After logging in to Campus Connect, go to the STUDENT SERVICES tab and click the ONLINE BOOKSTORE POWERED BY FOLLETT link. 2. Click on the TEXTBOOKS link. 3. If you know the CRN (Course Request Number), enter it in the Search box on the right. If not, choose the term, campus, department, course and section. 4. Select the book(s) you wish to purchase and click the ADD TO CART button. 5. If you are new to the Online Bookstore, please click the Register button to create an account. Otherwise, login with your bookstore username and password. 6. Complete your order by entering a payment method. If you are using financial aid to pay for your books, select Financial Aid as your payment method. When entering your Student ID, make sure to capitalize the C. 2. For help using the Virtual Library, please speak with a librarian at your Ivy Tech campus library.

3 Quick Guide for Financial Aid Navigating Financial Aid Listed below is brief description of what is available within the Financial Aid tab in Student Self Service. Personal Information Student Financial Aid REVIEW YOUR STUDENT STATUS Make sure you are admitted into a Degree or Certificate program. You must be fully admitted before your financial aid can be processed. Courses Only (CO), Diploma (DIPL) and Apprenticeship students are not eligible for loans and most grants. Be sure the College has your official, FINAL transcripts from your high school and any college transcripts on file. COMPLETE YOUR FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA) To qualify for federal, state and institutional aid you need to complete the FAFSA as soon as possible. Ivy Tech awards many aid program funds on a first-come, first-served basis. To maximize your aid opportunities, please complete the FAFSA when you apply for admission to the College. If you or your family have unusual circumstances (such as loss of employment), complete the FAFSA to the extent you can, then submit the application via the federal Web site or by mail using the address on the application and consult the financial aid office. COMPLETE YOUR REQUIREMENTS AND FINANCIAL AID AUTHORIZATION FORMS before aid can be processed or disbursed. Monitor financial aid messages sent from the Financial Aid Office. Be sure you turn in all required forms to prevent delays. Review financial aid holds that may prevent payment of awards and complete financial aid authorizations if you wish to use your grant/loan funds to pay bookstore charges and other college fees. REVIEW YOUR FINANCIAL AID AWARDS, ACCEPT/DECLINE LOANS Decide whether you will accept the full amount, a partial amount or none of the Federal and/or Alternative loans offered to you. This step must be completed or loan requests will not be processed. If you qualify for the Pell Grant or other scholarships or grants they will automatically be accepted for you. MONITOR YOUR FINANCIAL AID STATUS You are responsible for monitoring your status, including your financial aid academic progress. Check your admission, registration and financial aid status on Campus Connect Online Student Services frequently. Check for notifications on your Ivy Tech student account. After your financial aid welcome letter is mailed to you, communications regarding your financial aid will come via your Campus Connect account and your Ivy Tech account. Verification to support the answers provided on the Free Application for Federal Student Aid (FAFSA) before aid can be processed or disbursed. Be sure to turn in all required forms to prevent processing delays. to the financial aid office. 4. The REQUIREMENT MESSAGES link provides specific details regarding required documentation. Contact the Financial Aid Office If you require additional information or have questions regarding the information available to you, financial aid office contact information is available. All correspondence must include your full name and student identification number (C Number). correspondence must be sent from your Ivy Tech account. Financial aid staff cannot provide you information regarding your financial aid status to any account other than your Ivy Tech account. 1. From the FINANCIAL AID tab, select IVY TECH FINANCIAL AID OFFICES. 2. A new internet browser window opens to display all regional financial aid office addresses, contact information and addresses. 3. By closing the new window, you can return to the Online Student Services Web site.

4 Quick Guide for Financial Aid Awards 1. From the FINANCIAL AID tab, select REVIEW YOUR FINANCIAL AID AWARDS, ACCEPT/DECLINE LOANS. 2. Under REVIEW YOUR FINANCIAL AID AWARDS, ACCEPT/DECLINE LOANS select AWARD FOR AID YEAR. 3. Under AID PACKAGE FOR AWARD YEAR select the AWARD OVERVIEW tab. 4. Award information displays for the selected award year. 5. Specific information regarding the award can be viewed on the TERMS AND CONDITIONS tab. Accepting Awards In most cases grant and scholarship awards will be accepted on your behalf in the financial aid office, but in other cases such as federal student loans, it is necessary to provide confirmation of acceptance through Online Self Service. 1. From the FINANCIAL AID tab, select REVIEW YOUR FINANCIAL AID AWARDS, ACCEPT/DECLINE LOANS. 2. Under REVIEW YOUR FINANCIAL AID AWARDS, ACCEPT/DECLINE LOANS select AWARD FOR AID YEAR. 3. Under AID PACKAGE FOR AWARD YEAR select the ACCEPT AWARD OFFER tab. Authorize Financial Aid With the proper authorization, students are able to use expected financial aid to pay for charges other than tuition and fees such as bookstore charges as well as prior year charges. to the financial aid office. Specifically Authorize FA to Pay Charges Other than Tuition and Fees and Authorize FA to Pay Prior Year Charges requirements are required for this authorization. 4. By clicking on either of these outstanding requirements, the electronic authorization page displays. 5. Information provided on this form will be valid until the student notifies the College business office of any changes. Responses may take up to 24 hours to process through the system. Any questions regarding this form should be directed to the business office. NOTE: Students currently on Financial Aid Probation are not eligible to charge books to their aid until after grades have been submitted and the financial aid awards updated in Campus Connect by the college. 4. Step by step instructions provided on the page describe in detail what is required to accept the loan offer in full, accept a partial award and/or decline the entire offered loan amount. 5. The award decision for all funds is displayed for your information. Once funds are accepted you will no longer be able to make changes online. If additional adjustments are necessary students should contact the financial aid office.

5 Quick Guide for Financial Aid Verification Verification to support the answers provided on the Free Application for Federal Student Aid (FAFSA) before aid can be processed or disbursed. Be sure to turn in all required forms to prevent processing delays. to the financial aid office. 4. The REQUIREMENT MESSAGES link provides specific details regarding required documentation. What is verification? The U.S. Department of Education requires that one in three Free Applications for Federal Student Aid (FAFSA) be verified by Ivy Tech Community College. FAFSA s selected for verification may include those indicating inaccurate or incomplete information although most are selected on a random, lottery-type basis. If you are selected for verification, the Ivy Tech financial aid office will direct you to the Verification Worksheet which must be completed, signed, and returned before any financial aid awards can be made. Verification must be done utilizing copies of the student s and parent s (or spouses) signed federal tax returns, W2 s, and 1099 s. Verification may require submission of other pertinent documents. The financial aid office may select someone for verification in addition to those selected by the U.S. Department of Education. If you are selected for verification, but do not complete the process, no financial aid funds, including loans, may be credited to your student account. The financial aid office will review your federal tax returns and other submitted material and compare them with the information you submitted on the FAFSA. It is to the student s benefit to respond to and complete the verification process as quickly as possible because no packaging, awarding, and disbursement of aid may be made until it is completed. Participation in the verification process is not optional. Failure to comply with and complete the verification process may result in cancellation of any financial aid awarded. If there are any differences found between information reported in the FAFSA and actual figures reported in tax returns and other required documentation, adjustments may be made to your financial aid award. Frequently Asked Questions on Verification How do I obtain the forms necessary to complete the verification process? The verification forms are available for download from the forms page of the Ivy Tech financial aid Web page financialaid. Links to the appropriate forms will be provided to selected students on the Requirements, Verification and Financial Aid Authorization Forms page of Online Student Self Service accessible through Campus Connect. How long does the verification process take and how will I know when the verification process is completed? The verification process takes approximately days to complete after all the required documentation has been submitted to the Financial Aid Office. After the review process is complete, the student s financial aid awards will be generated. The student will receive notification via their Ivy Tech account when award information is available in the Award for Aid Year page of Online Student Self Service accessible through Campus Connect. Remember it is the student s responsibility to submit the required paperwork in a timely manner. Delays which may occur due to late submission of verification documents: No financial aid grant funds may be credited or disbursed until the verification process is complete and your eligibility is determined. May postpone you and your family s ability to finalize your plans on how to pay for your college education. Financial aid cannot be posted against your Ivy Tech bill until verification is completed. This may result in you having to pay the entire bill when due, late fees, and cancellation of registration. Changes which may occur due to verification: Student status change may affect residency, dependent/ independent status, and other qualifiers for eligibility. Change in EFC may affect eligibility requirements for receiving Pell and other grants as well as other types of aid.