INTEGRATED SPACE PLANNING FOR HIGHER EDUCATION

Transcription

1 INTEGRATED SPACE PLANNING FOR HIGHER EDUCATION March 10-12, 2014 Dallas, TX

2 Learn how to further space initiatives on your campus through this comprehensive approach to strategic space management. OVERVIEW With many campuses continuing to experience budget constraints, efficient use of campus space can yield significant institutional cost savings. Through a series of working sessions and interactive discussion, this conference will help you confront your campus space management challenges. Learn to: Leverage your space management databases Ensure accuracy in space reporting Develop space-use guidelines Join us in Dallas to learn strategies for overcoming these challenges and tactics for moving your current space management strategy forward. LEARNING OUTCOME After participating in this conference, you will be able to develop tools for enhancing your campus-wide space management strategy. BRING YOUR TEAM AND SAVE! Campus administrators charged with overseeing their institution s space inventory, space database, resource allocation, budget operations, or facilities management and planning will benefit from this comprehensive approach to space management initiatives. You will leave equipped with tools to move your current strategy forward. To encourage team participation, when you register two people, receive a third registration for 50% off. CONTRIBUTE TO THIS EVENT Interested in contributing your expertise to this program? There are still opportunities available to facilitate, exhibit, and sponsor select sessions and breaks throughout this conference. Contact Patrick Cain, assistant conference director, at or patrick@academicimpressions.com to learn more. CLICK HERE TO REGISTER 2

3 CONFERENCE WORKSHOP Make the most of this event and participate in our additional workshop: Pre-Conference Workshop: Establishing and Managing a High-Impact Space Management Committee The pre-conference workshop will serve as a primer for institutions that may have some space management initiatives in place, but are struggling with overall campus buy-in. Our expert facilitators will walk you through the importance of having a space management committee, the administrators that need to be invited to participate in the committee, and the responsibilities of the committee. AGENDA MONDAY, MARCH 10, 2014 DAY 1: SETTING THE FOUNDATION FOR INTEGRATED SPACE PLANNING Starting with a pre-conference workshop outlining how to establish and maintain an effective space management committee, Day 1 will outline what integrated space planning consists of and how to achieve it at your institution. PRE-CONFERENCE WORKSHOP: ESTABLISHING AND MANAGING A HIGH-IMPACT SPACE MANAGEMENT COMMITTEE 8:00-8:30 a.m. Registration and continental breakfast for pre-conference attendees (breakfast included in workshop registration fee) 8:30-11:30 a.m. Pre-Conference Workshop: Establishing and Managing a High-Impact Space Management Committee The pre-conference workshop will serve as a primer for institutions that may have some space management initiatives in place, but are struggling with overall campus buy-in. Our expert facilitators will walk you through the importance of having a space management committee, the administrators that need to be invited to participate in the committee, and the responsibilities of the committee. The session will also have built-in working time to allow you to develop a plan for creating or revamping your committee upon your return to campus. 11:30 a.m. - 1:00 p.m. Lunch for pre-conference workshop attendees (included in registration fee) 12:30-1:00 p.m. Registration for main conference 1:00-1:15 p.m. Welcome and introductions 1:15-2:15 p.m. Leveraging Your Space Database Once a database is in use at your institution, mining database information is an important next step. Leveraging database information can lead to identifying areas of opportunity for better space utilization and creating partnerships with external organizations. 3

4 AGENDA MONDAY, MARCH 10, 2014 (CONTINUED) 2:15-3:00 p.m. Working Session: Leveraging Your Database 3:00-3:30 p.m. Break This working session complements the previous lecture session on leveraging the database. During this time, you will have the opportunity to identify key questions and goals as they relate to your space management initiative and how you can leverage this data in a long-term capacity. 3:30-4:00 p.m. Wrap-Up: Leveraging the Space Database This series will conclude with a wrap-up discussion summarizing the key components to keep in mind while looking to leverage the database. 4:00-5:00 p.m. Panel Discussion: Space Database: Homegrown or out of the box? Whether an institution creates a space database internally or purchases a database product, space databases are costly investments for many institutions. This session will highlight various database models and provide you with tips and advice for determining which option is right for your institution. 5:00-6:00 p.m. Networking reception (included in registration fee) TUESDAY, MARCH 11, 2013 DAY 2: USING THE DATABASE IN SPACE REPORTING AND GUIDELINE Day 2 builds off of Day 1 by channeling space management leveraging efforts into consistent reporting and campus-wide guideline strategies. The day will also allow for attending institutions to address their most pressing campus needs and opportunities through discussion of targeted space management concerns and global space management trends. 8:00-9:00 a.m. Continental breakfast (included in registration fee) 9:00-10:30 a.m. Managing a Space Database: Accuracy and Communication 10:30-11:00 a.m. Break When you have a robust database in place, accuracy and communication of this information are key characteristics of any successful space management program. What are tips and techniques for ensuring accuracy of space data? With which campus partners should you be sharing data? What data should be shared? How might your campus audience influence how you share this data? Join our faculty experts as they walk you through these key considerations in managing your space database. 11:00 a.m. - 12:00 p.m. Troubleshooting Breakout Session: Your Campus Space Management Issues This breakout session will allow you to self-select the roundtable topic most appropriate for your needs. Potential roundtable topics could include: appropriately classifying miscellaneous or specialized spaces, combatting territorial faculty, and developing sound space management policies. 4

5 AGENDA TUESDAY, MARCH 11, 2013 (CONTINUED) 12:00-1:00 p.m. Lunch Roundtable Discussions: Flexible and Adaptable Space Planning Solutions to many space management challenges can be found through creative planning and ingenuity. During lunch, you are encouraged to discuss and learn from colleagues the myriad unique ways you can solve (or have solved) space management issues through resourceful means. 1:00-2:00 p.m. Developing and Deploying Space Use Guidelines A key to changing the culture of any campus is having policies written and endorsed by university administrators. Highlighting sample guidelines from the University of Michigan, this session will outline why guidelines regarding space management are important, and it will provide an overview of how to create and implement space guidelines for your campus. 2:00-2:45 p.m. Working Session: Drafting Space Use Guidelines and Policy Review 2:45-3:15 p.m. Break The final session on Day 2 will provide you with working time to start outlining ideas for your own policies and guidelines. Institutions with policies already in place are encouraged to submit their existing documents for review by our conference faculty at this time. 3:15-4:45 p.m. Facilitated Discussion: Forecasting Space Trends 4:45-5:00 p.m. Day 2 Q&A Gain a better understanding of trends in space management through a discussion that includes: evaluating computer lab use, building capacity within existing space, and resource management. Working with fellow attendees, you will uncover the latest space trends, as well as the challenges and successes our expert practitioners have experienced in employing the newest trends on their campuses. WEDNESDAY, MARCH 12, 2013 DAY 3: CREATING A CULTURE OF SPACE STEWARDSHIP Day 3 will conclude the conference by offering strategies for building campus buy-in for space management efforts. It will bring together all components discussed and allow you to make an action plan for the next three months. 8:00-8:30 a.m. Continental breakfast (included in registration fee) 8:30-10:00 a.m. Generating Campus Buy-in For Space Management Initiatives 10:00-10:15 a.m. Break In this final session, you will hear about one institution s efforts to generate buy-in for their space management initiatives from a mid-management level. You will learn tips and best practices in garnering support for your campus efforts. 5

6 AGENDA WEDNESDAY, MARCH 12, 2013 (CONTINUED) 10:15-11:15 a.m. Working Session and Case Study: Gaining Buy-in for Your Space Management Initiatives During this session, you will be presented with a case study of an institution that is currently experiencing pockets of buy-in for its space management program and struggling to make its program effective. You will be encouraged to brainstorm solutions to this campus problems, leveraging the information you learned in the first lecture session and drawing upon your own professional experience. 11:15 a.m. - 12:00 p.m. Working Session: Action Planning During this session, you will have the opportunity to create benchmarks for your space management efforts for 30, 60, and 90 days following the conference. 12:00-12:30 p.m. Final questions and wrap-up 6

7 INSTRUCTORS FRANCES MUELLER / Assistant Vice Provost for Academic and Budgetary Affairs University of Michigan Frances Mueller is responsible for overseeing space management and capital planning for the Ann Arbor campus on behalf of the Office of the Provost and the executive vice president for academic affairs. Prior to this role, she was the project manager for the University of Michigan Space Utilization Initiative, a multi-year, campus-wide initiative that established institutional policies, business practices, systems, and creative solutions to manage general fund space more effectively, slow building growth, and contain space-related operating expenses. Frances has worked for the University of Michigan for several years in leadership roles emphasizing change management, business process improvement, and policy development. She has broad, campus-wide experience and perspective from working in the Business and Finance Division, Division of Student Affairs, and currently, the Office of the Provost. DAN KING / Assistant Vice President for Facilities Auburn University Dan King serves as the assistant vice president for facilities at Auburn University. In this capacity, he is responsible for the planning, design, and construction of facilities at Auburn, as well as directing the maintenance, utilities, and building service operations that support the university. Prior to arriving at Auburn, Dan was the senior facilities executive at the US Naval Academy in Annapolis, MD. Dan spent 29 years as a Civil Engineer Corps officer in the US Navy, rising to the rank of captain. Dan is a registered professional engineer and earned a master s degree in civil engineering (construction management) from MIT. 7

8 INSTRUCTORS J. EMMETT WINN / Professor and Associate Provost Auburn University J. Emmett Winn is Auburn University s associate provost and a professor in the Department of Communication and Journalism. As associate provost, Dr. Winn provides leadership on academic and administrative issues for Auburn s 13 colleges and schools. In this capacity, Dr. Winn directs and prioritizes the assignment and allocation of space for all academic units on campus and is the chief academic liaison with Auburn s Facilities Management Division. As the senior academic officer on campus involved with facilities, Dr. Winn serves with fellow stakeholders from across the university on issues related to building renovation, construction, space management, and campus planning. Dr. Winn earned his doctorate from University of South Florida and has served Auburn University for the past 12 years. 8

9 HOTEL RESERVATIONS The conference will be held at: The Adolphus 1321 Commerce Street Dallas, TX To reserve your room, call Please indicate that you are with the group to receive the room rate of $189 for single or double occupancy, plus applicable tax. A room block has been reserved for the nights of March 9, 10 & 11, Reservations must be made by February 17, There are a limited number of rooms available at the conference rate. Please make your reservations early. Conveniently located in downtown Dallas, TX, in the heart of the financial district Steps from a vibrant and sophisticated district teeming with eclectic restaurants and a short drive to fabulous shopping at the exclusive North Park Center Just blocks from iconic Lone Star attractions such as the Sixth Floor Museum, Dealey Plaza, and the Texas Longhorn Cattle Drive Sculpture Only 18 miles from Dallas / Ft. Worth International Airport (DFW), and 7 miles from Dallas Love Field Airport (DAL). Go Yellow shuttle is $19 one way and taxi at $20 from Love Field or metro and DFW $38 one way. 9

10 PLEASE FAX ALL REGISTRATION PAGES TO: Questions about the event? Call us at to help determine if this event is right for you. Register online at REGISTRATION FEES Your registration fee includes: Full access to all conference sessions and materials, access to the networking reception on Monday, breakfast and lunch on Tuesday, and breakfast on Wednesday, as well as refreshments and snacks throughout the conference. Best Value Conference Workshop Conference + Pre-Conference Workshop - $1495 USD # of attendees ($500 Corpotate Surcharge) Conference only - $1195 USD # of attendees ($500 Corpotate Surcharge) Pre-Conference Workshop - $395 USD # of attendees Total Total Total ATTEND AS A TEAM remember, when 2 members of the same institution register, a 3rd registration is 1/2 off. EARLY BIRD PRICING Postmarked on or before February 28, For registrations postmarked after February 28, 2014, an additional $100 fee per registrant applies. REFUND/CANCELLATION POLICY Refunds will be issued only if cancellations are received in writing by December 13, A $100 processing fee will be assessed. After December 13, 2013 a credit (less $100 processing fee) will be issued. The credit will be valid for 12 months and can be used toward any future conferences, Web conferences, audio proceedings, or Web conference archives. In case this event is cancelled, liability is limited to a refund of this registration fee only. Purchasing questions, please contact us at By submitting this registration form, you agree to the terms and conditions of the above cancellation policy. Visit our website to register online: 10

11 ACADEMIC IMPRESSIONS CANCELLATION AND REFUND POLICIES 100% SATISFACTION PROMISE SATISFACTION PROMISE We want you to be satisfied with your learning experience. If the program you purchased fails to meet your expectations, please contact us within 30 days and let us know. We ll credit the full amount you paid toward another AI program that may better fit your needs. CONFERENCES For in-person conferences, substitute registrants are welcome and may be named free of charge at any time. If you cancel 8 weeks or more prior to the first date of the conference, you will receive a full refund, less a $ service charge per attendee. If you cancel within 8 weeks of the first date of the conference, you are not entitled to a refund. However, as a courtesy, we will allow you to apply your payment, less the service charge, toward a future purchase within one year from the date you cancel. Your payment is transferable to another person from your institution if you wish. Please note that if you do not attend and you do not contact us in advance to cancel as described above, you are responsible for the entire payment. In case this event is cancelled, liability is limited to a refund of the registration fee only. WEBCASTS AND ONLINE COURSES For webcasts and online courses, substitute registrants are welcome and may be named free of charge at any time prior to the day of the webcast. When available, you may also switch your webcast or online course order from a live connection to an on-demand download or CD recording (and vice versa) at no additional cost (shipping charges will apply to CD Recording orders outside the U.S. or Canada). If you cancel 8 weeks or more prior to the webcast or online course date, you will receive a full refund, less a $75.00 service charge. If you cancel within 8 weeks of the webcast or online course date, you are not entitled to a refund. However, as a courtesy, we will allow you to apply your payment, less the service charge, toward a future purchase within one year from the date you cancel. Your payment is transferable to another person from your institution if you wish. Please note that if you do not login to view the webcast or online course and you do not contact us in advance to cancel as described above, you are responsible for the entire payment. In case this event is cancelled, Academic Impressions liability is limited to a refund of the registration fee only. RECORDINGS, ON-DEMAND DOWNLOADS, MONOGRAPHS AND OTHER PUBLICATIONS All sales are final. No cancellations or refunds provided. 11

12 PLEASE FAX ALL REGISTRATION PAGES TO: CONFERENCE REGISTRATION INFORMATION Print Name Job Title Institution/Organization What name do you prefer on your name badge? Address City State/Province Zip/Postal Code Country Telephone IF THIS CONFERENCE PARTICIPANT HAS ANY DIETARY OR ACCESSIBILITY NEEDS, PLEASE LIST THEM IN THE SPACE BELOW. WE WILL DO OUR BEST TO ACCOMMODATE THESE NEEDS. How did you hear about this event? ( from AI, ACPA, colleague forwarded , The Chronicle, etc.) If you would like us to send a copy of your registration confirmation or receipt to someone else, please complete this section ADDITIONAL CONTACT INFORMATION Additional Contact Name Contact Phone Additional Contact Additional Contact Title EMERGENCY CONTACT INFORMATION Emergency Contact Name Emergency Contact Phone 12

13 PLEASE FAX ALL REGISTRATION PAGES TO: PAYMENT METHOD We accept Visa, MasterCard, and American Express credit cards. To pay by check, include the check with this form or select the invoice me option. Fax form to or mail form along with payment to:, 4601 DTC Blvd., Ste. 800, CREDIT CARD Name on Card Account Number Billing Address Billing City Billing State Billing Zip Code/Postal Code Exp. Date Security Code (last 3 digits on the back of Visa and MC or 4 digits on front of AmEx) CHECK/INVOICE AMOUNT TO CHARGE: My check is included and covers registration(s) Check # Please invoice me, Purchase Order # (PO # not required to receive invoice) FREE HIGHER ED NEWS AND ANALYSIS Each conference registration includes a subscription to Higher Ed Impact, a free industry scan of news, trends, and research on higher education, delivered in an easy-to-scan . Higher Ed Impact (HEI) includes: (Check the boxes for the editions you would like to sign up for) HEI: Daily Pulse impactful news, trends, and practices, sent daily HEI: Weekly Scan the week s most critical news, with analysis of top stories and trends, sent on Fridays HEI: Monthly Diagnostic practical takeaways addressing a strategic challenge facing institutions of higher ed, sent 9-12 times/year List the names of the registrants you d like to sign up: Note if you do not provide any names in the above space, all attendees will be signed up for the options selected. 13